Gebruiksaanwijzing /service van het product FAX 4580 van de fabrikant Oki
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i Cont ents I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Operation Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 To use Internet Fax ..................... .............. ...
ii Send File Format 11 Send Notification 11 I-Fax NIC Update 11 POP Interval............ .............. ................. .............. ............. 12 Daily 12 Network Settings .
1 I-Fax I-Fax, despite its c omplicated nature , i s an easy-to-use feature. The T .37 protocol allows your fax machine to send and receive email over you r LAN connection, with out ever needi ng to be hooked up to your computer .
2 Operation Overview This overview has several section s to help you decipher and use the I-Fax process easily . • “Operation Overview” on page 2. • “What Y our I-Fax Machine Can Do” on page 3. • “Installati on Requirements” on page 3.
3 1. W hat Y our I-F ax Machine Can Do I-Fax is a feature wit h many capabilities. This unit can: • send and receive faxes via a Public Switched T elephone Network (PSTN) • send and receive faxes .
4 Inter net Fax Protocols 3. Int ernet Fax T ransmission General Informati on T o send an Internet Fax message , you need a mail server from which to send email. Please consult your netw ork administrator about the sett ings listed belo w , which ar e required in order to make a connecti on to the mail serv er .
5 The machine is ready to receive Internet Fax messages when these settings have been conf ig ured. T o re ceive a fax messa ge, the machine will access the server automatically at regular inte r- vals according to the POP Interval T ime setting. If there is mail, th e machine will prin t it out automati cally .
6 Each item is exp lained below . User’s Guide The User ’ s Gui de provides the information common to all con- figurations. Wa r r a n t y D o c u m e n t The W arranty Document provides the warranty , service and sup- port, and Ma terial Safety Data Sheet information for this product series.
7 Note: If the r eceiver is another OK I I-Fax device, the format must be TIFF as the OKI devices cannot r eceive PDF . 8. Helpful Hints (I-F ax) Y our fax machine has many features and capabi lities that will help you • Operate the machin e • Save money • Save time PSTN F axing vs.
8 Network Set Up T o setup your fax machi ne on a network, settings for the machine are located in two place s. • Settings stored on the fax machine • Settings recorded on the net work card Each section b elow is categori zed by the Menu listings found in the fax machine .
9 3. Press to scroll through the features available for NIC Options. I-F ax N IC Settings The I-Fax NIC optio ns can be accessed u sing the foll owing: T o access settings: 1. Press Select Function to enter the menu. 2. Press 9/USER PROG to enter the programming menu and then press keyp ad 8 for I-F AX NIC OPTIONS .
10 only US-ASCII character s in the text can be prin ted as shown in the following ta ble. Any characters t hat cannot be prin ted will be shown as spaces.
11 • TYPE1: Print SU BJECT/FROM /TO • TYPE2: Print all header information This setting is on ly valid when the TEXT Prin t setting is ON. Coding Mode • Settings: MH, MR, MMR • Default: MH This is the codi ng mode for TIFF file images sent by Interne t Fax.
12 This setting allo ws updates to the firmwa re when YES is enabled. Usually this option is not required ex cept when a firmware up date is released and run from a client machin e. POP Interval • Settings: Of f/1min/5min/ 10min/30min/60min/D aily • Default: OFF POP Interval can be acce ssed using t he following: 1.
13 3. Press to enter I-FAX NIC OPTIONS . 4. Press until NETWORK SETTINGS appears. 5. Press to enter NETWORK SETTINGS . 6. T o advance to e ach function withi n Network Settings, use the Sta rt key . 7. T o set each functi on, utilize both t he numeric keypad and the one-touch keys for easy access to commonly used symbols.
14 1. Press the Number keys to inse rt either text or numbers. Press them repeatedly to enter the character desired. 2. T o jump to the next fiel d, use the or keys. 3. Press the Start key to enter your settings. Restriction s • If DNS has not been set, enter the IP addre ss of the server .
15 Pop User Id Enter the user ID registered on the POP3 server . 1. Press the Number keys to inse rt either text or numbers. Press them repeatedly to enter the character desired. 2. T o jump to the next fiel d, use the or keys. 3. Press the Start key to enter your settings.
16 DNS P .SRV Address DNS = D omain N ame S ervice. P. S R V = P rimary S erver . • Sets the IP address of the DNS primary server . • Do not chan ge this setting i f th e server is connected directly using its IP address. DNS S.SRV Address DNS = D omain N ame S ervice.
17 Note: The message “ARE YOU SURE?” will appear on the display . Y ou must confirm your choice before the unit will r eset to factory defaults. 2. Email Settings Regi stering addresses Email addresses up to 64 chara cters long can only be assigne d to one-touch keys 0 1 to 10.
18 5. Select either TIFF or PDF for t he default send fo rmat for the email address ente red by pressing or . 6. Select if you woul d like the Se nder ID to appear in the image as the default for the email add ress entered by pressing or . 7. Press another OT key to program o r press the Sto p key until you have exited prog ramming.
19 User Interaction 1. Sending Email Sending emails can be accomplished in th e following ways: 1. Manually entering an email wit h the Email key . 2. Using a pre programmed One-T ouch key . 3. Using the Group Emai l setting. 4. Using Broadcast feature.
20 6. Select another em ail setting (1-8) or pr ess the Start key again to email the document. 7. Press the Stop key to exit without emailing t he document, press St o p key again to remove the document.
21 1. Place a document in the machine. 2. Press the Auto Dia l key an d then the # key . 3. Using the nu meric keypad, enter the Grou p location desired, 1-10, and press the Start key . Example: T o enter locat ion 2, press 02. 4. ENTRY IS O K? will appear .
22 Manual Email Reception Requesting a manual reception of email is accompl ished using the followin g procedure. 1. Press Select Function → 9/USER PROG → numeric keypad 9 for INTERNET RX . 2. Press for the Fax machine to poll the email server for email.
23 T roubleshooting If a communication error occurs, check the servi ce code shown on the Activity Report. SMTP Communication The service code for a SMTP communication is prefixed with the letter E. Note: For service codes E00 1 and E002, the number of pages in the r eport will be left blank.
24 Note: For service codes F001 and F002, the number of pages in the r eport will be left blank. T ransmission troubleshooting T ransmission fails; a communication error occurs.
25 Reception does not start. • Has the POP interval be en set to OFF? Check “POP Interval” on page 12. • Is there a suf ficient free memo ry space? Images have to be first stored in memory an d cannot b e received if ther e is not enough space.
26 Resolution Any changes to allow the machine to send global emails would have to be made at the mail server itself. The networ k adminis- trator needs to co nfigure the mail se rver not to require au thenti- cation from the IP address the machine ha s been assigned.
Een belangrijk punt na aankoop van elk apparaat Oki FAX 4580 (of zelfs voordat je het koopt) is om de handleiding te lezen. Dit moeten wij doen vanwege een paar simpele redenen:
Als u nog geen Oki FAX 4580 heb gekocht dan nu is een goed moment om kennis te maken met de basisgegevens van het product. Eerst kijk dan naar de eerste pagina\'s van de handleiding, die je hierboven vindt. Je moet daar de belangrijkste technische gegevens Oki FAX 4580 vinden. Op dit manier kan je controleren of het apparaat aan jouw behoeften voldoet. Op de volgende pagina's van de handleiding Oki FAX 4580 leer je over alle kenmerken van het product en krijg je informatie over de werking. De informatie die je over Oki FAX 4580 krijgt, zal je zeker helpen om een besluit over de aankoop te nemen.
In een situatie waarin je al een beziter van Oki FAX 4580 bent, maar toch heb je de instructies niet gelezen, moet je het doen voor de hierboven beschreven redenen. Je zult dan weten of je goed de alle beschikbare functies heb gebruikt, en of je fouten heb gemaakt die het leven van de Oki FAX 4580 kunnen verkorten.
Maar de belangrijkste taak van de handleiding is om de gebruiker bij het oplossen van problemen te helpen met Oki FAX 4580 . Bijna altijd, zal je daar het vinden Troubleshooting met de meest voorkomende storingen en defecten #MANUAl# samen met de instructies over hun opplosinge. Zelfs als je zelf niet kan om het probleem op te lossen, zal de instructie je de weg wijzen naar verdere andere procedure, bijv. door contact met de klantenservice of het dichtstbijzijnde servicecentrum.
