Gebruiksaanwijzing /service van het product 1145 MFP van de fabrikant Oki
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Operat ors Manua l for F ax Function CX1145 MFP 59313901, Rev . 1.0.
1 CONTENTS Preface ......... .............. ....................... .............. ...................... .............. ...................... .. ....... . .......... .......... 3 Features of the GD-1201 ............. .............. .............. ..
2 CONTENTS (Cont.) 3. Lists/Reports Samples ... .............. .............. .............. .............. .............. .............. .............. ... ........... 129 7. REGISTERING AND SETTING IT EMS........... .................................
3 Preface Thank you for purchasing the OKI fax unit GD -1201. This Operato r ’s Manual describes the following: • How to use the Fax functions • How to perform a Fax communication • How to ins.
4 Features of the GD-1201 • Super G3 Hi gh-Speed Communication High-speed communication in th e Super G3 mode is enabled. * “Super G3 Fax” is an appellation of Fax machin es with a modem compatible with ITU-T V .34, which is a new high-speed modem standard.
5 General Precautions When power failure occurs • Neither Fax nor telephon e functions of the device are available in th e event of a power failure. • Y o u can use the external telephone to dial a number to make a call or to receive a call. (See the oper- ator ’s manual of your telephone set for details.
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7 1 1. BEFORE USING 1. Description of Each Component ... ................ ................ .................... ................ ................ ..... 8 • Main components ............ .............. ...................... .............. ...........
8 1.BEFORE USING FAX 1 1. Description of Each Component Main component s OKI CX 1 145 MFP 1. Front cover 10. Receiving tray 2. Drawers 1 1. Color toner (Cyan/Magenta/Y ellow) 3. Operator ’s Manual pocket (Back side) 12. Original glass 4. Power switch 13.
9 1 Configuration of options 1. F AX Unit (GD-1201) This unit enables you to transmit and receive F AX data. 2. 2nd Line Board (GD-1260 ) This board enables the use of 2 lines.
10 1.BEFORE USING FAX 1.Description of Each Co mponent (Cont.) 1 Control p anel Use the buttons on the control panel for various operations and settings.
11 1 11 . [JOB ST A TUS] button Use this button to confirm the job status, printing status, and F AX transmission/reception status of a print job, scan job and F AX job. ( P .62 “1.Checking T ransmission Resul t”) 12. [ACCESS] button Use this button when the equipment is managed u nder the de partment man agement or the user man- agement.
12 1.BEFORE USING FAX 1.Description of Each Co mponent (Cont.) 1 T ouch panel When you press the [F AX] button on the control panel, the fun ctions currently selected or used and the status of the equipment are displayed on the touch panel.
13 1 Clearing and cancel ing function selected When you press the selected button (h i ghlighted or shaded) again, the func tion selected with this button is cleared. T o quit (can cel) the sett ing, press the [CANCEL] button at the bottom of the touch panel (or the [ALL CLEAR] button on the address book menu).
14 1.BEFORE USING FAX 1.Description of Each Co mponent (Cont.) 1 Connecting cables Be sure that the power of the equipment is turned OFF before connecting the cables. Do not connect this equipment and a telepho ne to a telephone connector in parallel.
15 2 2. SENDING A F AX 1. T rans mission Mode .......... ................ ................. ................ ................... ................ .............. .. 16 2. Preparation for T rans mission ........... ................. ................ ...
16 2.SENDING A FAX 2 1. T ransmission Mode • Memory T ransmission The original is scanned into memory and automatically starts to be sent once a connection has been made. Using this mode, you can send the same original to 2 or more remote Faxes (multi-address transmission).
17 2 • Delayed Communica tions Y o u can send the original to a specified remote Fax at a specified time. This mode is useful when you are making use of night-time discounts or sending originals overseas.
18 2.SENDING A FAX 2 2. Prep aration for T ransmission Switching to the Fax mode When the use of the equipm ent is managed un der certain functions such as dep artment manag ement When the use of the equipment is managed unde r the department management or the user management, each user needs to enter the depart ment code, user ID, password, etc.
19 2 3. About Originals Original size/Origi nal scanning range Original size The following table shows the size a nd thickness of original s that can be transmitted via this system .
20 2.SENDING A FAX 3.About Originals (Cont.) 2 Setting originals When setting originals on the glass Originals are sent in the order they are place d on the original glass in both memory TX and direct TX modes. 3 Lower the Original Cover (optional) or the Reversing Automatic Docu- ment Feeder (optional) slowly .
21 2 Precautions for using the Revers ing Automatic Document Feeder Do not use the following 1 to 8 type origin als as they may misfeed or become damaged: Also, the following 9 to 10 type originals sh.
22 2.SENDING A FAX 3.About Originals (Cont.) 2 When using the Reversing Automa tic Document Feeder (optional) When the originals are placed on the Reversing Automatic Document Feeder , the uppermost page is the first to be scanned and sent.
23 2 4. Setting the T ransmission Conditions V ariety of optional functions Originals can be sent using different transmission c onditi ons (resolution, original mode, exposure, trans- mission mode, original si ze, ECM, quality TX, Line, SUB/SEP , SID/PWD, subjec t and body).
24 2.SENDING A FAX 4.Setting the Transmission Conditions (Cont.) 2 • Quality TX: Set whether or not to specify Quality TX. This fu nction makes the communica tion less affected by line condition when transmitting docu ment to overseas. When this mode is set to “ON” , originals are sent at a slower speed than normal.
25 2 Setting the transmission conditions 1 Place the original(s). • P .20 “Setting originals” 2 Press the [F AX] button on the control p anel. 3 Press the [ADDRESS] button to en ter the address menu, and then press the [OPTION] button. 4 Press the desired buttons to set the transmission co nditions, and then press the [E NTER] button.
26 2.SENDING A FAX 4.Setting the Transmission Conditions (Cont.) 2 5 Specify the remote Fax and press the [ST ART] button..
27 2 Sending diffe rent wid th originals When you select the [DIFFERENT WI DTH] button in the “ORIGINAL” of the transmission conditi on, the originals with different width can be sent at a time using Reversing Automatic Document F eeder . Available combinations of the original size are as fo llows.
28 2.SENDING A FAX 4.Setting the Transmission Conditions (Cont.) 2 5 Specify the remote Fax and press the [ST ART] button..
29 2 Setting the scanning conditions for each p age When you want to send multi-page originals by pla ci ng them on the origina l glas s, you can change the fol- lowing scanning conditions for each pa.
30 2.SENDING A FAX 4.Setting the Transmission Conditions (Cont.) 2 8 Press the [ST ART] button. • The second original is scanned. • If there is another original to be scanned, repeat steps 6 through 8. Be sure to carry out the operations within 45 seconds after the “T o continue place document on glass, and press ST ART” appears.
31 2 5. S pecifying the Remote Fax Direct entry with digit al keys Direct entry is the method for specifying remote Fax numbers using the digital keys. 1 Place the original(s). • P .20 “Setting originals” 2 Press the [F AX] button on the control p anel.
32 2.SENDING A FAX 5.S pecifying the Re mote Fax (Cont.) 2 Address book entry Address boo k entry is t h e method for spec ifying remo te Fax numbers by pressing the remote Fax buttons which have previously been registered. It is con venient if frequently used destinatio ns are registere d in the address book.
33 2 Group entry Group entry is the method of specifying remote Fax numbers by pressin g the group button which has pre- viously been ente red. It is convenient if fre quently use d multiple destinations are ente red into a group. • Creating Groups, see the [User Functions Guide] or the [T opAccess Guide].
34 2.SENDING A FAX 5.S pecifying the Re mote Fax (Cont.) 2 Searching by ID number When selecting the remo te Faxes registered in the a ddress and group by searching by the ID numb er immediately displays the screen i ncl uding the searched-for ID number .
35 2 5 Press the button for the remote Fa x that you want to send to. • Each screen displays 8 destinations. T o view destinations not displayed on the screen, press the [Prev] or [Next] button to switch the screens. • T o continue searching by ID num ber , press the [KNOWN ID] button.
36 2.SENDING A FAX 5.S pecifying the Re mote Fax (Cont.) 2 Searching by address (Search address) When selecting the remote F axes registered in the address b ook and group, pressing a letter butto n leads to display the remote Faxes whose names start with the letter and/or numbers, which makes it easy to choose the desire d remote Faxes.
37 2 5 Enter the ideal button or number , and then press th e [ENTER] button. 6 Press the [SEARCH] button..
38 2.SENDING A FAX 5.S pecifying the Re mote Fax (Cont.) 2 7 Press the button for the remote Fax th at you want to send to, and then press the [ENTER] button. • If the remote F AX to be selected is one, the direct tr ansmission (On-hook T r ans mission) can be performed.
39 2 Searching address using LDAP server Without using the address book in this equipment, yo u can select the remote Faxes registered in the address book of the LDAP (Li ghtweight Directory Access Pro tocol) server via n etwor k. In this case, it is required to register the directory se arch name usin g T opAcce ss via network beforehan d.
40 2.SENDING A FAX 5.S pecifying the Re mote Fax (Cont.) 2 5 Press the directory search name that you want to search, and then press the [ENTER] button 6 Search the remote Fax, and then send it. • Follow the procedure from step 4 in P .36 “Searching by addre ss (Search address)”.
41 2 Multi-address transmission The multi-address transmission functi on allows you to send the same document to 2 or more remote Faxes in a single operatio n, which can be done by combining direct, address bo ok and group entry . Com- bining with the Internet Fax function is also availa bl e.
42 2.SENDING A FAX 5.S pecifying the Re mote Fax (Cont.) 2 Confirming the destinations After specifying multiple destinations by using mu lti-address transmitting, you can confirm the addresses in the list by pressing the [DESTINA TION] button. Y ou can also delete the addresses by pressing the [DELETE] button.
43 2 6. Sending Originals Direct transmission In the direct tran smission mode, the remote F ax is immediately dialed , and the origin als are sent after a successful connection with the remote Fax that has been completed. • Users can check immediately if the orig inal has been sent to the re mote Fax.
44 2.SENDING A FAX 6.Sending Originals (Cont.) 2 5 Specify the remote Fax. • S pecifying by digital keys ( P .3 1 “Direct entry with digital keys”) • S pecifying by address book ( P .32 “Address book entry”) 6 Press the [ST ART] button.
45 2 Memory transmission In the memory transmission mode, originals are scanned at high speed and temp or arily stored in memory before transmitting. • Up to 100 transmissions can be reserved. • Up to 1000 pages can be stored in 1 transmission. • Y ou ca n specify two or more remote Faxes at one time.
46 2.SENDING A FAX 6.Sending Originals (Cont.) 2 5 Specify the remote Fax. • S pecifying by digital keys ( P .3 1 “Direct entry with digital keys”) • S pecifying by address book ( P .32 “Address book entry”) • S pecifying by group ( P .
47 2 Other transmissions On-hook transmission In this mode, you can confirm the answering tone fr om the re mote F AX witho ut picking up the handset of the external telephone. When the other party receives the call as a telephone ca ll, you can talk by picking up the handset of the external telephone.
48 2.SENDING A FAX 6.Sending Originals (Cont.) 2 Off-hook transmission This mode is available by picking up the handset of the externa l tel ephone to dial. When the other party receives the call a s a telephone call, you can talk with him/her . • This operation is availabl e when the Line 1 lamp is OFF .
49 2 Sending a T one T one services can be used even o n pulse dial lines. This function can be used when a user uses “Pulse Dial” line. 1 T o receive a tone service, press the [#] button of the digit al key to switch over to tone transmission.
2 50 2.SENDING A FAX.
51 3 3. RECEIVING A F AX 1. Reception Modes .... ................ ................ ................ ................ ................ .................... ...... ... 52 2. Reception Settings ........................ ................ ................ .
52 3.RECEIVING A FAX 3 1. Reception Modes • Automatic Reception Faxes are automatically receiv ed d uring the incoming call. The line is designated for use exclusively by the Fax.
53 3 2. Reception Settings There are 2 reception modes: auto reception and manual reception. • AUTO receptio n Set this mode when the phone line is used exclusively for Faxing. The Fax automatically receives incoming originals. The reception mode of li ne 2 is "Auto reception".
54 3.RECEIVING A FAX 2.Reception Settings (Cont.) 3 3 Enter the administrator p assword (6 to 10 digits), and then press the [ENTER] button. • Ask your administrator for the administrator password. 4 Press the [F AX] button. 5 Press the [INITIAL SETUP] button.
55 3 6 Press the [AUT O] or [MANUAL] butto n to select the reception mode, and then press th e [ENTER] button ..
56 3.RECEIVING A FAX 2.Reception Settings (Cont.) 3 Manual reception * An external telephone is required (not avail able for the European version). 1 When the bell rings, pick up the handset of the external telephone. • If the incoming call is a telephone call, start talking with the other party .
57 3 3. Relationship between Original and Paper Accept able size of paper Originals received by Fax can be printed on LD, LG , L T , ST , A3, B4, A4, B5 and A5 size paper , and are printed in the printing range of each size of paper .
58 3.RECEIVING A FAX 3.Relationship between Orig inal and Paper (Cont.) 3 Paper priority when there is n o same size p aper When RX reduction printing and disca rd printing are set to “ON”, paper is selected according to the follow- ing priority: 1.
59 3 • European Size The paper priority varies according to the RX reduction printing and discard printing setti ngs. For details, contact your service technician. Size of Original being Received Priority A3 B4 A4 A4 A5 FOLIO A3 B4 B4 A4 A4 A4 A5 FOLIO A3 A3 A3 FOLIO B4 FOLIO B5 B4 A3 B5 B4 A3 A4 A4 A4 FOLIO 1.
3 60 3.RECEIVING A FAX.
61 4 4. CHECKING AND CANCELING THE COMMUNICA TIONS 1. Checking T ransmission Result ................ ...... .......... ................... ................. ................ ......... 62 • Checking reserved transmissions .......................... .
62 4.CHECKING AND CANCELING THE COMMUNICATIONS 4 1. Checking T ransmission Result Checking reserved transmissions Y ou can check the following information of the transmission status (job) in the list on the touch panel.
63 4 Releasing the department code error In the status column of “Fax/Internet F AX JOB” li st, the job which is in “Invalid” status may appear . In this case, release the invalid job as follows. 1. Enter user information required to use the equipment from the control panel.
64 4.CHECKING AND CANCELING THE COMMUNICATIONS 1.Checking T r ansmission Result (Cont.) 4 Checking communicat ion status (log) Y ou can check the following information of the commun ication status (log) in the list on the touch panel.
65 4 • If the desired file columns are not displayed, press the [Prev] or [Next] button to switch the screens. • T o output the list with the transmission or re ception result, press the [JOURNAL] butt on.
66 4.CHECKING AND CANCELING THE COMMUNICATIONS 1.Checking T r ansmission Result (Cont.) 4 Address registration fr om send/receive log Y ou can register the information such as the remo te Fax numbers and E-mail addresses in the address book from the send/receive l og screen.
67 4 4 Select the item button y ou want to register , and then enter the recipi- ent's or sender's information. • See the [Operator's Manual for Basi c Function] for entering letters. • ID number is automatically numbered. • See the [User Functions Guide] for registering and correcting the address book.
68 4.CHECKING AND CANCELING THE COMMUNICATIONS 4 2. Canceling T ransmissions Canceling transmissions (during scanning) When an or iginal is being scan ned on the orig inal glass: 1 When scanning of the original is finished, press the [JOB CANCEL].
69 4 2 T o cancel the job, press the [JOB CANCEL] button while scanning is p aused. • T o resume scanning, press the [ST ART] button on the control panel. • When the [JOB FINISH] button is pressed, the sc anned data of the original(s) start to be transmitted.
70 4.CHECKING AND CANCELING THE COMMUNICATIONS 2.Canceling T ransmissions (Cont.) 4 Canceling reserved memory transmissions This function allows you to cance l reserved memory transmissions that are current l y stored in the memory and waiting to be sent (including Delayed Transmi ssion Reservation and Poling Transmission/Reception).
71 4 Canceling transmissions (d uring memory transmission) 1 Press the [JOB ST A TUS] button on the control p anel. 2 Press the [F AX] button. 3 Select the file that is currently being transmitted. • Check that the status column indicates “Line1” (trans mitting via line 1) or “Line2” (transmitting via line 2).
72 4.CHECKING AND CANCELING THE COMMUNICATIONS 2.Canceling T ransmissions (Cont.) 4 Canceling direct transm ission (during scanning) 1 Press the [STOP] button during transmis- sion (scanning).
73 5 5. ADV ANCED FUNCTIONS 1. T rans mitting 2-Sided Originals ............. ................... ....................... ................... ................... 74 2. Priority T ransmiss ion ........... ................. ................ ............
74 5.ADVANCED FUNCTIONS 5 1. T ransmitting 2-Sided Originals This function is used to scan and transmit 2-si ded originals with the Reversing Automatic Document Feeder (optional ).
75 5 4 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [2-SIDED SCAN] button. 5 Press the [BOOK] or [T ABLET] button depending on the b ound posi- tion of the original(s), and then press the [ENTER] button. 6 Specify the remote Fax • Entering the Fax number ( P .
76 5.ADVANCED FUNCTIONS 5 2. Priority T ransmission Priority T ransmission allows you to perform a transmissi on prior to other reserved transmissions (including redial standby). • For this function, on ly a direct dialing method ( with digital keys) and an address book e ntry method are available.
77 5 3. Polling Communication This function is used when you want to rece ive a Fax from a sender upon your request. The receiver can receive the Fax whenever he or she wan t s. This function is set at the sender's side by storing the data of an original into memory .
78 5.ADVANCED FUNCTIONS 3.Polling Communication (Cont.) 5 6 Press the [ST ART] button. • Scanning start s and the scanned data will be stored in a memory .
79 5 Polling reception There are 2 types of polling reception as follows: • Individual polling recep tion: Receiving a Fax from one sender • Multi-polling reception: Rece iving a Fax from 2 or more senders in a singl e operation. This function can be used in combination with the di rect dialing, ad dress book entry and group entry .
80 5.ADVANCED FUNCTIONS 5 4. Mailbox Communication This function is used to commu nicate between Fax mach ines compatible with a mailbox function (ITU-T compatible). The owners of these Fax machines can input or retrieve the data of original s in the mailbox.
81 5 Setting up mailbox for confidential and bulletin boa rd communication How to create a confidential mailbox or bulleti n box mailbox on sender's side is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX] button.
82 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton.
83 5 Setting up relay mailbox How to create a relay mailbox on sender's side is explain ed here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX] button.
84 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton.
85 5 8 If you want to send the relay dest ination transmission report, press the [YES] button. • If you press the [NO] button here, steps 9 and 10 are not necessary . • For the relay destination transmission report, see P .120 “2.Automatically Printing Lists & Reports”.
86 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 11 Press the [AL W A YS] button to always print out th e received Fax, or press the [ON ERROR] button to print it out only when the relay trans- mission has failed.
87 5 Deleting mailbox How to delete a mai lbox no longe r needed is explai ned here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [CONFIDENTIAL] (or [BUL LETIN BD.
88 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton.
89 5 Modifying relay mailbox How to modify the content of a relay mailbox is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [RELA Y] button, and th en press the [MODIFY] button.
90 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton.
91 5 9 If you want to send the relay dest ination transmission report, press the [YES] button. • If you press the [NO] button here, steps 10 and 1 1 are not necessary . • For the relay destination transmission report, see ( P .120 “2.Automatically Printing Lists & Reports”).
92 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 Printing Fax out of mailbox How to print a Fax out of a confidential mailbox or a bulletin board mailbox on the sender's side is explained here. 1 Press the [F AX] button on the control p anel.
93 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton. • If a p assword has been set, press the [P ASSWORD] button to enter the next menu, key in the password (max- imum 20 digits) and then press the [ENTER] button.
94 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 5 Press the [CONFIDENTIAL] (or [BUL LETIN BD.]) butt on, and then press the [INPUT] button. 6 Press the [ENTER] button. • If the selected mailbox has not been set, "No entry" appears.
95 5 Canceling dat a in mailbox How to delete Fax data in a confidential mailbox or a bulletin board mailbox on the sender's side is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX] button.
96 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 7 Press the [YES] button. • The data has been deleted from the mailbox. • If the box number keyed in is not correct, "No entry" appear s. If the password keyed in is not correct, "Invalid number" appears.
97 5 5 Press the [CONFIDENTIAL] (or [BUL LETIN BD.] or [RELA Y]) button, and then press the [TRANSMIT] button. 6 Press the [ENTER] button. 7 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton.
98 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 Polling dat a out of mailbox How to poll (retrieve) Fax data out of a confidential ma ilbox or a bulletin board ma ilbox on receiver's side (remote Fax) is explained here. 1 Press the [F AX] button on the control p anel.
99 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton. • If a p assword has been set, press the [P ASSWORD] button to enter the next menu, key in the password (max- imum 20 digits) and then press the [ENTER] button.
100 5.ADVANCED FUNCTIONS 5 5. Chain Dial Communication This function is used when you want to combine seve ral numbers to select re mote Fax machine s using long distance carriers and specialized access lines. Y ou can combine sets of nu mbers (address book entry and direct entry) by first pressi ng the [CHAIN DIAL COMM.
101 5 6 Specify the number to be dialed next either from the address book or by direct dialing. • e.g. Press the [Italy 39] button in the address book as an international code, and then press the [Rome Office] button in the address book. 7 Press the [ST ART] button.
102 5.ADVANCED FUNCTIONS 5 6. Delayed T ransmission Reservation This function is used when you want to transmit a Fax at a specified date and ti me. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to tra nsmit a Fax to a country which has a time difference.
103 5 6 Press the [ENTER] button. 7 Specify the remote Fax • Entering the Fax number ( P .31 “Direct entry with digital keys”) • Selecting from address book ( P .32 “Address boo k entry”) • Selecting by group registration ( P .
104 5.ADVANCED FUNCTIONS 6.Delayed T ransmission Reservation (Cont.) 5 4 Press the [RELEASE] button. • The reservation is canceled and the memory transmission is performed . • Canceling the delayed transmission reserv ation of which status is "Wait" ( P .
105 5 7. Recovery T ransmission This function is used to tran smit a Fax without pla c ing an original again when the Fax wa s not transmitted after the specified number of redial. The Fax data of the failed transmission wil l be retained in a memory , and you can select and retrieve the data to tran smit again in the operation on the touch panel.
106 5.ADVANCED FUNCTIONS 7.Recovery T ransmission (Cont.) 5 Canceling recovery transmission 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [RECOVER Y TX] button. 3 Select the dat a you wan t to cancel.
107 5 8. Onramp Gateway Onramp gateway overview This function is used to transmi t a Fax from a Fax machine with a mailbox function to an E-mail address registered in the mailbo x of a relay station through the relay station.
108 5.ADVANCED FUNCTIONS 8.Onramp Gateway (Cont.) 5 Setting relay mailbox T o use this equipment as a relay station for an onramp gateway transmission, set up a relay mailbox on this equipment and then register an E-mail address as a relay desti nation.
109 5 9. Offramp Gateway Offramp gateway overview This function is used to convert an E-mail, received at thi s equipment as a relay station, into a Fax dat a and forward it to another Fax machine through a public te lephone line. It is useful when you want to reduce communication cost by using both the Intern et and public telephone lines.
110 5.ADVANCED FUNCTIONS 9.Offramp Gateway (Cont.) 5 T o receive an E-mail using SMTP This equipment receives E-mails using a Simple Mail Transfer Protocol (SMTP) to enable the offramp gateway transmission. SMTP is a server protocol for se nding E-mails fro m a client PC to a mail server or between servers.
111 5 10. Save as File This function is used to save tran smitted Fax data to t he shared folder of this device or a network folder you specify . Once the data is saved to the desir ed location, you can access the files using Windows Explorer or My Network Pl aces.
112 5.ADVANCED FUNCTIONS 10.Save as File (Cont.) 5 4 Press the [FILE NAME] button to ente r the file name (maximum 45 let- ters) of the original to be saved, and then press the [ENTER] button. • T o enter letters, see the Operator's Manual for Basic Function.
113 5 6 Select the file format. • [PDF (MUL TI)]: Select it when the data should be saved as a multiple-page PDF file. • [PDF (SINGLE)]: Select it when the data should be saved as a single-page PDF file. • [TIFF (MUL TI)]: Select it when the data should be saved as a multiple-page TIFF file.
5 114 5.ADVANCED FUNCTIONS.
115 6 6. PRINTING LISTS AND REPORTS 1. Manually Printing Lists & Reports ........ ......... ....... ................ ................ ................... ........... 1 16 2. Automatically Printing Lists & Reports ....... ... ............. ....
116 6.PRINTING LISTS AND REPORTS 6 1. Manually Printing List s & Report s Y ou can print the following lists and reports. * Lists and reports are printed on L T/A4-size p aper . If the equipment has run o ut of L T/A4-size p ape r , lis ts and reports will be printed on l arger sized paper .
117 6 2 Press the [LOG] button to enter th e log menu, and then press the [SEND] or [RECEIVE] button. 3 Press the [JOURNAL] button. • The journals will be output. • If the [JOURNAL] button is pressed with a file selected, the journal of the selected file for one tr ansmission is output.
118 6.PRINTING LISTS AND REPORTS 1.Manually Printing Lists & Reports (Cont.) 6 Error code t a ble If an error occurs during communicatio ns, an error c ode is indicated in the transmissio n journal, reception journal or memory transmission journal.
119 6 Printing ITU mailbox list 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX LIST] button. • The ITU mailbox list is output.
120 6.PRINTING LISTS AND REPORTS 6 2. Automatically Printing List s & Report s Automatically printing list s & reports Reports are automatica lly output if the conditions in the setting of the lists & reports output ( P .121 “Set- ting the lists and reports output”) are satisfied.
121 6 Setting the list s and reports output Setting the (transmission/reception) journal output and its number • AUTO: ON, OFF Setting whether the transmission/receptio n journal should be output automatica lly . • T ran smission journal: 40,120 Setting the number of communicati ons on t he transmission jo urnal as 40 or 12 0.
122 6.PRINTING LISTS AND REPORTS 2.Automatically Printing Lists & Reports (Cont.) 6 4 Press the [LIST/REPORT] button. 5 Press the [REPORT SETTING] button.
123 6 7 Press the [ON] or [OFF] button. • The default setting is ON. 8 Select the desired number (eit her 40 or 120 commu nications). • The default setting is 40. 9 Press the [ENTER] button. Setting the communication report output The following condition s of the comm unication report output ca n be set.
124 6.PRINTING LISTS AND REPORTS 2.Automatically Printing Lists & Reports (Cont.) 6 2 Press the [ADMIN] button and then press the [P ASSWORD] button. 3 Enter the administrator p assword (6 to 10 digits), and then press the [ENTER] button. • Ask your administrator to the administrator password.
125 6 5 Press the [REPORT SETTING] button. 6 Press the [COMM. REPORT] button. 7 Press the desired buttons for each item. • If the button for the desired function is not shown, press the [Ne xt] button to switch screens. • The icons highlighted in the screen below are the default settings.
126 6.PRINTING LISTS AND REPORTS 2.Automatically Printing Lists & Reports (Cont.) 6 8 Press the [ENTER] button. Setting the reception list output • LOCAL: ON, OFF Setting whether the mailbox reception repo rt should be printed when the original is stored in the local mailbox.
127 6 3 Enter the administrator p assword (6 to 10 digits), and then press the [ENTER] button. • Ask your administrator to the administrator password.
128 6.PRINTING LISTS AND REPORTS 2.Automatically Printing Lists & Reports (Cont.) 6 6 Press the [RECEPTION LIST] button. 7 Press the desired buttons for each item.
129 6 3. List s/Report s Samples T ransmission journal (Manua lly and automatically output) This is the list of the transmissi on-related information such as comm unication results and remote Fax numbers. • Output information for the l ast 40 or 120 commu nicat ions can be confirmed.
130 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 NO. FILE NO. DATE TIME DURATION PGS TO DEPT MODE STATUS 001 002 07.10 16:59 00:23 1 Redfield HS EC 603 OK 002 010 07.10 17:33 00:00 0 2123456789 P 00B5 TRANSMISSION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 07-10-'05 17:55 FAX NO.
131 6 Reception journal (Manually and automatically output) This is the list of the reception -related information such as communication resu lts and remo te Fax num- bers. • Output information for the l ast 40 or 120 commu nicat ions can be confirmed.
132 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Reservation list (Manually output) This is the list of the jobs that are standi ng by for transmission and recove ry transmission. • The mark on the “TO” refers to a manually input telephone number .
133 6 Mailbox/relay box report (Manually output) This is the report of the current status of the mailboxes. MAIL BOX BOX NO. BOX TYPE PGS FILE NO. DATE TIME FROM 11222 BULLETIN BD. 11231 CONFIDENTIAL 1 008 07.10 17:24 LOCAL MAILBOX/RELAY BOX REPORT TIME : 07-10-'05 18:00 FAX NO.
134 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Memory transmission repor t (Automatically output) After memory transmission has ended, this report is out put. A reduced image of t he fi rst page of the docu- ment transmitted is appended on the report.
135 6 T ransmission report (Automatically output) After direct transmission has ended, this report is output. • This will be output "ON ERROR" or "AL W A YS". ( P .12 3 “Setting the communication report output”) • If an error occurs during dire ct transmission, the error code will be indicated on the “ST A TUS”.
136 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Multi transmissi on report (Automatically output) After multi-address transmission has ended, this report is output. A reduced image of the first page of the document transmitted is appended on th e report.
137 6 Polling report (Automatically output) After multi-polling reception has ended, this report is output. • This will be output "ON ERROR" or "AL W A YS". ( P .12 3 “Setting the communication report output”) • The mark on the “F AX NUMBER” refers to a manually input telephone number .
138 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Mailbox reception report (Automatically output) This report is output when an o riginal is received in a confidential or bulletin board . Relay st ation report (A utomatically output) This report is output when an o riginal is received in a relay mailbox .
139 6 Relay transmission originator term inal report (Automatically output) When this equi pment is setup as a relay originator , the report of the transmission to the relay stations is output. • This will be output "ON ERROR" or "AL W A YS".
140 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Relay transmission relay st atio n report (Automatically output) When this equi pment is setup as a relay station, the repo rt of the transmission to the relay destination s is output.
141 6 Relay transmission end terminal report (Automatically output) When this equi pment is setup as a relay station, the repo rt of the transmission to the relay destination s is transferred to the desti nation regist ered. A reduced image of the first pa ge of the document transmi tted is appended on the report.
142 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Power failure list (A utomatically output) A list of the jobs which were erased will be output if there is so mething wro ng with the contents of the image memory when the main powe r switch is turned ON a fter a power failure during Fax commun ication.
143 7 7. REGISTERING AND SETTING ITEMS 1. Setting the Initial T ransmission Mode ............... ................... ................... ....................... .... 144 2. Registering the T erminal ID .................. ................... ..........
144 7.REGISTERING AND SETTING ITEMS 7 1. Setting the Initial T ransmission Mode Set the initial settings fo r the original transmission conditions and transmis sion type. When you send an original without chang ing the original conditions and tr ansmission mode settings, the original is sent with the initial setting values.
145 7 3 Press the desired buttons for each item. • The screen below shows the default setting. • Press the [Next] or [Prev] button to switch the screens as requir ed.
146 7.REGISTERING AND SETTING ITEMS 7 2. Registering the T erminal ID If you register the ID name in advance, you can pr int sender informatio n on the leading edge of originals that are transmitted and receiver informatio n on the trailing edge of origi nals that are re ceived.
147 7 1 Press the [USER FUNCTIONS] but ton on the control panel. 2 Press the [ADMIN] button and th en the [P ASSWORD] button. 3 Enter the administrator p assword (6 to 10 digits), and then press the [ENTER] button. • Ask your administrator for the administrator password.
148 7.REGISTERING AND SETTING ITEMS 2.Registering the T erminal ID (Cont.) 7 5 Press the [TERMINAL ID] button. 6 Press the [ID NAME] button and enter th e ID name in the letter entry screen (up to 20 characters). When you have finished entering the let- ters, press the [ENTER] button.
149 7 8 Press either the [YES] or [NO] but ton for adding the international code. If you add the international code (your country/re gion code) in advance, you can let the remote Fax know your country/region when comm unicating overseas. <Example> Registration by adding internati onal code in the terminal ID (2 34-567-8901).
150 7.REGISTERING AND SETTING ITEMS 2.Registering the T erminal ID (Cont.) 7 11 Check the settings. If they are co rrect, press the [ENTER] button to complete entry . • T o change the settings, press the [ID NAME], [F AX NUMBER] or [LINE2 NUMBER] button again.
151 7 3. Setting the Reception Mode Set reception mo de such as the volume settings and line -related item s. • Reception mode AUTO, MANUAL • Monitor tone volume Adjustable 0-7 steps (0: tone OFF) The “monitor tone” refers to the line monitor to ne when the [MONI TOR/P AUSE] button is pressed.
152 7.REGISTERING AND SETTING ITEMS 3.Setting the Reception Mode (Con t.) 7 4 Press the [F AX] button. 5 Press the [INITIAL SETUP] button. 6 Press the desired buttons for each item. • Press the [Prev] or [Next] button to switch the screens. • The screen below shows the default settings.
153 7 7 Press the [ENTER] button. • The registered items can be confirmed in the Administrator ’s Function List. T o print the list, see the [User Func- tions Guide].
154 7.REGISTERING AND SETTING ITEMS 7 4. 2nd Line Board (optional) Inst allation Installing the 2nd line board (option) all ows simult aneous dual communications of transmi ssion/reception like transmission during reception and reception during transmission.
155 7 4 Press the [F AX] button. 5 Press the [INITIAL SETUP] button. 6 Select either of the [DP] or [MF] buttons for the dial type (line 2) set- ting • Press the [Next] or [Prev] button to switch the screens as requir ed. • DP , MF . ( P .151 “3.
156 7.REGISTERING AND SETTING ITEMS 4.2nd Line Board (o ptional) Installation (Cont.) 7 2nd line setting When the optional 2nd line board is installed, its oper ation can be selected using the following procedure: • T ransmission/Recept ion Both transmission and reception are available all the time.
157 7 4 Press the [F AX] button. 5 Press the [LINE-2 MODE] button..
158 7.REGISTERING AND SETTING ITEMS 4.2nd Line Board (o ptional) Installation (Cont.) 7 T ransmission and reception (TX/RX) 6 Press the [TX/RX] button. 7 Press the [ENTER] button. Reception only (24HR) 6 Press the [RX ONL Y (24HR)] button. 7 Press the [ENTER] button.
159 7 Reception only (TIMER) 6 Press the [RX ONL Y (TIMER)] button. • Key in the ST AR T time and END time. • Press the [ ] or [ ] button to move the cursor.
160 7.REGISTERING AND SETTING ITEMS 7 5. Setting RX Printing Setting RX printing Set print settings for originals received on the Fax that are to be printed.
161 7 3 Enter the administrator p assword (6 to 10 digits), and then press the [ENTER] button. • Ask your administrator for the administrator password.
162 7.REGISTERING AND SETTING ITEMS 5.Setting RX Printing (Cont.) 7 6 Press the [ON] or [OFF] button of the [DISCARD] and/or [REDUC- TION], and then the [ENTER] button. • The registered items can be confirmed in the Administrator ’s Function List.
163 7 Setting duplex printing This printer setting determine s whether or not to print received F axes on both sides of the paper available for Fax reception. • Duplex printing is available only if the received original sizes and resolution are the same.
164 7.REGISTERING AND SETTING ITEMS 5.Setting RX Printing (Cont.) 7 4 Press the [F AX] button. 5 Press the [RX PRINT] button. 6 Press the [ON] button for the duplex pr int function, and then press the [ENTER] button. • The registered items can be confirmed in the Administrator ’s Function List.
165 7 Duplex printing direction differs depending on the received original size. 1. Received LD, LG , L T , A3, A4, or B4-sized originals ar e printed so that they can be bound along the long edge of direction. 2. Received ST , A5 or B5-sized originals are printed so that they can be bound along the short edge of direction.
166 7.REGISTERING AND SETTING ITEMS 5.Setting RX Printing (Cont.) 7 Setting the rot ate sort (Alternation) This printer setting d etermines whether or not to outpu t each se parate Fax job by rotated sort (90 degrees) alternately . * Rotate Sort is available only for L T /A4-sized paper .
167 7 5 Press the [RX PRINT] button. 6 Press the [ON] button for the rotate sort function, and then press the [ENTER] button. • The registered items can be confirmed in the Administrator ’s Function List. T o print the list, see the [User Func- tions Guide].
168 7.REGISTERING AND SETTING ITEMS 7 6. Setting Recovery T ransmission Setting the document-holding-time for retaining a document in memory using the Recove ry T ran smission function. 1 Press the [USER FUNCTIONS] but ton on the control panel. 2 Press the [ADMIN] button and th en the [P ASSWORD] button.
169 7 5 Press the [RECOVER Y TX] button. 6 Change the document-stored time wi th the [ 1H] or [24H ] button, and press the [ENTER] button. • The document-holding time can be changed in 1 hour increments.
7 170 7.REGISTERING AND SETTING ITEMS.
171 8 8. TROUBLESHOOTING 1. When The Following Messages Appear .............. ...................... .................... ................... . 172 2. T rans mission T rouble .......... ................. ................ ................ .............
172 8.TROUBLESHOOTING 8 1. When The Following Messages Appear When the fo llowing messages appea r on the touch p anel, press the [FUNCTION CLEAR] button to clear the error message and perform the ap propriate remedy for the error . For details of messages not listed below , see the [Operator ’s Manual for Basic Functions].
173 8 2. T ransmission T rouble Check the following points if you are having trouble sending do cuments. If you cannot rectify the p roblem wit h the points below , or the problem is not listed below , call service for assistance. T rouble Check Point “TRANSMIT” is not displayed even if the [ST AR T] button is pressed.
174 8.TROUBLESHOOTING 8 3. Reception T rouble Check the following poi nts if you are having trouble receiving documents.If you cannot rectify the problem with the points below , or the problem not listed below , call servi ce for assistance.
175 9 9. SPECIFICA TIONS 1. Main S pecifications . ................ ................ ................ ................ ................ ...............
176 9.SPECIFICATIONS 9 1. Main S pecifications *1 For hard drives, MB means 1 million bytes. (T otal hard drive accessible capacity may vary depending on operating environme nt.) When the total time that the power is turned off for 12 hours a day becomes about 5 years, the battery will be dead.
Een belangrijk punt na aankoop van elk apparaat Oki 1145 MFP (of zelfs voordat je het koopt) is om de handleiding te lezen. Dit moeten wij doen vanwege een paar simpele redenen:
Als u nog geen Oki 1145 MFP heb gekocht dan nu is een goed moment om kennis te maken met de basisgegevens van het product. Eerst kijk dan naar de eerste pagina\'s van de handleiding, die je hierboven vindt. Je moet daar de belangrijkste technische gegevens Oki 1145 MFP vinden. Op dit manier kan je controleren of het apparaat aan jouw behoeften voldoet. Op de volgende pagina's van de handleiding Oki 1145 MFP leer je over alle kenmerken van het product en krijg je informatie over de werking. De informatie die je over Oki 1145 MFP krijgt, zal je zeker helpen om een besluit over de aankoop te nemen.
In een situatie waarin je al een beziter van Oki 1145 MFP bent, maar toch heb je de instructies niet gelezen, moet je het doen voor de hierboven beschreven redenen. Je zult dan weten of je goed de alle beschikbare functies heb gebruikt, en of je fouten heb gemaakt die het leven van de Oki 1145 MFP kunnen verkorten.
Maar de belangrijkste taak van de handleiding is om de gebruiker bij het oplossen van problemen te helpen met Oki 1145 MFP . Bijna altijd, zal je daar het vinden Troubleshooting met de meest voorkomende storingen en defecten #MANUAl# samen met de instructies over hun opplosinge. Zelfs als je zelf niet kan om het probleem op te lossen, zal de instructie je de weg wijzen naar verdere andere procedure, bijv. door contact met de klantenservice of het dichtstbijzijnde servicecentrum.
