Gebruiksaanwijzing /service van het product FO-DC535 van de fabrikant Sharp
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MODEL FO-DC535/FO-DC635 DOCUMENT COMMUNICA TION SYSTEM OPERA TION MANU AL 1. Installation 2. Sending and Re ceiving Documents 3. Networ k Scanner Option 4. Networ k Prin ter Option 5. Making Copies 6. Special Fu nctions 7. Optional Setting s 8. Printing Lists and Reports 9.
W ARNING - FCC Regulations state that any unaut horized changes or modification s to this equipment not ex pressly approved by the manuf acturer could void the user’ s authority to oper ate this equipment.
1 Intr oduction W elcome, and thank you f or choosing a SHARP FO-DC535/635 Documen t Communication System. Th e features and sp ecifications of the system are sh own below .
2 Halftone (grayscale) 64 lev els A utomatic documen t feeder Letter paper (20 lb): Max. 50 pages Legal paper : Max. 20 pages (Note: 11” x 17” paper must be loa ded one page at a time.
3 As a par t of our policy of continuous improvement, SHARP reserves the right to make design and specification c hanges for product impro vement without prior notice. The performance specification figur es indicated are nominal va lues of production units.
4 • Unplug the machine from the telephone jack and then the power outlet and consult a qualifi ed ser vice representative if any of the follo wing situations occur : - Liquid has been spilled into the machine or the machine has been e xposed to rain or w ater .
5 T able of Contents Introduction 1 Important safety inform ation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 8 1. Installation 14 Unpacking Checklist . . . . . . . . . . . . . . .
Table of Conten ts 6 3. Network Scanner Option 77 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Setting the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Printing out the Network Settings .
Table of Contents 7 7. Optional Settings 201 8. Printing Lists and Reports 212 9. Maintenance 218 Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 218 The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8 Display This displays messages and prompts to h elp you operate the machine. The backlight turns o n whenev er a ke y is t ouched, and th en automatically tur ns off after a preset time if no fur ther ope rations are perf or med. The display can be tilted to the desired angle for easy viewing.
9 ON LINE light (p rinter option only) When this light is on, the machine can receive data (print jobs) ov er the network. The light is tur ned on or off with the ON LINE ke y .
10 Rapid Dial Ke ys Press one of these ke ys to dial a fax number automatically , or specify an e- mail recipient if the network scanner option i s installed.
11 TIMER key Press this ke y to set up a f ax operation to be performed automatically at a later time. CO VER SHEET key Press this ke y to include a cover sheet when sending a f ax. LIFE key Press this ke y , f ollowed by , to check the total number of pages printed by the machine .
12 JOB ST A TUS key Press this k ey to displa y the F AX ST A T US screen, which shows inf or mation on the fax job that is currentl y in progress. If the dual line option is installed, the f ax status will appear separately for each line.
13 PERSONAL BOOK Press this ke y to use or store an auto -dial number in a personal book. If the book has a passcode, enter the passcode ; otherwise, select the book with or and press . SPEED DIAL key Press this ke y to dial a Speed Dial number . MENU key Press this ke y to select sp ecial functions and settings.
14 1. Installation Unpac king Checklist Bef ore setting up, mak e sure you hav e all of the f ollowing items. If any are missing, contact your deale r .
Connections 15 1. Installation Connections Connecting the power cor d Connect the female end of the po wer cord to the machine as shown. Inser t the male end into a 120 V , 60 Hz, grounded (3-pro ng) A C outlet. Important! The machine requires its own dedicated pow er outlet.
Connections 16 Connecting the telephone line cord Inser t one end of the line cord into the jack on the back of the machine marked TEL. LINE . Inser t the other end into a standard (RJ11C) singl e-line wall telephone jack. Note: The machine is set f or touch-tone dial ing.
Connections 17 1. Installation Attaching the ADF e xit tray Inser t the protru sion on the right side of the machine into the hole in th e right side of the ADF exit tray ➊ , then bend the tra y slightly and inser t so that the protrusi on on the left side of the ma chin e goes i nto the hole on the left side of t he A D F ex i t t ray ➋ .
Installing the Print Cartridges 18 Installing the Print Car tridges F ollow the steps below to install or replace the toner and dr um car tr idges. ♦ The initial star ter toner car t ridge in cluded with the machine can pri nt approximately 3000 letter-size pages (4% co verage of each page; continuous printing).
Installing the Print Cartridges 19 1. Installation 3 If y ou are replacing the drum cartridg e, remo ve the old cartridge and disp ose of it accor ding to local regulations. 4 Remove the ne w drum cartr idge from its packa ging. Insert the drum cartridg e into the print compar tment.
Installing the Print Cartridges 20 7 Hold the toner cartri dge by the handle and insert it into the prin t compartment. • Make sure the toner cart ridge clicks into place. • The handle can be left standing up. 8 Close the print compar tment cover .
Installing the Print Cartridges 21 1. Installation When to replace the toner car tridge When the toner car tr idge nears empty (a bout 100 pages can still be pr inted), the toner car tr idge indicator on the operati on panel will blink.
Loading Printing Pap er 22 1 Remove the received document tr ay . 2 Insert a stack of paper into the tray , print side up. • Important! The stack of paper must not be higher than the red lin e on the paper tra y . Loading Printing P aper Y ou can load up to 250 sheets of letter or legal paper (max.
Loading Printing Pap er 23 1. Installation 3 Squeeze the paper g uide and m ove it to match the length of the paper you are loading. 4 Replace the received document tray . • The received document tra y must be attached for the machine to operate properly .
Loading Printing Pap er 24 3 Squeeze the paper guide and pull u p to move it to the appr opriate holes for the length of the paper . Push the guide down into the holes. 4 Place a stack of paper in the cassette, print side up. • Make sure the stack of paper is not higher than the two tabs on the pa per guide and the two metal tabs.
Entering Yo ur Name and Fax Number 25 1. Installation Entering Y our Name and F ax Number Bef ore you can begin using the machine, you must program your name and f ax number . Once you prog ram this inform ation, it will appear automatically at the top of each f ax page you send.
Entering Your Na me and Fax Number 26 5 Press . 6 Flip the Rapid Key o verlay do wn (if it is up), and ent er your name b y pressing the appropriate letter ke ys as shown belo w. (Max. of 24 characters.) Example: SHARP = • T o enter a space, press .
Setting the Date an d Time 27 1. Installation Setting the Date and Time The date and time appear in the display , in repor ts, and at the top of each page you transmit. Set the date and time b y pressing the keys on the operation panel as shown below .
Setting the Da te and Time 28 6 Enter the year (f our digits). Example: 2006 7 Enter a two-digit number for the ho ur (“01” to “12”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 8 Press to select A.M. or to selec t P .
Setting the Date an d Time 29 1. Installation 1 Press and then or until ENTR Y MODE is selected in the displa y . 2 Press and then or until D A Y LIGHT SA VING is selected. 3 Press . 4 Press to tu rn on the Dayl ight Saving Ti me function, or to turn it off.
Administrator Password 30 Administrator P ass wor d The administrator of the ma chine can set a pass word to protect the settings that are accessed with the k ey . When the pass word is set and protection is enabled, the display will prompt you to enter the administrator passwo rd each time you press to configure a MENU setting.
Administrator Password 31 1. Installation 3 Press the numeric keys and/or the letter ke ys to enter the old (currently set) passwor d. • If you are setting the password f or the first ti me, enter “Sharp” (this is the initial f actor y-set passw ord).
Administrator Password 32 When passw or d prot ection is enabled When passwo rd protection enabled, you will be prompted to enter the pass word each time you press to configure a MENU setting. Enter the passw ord with the numer ic and/or letter keys as appropriate, press , and then continue as usual.
Volume Adjustment 33 1. Installation V olume Adjustment Y ou can adjust the volume of the speaker and ringer using and . Speaker 1 Press . 2 Press or to select the desired v olume level.
Volume Adjustment 34 Ringer 1 Press the or to select the desired v olume level. (Make sure has not been pressed.) • The ringe r will ring once at th e selected lev el, and then the date and time will reappear in the display . 2 If y ou selected “RINGER V OLUME OFF ” to turn off the ringer , press to confir m your selection.
35 2. Send/Receiv e Documents 5.0" (128 mm) 5.8" (148 mm) 11" (279 mm) 38" (966 mm) 14 lbs. (52 g/m²) 14.3" (364 mm) 10.1" (257 mm) 20 lbs.
Transmittable Document s 36 Maximum scanning area The area of the document that the mach ine can scan is slightly smal ler than the actual document size. An y letters or graphics outside this area will not be scanned. Maximum scann ing width: 10 inches (256 mm) Maximum scanning length: The length of the do cument minus 0.
Loading the Document 37 2. Send/Receiv e Documents Loading the Document Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the f eeder at one time.
Adjusting the Resolution an d Contrast 38 Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast bef ore sending a document. Resolution The machine has four resolution settings: The default resolution setting is ST ANDARD .
Adjusting the Resolution and Contrast 39 2. Send/Receiv e Documents Contrast The machine has three contrast sett ings. The def ault se tting is A UTO . T o adjust the contrast, press until the desired settin g appears in the display . A UT O Use A UT O for normal documents.
Sending a Fax by Normal Dialing 40 Sending a F ax by Normal Dialing With Nor mal Diali ng, you press and then dial by pressing the numer ic keys . ♦ Norm al Dialing allows you to listen to the line through the speak er to make sure the other fax machine is respondi n g.
Sending a Fax by Normal Dialing 41 2. Send/Receiv e Documents • If Option Setting 26 (TEL. BILLING CODE, page 2 08) has been se t to ON and BILLING CODE DIAL has been set to AFTER, press after dialing. 4 W ait for the connection. When y ou hear a fax tone, press on the machine.
Programming Au to -Dial Numbers 42 1 Press and then or until ENTR Y MODE is selected in the display . 2 Press . Make sure that DESTINA TION SETTING is selected. MENU ST ART/ ENTER Pr ogramming A uto-Dial Numbers Y ou can dial a f ax number by simply pressing a Rapid K ey , or by pressing and entering an abbreviated Speed Dial number .
Programming Auto-Dial Numbers 43 2. Send/Receiv e Documents 3 Press . Make sure that SET is selected. 4 Press . 5 T o program a Rapid Key number , press the Rapid Key that you wish to use. (T o se lect Rapid Keys 40 throug h 59, flip up the Rapid Ke y overlay .
Programming Au to -Dial Numbers 44 9 Enter the name of the par ty by pressi ng the letter entry keys (max. of 20 characters). (Make sure the Rapi d Key overlay is flipped down.) Example: SHARP = • T o enter a space, press . • T o change case, press .
Programming Auto-Dial Numbers 45 2. Send/Receiv e Documents 12 If the dual-line option is installed (and Ch ain Dial was set to NO in the above step), SELECT THE LINE will app ear . Select LINE-1 if you want the auto-dial number to use only Line 1. Select LINE-2 if yo u want the auto- dial number to o nly use Line 2.
Programming Au to -Dial Numbers 46 1 Press and then or until ENTR Y MODE is selected in the displa y . 2 Press . Make sure that DESTINA TION SETTING is sele cted.
Programming Auto-Dial Numbers 47 2. Send/Receiv e Documents 5 T o clear a Rapid K ey , press the Rapid K ey . T o clear a Speed Dial number , press and then enter the number with the numeric ke ys. (If you enter less than three digits, press to complete the entry .
Sending a Fax by Automatic Dialing 48 Sending a F ax by A utomatic Dialing Dual Access The machine features full dual access , which means that you can load a document and dial by automatic dialing ev en when the machine is occupied with another job .
Sending a Fax by Automatic Dialing 49 2. Send/Receiv e Documents Rapid Ke y Dialing If the number you w ant to dial has be en programmed in a Rapid K ey , y ou can dial it by pressing the Rapid K ey . 1 Load the do cument(s). SEND READ Y will appear in t he display .
Sending a Fax by Automatic Dialing 50 Speed Dialing If the number you w ant to dial has been programmed in a Speed Dial number , you can dial it b y pressing and then enter ing the Speed Dial number . SPEED DIAL 1 Load the do cument(s). SEND READ Y will appear in t he display .
Sending a Fax by Automatic Dialing 51 2. Send/Receiv e Documents Direct Ke ypad Dialing Y ou can also enter a full number with the number ke ys and then press to begin dialing. ST ART/ ENTER 1 Load the document(s). (Note: If desired, y ou can load the document after dialing i n Step 2, below .
Sending a Fax by Automatic Dialing 52 Searc hing for an auto-dial n umber If you don’t remember the Rapid K ey or Speed Dial n umb er in which you ha ve programmed a par ticular fax number , you can search f or the number by f ollowing the steps below .
Sending a Fax by Automatic Dialing 53 2. Send/Receiv e Documents • If no numbers ha ve been stored under the entered letter , NO T FOUND will appear . • If multiple fax numbers (or e-mail addresses) have been stored under a name, press to display the f ax numbers and then press or to select the desired fax n umber (or e-mail address).
Sending a Fax by Automatic Dialing 54 Checking the status of the current job The displa y nor mally shows the date and time and prompts related to oper ations you are perf orming.
Sending a Fax by Automatic Dialing 55 2. Send/Receiv e Documents Note: T o directly print out a li st of the jobs waiting in memor y for tr ansmission, press , or to select REPORT PRINT , and then .
Sending a Fax by Automatic Dialing 56 Memory Retransmission If a line error occurs during any type of memor y transmission, your f ax will automatically redial the number an d atte mpt to complete th e transmission. Retransmission will begin from the page which was being transmitted when the error occurred.
Creating and Using Personal Books 57 2. Send/Receiv e Documents Creating and Using P er sonal Books P ersonal books can be created that al low inviduals to progr am Rapid Ke y and Speed Dial numbers f or thei r own personal use. Up to 20 books can be created in the FO-DC535, or 40 books in the FO-DC635.
Creating and Using Personal Books 58 5 Enter a 2-digit number fr om 01 to 20 (FO-DC535) or 01 to 40 (FO-DC635). • This number will identify the personal boo k. 6 Enter a name for the per sonal book by pressing the letter entry keys. (Make sure the Rapid Key overla y is down.
Creating and Using Personal Books 59 2. Send/Receiv e Documents • If you store y our login name in the book, user authenticatio n (entering your login name a nd password) will be required each time you open the bo ok; howe v er , user authentication will not be required when you select a destination for transmission from the book.
Creating and Using Personal Books 60 16 If the netw ork scanner option is not installed, this comp letes the procedure. Press repeatedly to re turn to the date and time display .
Creating and Using Personal Books 61 2. Send/Receiv e Documents 1 Press . 2 Enter the 4-digit passcode of your book. If the book doesn’t have a passcode , press once , enter the first letter of the name of the book if desired, press or until the book is selected in the displa y , and then press .
Creating and Using Personal Books 62 ♦ P oll one or more f ax machines using Rapid Ke ys and Speed Dial numbers from your book (see page 164). ♦ Set up a timer operation using a Rap id K ey or Speed Dial number from your book (see page 17 0). ♦ Print out the Destina tion List, Progr a m/Group List, or Time r List (see page 212).
Creating and Using Personal Books 63 2. Send/Receiv e Documents Clearing a book Note: Before y ou can clear a personal boo k, you m ust clea r all Rapid K eys, Speed Dial numbers, Group K eys , and Program K e ys that are in th e book.
Cover Sheet 64 Co ver Sheet Y ou can hav e the machine gener ate a cov er sheet and send it as the last page of your f ax transmi ssion. The cov er sheet includes the date and time , the receiv er’ s name and nu mber if a Rapid K e y or Speed Dial n umber is used, the se nder’ s name and nu mber , and the total number of pages .
Cover She et 65 2. Send/Receiv e Documents 2 Press . (Flip up the Rapid K ey overla y if it is down.) • The display will briefly show CO VER SHEET MODE ENTERED and then re ver t to SEND READ Y . • T o cancel the cov er shee t selection, press . 3 Dial the receiving part y and transmit the fax.
Batch Page Nu mbering (Pag e Counter) 66 Batch P age Numbering (P age Counter) Y ou can change the page numbering of t he transmitted document from simpl e numbe r ing ("P .
Receiving Faxes 67 2. Send/Receiv e Documents Receiving F axes The machine has two modes f or receiving fax es: AU T O mode: Select this mode when you only want to receiv e fax es on the line connected to the machine. The machine will answer all calls automatically and receive incoming fa xes .
Receiving Faxes 68 1 When the machine ri ngs, answer the call on an extensio n phone connected to the same line. 2 If yo u hear a fax tone, press on the machine. • If the other par ty first speaks with you, press after speaking. (Press you r ST ART k ey bef ore the sender presses their Star t key .
Substitute Recep tion to Memory 69 2. Send/Receiv e Documents 1 Press (flip up the Rapid Key overla y) and then or until MEMOR Y RX ST A TUS is selected in the display . 2 Press . • The received f ax es appear. • T o pr int out the list of f axes , press .
Dual-line Optio n (FO-DC635 only) 70 Dual-line Option (FO-DC635 onl y) The dual line option (FO-60DL) allows your machine to be connected to a second telephone li ne. If y ou wish to use this optio n, consult your dealer to hav e the dual line kit installed.
Dual-line Option (FO-DC635 only) 71 2. Send/Receiv e Documents 2 Press and then or until O WN P ASSCODE SET is select ed. 3 Press . 4 Flip the Rapid Ke y overlay do wn (if it is up), and enter yo ur name by pressing the appropriate letter keys as sho wn below .
Dual-line Optio n (FO-DC635 only) 72 6 Enter the fax number (maximum of 20 digits) of Line 1. • T o inser t a space between digits, press . • T o clea r a mistake , press . 7 Press . 8 Enter the fax number (maximum of 20 digits) of Line 2. 9 Press .
Dual-line Option (FO-DC635 only) 73 2. Send/Receiv e Documents ♦ If you wish to restrict either of the lines to transmission on ly or reception only , see the follo wing section. ♦ When you progr am an auto-di al number (R apid K ey or Speed Dial number), you can specify that the n umb er use a par ticular line.
Verification Stamp Op tion 74 3 Press and then or until the desired setting is selected. • Note: “TX” stands f or “transmission” and “RX” stands for “reception”. “A UT O” and “MANU” indicate A UT O and MANUAL reception modes.
PC Fax Fu nction (Re quires the F O-LN1 Opt ion) 75 2. Send/Receiv e Documents PC F ax Function (Requires the FO-LN1 Option) The PC-F ax function allows you to f ax documents directly from your computer . This sav es you the troub le of pr inting a document and the n f axing it from the machine.
PC Fax Func tion (Require s the FO-L N1 Option) 76 Using the PC-F ax function T o fax a document from y our computer , open the documen t in the application used to create it and select Print from the File menu. In the Pr int window , select “SHARP FO-DC Ser ies F AX” f or the printer and then click OK .
77 3. Network Scanner 3. Netw ork Scanner Option Intr oduction The FO-NS2 Network Scanner Expansion Kit allows you to scan a document and directly transmit the image to an e-mail address (Scan to E-mail), FTP ser ver (Scan to FTP), or computer desktop on y our network (Scan to Desktop).
Introduction 78 Steps required f or setup The following steps are required to use the ne twork scanner option. The steps must be comp leted in the order sho wn. 1. Y our dealer must install the FO-LN1 networ k interf ace kit and the FO-NS2 network scanner kit, and enter the networ k scanner product ke y .
Setting the IP Address 79 3. Network Scanner Setting the IP Address Once your dealer has instal led the net work scanner option and th e machine is connected to the network, the networ k administrator or adm inistrator of the machine should use the follo wing proce dure to set the IP address of the machine.
Setting the IP Add ress 80 5 If the machine will receive an IP address automatically fr om a DHCP server , make sure that “YES” is sel ected (this will enable DHCP). If the machine will be assigned a permanent IP address, press or to select “N O”.
Setting the IP Address 81 3. Network Scanner 11 W ait while the mac hine writes the setting to the NIC boar d (“DO NO T PO WER DO WN” will appear in the disp lay). When the displa y changes to “OK”, turn off the po wer of the machine and then turn it back on to make the new settings take effect.
Printing out the Network Settings 82 1 Press and then or until NETWORK SETTING is selected in the display . 2 Press and then . • Make sure that NETW ORK SETTING LIST is selected. 3 Press . 4 Press or to select the list that y ou wish to print, and then press .
Mail Server and DNS Server Settings 83 3. Network Scanner Mail Server and DNS Ser ver Settings Settings for y our E-mail ser ver and DNS server must be configured in order to use the network scanner function . T o confi gure the settings, access the machine's Web page from a computer that is connected to the same network as the machine.
Mail Server and DN S Server Settings 84 Setting P assw ords P assw ords can be set to restrict access to the Web page. An administrator passw ord and a user password can be set. When the W eb page is acce ssed with the administrator password, all settings can be configured.
Storing Network Scanning Destinatio ns 85 3. Network Scanner Storing Netw ork Scanning Destinations Network scanning destinations ca n be stored in Rapid K eys and Speed Dial numbers. The Rapid K eys and Speed Dia l numbers can be in a pe rsonal book or in the COMMON book.
Storing Network Scan ning Destinations 86 Storing destinatio ns in the W eb page T o store a destinati on, click the desired de stination type ( E-mail , FTP , Fa x or Group ) under Destination Management in the Web page menu. In the Destination Management page, enter the destination name an d select a personal address book or the COMMON book.
Storing Network Scanning Destinatio ns 87 3. Network Scanner Scan to FTP (Hyperlink) When using Scan to FTP to send an image to an FTP server , you can also ha ve notifications automatically s ent by e-mail to selected recipients informing them that the image has been posted on the server .
Scan to E-mail Setup 88 Scan to E-mail Setup T o u se the Scan to E-mail function, the subject and sen der information (name and e-mail address) that appear wh en an image is sent to an e-mail recipient must be entered, and the file f or mat for the scanne d image must be selected.
Scan to E-mail Setup 89 3. Network Scanner 5 Enter the e-mail subject by pressing the letter entry keys (max. of 60 characters). (Make sure the Rapid Ke y overlay is flipped down.) • T o enter a sp ace, press . • T o ch ange case, press . • T o cl ear a mistake , press .
Scan to E-mail Setup 90 9 Press . 10 Press the letter keys to enter your e-mail address (see Step 5). 11 Press . • Make sure that FILE FORMA T is selected. 12 Press . 13 Press or to select the desi red combination of file format (TIFF or PDF) and compression meth od (G3, G4, or NO COMPRESSION).
Scan to E-mail Using the E-mail Key 91 3. Network Scanner 1 Load the do cument(s). • SEND READ Y will appear in the display . • Press and/or to set the resolution and contrast if needed. The default resolution is FINE. Note that ST ANDARD and SUPER FINE are primar ily for f axing and are not recommended for scanning.
Scan to E-mail Using the E-mail Key 92 4 Press . 5 If y ou wish to enter a message, your name, or your return e-mail addres s, or select the file format for the document, press . (If y ou wish to use the default settings you entered on page 88 and do not need to enter a message , go directly to Step 8.
Sending an Image Using a Rapid Key 93 3. Network Scanner 8 Press . The document is scanned and transmitted. ST ART/ ENTER Sending an Image Using a Rapid K ey or Speed Dial Number Sending an image usin.
Sending an Image Using a Rapid Key or Speed Dial Numb er 94 3 If the destination i s an e-mail destination and you wish to enter a message, or change the sender name or e-mail address, or select the file format f or the document, press WITHIN 5 SECONDS after pressing the Rapid Ke y in Step 2.
Sending an Image Using a Rapid Key 95 3. Network Scanner Sending an image using a Speed Dial number Use this procedure to scan a document a nd send the image to an E-mail, FTP , or Desktop destination that has been stored in a Speed Dia l number . Impor tant: T o use this procedure, the setu p procedures outlined on page 77 must be complet ed.
Sending an Image Using a Rapid Key or Speed Dial Numb er 96 3 If the destination i s an e-mail destination and you wish to enter a message, your name, or your return e- mail address, or select the file f ormat fo r the document, press .
Sending an Image Using a Rapid Key 97 3. Network Scanner Storing an e-mail address in a Rapid Ke y or Speed Dial num be r This section explains how to store e-mail addresses in Rapid K ey and Speed Dial numbers using the operation panel of the machine.
Sending an Image Using a Rapid Key or Speed Dial Numb er 98 5 T o program a Rapid Key n umber , press the Rapid Key that y ou wish to use . (T o select Rapid Keys 40 thr ough 59, flip up the Rapid K ey o verlay .
Sending an Image Using a Rapid Key 99 3. Network Scanner 10 Enter the name of the par ty by pressi ng the letter entry keys (max. of 20 characters). (Make sure the Rapi d Key overlay is flipped down.
Installing the Network Scanner Software 100 Installing the Netw ork Scanner Software T o use th e Scan to Desktop function, the follo wing two software programs must be installed in your computer (the destination computer for Scan to Desktop). The programs are installed from the CD-R OM that comes with the network scanner expansion kit.
Installing the Network Scanner Software 101 3. Network Scanner ♦ Sav ed in a folder . ♦ P assed to an application set in th e Network Scanner T o ol.
Installing the Network Scanner Software 102 Installing the so ftware programs Note the follo wing when installing the so ftware programs from the CD-ROM: ♦ The FO-DC535 or FO-DC635 is referred to as the FO-DC500 or FO-DC600 in the installation windows.
Installing the Network Scanner Software 103 3. Network Scanner • In the license number entr y line in th e user information screen, enter the license number that appears on the cov er of this manual. • If you select T ypical in th e installation typ e screen, Network Scann er T oo l will also be installed .
Installing the Network Scanner Software 104 2 Enter any name y ou wish for the Process Definition Prefix and an y letter for Initial , and clic k Next .
Installing the Network Scanner Software 105 3. Network Scanner - Con vert By OCR (Rapid K ey or Speed Dial name: Shar p-OCR) Conv er ts a sca nned file to an editable document. - Send Email (Rapid K ey or Speed Dial name: Sharp-Email) Launches your def ault e-mai l application so the file can be e-mailed .
Installing the Network Scanner Software 106 5 When the completion message ap pears, click Finish . Uninstalling a program Y ou can uninstall the software with “Add/Remo ve Progr ams” in the Windows Control P anel, or with th e Sharp desk Uninstaller .
Fax Transfer 107 3. Network Scanner F ax T ransfer When the network scanne r option is installed, you can hav e incoming fax es from specified senders (or all senders) automatically converted to e-mail and sent to designated e-mail recipients.
Fax Transfer 108 Storing transfer gr oups T ransfer groups are stored in the machine’s W eb page. T o store a transf er group , click F ax T ransfer u nder Setup in the menu at the left of the W eb page.
Fax Transfer 109 3. Network Scanner T o store a new group , click the Add button under New T ransfer Gr oup . The T ransfer Group Setting screen will appear . If desired, ente r a name for the group in T ransfer Gr oup Name . If you wish to ha ve all f axe s transferred, select T ransferred fax data from all address .
Fax Transfer 110 Ne xt, specify the e-mail addres s or addresses to which you wish the f axes to be f orwarded in E-mail Destination List 1 . Y ou can directly enter e-mail addresses in the Addresses box, or select the common book or a persona l book and enter addresses from the selected book.
Fax Transfer 111 3. Network Scanner Printing forwar ded faxes The machine is initially set to print all fax es that are forw arded. If desired , you can change this setting to have the machine print only fax es that are not successfully forw arded. See Option Setting 37 on page 210.
Using an LDAP Server: Searching for Destinations and User Authorization 112 Using an LD AP Ser ver: Sear ching f or Destinations and User A uthorization If the network scanner op tion is installed and your network has an LDAP ser ver , you can search for destinations on the LD AP ser ver and/or use the LD AP ser ver f or user author ization.
Using an LDAP Server: Searching for Destinations and User Autho rization 113 3. Network Scanner Select Enable for t h e LDAP setting and enter the IP address or network n ame of your LD AP server in LD AP Server .
Using an LDAP Server: Searching for Destinations and User Authorization 114 3 Press the letter entry keys to enter the name of the destination (the keyw ord), or as muc h of the name as you kno w. (See Step 6 on pa ge 26; maximum of 60 characters.) • An asterisk can be entered as a wildcard (press ) when you aren’t sure of a name.
Using an LDAP Server: Searching for Destinations and User Autho rization 115 3. Network Scanner 6 Press or until the desired na me is selected in the displa y . • T o check the e-mail address and/or fax n umber that is listed for a name , press after selecting the name.
Using an LDAP Server: Searching for Destinations and User Authorization 116 9 Complete the operation as follows: • E-mail: T ransmission will begin after 5 seco nds.
Using an LDAP Server: Searching for Destinations and User Autho rization 117 3. Network Scanner 11 When you have fini shed chan ging th e options, press or to select ST ART SCANNING.
Using an LDAP Server: Searching for Destinations and User Authorization 118 Enter the name of the destination in Searc h Name (enter an aster isk as a wildcard if necessar y) and cl ick the Sear ch b utton. When the results of the search appear , click the desired destinati on to select it and then click the Submit b utton.
Using an LDAP Server: Searching for Destinations and User Autho rization 119 3. Network Scanner ♦ When a Global Address Book search is begun. ♦ When is pressed after pressing and entering an e-mail address. ♦ When is pressed. ♦ When is pressed.
Using an LDAP Server: Searching for Destinations and User Authorization 120 3 The screen at right will appear . Enter y our password (this will appear as asterisks) and then press .
Using an LDAP Server: Searching for Destinations and User Autho rization 121 3. Network Scanner 2 A list of the sender names stored in person al books that have l ogin names will appear .
Using an LDAP Server: Searching for Destinations and User Authorization 122 Storing y our login name in a personal book T o sto re your login name when using the operation panel of the machine to create a perso nal book, see the p rocedure on page 57.
123 4. Network Printer 4. Netw ork Printer Option The FO-NP1 Printer Expansion Kit a llows the FO-DC535/635 Docume nt Communication System to be used as a network pr inter . The f eatures of the pr inter include : ♦ Print speeds of up to 16 p ages per minute.
Installing the Printer Driver 124 Installing the Printer Driver The SHARP PCL XL pr inter dr iver printer driver is provided in the CD-ROM in the FO-NP1 printer kit.
Installing the Printer Driver 125 4. Network Printer Netw ork types There are two types of networks, a peer to peer network where you prin t directly to the pr inter without going through a server , and a client-ser ver network whe re you print through a ser ver .
Installing the Printer Driver 126 4 Select “ Create a new port ” and select “ Standard TCP/IP P ort ” from the list. Click Next . 5 The “Add Standard TCP/IP Printer Port Wiza rd” will appear . Click Next . 6 Enter the IP address of the printer (the por t name is filled in automatically).
Installing the Printer Driver 127 4. Network Printer 7 Select Custom and then click the Setti ngs bu tt o n . 8 The ”Configure Standard TCP/IP P or t Monitor” window will appear . Select LPR f or the protocol, and enter any name f or the queue name.
Installing the Printer Driver 128 9 Click the Ne xt but to n . 10 Check y our settings and then click the Finish button. 11 The Add Pr inter Wizard will display a list of prin ter models and manufacturers. Click the Have Disk b utton. 12 Inser t the PRINTER UTILITIES CD-ROM into your CD-ROM driv e.
Installing the Printer Driver 129 4. Network Printer 15 F ollow the instructions on your scr een. When the “Printer Shari ng” window appears, select Share as . If you w ould like to change the name, enter a new name (this mu st be 8 characters or l ess to allow sharing with Windows 98/M e computers).
Installing the Printer Driver 130 Windows NT Server 1 The first step i s to install Microsoft TCP/IP Printing. C lick the Windows Start button, point to Settings , and then click on Contr ol P anel . 2 In the Control P anel window , double-clic k Network to open the Network window .
Installing the Printer Driver 131 4. Network Printer 4 Inser t your Windows NT Ser ver 4.0 CD-R OM into your CD-ROM drive . Make sure the correct path is e ntered and click the Co ntinue but to n. 5 F ollow the instr uctions on your screen to instal l the component.
Installing the Printer Driver 132 11 Click the Close b utton in the Printer P or ts window . 12 Make sure the ne w por t is selected in the list of por ts and then click the Next button. 13 The Add Printer Wizard w ill display a list of printer models a nd manuf acturers.
Installing the Printer Driver 133 4. Network Printer 17 F ollow the instr uctions on your screen. When the f ollowing window appears, select Shared . If you would like to change the Share name, enter a new name (this must be 8 characters or less to allow sharing with Windows 98/Me computers).
Installing the Printer Driver 134 2 Click the Windows Start button and then clic k Run . 3 Ty p e Q:Setup.exe (substitute the letter of your CD-ROM drive f or “Q”) and then click the OK button. 4 The “Language Selection” window will appear . Select the language that you wish to use and then click Ne xt .
Installing the Printer Driver 135 4. Network Printer Using Add Printer The follo wing procedure is used in all sup por ted operating systems. 1 Open the Printers folder in Windows (clic k the Start bu tton, point to Settings , and select Printers ; the e xact steps ma y vary dependi ng on your operating system).
Installing the Printer Driver 136 7 F ollow the instr uctions on your screen to finish installing the printer dri ver . Installation on a Windows 2000/XP c lie nt when the server is NT Server T o install the pr inter dr iver on a Windo ws 2000/XP client when the ser ver is NT ser ver , f ollow the Using Add Pr inter procedure o n the previous page.
Installing the Printer Driver 137 4. Network Printer Windows 9 8/Me Bef ore installi ng the printer dr iver on Wi ndows 98/Me , you must first install the IP P eer-to-P eer Redirector . The IP P ee r-to-P eer Redirector is in stalled from the CD-ROM in the FO-LN1 network interf ace kit.
Installing the Printer Driver 138 10 Select Local Printer and click Next . 11 The Add Printer Wizard w ill display a list of printer models a nd manuf acturers. Click the Ha ve Disk but to n. 12 Inser t the PRINTER UTILITIES CD-ROM into your CD-R OM drive.
Installing the Printer Driver 139 4. Network Printer 3 T y pe Q:Setup.e xe (substitu te the letter of your CD-ROM drive f or “Q”) and then click the OK but to n. 4 The “Language Selection” window will appear. Select the language that you wish to use and then click Next .
Setting Up Status an d Alert Messages 140 5 F ollow the instru ctions on the screen to print th e test page. Setting Up Status and Aler t Messages Y ou can set up the machine to automatical ly send status and aler t messages by e-mail to specified recipients.
Setting Up Status an d Alert Messages 141 4. Network Printer T o set up status and ale r t messaging, first click Status & Alert E-mail in the menu at the left of the W eb page. Enter a name f or the machine, and a machine code (if desired) and location.
Printing from a Comp uter 142 Printing fr om a Computer Bef ore pr inting, make sure that the ON LINE indicato r on the machine is lit. If the ON LINE indicator is not lit, pr ess to switch the machine to the on- line state. 1 When you are ready to print a document from an application on your computer , select Print from the File menu.
Printing from a Comp uter 143 4. Network Printer Canceling a print job F ollow the steps below to cancel a print job. ♦ If there is a problem with a print job that is sent to the machine (f or example , the machine does not hav e t he paper size specified f or the job) the ALARM light on th e machine will come on.
Opening the Printer Drive r 144 Opening the Printer Driver Opening the printer driv er from an application When you adjust the printer dr iver settin gs from an appli cation, your changes will only remain in effect while you are using the application.
Printer Driver Settings 145 4. Network Printer Printer Driver Settings The print settings that can be selected in the Paper , P age Lay out, Quality , and Options tabs of the printer dr iver are described below . P aper tab Pa p e r S i z e Select the paper size to be used f or printin g.
Printer Driver Se ttings 146 P aper Source Select the paper source to be used. When Auto Select is selected, the source which contains the same size of paper as the paper size setting is automatically selected . If a specific source is selected, paper is drawn from that source regardless of the paper size setting.
Printer Driver Settings 147 4. Network Printer Pa g e L ay o u t t a b N-up N-up allows multiple document pages (where N is the number of pages) to be printed o n a single sheet of pap er by reducing each page. Selections are Off , 2-up , 4-up , 9-up and 16-up .
Printer Driver Se ttings 148 First P age Onl y Select this checkbo x to print the Watermar k on the first page only . Edit W atermark Click the Edit W atermark b utton to open the “Edit Watermark” wi ndow . This window lets y ou modify , add, or delete a Watermark.
Printer Driver Settings 149 4. Network Printer Use Printer T rue T ype Font Set this checkbo x to use the T r ue T ype f onts that are resident in the printer . When this checkbo x is not selected, printing will take place using fonts downloaded from the computer .
150 5. Making Copies Y our machine can also be used to make copies. Single and multiple copies (up to 99 per original ) can be made, enab ling the machin e to double as an office copier.
Making Copies 151 5. Making Copies 4 Select MUL TI if y ou do not want the copies sorted, or SORT if you want the copies sor ted (press or ). 5 Press to begin copyi ng. ST ART/ ENTER Checking and canceling cop y jobs in memory Y ou can display the status of copy jobs in memor y by f ollowing the steps below .
Making Copies 152 3 Press or to scroll thr ough the list of jobs. T o cancel a job, pres s or to select the job, press , and then press . 4 When you have finished chec king th e list, press twice to return to the date and time displa y .
153 6. Special Functions 6. Special Functions Br oadcasting The Broadcasting functio n allows you to send the same fax to as man y as 179 destinations on the FO-DC535, or 279 de stinations on the FO-DC635, in a single operation. First load the document, then enter the numbers of the receiving machines.
Broadcasting 154 • Enter a full fax n umber with the numer ic ke ys (max. 60 digits) and then press . (Note: A maximum of 20 full f ax numbers can be ente red. Less can be entered if a large number of programs , timer operations, and/ or group ke ys hav e been stored.
Broadcasting 155 6. Special Functions Broadcasting using a Gr oup Ke y If the destinations to which you want to broadcast hav e all been programmed into one Group Ke y (see Storing destinati ons in Group K eys which foll ows), you can perf or m the broadcasting operation usin g the following simplified procedure.
Broadcasting 156 Storing destinations in Gr oup Keys Group K eys allow y ou to dial a group of f ax numbers by simply pressing the appropriate Grou p K ey once . T o store a group of numbers in a Group K ey , f ollow the steps below . ♦ Any Rapid K ey that is not already prog rammed as a Rapid K ey or a Program K ey can be used as a Group K ey .
Broadcasting 157 6. Special Functions 4 Make sure that “SET” is selected and then press . (T o clear a Group K ey , select CLEAR and then press .) 5 Press any Rapid Ke y not already pr ogrammed to select it as a Gr oup Key . (If y ou are clea ring a Grou p Key , press it and go to Step 9.
Broadcasting 158 Editing a group If necessar y , you can add numbers to or delete numbers from a g roup by repeating the programming procedure fo r the Group Ke y . Select SET in Step 3 and select the Group K ey in Step 5. Add or delete numbers as e xplained in Step 8.
Confidential Op erations 159 6. Special Functions Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the receivin g machine holds it in memor y instead of immediately printing it out.
Confidential Ope rations 160 4 If the receivin g machine has multiple confidenti al mailbo xes, enter the appropriate mailbo x number with the numeric keys (this step is required for machines with m ultiple mailbo xes). If the receivin g machine doesn’t have m ultiple mailbo xes, go directl y to Step 5.
Confidential Op erations 161 6. Special Functions 1 Press (flip up the Rapid Key overla y if it is do wn) and then or until CONFIDENTIAL CODE SET is selected in the display . 2 Press . 3 Enter a 2-digit number (from "00" to "99") by pressing the numeric keys.
Confidential Ope rations 162 Clearing a passcode 1 Press (flip up the Rapid Key overla y if it is do wn) and then or until CONFIDENTIAL CODE CLEAR is selected in the display . 2 Press . 3 Enter the 2-digit number that identi fies the mailbox y ou want to clear .
Confidential Op erations 163 6. Special Functions Printing out received documents When you hav e receiv ed a confidential do cument, RCVD CONF . F AX will appear in the d isplay .
Polling 164 P olling P olling allows you to call another fax machine and have it send a document to your machine without operator assistance . In other words, the receiving fax machine, not the transmitting f ax machine, initiates the transmission. Y ou can use your machine to both poll and be polled by others .
Polling 165 6. Special Functions • Enter a full fax n umber with the numer ic ke ys (max. 60 digits) and then press . (Note: A maximum of 20 full f ax numbers can be ente red. Less can be entered if a large number of programs , timer operations, and/ or group ke ys hav e been stored.
Polling 166 1 Load the document. 2 Make sure the reception mode is set to A UTO (see page 67). 3 Press and then or until MEMOR Y POLL MODE is selected in the disp lay .
Polling 167 6. Special Functions unlimited number of times, and then press . If another document has already been stored, make sure that APPEND is selected and then press . 7 Press and/or to adjust th e resolution and contra st if desired, and then press .
Polling 168 P olling Security P olling Security allows you to pre vent unauthorized polling of your machine. When this function is activated, polling will only take place when the f ax number of the polling f ax machine has bee n stored in your machine’ s list of perm itted f ax numbers (called "passcode numbers").
Polling 169 6. Special Functions 4 Press . 5 Storing: Enter a 2-digit number (from 01 to 1 0).This number identifies the fax number y ou will enter in the ne xt step. Clearing: Enter the 2-digit number wh ich identifies the fax n umber you want to clear , and go to Step 7.
Timer Oper ations 170 Timer Op erations The Timer function allows yo u to store a fax job to be perf ormed automatical ly at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in adva nce.
Timer Operat ions 171 6. Special Functions 5 Press to select A.M. or to selec t P .M. 6 Press or to select the da y on which you wan t the operation to take place (if you want th e operation to take place within the next 24 hours, select “WITHIN A D A Y”.
Timer Oper ations 172 Broadcasting (Continued from Initi al procedure .) 8 Select the destinatio ns using any o f the follo wing methods: • Press a Rapid K e y . • Press and enter a Speed Dial number . (If you enter less than 3 digits f or the number , press to complete the entr y .
Timer Operat ions 173 6. Special Functions . Confidential transmission (Continued from Initial procedu re .) 8 Enter the mailbox n umber (2 digits). (Go directly to Step 9 if the receiving machine does not have mailbo xes.) 9 Press . 10 Dial the receiving mac hine using one of the f ollowing meth ods: • Press a Rapid K ey .
Timer Oper ations 174 P olling (Continued from Initi al procedure .) 8 Dial the machine to b e polled using one of th e follo wing methods: • Press a Rapid K ey . • Press and enter a Speed Di al number (if you enter less than 3 digits, press to comple te the entr y).
Timer Operat ions 175 6. Special Functions 9 Press . ST ART/ ENTER Canceling a timer operation If you need to cancel a timer operation before it is perf or med, follow the steps below . ♦ Y ou will need to know the number assigned to the operation in order to cancel it.
Batch Transmission 176 Batch T ransmission Batch transmission allows you to store m ulti ple f ax jobs in me mor y for automatic transmission to one d estination at a set time. If you often send f axes to a par ticular destination, this function helps reduce telep hone costs by allowing you to con v enientl y send multiple f axes on one connection.
Batch Transmission 177 6. Special Functions 2 Press the appropriate Batch K ey . • After scanning, the message number assigned to your document will appear in the di splay . 3 Press . • The document will be transmitted at the designated time along with any other jobs stored under the same ke y .
Entering and Using Programs 178 Entering and Using Pr ograms If you frequently perform the same operation involving the same par ty , you can program all the steps of the operation into one Progr am Ke y . This allows you to perf orm th e operation by simply pressing that k ey .
Entering and Usin g Programs 179 6. Special Functions 5 Select a Program K ey by pressing any Rapid Key that has not yet been programmed. 6 Enter a name for the pr ogram by pressi ng the lette r entry keys (see Step 6 on page 26). (Maximum of 20 character s.
Entering and Using Programs 180 14 Dial the receiving mac hine using one of the f ollowing meth ods: • Press a Rapid K ey . • Press and enter a Speed Di al number (if you enter less than 3 digits, press to comple te the entr y). • Enter a full fax nu mber with the numeric keys.
Entering and Usin g Programs 181 6. Special Functions 14 Enter the mailbo x number (2 dig its). (Go directly to Step 15 if the receiving machine does not have mailbo xes.) 15 Press . 16 Dial the receiving mac hine using one of the f ollowing meth ods: • Press a Rapid K ey .
Entering and Using Programs 182 Serial P olling (Continued from Initial procedu re .) P olling (Continued from Initial procedu re .) 14 Dial the mac hine to be polled using one o f the follo wing methods: • Press a Rapid K e y . • Press and ente r a Speed Dial number (if you enter less than 3 digits, press to complete the entry).
Entering and Usin g Programs 183 6. Special Functions Note: If you need to delete a destination, press or to select the destination and then press . 15 Press . 16 Press repeatedly until you return to the date and time display . STOP ST ART/ ENTER STOP Broadcasting (Continued from Initial procedu re .
Entering and Using Programs 184 Batch transmission (Continued from Initial procedu re .) 14 Dial the receiving mac hine using one of the f ollowing meth ods: • Press a Rapid K ey . • Press and enter a Speed Di al number (if you enter less than 3 digits, press to comple te the entr y).
Entering and Usin g Programs 185 6. Special Functions Being P olled (Memory polling) (Continued from Initial procedure .) 14 Press to allo w polling only once, or to allo w polling an unlimited number of times. 15 Press . 16 Press and/or to adjust th e resolution and contra st if desired, and then press .
Entering and Using Programs 186 3 Press and then or to select CLEAR. 4 Press . 5 Press the Program Ke y that you want to clear . 6 Press . 7 Press repeatedly until y ou return to the date and time display .
Entering and Usin g Programs 187 6. Special Functions Using a Pr ogram Ke y F ollow the step s below to perform a programmed operation. 1 If this is a transm ission operat ion or memory polling operation , load the document. 2 Press the appropriate Pr ogram Key .
Duplex Scanning for Two-side d Documents 188 Duple x Scanning for T wo-sided Documents T o transmit or copy documents which hav e printing or graphics on both sides of the page o r pages, use Duplex Scanning.
Print Hold 189 6. Special Functions Print Hold The Print Hold function is used to hold all received f axes in memory instead of immediately prin ting them out.
Print Hold 190 T urning on the Print Hold function T o tur n on the Print Hold function, se t Option Setting 38 to YES (see pages 201 and 211 ). Note: A Print Hold code must be prog rammed bef ore Option Setting 38 can be set to YES.
Print Hold 191 6. Special Functions Clearing the Print Hold code F ollow the steps below if you need to clear the Print Hold code. Note: T o clear th e Print Hold code, Option Setting 38 must first be set to NO. 1 Press and then . • Make sure that PRINT HOLD is selected in the display .
Department Contr ol 192 Depar tment Contr ol Depar tment Co ntrol is used to restrict use of the machine to authorized users. When it is activated, a depar tment code must be entered before an operation can be performed. ♦ Depar tment Control can only be acti vated b y your Sharp deale r .
Department Co ntrol 193 6. Special Functions 3 Press . 4 Make sure that “SET” is selected and then press . (T o clear a Department Code , select CLEAR and then press .) 5 Programmin g: Enter a 2-digit number fr om “01” to “99” with the numeric keys.
Department Contr ol 194 Accessing the machine When Depar t ment Control is activated, you m ust enter your Depar tment Code before using the machine . ♦ If you do not begi n the operation within one minute after entering the code, the machine will retur n to controlled access mode.
Blocking Reception of Unwant ed Faxes 195 6. Special Functions Bloc king Reception of Unwanted F axes The Anti Junk F ax function allows you to bl ock reception of fax es from par ti es that you specify . This sav es paper by not printing out unwanted "junk" f axes.
Blocking Recep tion of Unwa nted Faxes 196 5 Entering: Enter a 2-digit n umber fro m “01” to “50” with the numeric keys. This number identi fies the fax number that y ou will ente r in the next step. Clearing: Enter the 2-digit number th at ide ntifies the fax number you want to clear , and go to Step 7.
Telephone Billing 197 6. Special Functions T elephone Billing If you are on a PBX, you can ha ve the machine send a code to the PBX that identifies the sender for billing purposes ea ch time a f ax is sent. T elephone billing is possible in two ways: using Depar tment Control and by direct billing code entr y .
Telephone Billing 198 1 Load the document (s). • If you are using Nor mal Dialing, p ress or pick up an extension phone connected to the same line. • SEND READ Y will appear in the displa y . 2 Enter your n umber to acce ss an ou tside line (max. of 3 digits).
Distinctive Ring 199 6. Special Functions Distinctive Ring Important: ♦ T o use distinctive ring, you m ust subscr ibe to a distinctive ring ser vice from your local phone company . ♦ Y our machine may not be compatible wi th some distinctiv e r ing ser vices.
Distinctive Ring 200 4 Press . 5 Press repeatedly to return to the date and time display . RING P A TTERN 1 T wo short r ings RING P A TTERN 2 One shor t, one long, and one shor t ring RING P A TTERN .
201 7. Optional Settings 7. Optional Settings The optional settings a llow you to customiz e the mach ine to better suit your needs. An initial setting has b een made for each optional setting at the factor y .
Optional Setting s 202 Optional Settings Setting 01: DEF A UL T F AX RESOLU TION This option sets the default resolution (the resolution used if a setting is not selected with ) for transmitting documents. Press or to select ST ANDARD , FINE, SUPER FINE, or UL TRA FINE, and then press .
Optional Sett ings 203 7. Optional Settings Setting 05: TRANSA CTION REPORT PRINT SELECTION This sets the condition for printing out a T ransaction Repor t.
Optional Setting s 204 Setting 09: ERROR CORRECTION MODE (ECM) Select YES to hav e any distor tions in a transmission due to noise on the telephone line corrected before print-out at the receiving end. This is only eff ective when the other machine has EC M as well.
Optional Sett ings 205 7. Optional Settings Setting 14: RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off. Sele ct A UT O f or automatic reduction or 100% for no reduction.
Optional Setting s 206 PRIORITY setting will now appear . Use th is setting to select the source from which you w ant paper to be drawn in the e vent that the “1ST PRIORITY” source runs out of pape r . If y ou wish to have the incoming f ax received to memor y in this case, select “NONE”.
Optional Sett ings 207 7. Optional Settings Setting 20: ANTI-JUNK F AX Select ON to block reception fro m f ax numbers entered in the Anti Junk F a x List. Select OFF to allow reception from all numbers . Press or to make the selection and then press .
Optional Setting s 208 sender’ s name entered in Chapter 1 will appear). Press or to make the selection and then press . ♦ Initial setting: OFF Setting 25: BEEP LENGTH This sets the d uration of the beep t hat signals the en d of transmission, reception, and copying.
Optional Sett ings 209 7. Optional Settings Setting 28: DISTINCTIVE RING This sets the ring patter n to which your f ax will answer if you subscribe to a distinctive ring ser vice. Press or to select a r ing patter n and then press . See page 19 9 for more details.
Optional Setting s 210 to select NO and then press . (Not e that the function will tur n off automatically if the sele cted paper source r uns out of pap er .
Optional Sett ings 211 7. Optional Settings Setting 38: PRINT HOLD Use this setting to tur n on or turn off the Pr int Hold function (see page 189). T o tur n on the Pr int Hold function, press or to select YES and then press . (Note: A Pr int Hold code mu st be progr ammed before YES can be selected.
212 8. Printing Lists and Repor ts Y ou can print lists showing settings and informati on entered in the machine. Y ou can also prin t out repor ts on recent activity and individua l operations after they are completed. The lists and repor ts ar e described on the following pages.
Printing Lists and Report s 213 8. Printing Lists Explanation of headi ngs SENDER/ RECEIVER The name or fax n umber of the other machine inv olved in the transaction. ST ART The time at which transmission/reception star ted. TX/RX TIME T otal time taken f or transmission/reception.
Printing Lists and Reports 214 Timer List (List 02) This list shows the timer operations that are currently set. Destination List (List 03) This list shows the fax n umbers that hav e been programmed for automatic dialing.
Printing Lists and Report s 215 8. Printing Lists P asscode List (List 04) This list shows y our settings for polling security , your name and f ax number as programmed in the machine, and a sample of the header pr in ted at the top of ev er y page you f ax (HEADER PRINT).
Printing Lists and Reports 216 F ax T ransfer List (List 12) This list shows the sets of sender’ s numbers and forwarding e-mail addresses that hav e been stored fo r the F ax T ransf er function. (This list is only av ailable when the network scanner option is insta lled.
Printing Lists and Report s 217 8. Printing Lists 1 Press the following sequence of keys: , , , , , . • This is a hidden operation, and therefore error beeps ma y sound and the display ma y not respond nor mally when you press sev eral of the above ke ys.
218 9. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequen tly to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release mar ked P ANEL RELEASE and pull up.
Replacing the Verification St amp 219 9. Maintenance Replacing the V erification Stamp If you are using the V erification Stam p fun ction, you will need to replace the ink car tr idge in the sta mp unit when it r uns out of i nk (when the stamped mar k on original documen ts becomes f aint).
220 10. T r oubleshooting Pr oblems and Solutions Line err or Problem Solution LINE ERROR appears in the display , and/or a transaction repor t is printe d out with COM. E- and a number from 0 to 31 in the NO TE column. T r y the transactio n again. If the error persists, chec k the follo wing: • Check the hookup .
Problems and Solutions 221 10. T rouble - shooting Dialing and transmission pr oblems Problem Solution Dialing is not possible. • Make sure the po wer cord is properly plug ged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL.
Problems and Solutions 222 Reception and cop ying proble ms Pro blem Solution The machine doesn’t receive documents automati cally . • Make s ure that the reception mode is set to A UT O . If you subscribe to a distinctive ring ser vice, make sure that the Distinctive Ring function is set to the correct ring patter n.
Problems and Solutions 223 10. T rouble - shooting The quality of copies is poor and/or blac k lines appear . • Any dir t or ma terial o n the scanning glass will cause lines to appear on copies and transmitted f axes . Clean th e scanning glass as e xplaine d in Chapter 9.
Problems and Solutions 224 Netwo rk interface board pr oblems Prob lem Solution The amber light illuminates steadily . • The network co nnection has been lost. This typically occurs because th e ser ver has been shut down. The amber l ight b links. • T urn the machine power off , wait briefly , and then tur n it back on.
Problems and Solutions 225 10. T rouble - shooting The machine is on and data is rece ived, b ut the data is no t pri nted. (The D A T A indi cator blinks.) • Check to see if an error message appears in the display of the ma chine. • Is the specified size of paper loaded in the machine? Load paper or select another pap er size .
Problems and Solutions 226 Netwo rk scanner prob lems Prob lem Solution The recipient can not op en the image data. • Does the recipient hav e a software program (view er) that is compatible with the format of the file sent? T r y sending the image using a different file f orm at (TIFF or PDF) and/or compression method (uncompressed, G3 or G4).
Messages and Signals 227 10. T rouble - shooting Messages and Sign als Display me ssages CHECK CASSETTE This indicates that the cassette is not installed properly . CONF . REFUSED A confidential transmission has been denied because you entered an incorrect mailbo x number f or a machine with mailbo xes .
Messages and Signals 228 MEMOR Y FULL ERROR PRESS ST OP KEY The memor y is ful l (this message appears wh en Option Setting 23, Quic k On-line, is set to NO). Press the STOP k ey to clear the message and cancel the transmission. MENU MODE The MENU key has been pressed.
Messages and Signals 229 10. T rouble - shooting A udible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Inter mittent t one (3 beeps) 5 seconds (1 second on, 1 second off) Indicates incomple te transmission, reception, or copying.
Clearing Paper Jams 230 Clearing P aper Jams Clearing a jammed document If the or iginal document d oesn’t feed properly dur ing transmission or co p ying, or REMO VE ORIGINAL(S) appears in the displa y , first tr y pressing . If the document doesn’t feed out, open the operation panel and remov e it.
Clearing Paper Jams 231 10. T rouble - shooting 1 Press the green release and open the print compartm ent cover . • Caution! The fusing uni t inside the print compar tme nt becomes very hot duri ng operation. Be careful not to touch the inside of the compar tment.
Clearing Paper Jams 232 5 Replace the drum cartridge . • Make sure the drum car tridge is inser ted in as far as it will go . 6 Replace the toner car tr idge and then close the print compartm ent cover . 7 If you ha ve a paper cassette and the display still indicates that paper is jammed, pull out the cassette and remove the jammed paper .
FCC Regulatory In formation 233 FCC Regulatory Information This equipment complies with P ar t 68 of the FCC rules and the requirements adopted by the A CT A. On the rear of this equipm ent is a label that contains, among other information, a product identifier in the f or mat US:AAAEQ##TXXXX.
234 S H A R P Date Revised :Oct. 7, 2002 Date Issued :May . 28, 1998 MA TERIAL SAFETY DA T A SHEET (1/3) MSDS No. B-1020 S e c t i o n 1 . P r o d u c t a n d C o m p a n y I d e n t i f i c a t i o n.
235 S H A R P Date Revised :Oct. 7, 2002 Date Issued :May . 28, 1998 MA TERIAL SAFETY DA T A SHEET (2/3) MSDS No. B-1020 S e c t i o n 8 . E x p o s u r e C o n t r o l / P e r s o n a l P r o t e c t i o n Engineering Measu res V entilation: None required wit h intended use.
236 S H A R P Date Revised :O ct. 7, 2002 Date Issued :May . 28, 1998 MA TERIAL SAFETY DA T A SHEET (3/3) MSDS No. B-1020 S e c t i o n 1 2 . E c o l o g i c a l I n f o r m a t i o n No data are available on t he adverse effects of this materia l on the environment.
237 QUICK REFERENCE GUIDE SENDING F AXES Place the document (up to 50 letter-size pa ges) face down in the docume nt f eeder . (Note: F or Normal Dialing and Direct K e ypad Dialing, y ou can also load the document afte r dialing the number .) Press or i f needed.
238 GUÍA DE REFERENCIA RÁPID A ENVÍO POR F AX Coloque el docu mento (hasta 50 pá ginas tamaño car ta) boca abajo en el alimentador de documentos . (Nota: si utiliza una Marcación normal o una Marcación directa desde el teclado , también puede cargar el documen to después de marcar el número).
239 GUIDE DE RÉFÉRENCE RAPIDE En v ois de documents Placez votre documen t (jusqu'à 50 pages de f ormat papier à lettre) f ace imprimée vers le b as dans le chargeur de documents .
240 A Activity Report, 213 Auto Listi ng, 202 Administrator password, 30, 84 Alarm volume, 207 Anti Junk F ax, 195, 2 07 Anti Junk Nu mber List, 216 Audible signals, 229 Auto Cover Sheet, 20 4 Auto re.
Index 241 Checking, 82 Setting, 79 J Jams, clearing, 230-232 L LDAP server settings, 112 LDAP server, searching, 113 Letters, entering, 26, 71 Line error, 220 Loading the document, 37 M Mail server se.
Index 242 Scan to FTP Storing destinations, 86 Using a Rapid Key, 93 Using a Speed Dial number, 95 Scan/Print Counter List, 217 Scan/print counts, clearing, 217 Scanning destinati ons, storing, 85 Scanning glass, cleaning, 218 Search Dial, 52 Separate Mode, 209 Speaker volume, 33 Speed Dialin g, 50 T TEL.
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NO TICE BE SURE T O ASK Y OUR A UTHORIZED SHARP DEALER ABOUT THE W ARRANTY THA T Y OUR SELLING DEALER EXTENDS T O Y OU . In order to assure you, the end-user , of warranty protection, S harp extends a.
PRINTED IN THAILAND (TINSE4515XHTZ) SHARP ELECTRONICS CORPORA TION Sharp Plaza, Mahwah, New Je rsey 07430 -1163 1-800-BE-SHARP http://www .sharpusa.com SHARP ELECTR ONICS OF CANAD A L TD . 335 Britannia Road East, Mississauga, Ontario L4Z 1W9 http://www .
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