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Xerox DocuC olor 12 Digit al Color Printer/Copier System Administration Guide The Documen t Company Xerox.
© 1999 Xerox Corpo ration. All ri ght s reserved. Copyri ght protecti on cl aimed includes al l forms and matters of copyri ghtabl e material and inf ormation no w allo wed by st atutory or judi ci a.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE I 1 2 3 4 5 6 7 The Xer ox DocuColor 12 copier /printer an d the recommended main tena nce supplies have been desig ned and test ed to meet strict safety requi rement s. Attent i on to the following not es will ensure t he conti nued safe operati on of your copie r/print er .
II DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 W ARNING: Never push obj ects of any kind i nto slot s or openings on this equi pment. Makin g a cont act with a volt a ge point or shorti ng out a part could resul t in fire or elect ri cal shock.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE III 1 2 3 4 5 6 7 Laser safe ty CAUTION: Use of c ontrols, adjustment s, or procedu res other than thos e speci fied in this document at ion may result in a hazardous exposur e to las e r ra diation. This equipment compli es with internati onal safety st andards.
IV DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Maint enance s afety • Do not atte mpt any ma int enance procedure that is not spe cifical ly descri bed in the document at ion that is suppli ed wit h your copie r/print er . • Do not use aeroso l cleaners.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE V 1 2 3 4 5 6 7 Operationa l safety Y our Xerox equipment a nd supplies were desig ned and test ed to meet strict safety requi rements. Thes e include safety a gency examinat ion, appr oval, and compl iance wit h est abl ished enviro nme nt al standar ds.
VI DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 • Do not l ocate t he machine i n line wi th the col d air flow from a n air con ditioning s ystem. • Do not place con t ainers of cof fee or other liquid on the machine . • Do not block or cover t he slots and openi ngs on the machine.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE VII NOTICES 1 2 3 4 5 6 7 Radio Frequency Emissions FCC This equipment has been tested and found to comply with the limit s for a Class B digital device, pursuan t to Par t 15 of the FCC Rules.
NOTICES VIII DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Shielded cabl es must be used with this equi pment to main tain c omp lia nce with F CC r egul ation s.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE IX NOTICES 1 2 3 4 5 6 7 Safety Extra Low V oltage Approval The Xer ox DocuColor 12 copier /printer i s in compli ance wi th various gover nm ent al agencies and nat ional s afety regu lations.
NOTICES X DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Certific ations . . . in E urope The CE marking that is applied to th is pr oduct symboli zes Xerox Europe’ s Declar ation of Confor .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XI NOTICES 1 2 3 4 5 6 7 The followi ng applies to the product when equipp ed with T oken Ring or Bany an Vines connect ivity options : W ARNING: T his is a Cla ss A prod uct .
NOTICES XII DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 It’ s Illegal . . . in the US A Congress , by st atu te, has fo rbidden the copying of the fol l owing subject s under cert ain cir cumstances. Penalti es of fi ne or i m prisonment may be imposed on those guil ty of making such copie s.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XIII NOTICES 1 2 3 4 5 6 7 2. Adj usted Compensat ion Certif icates f or V eter- ans of the W orld W ars. 3. Obl igations or Securi ties of any Fo reign Gov- ernment , Bank, or Corporation.
NOTICES XIV DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 It’ s Illegal . . . in Canada Parliament , by statut e, has f orbidden t he copying of t he foll owing subj ects unde r cert ain cir cumst ances. Pen alties of fi nes or im pr isonment may be imposed on those guil ty of making such copie s.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XV NOTICES 1 2 3 4 5 6 7 Environme ntal Notices . . . in the USA As an ENERGY ST AR ® part ner , Xerox Corpor ation has de termined th at this copier/print er model meets the ENERGY ST AR ® guidel i nes for energy ef ficiency .
NOTICES XVI DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Environmen tal Notices . . . in Canada As a part icipan t in t he Environment al Choice progr am, Xerox Corporation has det ermi ned that this c opier/pri nt er model meet s the En vironment al Choice guidelines for en ergy ef ficiency .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XVII CONTENTS 1 2 3 4 5 6 7 Safety No tes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I Elec tric al s af ety . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CONTENTS XVIII DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3. Tools Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Ove rvie w . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XIX CONTENTS 1 2 3 4 5 6 7 4. Mai ntenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Ove rvie w . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CONTENTS XX DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 –1 ABOUT THIS MANUAL 1 2 3 4 5 6 7 The Sys tem Administ ration scree ns enable t he syste m administr ato r to check meters , consumabl es, and out put count s. It also enab les the syst em ad mini strator t o access t he T ools Mode.
ABOU T T HIS MA NUAL 1–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Convention s used in this man ual Descri ption s of f eature s an d opt ions gener ally precede procedu re step s. Y ou may need to combine sev eral procedure s to achieve desir ed res ults.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 –1 MANAGING COUNTS AND ACCOUNTS 1 2 3 4 5 6 7 Ove rvi ew The Sys tem Ad mini strator i s responsi ble for peri odi cally che cking the current c ounts f or output and cons umables such as dry i nk or fuser oi l.
MANAGING COUNTS AND ACCOUNTS 2–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Meter Chec k With the Meter Chec k f eature, an y user can c heck the curr ent copy vol ume for bl ack and white, full- color , three-col or , or single color copi es.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 –3 MANAGING COUNTS AND ACCOUNTS 1 2 3 4 5 6 7 Confirm Consumables With the Confi rm Consumabl es feat ure, any user can chec k the st ate of DocuCol or 12 consu mables to d etermine whether any of them needs repl acing.
MANAGING COUNTS AND ACCOUNTS 2–4 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Auditron Administration mode When enabl ed, the Auditron Ad m inistrat ion mode keep s a cou nt of t he copy vol ume for eac h regi ste red account.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 –5 MANAGING COUNTS AND ACCOUNTS 1 2 3 4 5 6 7 Entering the Auditron A dministration mode 1 Press the Admini stration button abo ve the numeri c keyp ad to display the Acce ss screen.
MANAGING COUNTS AND ACCOUNTS 2–6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 KEY POINT : • All previ ous programming selec ti ons ar e cancel ed whe n you pr ess the Clea r All button in the Auditr on Administrati on mode. • Y ou cannot pr ogram jobs while in the Auditr on Administr ation mode.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 –7 MANAGING COUNTS AND ACCOUNTS 1 2 3 4 5 6 7 Create/M o dif y User Acco un ts Use the Create/Modi fy User Account s feature to creat e u ser acc ounts for.
MANAGING COUNTS AND ACCOUNTS 2–8 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Edit Accoun ts Use t he Edit Ac counts feat ure to ch ange set tings or reset the coun ter for an account t hat was previ ousl y created .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 –9 MANAGING COUNTS AND ACCOUNTS 1 2 3 4 5 6 7 4 Perfo rm one or more of the following: • Enter the Account Pas sword. Under the Acco unt Password box, touch the Input Number with Keyp ad button. T ype in a pas sword for the account .
MANAGING COUNTS AND ACCOUNTS 2–10 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Reset Accounts Use t he Reset Acco unts feature to delete curr ent account s, reset copy c ounts t o zero, d isable cop y lim its, o r r em ove col o r re stri ctio ns .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–11 MANAGING COUNTS AND A CCOUNTS 1 2 3 4 5 6 7 Auditr on Ac cess Use the Auditro n Access featur e to enable the Audit ron featu re, which tracks c urrent co py count s, copy limit s, color li mits, or account s.
MANAGING COUNTS AND ACCOUNTS 2–12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Ch an ge of Au di tr on Admi nist rato r Passw ord Use the Auditro n Admini str ator Password feat ure to c hange the p assword used by the Syst em or Auditron Admi nistrator to ent er Auditron Administr ation and T ools modes.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–1 TOO L S M OD E 1 2 3 4 5 6 7 Ove rvi ew In t he T ools Mode, the syst em administr ator can set the default values f o r a vari ety of copy output and copier /print er fea tures, or regi st er custom color s.
TOOLS MODE 3–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 This chap ter h elps you enter and exit T ools Mode, and prov ide s infor mati on and procedur es f or eac h of t he fea tures li sted above to help yo u customize the DocuColor 12.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–3 TOO L S M OD E 1 2 3 4 5 6 7 Entering and Exiting T ools Mode Ente ring T ools Mo de KEY POINT : • All previ ous programming selec ti ons ar e cancel ed whe n you pr ess the Clea r All button in the T ools Mode.
TOOLS MODE 3–4 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Use the numeri c keypad to enter the corr ect pass word and touch Enter on the T ouch Scr een. NOTE: T h e d e f a u l t p a s s w o r d i s 1 1111 . B e s u r e t o change the p assword so tha t unauthorize d indi vi duals do not have access to T ools Mode.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–5 TOO L S M OD E 1 2 3 4 5 6 7 T ray Management The T ray Ma nagement screen displays the Paper T ype and Aut o T ray Setup features.
TOOLS MODE 3–6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Review the curr ent settings for each tray . Use the up and d own ar rows to hi ghlight the d esired p aper tray and touch the Chang e Settings button t o displ ay t he det ail screen fo r the tray .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–7 TOO L S M OD E 1 2 3 4 5 6 7 Auto Tr ay Setup T ouching Auto T ray Setup on the T ray Management scr een displays th e Auto T ray Setup screen . On thi s screen, you can e nable Auto Tray Switc hing for Paper T rays 1, 2, 3, and 4.
TOOLS MODE 3–8 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Review the curr ent set tings for each t ray and t he Auto T r ay Switch ing option.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–9 TOO L S M OD E 1 2 3 4 5 6 7 Feature Defaults The Feat ure Default s optio ns enable y ou to change factory default s ettings for a number of feat ures ,.
TOOLS MODE 3–10 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Basic pr oced ur e for setti ng Featu re Defau lts 1 On the T ools screen, touch the Feature Default s icon t o displ ay the Feature Defaul ts screen , as il lustrated in Figu re 14.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–11 TOOLS MO DE 1 2 3 4 5 6 7 Paper Sup ply This opt io n all ows you to designate the def aul t pape r tray . Selec ting Auto (F igure 15) ena bles the copie r/print er to det ermine the p aper tr ay to use based on the size of th e original document.
TOOLS MODE 3–12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Or ig ina l Type This opt io n all ows you to set the original type fo r the majorit y of the original docume nt s you will be copyi ng or pri nting.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–13 TOOLS MO DE 1 2 3 4 5 6 7 Phot o T ype – Pho to & T ex t Photo T ype–Photo & T ext is the best select ion for ori gina l documents that cont ain pictu res and pri nted t ext, such as magazines or profe ssional jour nals with pi ctures a nd text .
TOOLS MODE 3–14 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Phot o T ype – Pho to T ype The Photo T ype–Photo T ype option is the best selec tion for phot ographs, l ithographs , or graphi cs that contai n a vari ety of p astel colors .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–15 TOOLS MO DE 1 2 3 4 5 6 7 Te x t Ty p e The T ext T ype option is the best sel ection for document s compos ed of fine line charact ers or other high cont rast docu men t s with bright , dense color s.
TOOLS MODE 3–16 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Ligh ten/D arken The Li ghten/Darke n feature enables you to adjust the over all lightness or darkne ss (density) of the output copy . Select darke r settings for light o riginals and l ight sett ings for dark ori ginals, as illust rated i n Figur e 21.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–17 TOOLS MO DE 1 2 3 4 5 6 7 Colo r Shift This optio n all ows you to shi ft the output color from blu e (coolest ) to red (warmest ), as ill u st rated in Figure 23.
TOOLS MODE 3–18 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 V ari ab le Co lor Bal ance (Y ell ow , Mage nta, Cyan , Black) These o ptions allow you to adjus t the def ault level s of all four pr ocess colors (Y ellow , Magent a, Cyan, and Blac k) for areas of hi gh, medium, and low d ensity on the copies.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–19 TOOLS MO DE 1 2 3 4 5 6 7 Shar pness The Sharpness opti on allows you to adjust the amount of i mag e edg e defi nition on the copies. NOTE: For optimum s harpness, se lect the correc t Original T ype in the Image Qualit y t ab.
TOOLS MODE 3–20 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Ma r gin Shifts for S ide 1 a nd Side 2 This opt io n contr ols the default Marg i n Shif t.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–21 TOOLS MO DE 1 2 3 4 5 6 7 Corner Shift Use t his option i f you s elected t he Corner Shift option for Margin Shift s for e ither Side 1 or Side 2. T ouch the de sired c orne r sh ift posi tion ( Figure 27) and then touch Save to re turn to the Featur e Defaults screen.
TOOLS MODE 3–22 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Edg e Erase This optio n all ows you to set the Edge Erase defaul t to eli m inat e the shadows that are caus ed by t he document ed ges during the co pying proces s.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–23 TOOLS MO DE 1 2 3 4 5 6 7 Orig inal Or ientation This opt io n all ows you to indicate t he p osi tion of most origi nal documents on the Document Glass , as i llustrated in F igure 30.
TOOLS MODE 3–24 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Mu lt iple -U p The Multipl e-Up featur e (Fi gure 33) enables you to speci fy whether 1, 2, 4, or 8 imag es fr om multipl e origi nals are copied onto a singl e pag e. Each image is center ed in its sp ace.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–25 TOOLS MO DE 1 2 3 4 5 6 7 Machine S et-up Use thes e settings t o limit the number of copy set s and t o disable /enable Aut o Power Of f Pro hibitio n.
TOOLS MODE 3–26 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Perfo rm one of the followi ng: • On the Copy Quantity Li m it screen (Figure 37), use the numeri c keyp ad to enter the maximum number (1—999) of copies/s ets allowed. • On the Auto Power Of f screen ( Figu re 38), touch eithe r the Enabled or Disabl ed butt on.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–27 TOOLS MO DE 1 2 3 4 5 6 7 Audio T ones Y ou can change the Audi o T ones settings for t he followi ng options: • Selecti on T one • Conflic t T one • Contro l Panel I nput T one • Machine Ready T one • End of Job T one • Fault T one Y ou can turn t he Contr ol Panel Input T one on or of f.
TOOLS MODE 3–28 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Perfo rm one of the followi ng: • For t he Control Panel I nput T one (Fi gure 40), touch No T one or T one . • For other tones (Figure 41), to uch No T one , Softer , Normal , or Louder .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–29 TOOLS MO DE 1 2 3 4 5 6 7 Customi ze Scre ens The Cust omize Screen s feature enables you to set two p aper tray s and two reduction/ enlar gement values t o display on the Ba sic Copying tab.
TOOLS MODE 3–30 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 4 Perfo rm one of the followi ng: • If you select ed a Preset Pa per Sel ection opti on, touch the desir ed tray icon on t he Preset Pap er Sele ction screen (Fi gure 44). The cop ier/pri nter illustrat ion highl ights your selec tion.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–31 TOOLS MO DE 1 2 3 4 5 6 7 Syste m Image Q u ality This fe ature enables you to con trol a number of syste m image qu ality o ptions.
TOOLS MODE 3–32 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Adjusting Image Rec ognition settings 1 On the T ools screen, touch the System Image Quality ico n to display the Syst em Image Quali ty screen , as illust rat ed in Figure 46.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–33 TOOLS MO DE 1 2 3 4 5 6 7 4 Perfo rm one of the followi ng: • T ouch the box that i ndicates the appropri ate image qual ity level set ting for T ext & Photo, as il lustrated in Figu re 48.
TOOLS MODE 3–34 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Auto Screenin g Adjust 1 On the T ools screen, touch the System Image Quality ico n to display the Syst em Image Quali ty screen . 2 T ouch the Auto Screening Adjust icon to d isp lay the Aut o Screen ing Adjus t screen, as i llust rated i n Figur e 52.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–35 TOOLS MO DE 1 2 3 4 5 6 7 3 Perfo rm one of the followi ng: • T ouch the Halftone Scr een icon to access the Halftone Screen, as illus trated i n Figure 53. T ouch the appropri ate sett ing and touch Save to ret urn t o the Auto Scr eening Adjust scr een.
TOOLS MODE 3–36 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Machine Tim eouts The Machine T imeouts fe atur e allows you to change the l ength of time the copier/ printer wait s befor e r.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–37 TOOLS MO DE 1 2 3 4 5 6 7 3 Perfo rm one of the followi ng: • Use the up and down arrows (Figur e 55) to incr ease or decreas e the desi re d time bef.
TOOLS MODE 3–38 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Reduce/Enlarge Defaul t s Selecti ng values on the Reduce / Enlarge Pre sets screen enables yo u to specify s ix st andard reduct ion/enlar gement percen tages t o display as defaul ts on the Reduce/ Enlarge screen.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–39 TOOLS MO DE 1 2 3 4 5 6 7 3 T ouch the icon wit h the desi red reducti on/ enlar gement percent age, as illustr ated in Figur e 57. 4 T ouch Save to di spl ay the Reduce/Enlar ge Preset s scree n. 5 If nece ssar y , repeat step s 2 through 4 for other reduct ion/enlargement items.
TOOLS MODE 3–40 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Cha nge T ools Acce ss Numb er Access number s (sometimes cal led passwor ds) are used to ensu re that unauthor ized individual s do not have acces s to System Adminis tration T ools.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–41 TOOLS MO DE 1 2 3 4 5 6 7 Original Size Prese ts Selecti ng valu es on the Ori gin al Size Presets screen enables yo u to specify el even size s to displ ay to us ers as pr eset defaul ts on the O rigina l Size scr een.
TOOLS MODE 3–42 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Perfo rm one of the followi ng: • T ouch the Int erna tio na l S ize s button and touch one of the dis pla yed international sizes • T ouch the Inch Si zes but ton and to uch one of the standard US sizes ( Figure 60) • T ouch the Va r i a b l e S i z e button.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 –1 M AINTENANCE 1 2 3 4 5 6 7 Ove rvi ew Some are as of the copier /printe r requ ire peri odic clean ing or su pply replacement to keep it operat ing re liably .
MAINTENANCE 4–2 DOCUCOLOR 12 SYSTEM A DMI NISTRATION GUIDE 1 2 3 4 5 6 7 Cleaning the T ouch Screen Clean the T ouch Screen bef ore the warm up c ycle at t he sta rt of e ach day . Remove all dust and fin gerprint s. Wipe the T ouch Screen with a clean, li nt -free cloth.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 –3 M AINTENANCE 1 2 3 4 5 6 7 Cleaning the Document Glass Keep the Document Gl ass cl ean to ensure clean copie s and ac ceptable copy quali ty . Clean the Docu men t Glass at t he beginni ng of the day an d during t he day , as needed.
MAINTENANCE 4–4 DOCUCOLOR 12 SYSTEM A DMI NISTRATION GUIDE 1 2 3 4 5 6 7 Cleaning t he Docu ment Glass C over 1 Lift the Document G lass Cover . 2 Sli ghtl y dampen a clea n, lint-fre e cloth with a small amount of Fi lm Rem over . 3 Wipe t he undersid e of the D ocument Glass Co ver unti l i t is clean and dry , as illustr ated in Figure 4.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 –5 M AINTENANCE 1 2 3 4 5 6 7 Cleaning the Edit Pad If you r copier /printer i s equippe d with an Edit Pad , clean the Edit Pad as nec essary . 1 Slightl y dampen a clea n, dry , lint- fr ee cloth wit h a small amoun t of Xerox or Xerox Euro pe Lens and Mirr or Cle aner .
MAINTENANCE 4–6 DOCUCOLOR 12 SYSTEM A DMI NISTRATION GUIDE 1 2 3 4 5 6 7 Supply re placemen t Replacing the Dry Ink Cartridge When a message is displayed t o repl ace a Dry Ink Cartr i dge (Fi gure .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 –7 M AINTENANCE 1 2 3 4 5 6 7 3 Remove the empty car tr idge by rotati ng it counte rclockwise until the larg e dot on the cart ridge is aligned wit h the small dot on the copie r/print er , as illus trate d in Fig ure 9.
MAINTENANCE 4–8 DOCUCOLOR 12 SYSTEM A DMI NISTRATION GUIDE 1 2 3 4 5 6 7 7 Align t he arrow o n the cartridge wi th the r aised arrow at the top of the openi ng, and sli de the cart ridge in to th e copier/ printer , a s illus trate d in Figur e 12.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 –9 M AINTENANCE 1 2 3 4 5 6 7 Re pl acing the D r y Ink W aste Cont aine r When a message is displayed t o repl ace a Dry Ink W aste Co ntainer ( Figure 14.
MAINTENANCE 4–10 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 4 Grasp t he Dry Ink W aste Cont a iner wit h your ri ght hand, as il l ustrated in Figur e 16 , and pul l the Dry Ink W aste Conta iner compl etel y out of the copier/ pri nter .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–11 MAINT ENANCE 1 2 3 4 5 6 7 7 Align t he new Dry Ink W aste Cont ainer with the arrow on the copier /print er , and sli de the Dry Ink W aste Co ntainer into t he copier/ printer , as il lustrated in Figu re 19.
MAINTENANCE 4–12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 Replacin g the Devel op er Waste Contai ner When a mes sage is di splayed t o replace a Develop er Wa ste Cont ainer , also k.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–13 MAINT ENANCE 1 2 3 4 5 6 7 4 Grasp the Devel oper W aste Cont ai ner with your rig ht hand. Pu ll the Developer W aste Cont ainer complet ely out of the copi er/print er , as illustr at ed in Figure 21.
MAINTENANCE 4–14 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 7 Place the used De veloper W aste Cont ainer i n a plast i c bag, as i llustrat ed in Figur e 24, and dispo se of it accordi ng to loc al regul ations. 8 Remove t he new Develope r Ink W aste Con tainer from the box and bag, as ill ustrated in Fi gure 25.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–15 MAINT ENANCE 1 2 3 4 5 6 7 Replacing the Copy/Prin t Cartrid ge When a mes sage is di splayed t o replace a Copy/ Print Cart ridge (Figur e 27), follo w.
MAINTENANCE 4–16 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 1 Open the Front Door of the copier /printer . 2 Rot ate the Copy/ Pr int Cartri dge g old lat ch relea se (area B) count erclockwi se to its un locked position, as i llustrated in F igure 28 a nd Figure 29.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–17 MAINT ENANCE 1 2 3 4 5 6 7 3 Grasp the Copy/ Pri nt Cartridge gold handle rel ease wit h your righ t hand and push up to rel ease the l atch, as illust rated i n Figure 3 0. Pull the car tridge out slo wly unti l the stra p on top of the Copy/Pr int Cartri dge is visi ble.
MAINTENANCE 4–18 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 CAUTION: T o prevent any damage to the new Copy/Pr int Cart ridge, e nsure the cartridge ali gnment is corr ect before sli di ng it into the copie r/print er .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–19 MAINT ENANCE 1 2 3 4 5 6 7 Replacing the F user Oi l Cartridge When a mes sage is di splayed t o replace the Fuser Oil, follow the instructi ons pr ovided on this page in a ddition to those on the la bels surr ounding the Fuser Oil area (Fi gure 34) and af fixed t o the copi er/pri nter .
MAINTENANCE 4–20 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 4 Grasp the Paper Pat h Module and firmly pull the module out of the copi er /printer unti l it is fully open, as il l ustrated in Figur e 35 . 5 Locate the F user Oil Cart ridge i n the fr ont of the Paper Path Modul e (ar ea D).
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–21 MAINT ENANCE 1 2 3 4 5 6 7 W ARNING: Do not place the fuser oi l cartr idge on the copier/pr inter . If a ny fuse r oil is spil led on t he copie r/print er , thor oughl y clean it.
MAINTENANCE 4–22 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 9 Remove t he cap at the end of the Fuser Oil Cartr i dge, as illustra ted in Figure 39. 10 Align t he cartr idge in the proper position on the Paper Path Modul e. Press it caref ul ly into plac e, as i llustrated in F igure 40.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–23 MAINT ENANCE 1 2 3 4 5 6 7 12 Rot ate the Paper Path Module Handle counte rclockwise, to th e up pos ition, until it is i n a locke d position.
MAINTENANCE 4–24 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 Replacing the Cleaning Web When a mes sage is di splayed t o replace the Cleaning W eb (Figure 41), fol low the instruct io ns provi ded on thi s page in addit ion to those on the labels nea r t he Cleani ng Web af fi xed to the c opi er/ pri nter .
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–25 MAINT ENANCE 1 2 3 4 5 6 7 W ARNING: The fuser can be ve ry hot . T o avoid persona l injury , wait at least 20 minut es bef ore perf ormi ng the n ext s tep to allow t he fuser to co ol. Do not touch any compone nt ot her than those indicat ed in the following pr ocedure.
MAINTENANCE 4–26 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 7 Remove the new Cleaning Web f rom the box. 8 Ali gn the fr ont and r ear arrows of the new Cleani ng W eb with the fron t and rear arrows on the right si de of the fuser , as illust ra ted in Figur e 46.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–27 MAINT ENANCE 1 2 3 4 5 6 7 Calling for S e rvice There may be times when you will not be abl e to corr ect a copi er/prin ter probl em. When thi s happens, you shoul d call for serv ice. Follow the in structio ns belo w before call i ng for servi ce.
MAINTENANCE 4–28 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 3 Record the displ ayed Fau lt Codes. 4 Record t he Machine Seri al Number from the l abel on t he inside lower l eft cover of the copier/pr inter , as i llustrated in F igure 48.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–29 MAINT ENANCE 1 2 3 4 5 6 7 Ordering supplies Be sure t o check yo ur supplies regularl y and order repl acements be fore you r un out.
MAINTENANCE 4–30 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 Supp li es to keep on hand Refer t o the foll owing tabl e for a list of t he supplies you sho uld keep on hand and t he par t numbers for each i tem.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–31 MAINT ENANCE 1 2 3 4 5 6 7 Recommen de d pap ers and transp aren ci es For gener al informati on, ref er to the Color Materi al s U sage Gu ide .
MAINTENANCE 4–32 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7.
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Prep ared by : Xerox Corpo rat ion Multinat ional Customer and Servic e Educat ion 780 Sal t Road Webst er , New Y ork 14580 701P99663.
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