Gebruiksaanwijzing /service van het product C3000 van de fabrikant Xerox
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FAX Option Type C3000 Operating Instructions Facsimile Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e to rea d the Safety Informatio n in "About This Machi ne" before using the ma chine.
Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly diffe rent from the machine.
i Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. ❖ About This Machine Be sure to read the Safety Informatio n in this manual before using the ma- chine. This manual provides an introductio n to the functions of the mac hine.
ii ❖ Other manuals • PostScript3 Supplement •U N I X S u p p l e m e n t • Manuals for DeskTopBinder Li te • DeskTopBinder Lite Setup Guide • DeskTopBinder Introdu ction Guide •A u t o D o c u m e n t L i n k G u i d e Note ❒ Manuals provided are specific t o machine types.
iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i NOTICE ............................................ ..................................................... ........
iv Scan Settings ............................................. ..................................................... ..... 47 Scan Type ............. .............. .............. .............. .............. .............. .............. ...........
v 2. Other Transmission Features Sending at a Specific Time (Send Later) ......................................................... 123 Requesting a Reception Notice .......................... .............................................. 125 Setting an E-mail Destination as a BCC .
vi Printing Options .............................................................. ................................... 163 Print Completion B eep ................. .............. .............. ................. .............. .............. . 163 Checkered Mark .
vii Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) .............................................................. 206 Printing Received and Stored Do cuments ...... .......................... .............. ......
viii Specifying Options .......................... .............. .............. .............. .............. ............... 249 To send a fax document at a specific time ....................... .............. ................. .... 249 To print a sender stamp.
1 NOTICE ❖ Note to users in the Un ited States of America ❖ Note: This equipment has been tested and fo und to comply with the limits for a Class B digital device, pursuant to Pa rt 15 of the FCC Rules. These l imits are designed to provide reasonable protection against harm ful interfer- ence in a resident ial installat ion.
2 ❖ Note to users in Canada ❖ Note: This Class B digital apparatus co mplies with Canadian ICES-003. ❖ Remarque concernant les utilisateurs au Can ada ❖ Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
3 Important Safety Instructions Caution When using your tele phone equipment, basic safety precautions sho uld always be followed to reduce the risk of fire, electric shock and injury to persons, incl.
4 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the “Sa fety Informa tion” section of About This Ma- chine.
5 Reading the Display This section ex plains how to u se cont rol panel and screen-displayed keys. The display guides you through operatio ns, shows messages, machine status, and destinations registered in the destination lists. If you press th e { Facsimile } or { Clear Modes } key during operation, the standby display appears.
6 Reading the Display Panel and Using Keys This section explains key functions and me ssages that appear on the control panel. ❖ Initial Display 1. Displays the date, time, and ma- chine status. Displays the name, fac- simile number of the destination, and the size of the original when transmitting.
7 13. Allows you to set various fea- tures for transmission. 14. Allows you to set a sender. 15. Allows you to check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”. 16. Displays Quick Operation keys set for frequently used functions.
8 Simplified Display This section explains how to switch to the simplified di splay. When you press the { Simplified Display } key, the screen changes from the initial display to the simplified di splay. Letters and keys are displayed at a la rger size, making operations easier.
9 Function List This section explains various items that can be specified in the Facsimil e Fea- tures menu. Press the { User Tools/Counter } key to display the Facsimile Features menu. For details about the settings, see “Facsimi le Features”, General Settings Guide.
10 ❖ Send Settings ❖ Reception Settings Function name Description Max. E-mail Size Specify to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason.
11 ❖ Initial Settings Reference “Facsimile Features”, General Settings Guide Paper Tray Use this function to print fax docum ents re- ceived from programmed senders and fax documents from other senders, using differ- ent paper trays. Specify Tray for Lines Specify a pape r tray for each line (telephone, Internet Fax, IP-Fax).
12.
13 1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or destination. Transmission Modes There are two types of transmis sion: • Memory Tran.
Transmission 14 1 Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [ Immed. TX ] . Note ❒ You can set the machine to enter Memo ry Transmission mode or Immediate Transmission mode right aft er the power is turned on o r the { Clear Modes } key is pressed.
Transmission Modes 15 1 ❖ When sending to an Internet Fax destination Press [ Internet Fax ] to switch the type of transmission to Internet Fax. Reference p.25 “IP-Fax Functions” p.29 “Internet Fax Functions” Memory Transmission Memory transmission mode has standa rd fax, Internet Fax and IP-Fax.
Transmission 16 1 C Make the scan settings you require. D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the { Clea r/Stop } key, and then enter the correct number. To select a destination from the Addr ess Book, see “Using the Address Book to Specify Destinations”.
Transmission Modes 17 1 F Specify the next destination. Press [ Fax ] or [ Internet Fax ] to switch the transmission type between fax/IP- Fax and Internet Fax. A fax number, e-mail address and IP-Fax destination can be specified simul- taneously. G Press the { Start } key.
Transmission 18 1 Sending multiple original s using the exposure glass Follow these steps to send multiple origi nals using t he exposure gla ss. A Make sure [ Immed. TX ] is not highli ghted. B Place the first page of the original face down on t he exposure glass.
Transmission Modes 19 1 Parallel Memory Transmission This function di als while the o riginal is be ing scanned. Standard Memory Transmission stores th e original in memory, then dials the destination. However, Para llel Memory Transmission a llows you to confirm the connection status quickly.
Transmission 20 1 Automatic Redial If a fax document could not be sent be cause the line was busy or an error oc- curred during transmission, the line is sw itched to another at five-minute inter- vals and redial is attempted up to five times.
Transmission Modes 21 1 Note ❒ To avoid accidentally pressing the wr ong Destination key, you can set the machine so that ea ch time a destinat ion is added using a De stination ke y, [ Add ] must be pressed. Make the setting in User Paramet ers (switch 17, bit 2) in the Facsimile Features menu.
Transmission 22 1 C Select the scan settings you require. D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the { Clea r/Stop } key, and then enter the correct number. To select a destination from the Addr ess Book, see “Using the Address Book to Specify Destinations”.
Transmission Modes 23 1 Sending multiple original s using the exposure glass Follow these steps to send multiple origi nals using t he exposure gla ss. A Press [ Immed. TX ] . B Place the first page face down on the exposure glass. C Specify a destination.
Transmission 24 1 Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other transmission settings before tr ansmitting . A Press [ Check Modes ] , and then check the transmission settings. The following display appears.
IP-Fax Functions 25 1 IP-Fax Functions The IP-Fax function sends or receives documents between t wo facsimiles direct- ly via a TCP/ IP network. This function has the following advantag es and is suit.
Transmission 26 1 You can receive IP-Faxes in the sa me manner as standard faxes. Important ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under Initial Settings in the Facsimile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6.
IP-Fax Functions 27 1 Reference p.147 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settin gs Guide “Facsimile Features”, General Settings Guide Terminology The following are words you sh ou ld know when using IP-Fax: ❖ H.
Transmission 28 1 Notes on Using IP-Fax The following are notes about us ing IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephon es on a LAN.
Internet Fax Functions 29 1 Internet Fax Functions This machine conv erts scanned docu ment images to e-ma il format and transmits the data over the Internet .
Transmission 30 1 Note ❒ T he In te r n e t F ax fu nct io n su p p o rt ed by th is ma ch in e i s co mp li an t w it h I TU- T Recommendation T.37.
Internet Fax Functions 31 1 • The level of se curity for Internet communications is low. It is recommended that you use the telephone network for confidential com munications. • Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to netw ork congestion.
Transmission 32 1 Functions Not Available by E-mail Reception The following functions are supp orted with standard fax reception, but not with Internet Faxing.
Internet Fax Functions 33 1 T.37 Full Mode This machine is T.37 full mode compatible . T.37 full mode is an international standard for Internet Fax transmissi on.
Transmission 34 1 Placing Originals Place the original on the exposure glass or the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Pla.
Placing Originals 35 1 Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set origi- nals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine.
Transmission 36 1 Reference p.18 “Sending multiple origin als using the exposure glass” p.23 “Sending multiple origin als using the exposure glass” p.33 “T.37 Full Mode” p.40 “Acceptable Original Sizes” p.41 “Paper Size and Scanne d Area” p.
Placing Originals 37 1 D Press [ OK ] . The selected original orientation appears in “Original Feed Type”. E Specify a destination, and then press the { Start } key. Reference p.221 “Storing a Document” Scanning Two-Sided Originals Use this function to send two-side d originals.
Transmission 38 1 A Place the original, and then select the scan settings you require. B Press [ Original Feed Type ] . C Specify the original orientation. Check the orientation of the placed document, and then press [] or [] . Make sure that the specified original orientation matches the orientation of originals loaded in the ADF.
Placing Originals 39 1 E Select [ Top to Top ] or [ Top to Bottom ] . F Select [ 1st Sheet ] or [ 2nd Sheet ] . To cancel two-sided transmission, press [ 1 Sided Original ] . The display returns to that of step D . Select [ 2nd Sheet ] if you want to send a cover sheet as the first page.
Transmission 40 1 Acceptable Original Sizes Note ❒ The weight range for originals in the Mi xed Original Sizes mode is 52–81 g/m 2 , 13.8–21.5 lb.
Placing Originals 41 1 Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11" × 17" on the exposure glass, only an A3, 11" × 17" area is scanned.
Transmission 42 1 Note ❒ There may be a difference in the size of the image whe n it is printed at the des- tination. ❒ Even if an original is correctly placed on the exposure glass or in the ADF, a margin of 3 mm (0.1") around each ed ge of the original may not be sent.
Placing Originals 43 1 Reference p.51 “Scan Size” Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When th is happens, the receiv ing machi ne may not select print paper of the cor- rect size.
Transmission 44 1 Reference “System Settings”, General Settin gs Guide Transmission with Image Rotation Generally, place A4, 8 1 / 2 " × 11" originals in the landscape orientation ( L ). If you place an A4, 8 1 / 2 " × 11" original in the po rtrait or ientation ( K ), the image is sent rotated by 90 ° .
Placing Originals 45 1 Stamp When sendin g a fax document using th e ADF, the machine can stamp a circle mark at the bott om of the origina l. When sending a two-sided document, the document is marked at th e bottom of the front pag e and top of the re ar page.
Transmission 46 1 E Specify the destination, and then press the { Start } key. Note ❒ This stamp indicates that the original has been successfully stored in mem- ory for Memory Transmission, or successfully sent by Immediate Trans- mission. ❒ When the stamp starts getting lighter, replace the cartridge.
Scan Settings 47 1 Scan Settings You may want to se nd many diff erent ty pes of fax documents. Some of these may be difficult to reproduce at the re ceiver's end. However, the machine has three settings that you can adjus t to help you tran smit the docum ent with the best possible image quality.
Transmission 48 1 A Press [ Scan Settings ] . B Make sure that [ Scan Type ] is selected. C Select the scan type you require, and then press [ OK ] . Note ❒ If you select [ Text / Line Art ] , [ Text / Photo ] , or [ Photo ] , the transmission will take longer than when [ Text ] is selected.
Scan Settings 49 1 JBIG Transmission If you use JBIG (Jo int Bi-level Image experts Group) compression, you can send originals scanned using [ Photo ] faster than wit h other compression methods. Important ❒ This function is not available with In ternet Fax function.
Transmission 50 1 A Press [ Scan Settings ] . B Press [ Resolution ] . C Select the resolution you require, and then press [ OK ] ..
Scan Settings 51 1 Note ❒ If you install the optional expansion me mory, “Super Fine” appears in the Resolution box. ❒ If the other party's machine does no t support the resolutio n at which you are sending, this machine au tomaticall y swit ches to a resolution that is supported.
Transmission 52 1 Auto Detect Detects the size of the fi rst page and sca ns all pages using that size. If the machine cannot dete ct the original size, a confirmation message appears. Place the original again. A Place the originals. B Press [ Scan Settings ] .
Scan Settings 53 1 E Press [ OK ] . “ Auto Detect: Same Size ” appears above [ Scan Settings ] . F Specify a destination and press the { Start } key.
Transmission 54 1 D Press the size of the originals to be sent. 8 1 / 2 " × 11" indicates LT. 8 1 / 2 " × 14" indicates LG. 11" × 17" indicates DLT. E Press [ OK ] . The selected size appears above [ Scan Settings ] . F Specify a destination and press the { Start } key.
Scan Settings 55 1 C Press [ Scan Size ] . D Press [ Area 1 ] or [ Area 2 ] . E Press [ OK ] . The specified size appear s above [ Scan Settings ] . F Specify a destination and press the { Start } key. Note ❒ To cancel the selected scan size, select [ Auto Detect ] .
Transmission 56 1 Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF. For ex- ample, when A3 L and A4 K size originals are sent to gether, usually all are sent using the size of the first ori ginal. By selectin g Mixed Origin al Sizes, the mach ine scans and sends each original according to its size.
Scan Settings 57 1 E Press [ OK ] . “ Auto Detect: Mixed Sizes ” appears above [ Scan Settings ] . F Specify a destination and press the { Start } key. Note ❒ To cancel Mixed Original Sizes, press [ Mixed Original Si zes ] again. ❒ You can combine the origin al sizes as follows: A3 L and A4 K , B4 JIS L and B5 JIS K , A4 L and A5 K .
Transmission 58 1 Density (Contrast) The text and diagrams on originals shou ld stand out clearly from the paper they are on. If the original has a darker ba c k g r o u n d t h a n n o r m a l ( f o r e x a m p l e , a newspaper clipping), or if the writ ing is faint, a djust the density.
Scan Settings 59 1 ❖ Combined Auto and Manual Density You can only adjust density for photograph s, illustrations, or diagrams if the original has a dark background. You can select on e of seven density level s. A Make sure that [ Auto Density ] is selected.
Transmission 60 1 Mixing Scan Settings for a Multiple Page Original When sending an original of several pa ges, you can select a different density, resolution, and scan type setting for each page. It is recommen ded that orig inals be placed on the expos ure glass when mixing scan settings fo r a multip le page origina l.
Changing the Line Port 61 1 Changing the Line Port Select a line port or pr otocol to be used for standard f ax or IP-Fax transmissi on. When the extra G3 interface unit is in stalled, you can connect to a maximum of three ports. Important ❒ To add more fax lines, the o ptional extra G3 interface unit is required.
Transmission 62 1 A Press [ Select Line ] . B Select the line you want to use. If you select “G3 Auto”, the machine wi ll use any available line. This increas- es efficiency. When one opt ional extra G3 un it is instal led When two optional extra G3 units are installed When H.
Changing the Line Port 63 1 C Press [ OK ] . The standby display appears. Note ❒ When you install the extra G3 interfac e unit, you can speci fy the line port home position. See “Regist ering a priority function using a progr am”. ❒ When sending a fax, yo u can select the line port if dialin g with the number keys.
Transmission 64 1 Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, an d e-mail addresses can be specified. Note ❒ The display shows the percentage of free memo ry space for storing originals.
Specifying a Destination 65 1 Reference p.61 “Changing the Line Port” p.65 “Entering a pause” p.66 “Entering a tone” p.76 “Using the Address Book to Specify Destinations” p.83 “Registering Entered Destin ations to the Address Book” p.
Transmission 66 1 Entering a tone This function allows a machine connected to a pulse diali ng line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [ Tone ] , the machine dials the number using tonal signal s.
Specifying a Destination 67 1 Sending by IP-Fax This section ex plains how to spec ify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone numb er) in place of the fax number.
Transmission 68 1 D To add a destination, press [ Add ] . When you press [ Prg. Dest. ] , you can register an ente red destination in the des- tination list. E Specify the next destination. To add another destin ation, repeat steps D and E . F Press the { Start } key.
Specifying a Destination 69 1 Reference p.25 “IP-Fax Functions” p.61 “Changing the Line Port” p.69 “Regarding IP-Fax destinations” p.76 “Using the Address Book to Specify Destinations” p.83 “Registering Entered Destin ations to the Address Book” p.
Transmission 70 1 Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify the receiver's machine tele phone number. For example, if the re- ceiver's fax number is “03123456 78”, specify “5678”.
Specifying a Destination 71 1 A Press [ Internet Fax ] to switch the type of transmission to Internet Fax. B Specify the sender. For details about specifying se nders, see “Sender Settings”. C Press [ Manual Entry ] . D Enter the e-mail address destination, and then press [ OK ] .
Transmission 72 1 E To add a destination, press [ Add ] . When you press [ Prg. Dest. ] , you can register an ente red destination in the des- tination list. F Specify the next destination. To add another destin ation, repeat steps E and F . G Press the { Start } key.
Specifying a Destination 73 1 Reference p.29 “Internet Fax Functions” p.76 “Using the Address Book to Specify Destinations” p.101 “Sender Settings” p.
Transmission 74 1 You can send Internet Fax document s directly to their destinations without go - ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server.
Specifying a Destination 75 1 C Press [ OK ] . Note ❒ When you specify destinations direct ly using the number keys, you can specify whether or not to use the SMTP server for each destination. ❒ When you sele ct de stinations in the destinatio n list, the SMTP server set- ting specified in the A ddress Book is enabled.
Transmission 76 1 Using the Address Book to Specify Destinations When destination s are programmed in a destination list, you can specify a des- tination by selecting a Destination key from the destination list. The programmed n ame appears on Destin ation key.
Specifying a Destination 77 1 Note ❒ To check the contents o f Destination keys, print the dest ination list. Reference “System Settings”, General Settings Guide “Registering Addresses and Use.
Transmission 78 1 Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes.
Specifying a Destination 79 1 Note ❒ Destinations programmed in groups can be checked using “Print Group Dial List” in “System Settings”. ❒ If a destination where a fax number, e-mail addres s, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.
Transmission 80 1 A Place the original, and then select the scan settings you require. B Press [ Recent ] . C Select the destination you want to redial to, and then press [ OK ] . D Press the { Start } key. Note ❒ You can select Internet Fax and IP-Fax destinations from Recent Destina- tions as well.
Programming Destinations in the Address Book 81 1 Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Manage ment in Administrator Tools in the System Settings menu.
Transmission 82 1 Note ❒ You can also re gister programme d fa x numbers, e-mail addresses, IP-Fax destinations, and fo lder destinations in a Group. ❒ When you press the { Facsimile } key to show the facsimile initial display af- ter changing t he contents of the Address Book , the “ Destination list / machine settings are updated.
Programming Destinations in the Address Book 83 1 Registering Entered Destinations to the Address Book This section explains how to register a directly entered fa x number, e-mail ad- dress, or IP-Fax destinat ion to the Address Book.
Transmission 84 1 Searching for a Destination in the Address Book Use this function to search for a destin ation registered in the destination list or on the LDAP server. Important ❒ To search for a destinatio n from an LDAP server, the LDAP server must be registered in advance.
Searching for a Destination in the Address Book 85 1 Search by Destination Name Follow these steps to search for a destination register ed in the Address Book by name. A Press [ Search Dest. ] . B Select a search destination. To search thro ugh the Address Book, select [ Address Book ] .
Transmission 86 1 D Press [ Name ] . E Enter the destination name you want to search for, and then press [ OK ] . If you enter a wrong destination name, press [ ← ] , [ → ] , [ Backspac e ] , and [ Delete All ] , and then enter the destination name again.
Searching for a Destination in the Address Book 87 1 G Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list. Press [ Details ] to display the detailed informat ion of the selected destination.
Transmission 88 1 B Select a search destination. To search thro ugh the Address Book, select [ Address Book ] . To search through an LDAP server, select the relevant LDAP server. C Press [ Fax Destination ] . D Enter the number you want to search for, and then press [ OK ] .
Searching for a Destination in the Address Book 89 1 E Confirm the entered fax numbers, and then press [ Start Search ] . A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list.
Transmission 90 1 Search by E-mail Address Follow these steps to use an e-mail addres s to search for a destination registered in the destin ation list . A Press [ Search Dest. ] . B Select a search destination. To search thro ugh the Address Book, select [ Address Book ] .
Searching for a Destination in the Address Book 91 1 D Press [ E-mail Address ] . E Enter the e-mail address you want to search for, and then press [ OK ] . If you enter a wrong e-mail address, press [ ← ] , [ → ] , [ Backspace ] , or [ Delete A ll ] , and then enter the e-mail address aga in.
Transmission 92 1 G Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list. Press [ Details ] to display the detailed informat ion of the selected destination.
Searching for a Destination in the Address Book 93 1 C Press [ Advanced Search ] . D Press the key for each condition, and then enter a partial string. The following conditions can be specif ied for Address Book searches: Name, User Code, Fax Destination, E- mail Address, and Folder Name.
Transmission 94 1 E Select search criteria for each condition. The meanings of the search criteria are as follows: • [ Beginning Word ] : Search for strings that star t with the specified character. Example: When searching for “ABC”, enter “A”.
Searching for a Destination in the Address Book 95 1 Note ❒ You can add one additional search condition for LDAP servers by specify- ing the Search Options under Pro gra m / Change / Delete LDAP Server under System Settings. For detai ls abou t setting Search Op tions, see “Sys- tem Settings”, General Settings Guide.
Transmission 96 1 C Enter a registration number using the number keys, and then press [ # ] . You do not need to ent er the first zeros of a registration number when the dis- play prompts you to enter five digits. If you make a mistake, press [ Clear ] , and then try again.
On Hook Dial 97 1 On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal spea ker. You can send a fax checking the co nnection. Important ❒ This function is not avai lable for the op tional ex tra G3 interface unit, Internet Fax and IP-Fax.
Transmission 98 1 D When the line is connected and you hear a high-pitched tone, press the { Start } key. The transmission starts. If you want to cancel a transmission, press the { Clear/Stop } key, and then re- move the originals. After transmission, the standby display appears.
Manual Dial 99 1 Manual Dial Pick up the option al handset or th e hand set of the external tele phone and dial . When the line is connected and you he ar a high-pitched tone, press the { Start } key to send your fax document. If, on th e other ha nd, you he ar a voice at the oth- er end, continue co nversation as normal.
Transmission 100 1 Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the ex ternal tele- phone. You must first pr ess the operation switch to t urn on the machine.
Sender Settings 101 1 Sender Settings Use this function to set sender information. If the sender's e-mail address is registere d in the destinati on list, the sender can receive transmission results by e-mail.
Transmission 102 1 D Confirm the selected sender, and then press [ OK ] . E To print the sender's name on the receiver's sheet, press [ Stamp Sender Name ] to highlight it. If you enable this function, the sender 's name (user name) appears on the re- ceiver's sheet, lists, and r eport.
Sender Settings 103 1 Note ❒ You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use bo th of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- tures menu.
Transmission 104 1 PIN Code Transmission A PIN (Personal Identification Number) Co de is a number used for identifying the sender . PIN Code Transmission uses the PABX (Private Automatic Branch eXch ange) system to prevent unauthorized users se nding faxes and to manage charges ac- cording to user.
Sender Settings 105 1 D Enter the PIN Code, and then press [ OK ] . The standby display appears. If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try aga in. E Press the { Start } key. Note ❒ For the maximum number of digits yo u can use in a PIN Code, see “Max- imum Values”.
Transmission 106 1 Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential trans- mission. A S U B C o d e i s a n I D c o n s i s t i n g o f n u m b e r s , q , p , and spaces.
Advanced Features 107 1 C Press [ Option Setting ] . D Press [ SUB Code Transmission ] . E Press [ OK ] twice. The standby display appears. F Enter the fax number of a destin ation or an IP-Fax destination. G Press [ Adv.Features ] . H Make sure that [ SUB Code ] is selected.
Transmission 108 1 J Enter a SUB Code, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try aga in. K When a password is required, press [ Password ( SID) ] , enter the password with the number keys, and then press [ OK ] .
Advanced Features 109 1 Setting a password There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Personal Box that has a password, enter the SID Code as the pass word.
Transmission 110 1 B Press [ Option Setting ] . C Press [ SEP Code Reception ] . D Press [ OK ] twice. The standby display appears. E Enter the fax number of a destin ation or an IP-Fax destination. F Press [ Adv.Features ] . G Make sure that [ SEP Code ] is selected.
Advanced Features 111 1 I Enter a SEP Code, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try aga in. J When a password is required, press [ Password (PWD) ] , enter the password using the number keys, and then press [ OK ] .
Transmission 112 1 Entering a password There are times yo u may want to u se a password wh en receiving faxes by S EP Code Reception. Note ❒ For the maximum number of digits for the PWD Code, see “Maximum Val- ues”. ❒ You can enter numbers, p , q , and spaces.
Advanced Features 113 1 SEP Code RX Result Report This report is printed after each SEP Co de Reception is completed and shows its result. If E-mail TX Resul ts is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception.
Transmission 114 1 Canceling a Transmission This section ex plains how to cancel a fax transmission. Important ❒ Remember that the Communi cating indicator turns off almost immediately when an Internet fax is being sent. Before the Original Is Scanned Use this procedure to cancel a tr ansmission before pressing the { Start } key.
Canceling a Transmission 115 1 Note ❒ Scanning may be complete d while you are performing the cancel operation. While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. A Press the { Clear/Stop } key.
Transmission 116 1 D Press [ OK ] . To cancel another file, repeat steps B and D . To cancel stopping transmission, press [ Cancel ] . E Press [ Exit ] . The standby display appears. Note ❒ If you cancel a document while it is being sent, th e transmission is halted as soon as you finish the cancellati on procedure.
Canceling a Transmission 117 1 Before the Transmission Is Started Use this procedure to cancel a transm ission after the original is scanned. T h i s f u n c t i o n i s u s e f u l t o c a n c e l a t r a n s m i s s i o n w h e n y o u n o t i c e a m i s t a k e i n d e s - tination or with the originals after st o r i n g .
Transmission 118 1 C Select the file you want to cancel. If the desired file is not shown, pr ess [ U ] or [ T ] to find it. There are cases when a destination may no t be selected as the destination ap- pears as “ p ”, depending on the security settings.
Canceling a Transmission 119 1 F Press [ Exit ] twice. The standby display appears. Note ❒ To cancel transmission to some destin a tions that a fax is sent t o, see “De- leting a Destination from a Simultaneous Broadcast”.
Transmission 120 1 Confirming a Transmission A Press [ Change TX / Info ] . B Press [ Check / Stop Transmission File ] . C Select a file to check. If multiple destinations were specified, only the destinatio n select ed first ap- pears. If multiple destinations were specified, only the number of destinations for unsent document s appears.
Confirming a Transmission 121 1 D Press [ Check / Change Settings ] . E Confirm a transmission, and then press [ Exit ] . F Press [ Exit ] twice. The standby display appears.
Transmission 122 1 Checking the Storage Result (Memory Storage Report) This report is prin ted after an original is stored in memory. It helps you review the contents an d the destinations of stored originals. Important ❒ If you use Parallel Memory Transmissi on, the Memory Storage Report is not printed.
123 2. Other Transmission Features This section explains the features of [ TX Mode ] , which you can use to apply trans- mission f unctions. Sending at a Specific Time (Send Later) Using this function, you can instruct th e machine to delay transmission of your fax document until a specified later time .
Other Transmission Features 124 2 D Enter the time using the number keys and select [ AM ] or [ PM ] . Then press [ OK ] . When entering numbers smaller than 10, add a zero a t the beginning. If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try aga in.
Requesting a Reception Notice 125 2 Requesting a Reception Notice You can confirm sent documents were pr operly received using e-mail or the Journal. The receiver sends back a reception notice message.
Other Transmission Features 126 2 Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the last 50 communications are fin- ished, “OK” might not be printed in the Journal's Result column.
Setting an E-mail Destination as a BCC 127 2 Setting an E-mail Destination as a BCC E-mail is sent to all specified destinati ons as bcc. A Place the original, and then select the scan settings you require. B Press [ TX Mode ] . C Press [ BCC Transmission ] to highlight it.
Other Transmission Features 128 2 Confirming Transmission Results by E-mail Use this function to confirm the transmi ssion results by sending an e-mail noti- fication to the specified destin ation. Important ❒ Register the e-mail address of the destin ation for e-mail notification in the destination list in advance.
Confirming Transmission Results by E-mail 129 2 D Select the destination of notification, and then press [ OK ] . If you make a mistake, before pressing [ OK ] , press [ Clear ] or press the selected Destination key again to turn the highlight off. [ E-mail TX Results ] gets highlighted and the destin ation of notification selected appears.
Other Transmission Features 130 2 Entering the Subject Allows you to en ter a subject for the document you wa nt to send. A Place the original, and then select the scan settings you require. B Press [ TX Mode ] . C Press [ Subject ] . D Enter the subject.
Entering the Subject 131 2 E To enter the character strings programmed in the machine, press [ User Text ] , and then select the characte r strings you want to enter. F Press [ OK ] . The entered subject appears in the Subject fi eld. G Press [ OK ] .
Other Transmission Features 132 2 Reference p.32 “E-mail Subject” p.155 “Received Images” p.278 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Sett.
Entering the Text 133 2 Entering the Text Allows you to enter the text to be transmitted. Important ❒ Program text string s in advanc e in “Progr am / Chan ge / Delete E -mail Me s- sage” in “System Settings”. A Place the original, and then select the scan settings you require.
Other Transmission Features 134 2 F Specify a destination, and then press the { Start } key. Note ❒ You cannot send text only without an original. ❒ You can program one of the Quick Oper ation keys with operations for thi s function. Using the Quick Operatio n key allows you to omit step B .
Transmission Options 135 2 Transmission Options This section describes various functions that you can switch on and off for any particular transmission, followi ng the procedures gi ven here. Standard Message Stamp Use this functi on to stamp a standard message at the top of the first original sent.
Other Transmission Features 136 2 E Select the standard message to be stamped, and then press [ OK ] . The selected standard message is shown above the highlighted [ Standard Message ] . F Press [ OK ] twice. G Specify the destination, and then press the { Start } key.
Transmission Options 137 2 Important ❒ If you turn this function off, the scale of the orig inal is maintained and some parts of the image may be deleted when printed at the other end. A Place the original, and then select the scan settings you require.
Other Transmission Features 138 2 Label Insertion With this func tion you can have the re ceiver's name printed on the document that is received at the other end.
Transmission Options 139 2 D Press [ Label Insertion ] to highlight it. To cancel Label Insertion, press [ Label Insertion ] again. E Press [ OK ] twice. F Specify the destination, and then press the { Start } key. Note ❒ You can program one of the Quick Oper ation keys with operations for thi s function.
Other Transmission Features 140 2 Closed Network If you turn this function on , transmission will only take place if the destination's Closed Network Code is the same as yours. This function can stop you acciden- tally sending informatio n to the wrong place.
Transmission Options 141 2 SUB Code Transmission Enable this function to perform SUB Code Transmission. Important ❒ This function is not ava ilable with Internet Fax. ❒ To perform SUB Code Transmission , a SUB Code must be set in [ Adv.Features ] , the Address Book, or Keystroke Progra ms in advance.
Other Transmission Features 142 2 Note ❒ You can program one of the Quick Oper ation keys with operations for thi s function. Using the Q uick Operation key allows you to omit step B an d step C . Reference p.106 “Setting SUB Codes for Transmission” p.
Transmission Options 143 2 D Press [ SEP Code Reception ] to highlight it. To cancel SEP Code Reception, press [ SEP Code Reception ] again. E Press [ OK ] twice. F Specify the destination, and then press the { Start } key. Note ❒ You can program one of the Quick Oper ation keys with operations for thi s function.
Other Transmission Features 144 2 Fax Header Print When the Fax Header is set to on, the stored name is printed on the receiver's paper. You can store two Fax Headers; “First Name” and “Second Name”.
Transmission Options 145 2 Note ❒ You can program fax header name s using the Program Fax In formation function in the Facsimile Features menu. ❒ You can select whether or not dates, fax header na.
Other Transmission Features 146 2.
147 3. Reception This section explains recept ion and reception functions such as printing received documents or routing received do cuments to other fax machines. Types of Reception This section ex plains differe nt ways of receivin g fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received.
Reception 148 3 Reference p.49 “Resolution” p.148 “Memory Reception” p.149 “Substitute Reception” p.163 “Printing Options” Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it.
Types of Reception 149 3 Reference “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Fa csimile Function”, Troubleshooting Substitute Reception Substitute Reception is used when th e machine cannot prin t any fax documents.
Reception 150 3 Receiving documents unconditionally If one of the conditions in the follo wing list occurs, the mach ine rece ives all fax documents using Substitute Recept ion.
Types of Reception 151 3 You can specify the following conditions with the User Parameters (switch 05, bit 2, 1) in the F acsimile Feature s menu. • When Own Na me or Own Fax Number is received The machine switches to Substitute Reception o nly when the sender has pr o- grammed their Own Name or Own Fax Nu mber.
Reception 152 3 Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception ( the optional handse t or an external telephone required) • Auto Reception You can change the reception mode on ly if a standard G3 line is used.
Reception Modes 153 3 Switching the Reception Mode You can switch reception modes using Re cepti on Settings in the Facsimile Fea- tures menu. If you program a Quick Operation key with Switch Reception Mode, you can switch the reception mode quickly. A Press [ Switch RX Mode ] .
Reception 154 3 Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-ma il: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF-F format files cannot be received.
Receiving Internet Fax Documents 155 3 Manual E-mail Reception Follow these steps to receive a fax by acce ssing the e-ma il server manually. Important ❒ Program the Manual E-mail RX function to a Quick Operation key before- hand. A Press [ Manual E-mail RX ] .
Reception 156 3 1. E-mail transmitted without speci- fying a subject in “TX Mode”. 2. E-mail transmitted with a subject specified in “TX Mode”. 3. From The name (e-mail address) of the sender 4. Date The date and time of e-mail transmission 5.
Reception Functions 157 3 Reception Functions This section ex plains useful fun c tions for receiving fax documents. Routing Received Documents This section descr ibes how to route received documents using SUB Codes. Important ❒ Documents cannot be routed to folders using this function.
Reception 158 3 Transferring Received Documents The machine can tran sfer received documents by using SUB Codes. Originals sent with a SUB Code th at matches the SUB Code programmed as a Transfer Box are received then re layed to the programmed receiver.
Reception Functions 159 3 Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine. Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination.
Reception 160 3 Reference p.278 “Maximum Values” “Facsimile Features”, General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent by Internet Fax using SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine.
Reception Functions 161 3 Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. Important ❒ Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings” to “On” in the Facsimile Features menu.
Reception 162 3 Note ❒ If an e-mail transfer request is recei ved when the “SMTP RX File Delivery Set- tings” is “Off”, this machine responds with an error message to the SMTP server. ❒ You can make settings that limit tr ansfer to specified originators.
Printing Options 163 3 Printing Options This section ex plains useful f unctions for prin ting receive d documents. Print Completion Beep When this function is turned on, the machi ne beeps to let you know whe n a re- ceived document is printed.
Reception 164 3 Center Mark When this function is enable d, marks ar e printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly whe n you file re- ceived documents.
Printing Options 165 3 Two-Sided Printing You can have a received document printed on both sides of a sheet. Important ❒ To use this function, all pages of the received document must be of the same size-inform the sending part y of this beforehand if necessary.
Reception 166 3 Note ❒ You can turn this function on or off using 2 Sided Print in the Facsimile Fea- tures menu. ❒ Printouts may vary depending on h ow the sender sets the originals. ❒ You can select to have documents only from selected senders printed in this way.
Printing Options 167 3 Note ❒ The maximum number of copies that ca n be made for each document is 10. ❒ When using the Multi-copy function with specified senders, the maximum number of copies is 10. ❒ You can turn th is function on or o ff us ing Reception File Pr int Qu antity in the Facsimile Features menu.
Reception 168 3 Page Separation and Length Reduction If the size of a received docume nt is lo nger than the paper loaded in the machine, each page of the document can be split and printed on severa l sheets , or reduced and printed on a single sheet.
Printing Options 169 3 Page Reduction If you receive a document th at is longer than the pape r in the tray, the machine usually prints it on two pages. If you turn this function on, the machine reduces th e width and length of the re- ceived image so that it wi ll fit on one page.
Reception 170 3 If There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document, the machine wi ll choose a paper size based on the paper available. Note ❒ The document is split over two sheets of paper depending on the paper size.
Printing Options 171 3 Just size printing If you enable this function, received do cuments are printed on the sheet that has the highest priority . This function is enabled with User Parameter s (switch 05, bit 5) in the Facsimile Features menu.
Reception 172 3 Note ❒ You can load a maximum of 100 sheets of standard paper in the bypa ss tray. ❒ You can use a size of paper not loaded in the paper tray(s) in the bypass tray. ❒ The machine can detect A6 L , A5 L , A4 L , A3 L (5 1 / 2 " × 8 1 / 2 " L , 8 1 / 2 " × 11" L , 11" × 17" L ) paper sizes.
Printing Options 173 3 Tray Shift Use this function to shift the output position for each document, so you can sep- arate received documents easily. Important ❒ The optional finisher or shift sort tr ay unit is required.
Reception 174 3.
175 4. Changing/Confirming Communication Information This section explains the features of [ Change TX / Info ] , which you can use to con- firm communication results on the screen or printed reports.
Changing/Confirming Communication Information 176 4 Deleting a Destination from a Simultaneous Broadcast You can delete selected br oadcasting destinations. Important ❒ If you delete a destination that is the only destinat ion for a transmission, the transmission is canceled.
Changing the Settings of Files in Memory 177 4 D Press [ Check / Change Settings ] . E Press [ Change ] for the destination you want to delete. F Press the { Clear/Stop } key to delete the destination, and then press [ OK ] . Pressing the { Clear/Stop } key deletes by single digi ts the fax number or IP-Fax address.
Changing/Confirming Communication Information 178 4 Adding a Destination You can add a destination for broadcasting. A Press [ Change TX / Info ] . B Press [ Check / Stop Transmission File ] .
Changing the Settings of Files in Memory 179 4 D Press [ Check / Change Settings ] . E Press [ Add Destination ] . F Specify the destination using the num ber keys or Destination keys, and then press [ OK ] .
Changing/Confirming Communication Information 180 4 Changing the Transmission Time You can change the transmission time specif ied with Send Later. You can also delete the transmi ssion time. If the transmission time is deleted, the file is transmitted immediately.
Changing the Settings of Files in Memory 181 4 D Press [ Check / Change Settings ] . E Press [ Change TX Time ] . F Press [ Clear ] , re-enter the transmission time using the number keys, and then press [ OK ] . If you press [ Transmit Now ] , the file is transmitted immediately.
Changing/Confirming Communication Information 182 4 Changing the SMTP Server Setting You can change the settings for wh ethe r or not to bypass the SMTP server. A Press [ Change TX / Info ] . B Press [ Check / Stop Transmission File ] . C Select a file whose SMTP server setting you want to change.
Changing the Settings of Files in Memory 183 4 D Press [ Check / Change Settings ] . E Press [ Change ] . F Press [ SMTP ] . G Select [ Yes ] or [ No ] , and then press [ OK ] .
Changing/Confirming Communication Information 184 4 H Press [ OK ] . I Press [ Exit ] . Repeat from step C to change the SMTP server settings of other recipients.
Printing a File from Memory 185 4 Printing a File from Memory I f yo u w an t t o c h e c k th e c on t e n t s o f a fi le th a t i s s to re d i n m em o r y a nd no t y et sent, use this procedure to print it out. A Press [ Change TX / Info ] . B Press [ Check / Stop Transmission File ] .
Changing/Confirming Communication Information 186 4 D Press [ Print ] . If you want two-sided printing, press [ Print on 2 Sides ] . To cancel printing, press [ Cancel ] . The display returns to that of step C . E Press the { Start } key. To cancel printing after pressing the { Start } key, press [ Stop Printing ] .
Printing a List of Files in Memory (Print TX File List) 187 4 Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which fil es are stored in memory and what their file numbers are. Knowing the f ile number can be useful (for example when erasing files).
Changing/Confirming Communication Information 188 4 D Press the { Start } key. To cancel printing after pressing the { Start } key, press [ Stop Printing ] . The dis- play returns to that of st ep C . E Press [ Exit ] twice. The standby display appears.
Resending a File 189 4 Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents.
Changing/Confirming Communication Information 190 4 D Press [ Transmit Failed File ] . To add a destination, press [ Add Destination ] , and then specify the destination. E Press [ OK ] . Repeat from step C to resend another file. To cancel transmissions, press [ Cancel ] .
Checking the Transmission Result (Transmission File Status) 191 4 Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to displa y the transmi ssion results.
Changing/Confirming Communication Information 192 4 Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communica tion result s you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a Web Image Moni- tor on a network computer.
Checking the Transmission Result (Transmission File Status) 193 4 Confirming by E-mail Use the E-mail TX Results function to se nd reports by e-mail to a computer, and then confirm them on t he computer. The available reports are: • Communication Result Report.
Changing/Confirming Communication Information 194 4 Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission.
Checking the Transmission Result (Transmission File Status) 195 4 Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after tr ansmission. ❒ You can switch this report on or off in the User P arameters (switch 03, bit 5) in the Facsimile Features menu.
Changing/Confirming Communication Information 196 4 Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or i n a report. Confirming on Display Follow these steps to display the reception result. A Press [ Change TX / Info ] .
Checking the Reception Result (Reception File Status) 197 4 Note ❒ Only the reception results of the late st communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”.
Changing/Confirming Communication Information 198 4 Print Journal You can print the Journal manually. Important ❒ The contents of a Journal printed auto matically are deleted after printing. Keep the journal if you require a reco rd of transmissions and receptions.
Print Journal 199 4 All Prints the results of communications in the order made. A Press [ Change TX / Info ] . B Press [ Print Journal ] . C Select [ All ] . D Press the { Start } key. To cancel a file printing, press [ Stop Printing ] . The display returns to that of step C .
Changing/Confirming Communication Information 200 4 Print per File No. Prints only the results of communic ations specified by file number. A Press [ Change TX / Info ] . B Press [ Print Journal ] . C Select [ Print per File No. ] . D Enter a 4-digit file number.
Print Journal 201 4 Print per User Prints the results of communica tions by individual senders. A Press [ Change TX / Info ] . B Press [ Print Journal ] . C Select [ Print per User ] . D Select a user. Press [ Cancel ] if the user is not registered. The display returns to that of step C .
Changing/Confirming Communication Information 202 4 F Press the { Start } key. To cancel a file printing, press [ Stop Printing ] . The display returns to that of step C .
Print Journal 203 4 Journal This section e xplains the i t ems printed in the Journal. 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date.
Changing/Confirming Communication Information 204 4 • For Internet Fax dest inations At time of transmission, it shows the e-mail address or name programmed in the destination list.
Print Journal 205 4 Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communicati ons.
Changing/Confirming Communication Information 206 4 Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) You can print documents that are received and stored on the hard disk.
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) 207 4 Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. A Press [ Change TX / Info ] . B Press [ Print / Delete Stored Reception File ] .
Changing/Confirming Communication Information 208 4 Reference p.278 “Maximum Values” “Facsimile Features”, General Se ttings Guide Deleting Received and Stored Documents Use the following procedure to delete docume nts stored on the hard disk.
Printing a File Received with Memory Lock 209 4 Printing a File Received with Memory Lock This is a security function de signed to prevent un authorized user s from reading your documents. If Memory Lock Recept ion is switched on, all received docu- ments are stored in memory and are not automatical ly printed.
Changing/Confirming Communication Information 210 4 D Enter a 4-digit Memory Lock ID with the number keys, and then press the { Start } key. I f t h e M e m o r y L o c k I D d o e s n o t m a t c h , t h e “ Specified c ode does not correspond to programmed Memory Lock ID.
Personal Boxes 211 4 Personal Boxes You can receive confidential documents in Personal Boxes. Important ❒ Before using this function, set the Personal Bo x in advance. Personal Boxes Storing your docu ments in a Personal Bo x prevents unauthorized users reading them.
Changing/Confirming Communication Information 212 4 Printing Personal Box Documents Follow these steps to print a docume nt received into a Personal Box. A Make sure that the Confidential File indicator is lit. B Press [ Change TX / Info ] . C Press [ Print Personal Box File ] .
Personal Boxes 213 4 E If a password has been set for the bo x, enter the password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try aga in. To cancel entering a password, press [ Cancel ] .
Changing/Confirming Communication Information 214 4 Information Boxes This section descr ibes how to use I nformation Boxe s. Important ❒ Before using this function, set th e Information Box in advance. Information Boxes Use the Information Box function to set up the machine as a document server.
Information Boxes 215 4 Storing Documents in Information Boxes Follow these steps to store a do cument in an Information Box. A Press [ Change TX / Info ] . B Press [ Store / Delete / Print Information Box File ] . C Select the box in which you want to store the file.
Changing/Confirming Communication Information 216 4 E Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation • Original Se ttings •S t a m p F Press the { Start } key.
Information Boxes 217 4 Printing Information Box Documents Follow these steps to print a document stored in an Information Box. A Press [ Change TX / Info ] . B Press [ Store / Delete / Print Information Box File ] . C Press [ Print ] . D Select the box that contains the stored file you want to print.
Changing/Confirming Communication Information 218 4 F Press the { Start } key. If you want two-si ded printing, press [ Print on 2 Sides ] before pressing the { Start } key. To stop printing before pressing the { Start } key, press [ Cancel ] . The display re- turns to that of step D .
Information Boxes 219 4 E If a password has been set for the bo x, enter the password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try aga in. To cancel entering a password, press [ Cancel ] .
Changing/Confirming Communication Information 220 4.
221 5. Storing a Document This section explains stor ing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax docume nts in the Document Server. The Document Server can store docu ments from various applications.
Storing a Document 222 5 Note ❒ Stored documents are not deleted even if there is a power failure, or the main power switch is turned off. ❒ You can specify whether or not the ma chine automatically deletes documents from the Document Server after a certai n number of days.
Sending a Stored File 223 5 A Place the original, and then select the scan settings you require. Set “Original Orientation” correctly. If you do not, the top/bo ttom orienta- tion of the original will not be displayed correctly in the preview. B Press [ Store File ] .
Storing a Document 224 5 F If you have selected [ Send & Store ] , specify the receiver. If you have selected [ Store Only ] , proceed to step G . G Press the { Start } key.
Sending a Stored File 225 5 Reference “Entering Text”, About This Machine Setting a file name A Press [ File Name ] . B Enter the file name. C Press [ OK ] . Reference “Entering Text”, About This Machine Setting a password A Press [ Password ] .
Storing a Document 226 5 B Enter a password using the number keys, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then reent er your password. You can enter up to four to eight digits.
Sending a Stored File 227 5 B Select the documents to be sent. When multiple documents are selected, th ey are sent in the order of selection. •P r e s s [ Queue ] to arrange the order of the documents to be sent. •P r e s s [ File Name ] to place the documents in alphabetical order.
Storing a Document 228 5 D When you want to add your original s to stored documents and send them all at once, press [ Original n Stored File ] or [ Stored file n Original ] . When sending only stored documents, proceed to step E . When [ Original n Stored File ] is pressed, the machine sends the originals, and then stored files.
Sending a Stored File 229 5 Specifying documents from [ File List ] A Press [ U ] or [ T ] to display the documents to be sent. B Select the fi le. Specifying documents by [ User Name ] A Select [ User Name ] . B Select the user name of the prog rammed document, and then press [ OK ] .
Storing a Document 230 5 Specifying documents by [ File Name ] A Select [ File Name ] . B Enter the name of the document to be sent, and then press [ OK ] . Partial matching is used when searching for a file name. C Select the file to be sent. Displaying a preview A Select the document you want to send.
Sending a Stored File 231 5 C Check the preview. •P r e s s [ Zoom Out ] or [ Zoom In ] to reduce or enlarge the preview image. •P r e s s [ ← ][ → ][ ↑ ][ ↓ ] to scroll the preview image. •P r e s s [ Switch ] for “Display File” to disp lay another se lected file .
Storing a Document 232 5 B Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then press [ OK ] . If the document does not have a password, proceed to step D .
Sending a Stored File 233 5 Note ❒ Only documents stored using the fa csimile function can be printed. ❒ When printing originals th at were not stored using the Mi xed Original Siz- es function, paper sizes might differ according to whether printing is through the facsimil e function or the Document Server.
Storing a Document 234 5 C If you select a document for which a password is set, enter the password, and then press [ OK ] . When a selected file does not ha ve a password, proceed to step D . D Change the desired informatio n of the stored document. Press the keys for the it ems you want to change.
Sending a Stored File 235 5 Changing a user name A Press [ Change User Name ] . B Press [ Clear ] . The user name is deleted. C Enter the new user name, and then press [ OK ] . Press the title word keys to switch between titles. To set a non-programmed user name, press [ Manual Entry ] , and then enter the name.
Storing a Document 236 5 Changing the file name A Press [ Change File Name ] . B Press [ Backspace ] or [ Delete All ] , and then re-enter the file name. C Press [ OK ] . Reference “Entering Text” About This Machine Changing the password A Press [ Change Password ] .
Sending a Stored File 237 5 B Enter a new password using the number keys, and then press [ OK ] . C Enter the password again, and then press [ OK ] . Deleting a Stored Document Use this function to delete stored documents. A Press [ Select Stored File ] .
Storing a Document 238 5 B Press [ Manage / Delete File ] . C Select the document you want to delete. You can also de lete multiple documents at on ce. D Enter a password using the number keys, and then press [ OK ] . E Press [ Delete File ] . F Press [ Yes ] .
239 6. Fax via Computer This section expla ins how to use this machine's facsimil e function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax m achine.
Fax via Computer 240 6 Note ❒ It is recommended that you use W eb Image Monitor running under th e same network environment as this machine. Otherwise, the Web browser may not open and an e rror may occur. Before Use To use these features, a LAN-Fax Driver must be installed on your computer.
Sending Fax Documents from Computers 241 6 ❖ Operating environment •C o m p u t e r PC/AT compatible • Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 •D i s p l a y VGA 640 × 480 pixels or more Note ❒ Before beginning installation, exit all other appl ications.
Fax via Computer 242 6 Auto Run program The installers for vari ous drivers and utili ties launch automati cally as Auto Run programs when you insert the CD-ROM. LAN-Fax Driver, A ddress Book, and LA N-Fax Cover Sheet Editor can be in- stalled by Auto Run.
Sending Fax Documents from Computers 243 6 A Quit all applications currently running. B Insert the CD-ROM included with this machine into the CD-ROM drive of your computer. The installer launches automatically, and the language selection window ap- pears.
Fax via Computer 244 6 Setting print properties This section ex plains how to mak e settin gs such as paper size or resolution. A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . With Windows XP Profe ssional or Windows Server 2003, select [ Printers and Faxes ] on the [ Start ] menu.
Sending Fax Documents from Computers 245 6 Making settings for opt ion configuration Make settings for optional unit s installed in this machine. A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . With Windows XP Profe ssional or Windows Server 2003, select [ Printers and Faxes ] on the [ Start ] menu.
Fax via Computer 246 6 Basic Transmission This section explains how to send fa x documents created using Windows appli- cations. To send a fax, simply select [ Print... ] from the Window s application, t hen select [ LAN-Fax M8 ] as the printer, and then specify a de stination in the [ LAN-Fax ] dialog box.
Sending Fax Documents from Computers 247 6 Reference p.247 “Specifying a destination using a destination list” p.247 “Specifying a destination using Address Book” p.248 “Specifying a destination by dire ctly entering a fax number, Int ernet Fax Destination, or IP-Fax destination” p.
Fax via Computer 248 6 C Select [ Contact ] or [ Group ] in the [ Name: ] d r o p d o w n m e n u a s t h e d i s p l a y f o r m a t . Destination list conten ts change as foll ows, depending on the .
Sending Fax Documents from Computers 249 6 D Specify settings according to th e type of fax transmission. Specify settings according to the type of fax transmission selected in step B , as follows: •I f y o u s e l e c t e d [ Fax ] , select a line or a protocol in the [ Line: ] list.
Fax via Computer 250 6 To print a sender stamp A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Print Fax Header ] check box. To attach a cover sheet A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Attach a Cover Sheet ] check box.
Sending Fax Documents from Computers 251 6 Saving as files You can save the fax document in TIFF format (TIFF-F). A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Save as file ] check box. C Click [ Save to... ] . D Select a folder on the folder tree.
Fax via Computer 252 6 Checking Transmission Using LAN-Fax Driver From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or Web Image Monitor, yo u can check information abo ut files sent using LAN-Fax Driver. For the maximum number of tran smission results you can check, see “Maximum V alues”.
Sending Fax Documents from Computers 253 6 D Click [ Send ] or [ Send & Print ] . Note ❒ You can confirm transmission results using the E-mail TX Results function and the Communication Result Report. You can set wheth er to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- tures menu.
Fax via Computer 254 6 Printing and Saving You can print documents create d using Windows applicat ions. Open the applicatio n docume nt you want to print or create a new document, and then perform the f ollowing procedure. For details about printing the fax im age, see the LAN-Fax Driver's Help.
Sending Fax Documents from Computers 255 6 Programming new destinations A On the [ Start ] menu, point to [ Programs ] , [ LAN-Fax Utilities ] , and then click [ Ad- dress Book ] . The [ Address Book ] dialog box appears. If LAN-Fax Driver has already started up, click [ Edit Address Book.
Fax via Computer 256 6 Editing programmed destinations A On the [ Start ] menu, point to [ Programs ] , [ LAN-Fax Utilities ] , and then click [ Ad- dress Book ] . The [ Address Book ] dialog box appears. If LAN-Fax Driver has already started up, click [ Edit Address Book.
Sending Fax Documents from Computers 257 6 G If you made changes to a destination, a confirmation message appears. To save the changes, click [ Yes ] . If you do not want to save the chan ges and want to quit editing, click [ No ] . To return to the editing display, click [ Cancel ] .
Fax via Computer 258 6 Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. Important ❒ It is necessary to cr eate a cover sheet file before attaching a cover sheet to fax document using LAN-Fax Driver.
Sending Fax Documents from Computers 259 6 Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax docu- ment. A On the [ File ] menu, click [ Print... ] . B Select [ LAN-Fax M8 ] in the [ Name: ] list, and then click [ OK ] .
Fax via Computer 260 6 Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this ma chine's fax functions using a computer and save files on a computer usin g SmartDeviceMonit or for Admin.
Viewing Fax Information Using a Web Browser 261 6 Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer. Note ❒ It is recommended that you use a Web Image Monitor running under the same network environment as this machine.
Fax via Computer 262 6 F View the content of the fax document. To enlarge the preview image, click [ Enlarge Image ] . Enlargement cannot be performed without Acrobat Reade r instal led.
Viewing Fax Information Using a Web Browser 263 6 Deleting fax information using a Web browser A Start a Web browser. B Enter the machine's IPv4 address in the [ Address ] field. C Click [ Fax Received File ] in the left pane. The list of received fa x documents appears.
Fax via Computer 264 6 To edit machine properties a lready programmed Follow thes e steps to use Web Image Mon itor to edit inform ation about the des- tination machine registered in the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Viewing Fax Information Using a Web Browser 265 6 To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Fax via Computer 266 6 Delivering Files Received by Fax Documents received by the machine can be viewed on or downl oaded to a com- puter using the network deli very server Sc anRouter deli very software. This is a useful function, enabling you to view and store documents on your computer without printing them.
267 7. Appendix This section ex plains features an d spec ifications of the facsimile function. Checking the Memory Status Use this function to display a summary of current memory usage. On the standby display you can check the percentage of free memory space.
Appendix 268 7 Programs If you regularly send documents to a part icular destination or transmit using the same functions, you can save repetitive number keys o perations by reg istering this information in a Keystroke Program. P r o g r a m s c a n b e r e c a l l e d b y j u s t p r e s s - ing a programmed key.
Programs 269 7 D Press [ Program ] . When no progra ms are registered , proceed to ste p E . E Select a program number in whic h “Not Programmed” is shown. If you make a mistake, press [ Cancel ] and select a program number again. When you change a Keystroke Program, press [ Yes ] after pressing the program number you want to change.
Appendix 270 7 Reference p.123 “Sending at a Specific Time (Send Later)” p.278 “Maximum Values” “Entering Text”, About This Machine Registering a priority function using a program Set the .
Programs 271 7 Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key . B Press the { Program } key.
Appendix 272 7 Deleting a Program Follow these steps to dele te an unnecessary pr ogram: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key . B Press the { Program } key.
Programs 273 7 Using a Program Follow these steps to recall and use a registered program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key . B Place the original.
Appendix 274 7 Optional Equipment This section explains the functions of options. Expansion Memory (28MB: DIMM) This allows you to send fax do cuments at hi gh resolution (Super Fine). This also allows you to receiv e fax documents at high resolu tion (Fine or Super Fine).
Specifications 275 7 Specifications ❖ Fax Transmission and Reception ❖ Power Consumption ❖ IP-Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15.
Appendix 276 7 ❖ Internet Fax Transmission and Reception *1 Full mode Compatible machines IP-F ax compatible machines IP-Fax transmission function Specify an IPv4 a ddress and send faxes to an IP-Fax compati- ble fax through a network. Also capable of sending faxes to a G3 fax connected to a tele- phone line via a VoIP gateway.
Specifications 277 7 Specifications Required for th e Internet Fax Destination Machines This machine can communicat e with Internet Fax machin es that satisfy t he fol- lowing specific ation requir ements.
Appendix 278 7 Maximum Values The following list contains th e maximum value for each item. Item Standard Expansion memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission 400 400 Number of pages you can store in memory (using A4 Standard <ITU-T q 1 Chart>) Approx.
Maximum Values 279 7 Note ❒ The maximum number of pa ges that can be stored or transmitted may de- crease depending on the contents of documents. Number of received documents you can store on the ma.
280 INDEX 180-degree rotation printing , 166 1st Sheet , 37 2nd Sheet , 37 2 Sided Original , 37 2 Sided Print , 9 2 sided printing , 250 A Acceptable original sizes , 40 Add , 20 Add Destination , 178 Adding a destination , 178 Address Book , 241 , 254 Add User , 265 Adjust Sound Volume , 9 Advanced Features , 106 Advanced Search , 92 Adv.
281 Communicating indicator , 115 Communication Failure Report , 195 Communication Page Count , 9 Communication Result Report , 194 Compatible machines , 277 Confidential File indica tor , 209 Confide.
282 H H.323 , 27 H.323 Settings , 9 Handset , 99 , 152 , 274 Having incoming documents printed on paper from the bypass tray , 171 How to Read This Manual , 4 I If there is no paper of the correct siz.
283 P Page reduction , 169 Page separation and length reduction , 168 Paper size and scanned area , 41 Paper Tray , 9 Parallel Memory Transmission , 13 , 19 Parameter Setting , 9 Parameter Setting: Pr.
284 Resending a file , 189 Resolution , 49 Returning the machine to the standb y mode , 5 Routing e-mail received via S MTP , 161 Routing received documents , 157 Routing received documents with SUB C.
285 Substitute Reception , 149 Super Fine , 49 Switching between Memory and Immediate Transmission , 13 Switching the reception mode , 153 Switching the titles in the Address Book , 77 Switch Reception Mode , 9 Switch RX Mode , 152 , 15 3 Switch Title , 9 Symbols , 4 System Stat us , 267 T T.
286 EN USA B786-8510A.
USA ❖ FCC Requirements 1. This equipment complies with Part 68 of the F CC rules and requi rements adopted by the AC TA. On the cover of this e quipment is a label that con tains, among other info rmation, a product iden - tifier in the format US:AAAEQ##TXXXXX.
FAX Option Type C3000 Operating Instructions Facsimile Reference EN USA B786-85 10A.
Een belangrijk punt na aankoop van elk apparaat Xerox C3000 (of zelfs voordat je het koopt) is om de handleiding te lezen. Dit moeten wij doen vanwege een paar simpele redenen:
Als u nog geen Xerox C3000 heb gekocht dan nu is een goed moment om kennis te maken met de basisgegevens van het product. Eerst kijk dan naar de eerste pagina\'s van de handleiding, die je hierboven vindt. Je moet daar de belangrijkste technische gegevens Xerox C3000 vinden. Op dit manier kan je controleren of het apparaat aan jouw behoeften voldoet. Op de volgende pagina's van de handleiding Xerox C3000 leer je over alle kenmerken van het product en krijg je informatie over de werking. De informatie die je over Xerox C3000 krijgt, zal je zeker helpen om een besluit over de aankoop te nemen.
In een situatie waarin je al een beziter van Xerox C3000 bent, maar toch heb je de instructies niet gelezen, moet je het doen voor de hierboven beschreven redenen. Je zult dan weten of je goed de alle beschikbare functies heb gebruikt, en of je fouten heb gemaakt die het leven van de Xerox C3000 kunnen verkorten.
Maar de belangrijkste taak van de handleiding is om de gebruiker bij het oplossen van problemen te helpen met Xerox C3000 . Bijna altijd, zal je daar het vinden Troubleshooting met de meest voorkomende storingen en defecten #MANUAl# samen met de instructies over hun opplosinge. Zelfs als je zelf niet kan om het probleem op te lossen, zal de instructie je de weg wijzen naar verdere andere procedure, bijv. door contact met de klantenservice of het dichtstbijzijnde servicecentrum.
