Gebruiksaanwijzing /service van het product FAX565 van de fabrikant Brother
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USER’S GUIDE ® F AX-565 v ersion A.
If y ou need to call Customer Service Please complete the follo wing inf ormation f or future reference: Model Number: F AX-565 Serial Number:* Date of Purc hase: Place of Purc hase: * The serial number is on the bac k of the unit.
i Brother numbe rs Re gister your pr oduct (USA on ly) By re gist er ing yo ur pr oduct wit h Brot her In ter nat ional Corp ora tion, you will be recorded as the original owner of the product.
ii B rother fax back syste m (U SA only) Brother has installed an easy-to-use fax back system , so you can get i nstan t answ ers to com mon t ech nica l qu est ions and pro du c t information for a ll Brother p r oducts. This system is a vailable 2 4 h o urs a da y, 7 d ays a w eek.
ii i Notice - Dis claimer of Warrant ies (US A an d Canada ) BROT HER’S LICENSOR(S) , AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AG ENTS (COLLECTIVELY BROTHER’S LI CENSO R) MAKE NO W ARRANTIES, E.
iv B rothe r ® O ne Year Limit ed W arranty an d Rep laceme nt Ser vi ce (USA only) W ho is co vered : • This limited warranty ("warran ty") is give n onl y to th e origin al end -us e/re.
v Brother ® O ne Year Limited Warra nty and Repla cement Service (U SA on ly ) pro vide d s uc h re plac ement p roduct s con for m to th e ma nu factu rer 's sp ecif icat ions for n ew produc t/parts.
vi BROTHER MULTIFU NCTION CENTER/FACSIMI L E MACHINE LIMITE D WARRANTY (Cana d a only) Pu r s uant to t his li mi ted wa rran ty of 1 ye ar fr om the da te of pu rcha se for la bour an d par ts, Brother In ternational Corp o ration (Canada) Ltd.
vii Safety pre cautions To use th e fax machi n e s afel y Save the se in stru ctions for later re ference. WARNI NG WARNI NG ■ Use c auti on wh en ins talli ng o r mod ifyi ng tel ephon e lin es. Never touc h te lep hone wi res or ter mina ls th at ar e no t ins ula ted un less the tele phon e lin e has b een dis co nnect ed at the wal l j ack.
viii Caution ■ Li ght ning an d pow er sur ges ca n damag e this prod uct ! We r ecom mend t hat you use a qu ality s urge p rote cti on devi ce on th e AC power l ine an d on th e tel eph one li ne, or unplu g the l ines d uring a li ghtn ing sto rm.
ix Quick Refere nce Gui de Send ing fa xes Automatic tr a nsmission 1 Inser t the or igina l face d own i n th e ADF (up to 1 0 pa ges) . 2 Ent er the f ax num ber y ou want to call. 3 Pres s Fax St ar t . Rece iving faxes Sele ct Re ceive Mode 1 Pres s Receiv e Mode to select FAX ON LY , FAX/ TEL , TAD :ANSW ER MACH .
x Dialing operatio ns One-Touch Dialing 1 Ins ert t he ori gin al face down in th e ADF. 2 Press t h e One-To uch key where yo u want to call. 3 Press F ax Sta r t . Sp eed- Dial ing 1 Ins ert t he ori gin al face down in th e ADF. 2 Press Search/Speed- Dial , then pre s s # and the two-digit Speed-Dial number .
xi Table of Contents 1 Int ro duct ion . ..... ..... .... ... .. ... .. ..... .... ..... .. ... .. ..... ..... .... ... .. ... .. .... 1-1 Usi ng t h i s Gui de .... ..... ..... .. ... .. ..... .... ..... ... .. .. ... .... ..... ..... .. .. 1-1 Fi n d ing in format ion .
xii 3 On- Sc re e n Pro gra mmi ng .... ..... .. ..... .... ..... .. ... .. ... .... ..... ..... .. . 3-1 User- friendl y programm ing .. ........ ....... ....... . .... ....... ....... . ... 3 -1 Menu table ....... ......... ...... ....... ......... .
xiii Setting up S equential P olling Receive .. ....... . .. . .... 5-11 Telephone servic es ...... ....... ....... . ..... ...... ....... ......... ....... . 5- 12 Di st i n ctiv e R ing ..... ... .. ..... .... ..... .. ... .. ... .... ..... ..... ..
xiv Broadc asting ...... ........ ..... . ..... ....... ........ ..... . ..... ....... ... 6-12 Ov er se as Mo de ..... ..... ....... ..... .... ... .. .. ... ..... .... ..... .. ... . 6-13 Ca ll R es er v a t ion .... ..... .. ... .. ..... .... .....
xv 10 Mak ing cop ies .. ..... .. .. ... .. ... .. ..... .... ..... .. ... .. ... .... ..... ..... .. ... .. .. 1 0- 1 Usi ng the fa x mach i n e as a copi er ..... .. ... .. .. ..... ..... ..... .. .. 10 -1 Copy operat ions ........ ....... . .. ....
xvi G Glos sary ... ... .. ... .. ..... .... ..... .. ... .. ... .... ..... ..... .. .. ... .. ..... ..... .... ... .. G-1 S Spec ific at io ns .. .... ....... ..... ..... .. ... .. ..... .... ..... .. ... .. ... .... ..... ..... .. S- 1 Gen er al ...
INTRODUCTI ON 1 - 1 1 Using this G u ide Tha nk you for buyi ng a Bro ther fax ma chi ne. T his fax m achi ne is sim ple t o use , wit h LCD s cr een i nstru ctio ns t o guide yo u thro ugh pr ogramm ing it. Y ou ca n make t he mo st of t he f ax ma chin e by tak ing a fe w minu tes to r ead this Gu i d e.
1 - 2 INTRODUCTI ON Fax Te st Sheet and Pro duc t Re gis trat ion (USA only ) Af ter sett ing y our Stat ion ID, ple ase f ill in th e Tes t Sh eet in cl uded w ith th e fax ma c hi ne an d fax it to B ro ther ’s Aut omat ed F ax Res pons e System as your f i rst transmission.
INTRODUCTI ON 1 - 3 Part n ames ■ Fr ont v iew No. Nam e Desc ription 1 Hands et Curled Cord To connect the machi ne and the teleph one handset . 2 Telepho ne Handset You can ca ll som eone by usin g thi s. 3 Telepho ne Line Cord Conn ect the fax machin e to a telephone wall jack.
1 - 4 INTRODUCTI ON ■ Rear vie w No. Nam e Description 8 Ex ternal Telepho ne Line Jac k Plug in t he modular p l u g on the external telephone line here.
INTRODUCTI ON 1 - 5 Control pane l overvie w 4 5 6 10 8 9 12 11 13 2 3 7 1 1 LCD (Liquid Cryst al Display) Displ ays m essages to h el p you s et up and operate your mac hine. 2 Search/ Speed Dial Lets you dial stored phone and fax number s by pressing # and a two-digit numb er .
1 - 6 INTRODUCTI ON B O ne-Touch Di al Key s T hese four keys giv e you instan t acces s t o pr eviously stored phone and fax numbers . C N a vigation Keys: Menu/ Set Lets you acces s t he m enu and prog r am ming m ode and stores your setti ngs in y our mach i ne .
INTRODUCTI ON 1 - 7 About fax machines If you ’ve neve r used a fax machi ne befo re, i t migh t s eem a l i t tle mysterious. But you’ll soon recog nize the unusual fax tones o n yo ur phon e lin e, an d be a ble to send a nd rece ive fa xes ea sily .
1 - 8 INTRODUCTI ON Fax to nes a nd h a n dsha k e W hen som eon e is se nding a fax , the fax m achi ne sends fax call ing tones (CNG tones ). T hes e are quiet, inter mitte nt be eps e ve r y 4-s ec onds. Y ou’l l he ar the m afte r you dia l and pre ss F ax Start and they wi l l c ontin ue for a b o ut 60 se cond s after dia l i n g.
INTRODUCTI ON 1 - 9 ECM ( Err or Corre cti on Mode) The Error Co rre ctio n Mo de (ECM) is a way for the fax m achine to check a fa x transmissio n wh ile it is in progress. ECM transmissions ar e only possi ble b etw een ma chine s th at bo th hav e th is fe ature .
1 - 1 0 I NTRODUCTIO N Connec tions Conn ecting an ex ternal telep hone You r mac hine is e qui pped w ith a hand set t hat yo u can u se as a r egula r ph one. How ever you ca n als o co nnec t a se parat e te lep hone ( or tele ph one an sweri ng d evic e) di rec tly t o the fax ma chi ne.
INTRO DUCTION 1 - 11 Con necti ng an ex ter nal t ele phone ans wer ing devi ce (TA D) Sequ ence You m ay ch oose to co nnect an an swe ring devi c e . Ho weve r, wh en yo u hav e an ext ern al T AD on the same t el ephon e lin e as the fax ma chin e, t he TAD ans wers al l call s and the fax mac hin e “li ste ns” for fax calling (CNG) tones.
1 - 1 2 I NTRODUCTIO N Conn ection s Th e ext erna l TAD must be plu gged i nto the ba ck s ide o f the fa x m achi ne, in to t he jac k la bel ed EXT. The f ax ma chin e can not w ork prope rly if yo u plug the TAD into a wa ll jack (unless you are using Distinctive Ring).
INTRO DUCTION 1 - 13 Reco rding outgoin g mess age (OGM ) on an ext ernal TAD Timing is importa n t in recording t h is message. The message sets u p the w ays to hand le both manual and auto matic fax rece pt ion . 1 Reco rd 5 seco nds of si lence a t the be gin ning of yo ur mes sa ge.
1 - 1 4 I NTRODUCTIO N Sp ecial line cons ider ations Roll Over p hone line s A roll o ve r p h one system is a g r o up o f tw o or m ore sepa rate te lep hone l ine s tha t pass inco ming c al ls to ea ch ot her i f they are bus y.
INTRO DUCTION 1 - 15 Co nve rti ng te leph one wall out let s Th ere ar e th ree ways t o c o nve rt to an RJ 11 jack . The f irst two wa ys ma y requ ire a ss ista nce fro m th e tele phon e com pan y . Yo u can change th e wall outlets fr om one RJ1 4 jack to two RJ1 1 jacks.
1 - 1 6 I NTRODUCTIO N Installin g fax m ac h in e, externa l tw o-line T AD a n d two-line te le phon e When you are installing an extern a l two-line telepho n e answering dev ic e (T A D) and a t wo-l ine te lepho ne, the fax ma chin e mus t be i sola ted on one li ne at both t he wal l ja ck and a t th e TAD.
INTRO DUCTION 1 - 17 Mu lti -Line C o nnec tions ( PBX) Mo st off ices use a c entra l te lepho ne sy stem . Wh ile it is of ten relatively simple to co n nect the ma chine to a ke y syste m or a PBX .
2 - 1 PAPER 2 About pa per H andling and u sing sp ecial paper ■ St ore paper i n it s orig ina l pac kagi ng, a nd ke ep it s ealed . Kee p the pa per f lat an d aw ay fr om moi stur e, dir ect s unli gh t and h eat. Paper cap acity of the pa per tray Paper spe cific ations for the pape r tray Paper Pap er Si ze Numb e r of sh eets 17 l b 50 23.
PAPER 2 - 2 How to load paper To lo ad paper 1 Fan th e stac k of pap er we ll to av oid pa per j ams and m is-fe eds. 2 Ge ntl y i nser t the pap er .
3 - 1 ON-SCREEN PROGRA MMING 3 User-friend ly pro gramming Th e fax m achi ne is de sign ed to b e ea sy to use wit h LC D o n- scree n prog ramm ing usi ng th e nav iga tion k e y. User- frien dly p rog ramm ing h elps you tak e fu ll ad vant age o f all the men u sel ect ion s th e fax machine h a s to offer .
ON-SCREEN PROGRAMM ING 3 - 2 Nav igatio n ke ys You c an ac cess t he me nu mode by pre ssing Menu/Set . When you en ter the me nu, t he LCD scrol ls. Press 1 fo r Init i a l Setu p menu — OR — Pr.
3 - 3 ON-SCREEN PROGRA MMING Pr ess or t o scrol l to yo ur nex t menu sele ctio n. Pres s Menu/S et . When yo u fi nish se ttin g an op tion, th e LC D sh ows AC CEPT ED . Use to sc r oll backwa r d if you passed your choice s or wan t to sa ve keys trokes.
ON-SCREEN PROGRAMM ING 3 - 4 To ac cess th e m enu, p ress Menu/S et . Main Me n u Menu S elections Opti ons Descriptio ns Pa g e 1 . INI TIAL SE TUP 1 . DATE /T IME — Enter da te and time for LCD disp lay and to print on tra nsm issi ons . 4- 1 2 .
3 - 5 ON-SCREEN PROGRA MMING To access th e menu, press Men u/S et . Main Menu Menu S elections O ptions Descripti o ns Page 2 . SETU P REC EIVE (Conti nued) 4 .
ON-SCREEN PROGRAMM ING 3 - 6 To ac cess th e m enu, p ress Menu/S et . Main Me n u M enu Selections Opt ions Description s Pa ge 3 . SE TUP SEN D (Contin ued) 7 . DELA YED FA X — Set y our fax machi ne to send you r docu ments later . 6-16 8 . POLL ED T X ON OFF Set u p yo ur fax mach ine with a doc ument to be retrieve d by another fax machine .
3 - 7 ON-SCREEN PROGRA MMING To access th e menu, press Men u/S et . Main Menu Menu S elections O ptions Descripti o ns Page 8 . REMO TE FAX OPT 1 . FAX FWD/ PA GING OFF FA X FORW ARD PA GING Set yo ur mac hine to forwar d faxes. 8- 1 2 . FAX ST ORAG E ON OFF Store incoming fa xes in memor y for Fax Forwar ding and Re mote Retrieval.
IN IT IAL SET U P 4 - 1 4 Getting starte d Sett ing the D a te a nd Time The fax machin e displ ays the dat e and time, and if you set up th e Stat i o n ID it p rints o n e very fax y ou send. If th ere i s a pow e r failur e, yo u may have to r e set the d ate and t ime.
4 - 2 I NIT IAL SE TUP Setti ng th e St ati on ID You shou ld st ore y our nam e or c ompan y name and fax n umb er to be print e d on all fax pag es that you send. The te lephone number will appe ar o nly on cov er p ages and cal l b ack m essag es. 1 Press Men u/Se t , 1 , 2 .
IN IT IAL SET U P 4 - 3 En ter ing text When you are set ting c ert ain menu sele ctio ns , su ch as t he Stat ion ID, you may n e e d to type text int o the fa x ma chine.
4 - 4 I NIT IAL SE TUP Special character s and symb ols Press , # or 0 , a nd the n pre ss o r to mo ve t he cur sor un der the s p ec i a l ch ara cter or s ymbo l you w a nt . Th en p res s Me nu/ Set to select it. Pr ess for (sp ace) ! " # $ % & ’ ( ) + , - .
IN IT IAL SET U P 4 - 5 Set ting th e B eeper V olume You ca n chan ge the be eper volu me. Th e defaul t (origi nal) sett ing is LOW . Wh en the be ep er is on, t he f ax m achi ne bee ps e very tim e yo u press a key o r make a mistake an d when a fa x is being se nt or received.
4 - 6 I NIT IAL SE TUP Choo sing the Han dset Vol ume (F or Volume Amplify ) Before you be gin to use your m achine, you mu st d e cide if you n eed to set the handset vol um e to VOL A MPLI FY: ON? for a us er wh o is hearin g -impaired . Th e AMPLIFY v olu me level complies with FCC standards.
IN IT IAL SET U P 4 - 7 Sett ing Vo lume Amplify 1 Pres s Menu/S et , 1 , 4 . 2 Press or to s elect VOL AM PLIF Y:OF F? i f no ne of th e user s ar e h earin g-im pai red and g o to St ep 4 . — OR — If so me or al l of th e use r s are h eari ng- impa ired , se lect VOL AM PLIF Y:ON ? .
4 - 8 I NIT IAL SE TUP Memory Storage In the even t of a po wer fa ilure, all s etting s in the INIT IAL S ET UP , SETU P RECE IVE and SET QU ICK-D IA L p lus th e COV ERPG SE TUP and CO VERPA GE M SG (f ro m SE TUP SE ND ) opera tio ns ar e stor ed p erman entl y.
SETUP RECEIVE 5 - 1 5 s Bas ic rec e ivi ng operation s Ch oosi ng th e Rec eive M ode Th ere ar e fou r di ffere nt Rec e ive M ode s fo r th e fax m achin e. Yo u can choose the mode th at b est suit s your n e e ds. * In FA X/TEL mode you must se t the Rin g Delay and F/ T Ring Time.
5 - 2 SETUP RECEIVE To selec t or ch ange yo ur Rece ive Mode 1 Press Rec eive Mode . The s creen displays yo u r c urrent selection. 2 Continue to press Receive Mode until yo u r new selection app e a rs. Afte r 2 second s, the sc r e en r eturn s to th e da te an d time disp lay, along with yo ur new Answer Mo de settin g .
SETUP RECEIVE 5 - 3 Set ting th e Ring Delay Th e Ri ng D elay s et s th e nu mbe r of ti mes th e fax mach ine ring s befor e i t answers in FAX O NLY or FA X/ TE L mo de.
5 - 4 SETUP RECEIVE Setti ng th e F/T Ri ng Time (FA X/TE L mod e on ly) If y ou set the Receiv e Mode to FAX/TEL, y ou’ll need to decide how long the fax machine w ill signal y ou wit h its s pec ial pseudo/double-ring when you have a voice call. ( If it’s a fax cal l, the fax machi ne prints the fax.
SETUP RECEIVE 5 - 5 Ea sy Rec eiv e Whe n you use th is fe atur e , yo u do n’t have to p res s Fax Start or t he Fax Receive Code 5 1 wh e n you answer a f ax call. Selecting ON allows the f ax machine to re ceive fax ca lls automatically, eve n if you lif t th e hand set of an ex te nsion or exte rna l phone .
5 - 6 SETUP RECEIVE Pr inti ng a re duce d inc omi ng fax If you ch oose AUT O , the fax m achine a utomatically re d u ces an incomin g fax to fit on one page o f le tter or l e gal size paper , rega rdle ss o f the pa per size of th e or igin al.
SETUP RECEIVE 5 - 7 Sett ing Pa per Si ze You can u se thr ee s iz es of pap er for prin ting your fax es —lett er, l e gal and A 4. Whe n you ch ange t he ki nd of p aper in the paper tr ay, y ou will need to change the se tting for paper size, so your machine will kno w how to f it th e in comin g fax on the page .
5 - 8 SETUP RECEIVE Advanc ed re ceiving o perati ons Opera tion f rom ext e nsio n telep hones If you a nswer a fa x ca ll on an e xte nsio n tel epho ne, o r an e xte rn al telephone in t h e EXT. j a ck, you can make the fax machine take the call by u si ng th e Fax Rec ei ve Co de.
SETUP RECEIVE 5 - 9 Usi ng a cordle ss ex tern al ha ndse t If y our c ordl ess t ele phon e is c onnec ted to th e EXT. j ac k o f the fa x ma chin e and y ou typ ical ly ca rry the co rdl ess han dse t els ewher e, i t is ea sier to ans we r call s du rin g the Ri ng De lay .
5 - 1 0 SET UP RECEIVE Pr inti ng a fax fro m th e me mory If you set Fa x S torage to O N for Remote Retrieval, you can still print a fax fro m the mem o ry whe n you a re at th e fax m a chin e. ( See Se tting Fax Storage o n pa ge 8 -3.) 1 Press Men u/Se t , 8 , 4 .
SETUP RECEIVE 5 - 11 Sett ing up Se quential P o ll ing Receiv e The fax mach ine can ask for faxes from several fax units in a single operation (Se q uential Pollin g Re ceive). Afterward s, a Sequential Polling Re p ort will be printe d. 1 Pres s Menu/S et , 2 , 7 .
5 - 1 2 SET UP RECEIVE Telephone services Th e fa x ma chin e su pport s t he Dis tin ctiv e Ri ng t elep hone serv ice tha t so me tel eph one comp an ies off er.
SETUP RECEIVE 5 - 13 Do you hav e Voice Mail ? If you have Voice Ma il on the p hone line that you will in stall your new fax ma ch in e o n , ther e is a s tron g pos sibil ity tha t Voic e Mail and t he fax machine will conflict with each other while re ce iving incoming calls .
5 - 1 4 SET UP RECEIVE ■ The fax machine will only answer calls to its r egistered number. ■ The first two ri ng s are s il en t on t he fa x m a chi ne. Th is is be caus e the f ax must «liste n» to th e ring patte rn ( t o compa re it to the pa tter n t hat w as ‘reg iste re d’).
SETUP RECEIVE 5 - 15 Caller ID The Caller ID feature of your machine lets you use the Caller ID su bscr iber s erv ice of fere d b y ma ny loc a l tel epho ne com pan ies. A fter at l east two rings , the LCD s h o ws th e tele phone numbe r of yo ur ca lle r (o r up to 16 cha rac t e r s of th e name , if av ail a ble) .
5 - 1 6 SET UP RECEIVE Printing th e Caller ID Log 1 Press Hold/Cal ler ID . 2 To print the Caller ID Log, press Fa x Star t . Viewing th e Caller ID Log 1 Press Hold/Cal ler ID . 2 Aft er t wo se cond s, pres s or to scr oll thr ough the Ca ller ID Log.
SETUP RECEIVE 5 - 17 Returnin g a c all from the Log You can sc roll throug h the C all er I D Log an d sele ct a c al l to retu rn auto matical ly. (S ee p age 5- 15.) (For USA Only) Y ou m ust set up your AREA CODE in a dv ance. (See Set ting up yo ur area co de ( USA only ) on pa ge 4-8 .
5 - 1 8 SET UP RECEIVE Register ing a Calle r ID n umber You ca n s et u p a ca lle r in th e Cal ler I D Lo g a s a O ne-T ouc h or Spee d D ial nu mber. 1 Press Hold/Cal ler ID . 2 Aft er t wo se cond s, pres s or to s cr oll throu gh t he L og an d w hen yo u se e a c all er y ou wa nt t o re gist er, p ress Men u/Se t .
SETUP RECEIVE 5 - 19 Call W aitin g/Caller ID The Call Waiting / Calle r I D feature lets you use the Call Wait in g/Calle r I D ser vice offered by many local telepho n e comp an ies. This fe atur e dis play s the t ele phon e number (or na me, if available ) o f Call Waiting callers on your machine’s LCD.
6 - 1 SETUP SEND 6 Ho w to dia l Th ere ar e fo ur wa ys to d ial. Man ual dialin g Pr ess a ll of the di gits of th e phon e or fax numb er. One- Touch diali ng Press the O ne-T o u ch key of th e lo cation you w an t to ca ll. Sp eed- di aling Pres s Searc h/Speed Di a l , # , and t hen t he tw o digi t Spee d-D ial n umber .
SETUP SEND 6 - 2 Se arch You c an s earc h for na mes y ou hav e sto red i n On e-T ouch and Spee d- Dial me mor ies. Pr ess S e arch/Spe ed Dial . To se arch fo r nu mbers alpha be tica lly b y nam e, en ter the f ir s t l ett er of the n ame by us ing the di al pad.
6 - 3 SETUP SEND How to fax A utomat ic tr ansmis sion Th is i s th e eas iest way to send a fax . IMPOR TANT: Do n ot pi ck up th e ha nds e t o r pr e ss Hook . 1 Inser t the o rigin al face down , to p edge first in the ADF. 2 Adj u s t the paper guide s to f it th e wi dth o f your o rigin al.
SETUP SEND 6 - 4 Out of memor y message If y ou get an OU T OF M EMO RY me ssage wh ile s cann ing t he f irst page of a fax, p ress St op/ Exit to c anc el th e scan.
6 - 5 SETUP SEND Sen ding a fa x a t th e end of a co nv er sa tio n At th e en d of a con vers ati on y ou can se nd a fa x to the o ther par ty befor e yo u bot h ha ng u p. 1 As k th e ot he r par ty to wait fo r fax tone s (b eeps ) and the n press Sta rt befo re ha nging up.
SETUP SEND 6 - 6 Basic s ending ope rations Sen ding f axes u sing m ultiple sett ings When you se nd a fa x you can ch oose any com bination of th e se setti ngs: contr ast, resolu tio n, ov erse as mod e, de laye d fax tim er, polling transmission or memory tra n smission.
6 - 7 SETUP SEND Fax re sol utio n W hen yo u hav e an orig inal in t he AD F yo u can use t he Reso lution key to ch a n g e the setting temporarily (for this f a x only). Press Re sol u tio n r epeat edly unt il th e LCD sh ows th e set ting you w ant.
SETUP SEND 6 - 8 Canc eling a job wh ile s cann in g, dialin g and sen ding the origin al You c an c ancel a job whi le y ou are s canni ng it into me mor y by pressing Stop /Ex it . You c an also c anc el a j ob whi le the f ax mac hine is di ali ng or send ing the origi n al b y pr essi n g St op /Ex it .
6 - 9 SETUP SEND Advanc ed sendi ng operation s El ectr onic Cov er Page The cover page is sent t o the receiving pa rty’s machine. Your cove r pa ge in clud es th e name stor ed in the O ne-T ouch or Spee d-Di al m emor y, i f y ou h ave us ed a qui ck- dia l num be r to mak e t he c all .
SETUP SEND 6 - 10 8 Pres s Menu/S et . Th e scr een displays: 9 Pres s 1 if you want to select ad dit ional sett ings . The di sp lay retu rns t o the S etup Se nd m enu. — OR — Pres s 2 i f you a re finis hed choo sing sett ing s, and go t o Ste p 10.
6 - 1 1 SETUP SEND U sing a pri nted C over Page If you p refe r us ing a print ed co ver p age th at y ou can w rite o n, yo u ca n pr int t he sam ple pa ge an d att ach i t to you r fa x. 1 Press Men u/Se t , 3 , 1 . 2 Press or to se le ct PRIN T SAMP LE , an d pre ss Menu /Set .
SETUP SEND 6 - 12 Br oadc astin g Usi ng th e num bers you ha ve st ored in Group s, O ne-T ouch an d Speed -Dial memory , you can “Bro adcast” faxes auto matically to a ma ximum of 10 4 diff eren t lo cat ions in a few simp le st eps.
6 - 1 3 SETUP SEND Over seas Mode If you a re hav ing dif fic ulty sendi ng a f ax ove rsea s due to pos sibl e i nter feren ce on the ph one l ine, we re comme nd tha t yo u turn on t he Ov ers eas Mode. Af ter y ou send a f ax usin g th is f eatu re, the feat ur e will turn itself off.
SETUP SEND 6 - 14 Call Reserv at ion You c an s end a f ax an d let th e oth er par ty k now tha t yo u want to spe ak t o him a fte r the f ax tr an s m iss ion i s com ple ted. The o ther fa x machin e will ring as if it were receiving a tel ephone call; if the other pa rty pi cks up th e hands et , y our mach ine wil l rin g.
6 - 1 5 SETUP SEND Print Sa m p le Call Back M essage 1 Press Men u/Se t , 3 , 6 . 2 Press or to se le ct PRIN T SAMP LE . Press Men u/Se t . 6.CALL RESERVE.
SETUP SEND 6 - 16 Delayed Fax Dep endi ng o n th e size of t he dat a, y o u ca n use t his m enu sett ing t o sen d up to 3 fa xes at late r time s w ithin the ne xt 24 hour s. 1 In sert the o rigi nal fac e dow n in t he ADF . 2 Pres s Menu/S et , 3 , 7 .
6 - 1 7 SETUP SEND Setti ng up Po lle d Tr ansmis sion Pol led Tran smis sion is w hen y ou s et up th e fax mac hine t o wai t wit h an ori g inal so an oth er fax m ach ine can re tri eve it. 1 Inser t the o rigin al face dow n in t he ADF. 2 Press Men u/Se t , 3 , 8 .
SETUP SEND 6 - 18 Mem ory Tran smi ssion Th i s feat ure al lo ws th e fa x ma chine to sca n a fax in to its mem ory an d sen d i t as s oon as t he s can i s c omp lete. Th is wa y, you don’t hav e to wa it fo r the ent ire fax t o be tr ansm itted befo r e you re tri eve yo ur doc ument .
6 - 1 9 SETUP SEND Inte rrupti ng Delaye d Fax and Poll ed Tr ansmi t jobs You can s end a f ax o r make a c opy now, e ven if you ha ve yo ur mach ine set to se nd a fax la ter, or if you have it set to be p olled . H oweve r, yo u can not u se auto mat ic re dial or the Me nu mod e.
QUICK-DIAL NUMBERS AND DIALING O P TI ONS 7 - 1 7 Storing num bers for eas y dialing You c an s et up t he fa x ma chin e to do three typ es of easy di alin g: One- Touch , Sp eed-D ial a nd G rou ps for Br oa dca sting f axes.
7 - 2 QUICK-DIAL NUM BERS AND DIALING OPTIONS 4 Use th e dial pad to ente r the name (u p to 15 c har acte rs) . Press Men u/Se t . You ca n use the ch art t o hel p yo u ente r letters. (See En tering t ext on pa ge 4- 3.) — OR — Press Men u/Se t , t o st ore th e num ber wi tho ut a na me.
QUICK-DIAL NUMBERS AND DIALING O P TI ONS 7 - 3 Stori ng Speed -Dia l n umbers You can s tore Speed-D ial number s , so t hat when you dial you will only have to press a few keys ( S earch/Speed Di al , # , the t w o-digit number, and Fa x Start ). The fax machine can store 100 Speed-Dial numbers.
7 - 4 QUICK-DIAL NUM BERS AND DIALING OPTIONS C hang ing On e-To uch a nd S peed- Dial num ber s If you t ry to s tore a O ne- Touc h or Spe ed-D ial numbe r wher e a nu mber i s alrea dy s tore d, th e LCD w ill show t he nam e sto red th er e ( or numb er) and wi ll as k you t o do on e of th e foll owin g: 1 Press 1 to change the stored number.
QUICK-DIAL NUMBERS AND DIALING O P TI ONS 7 - 5 Sett ing u p Group s for Br oadca sti ng Gro ups al low yo u to send th e same fa x mess age to many fa x num bers by pr essing onl y one One-To uch ke y (Bro adc asti ng). First , you’ll n eed to store each fax n umber as a One-Touch or S peed - Dial num ber.
7 - 6 QUICK-DIAL NUM BERS AND DIALING OPTIONS Dialing optio ns You c a n use the fa x ma chine t o ma ke voice t e l ephon e cal ls b y di ali ng man ual ly or by usin g Sear ch, One-T ouch o r Sp eed-Di al m emory . Y ou ca n use t he hand set to make an d re ceiv e ca lls .
QUICK-DIAL NUMBERS AND DIALING O P TI ONS 7 - 7 One -Touch D iali ng 1 Pi ck up the hands et . — OR — Pres s Hook . 2 When you hear a dial ton e, pre ss the One- To uch ke y of th e locati on you w a nt to ca ll . 3 If you p resse d Hook t o d ial the cal l, pick up th e ha nds et w hen th e othe r pa rty a nswer s.
7 - 8 QUICK-DIAL NUM BERS AND DIALING OPTIONS A ccess cod es an d cred it car d nu mber s Sometime s you may w ant to c hoose from several l ong distance carriers when you make a call.
QUICK-DIAL NUMBERS AND DIALING O P TI ONS 7 - 9 Paus e Press Red ial/Pau se t o inse rt a 3.5- se cond pa use betw een num bers . If yo u are di a lin g o ver se as, you c an pres s Red ial/Pause as ma ny ti mes as need ed to i ncr ease t he le ngt h of th e pause .
8 - 1 REMOTE FAX OPTIONS 8 Fax Forwarding/ Paging Progra mming a Fa x Forwar ding numb er When Fax For ward ing is set to ON , the fa x machine stor es r eceived fa xes in the me mory . Th en it di als the f ax num ber y ou’v e pr ogra mme d and fo rwa rds t he fa x me ssage .
REMOTE FAX OP TIONS 8 - 2 Pr ogra mm ing you r pa ge r nu mbe r Whe n Pa gin g is sele cted, the f ax ma ch ine di al s the pager numbe r you ’ve pr ogr ammed, and t hen dia ls your Per sona l I denti fic ation Number (PIN). This activates your pager so yo u will know that you have a fax me ssage in the me mory.
8 - 3 REMOTE FAX OPTIONS Setting Fax Storage If you set Fax St orage to ON, yo u will be able to retrieve fax m essag es f rom a nothe r loc ation usin g Fax Forwa rd ing, P agi ng, o r Remo t e R etrieval operations . The L CD will show when you have a fa x stor e d in memory .
REMOTE FAX OP TIONS 8 - 4 Setti ng your remote ac ces s code The re mote a ccess co de lets yo u a cce ss t he Remote Retrieval fea tures wh en you ar e awa y fro m th e fax mach ine. B efor e you u se the r em o t e a ccess and r etr ieval featu res, you h ave t o s et up yo ur own code.
8 - 5 REMOTE FAX OPTIONS Remote Retriev al You can c all the f ax mach ine f rom any tel eph one or fa x mac hine u sing touch tone, then use t he Rem ote Acces s Cod e and re mot e comm and s to ret r ie ve fax messag es. Cut ou t the Remote Retri e va l Ac cess Car d on the last page a nd ke ep it in y our w all et to help y ou.
REMOTE FAX OP TIONS 8 - 6 Re mote c o mma nds Fo l l ow the comm and s b e l ow to acces s feat ures when you a re aw ay from the f ax mach ine. Wh en you ca ll t he fa x machin e and e n ter you r Re mote A ccess Cod e (3 d igits follow ed by ), the s ystem will gi ve two short beep s a nd yo u must ente r a re mote c om mand.
8 - 7 REMOTE FAX OPTIONS R etrie ving fa x me ssage s 1 Dial your fax number. 2 Whe n the fax mach ine ans wers , imm e dia tely en ter yo ur Rem o te Acc ess C ode (3 digit s fo llowe d by ). If you h ear one lon g beep , yo u hav e messa ges. 3 As s oon as y ou hea r tw o sho rt bee ps, u se t he dial p ad to pr ess 962 .
PRINTING REPORTS 9 - 1 9 FAX s ettings an d activity You n ee d to s et up th e Tr ansm issi on Ve rif icat io n Repor t and Jou rna l Per iod i n the me nu ta ble.
9 - 2 PRINTING REPO RTS Setti ng the J ourna l Peri od You can set the fax m ac hine to pr int F ax Journal at s pecific interval s (eve r y 30 faxes, 6, 12 or 24 hours, 2 or 7 days). If y ou set the j ournal period to OFF , y ou can print the r eport by following t he Steps on the next page.
PRINTING REPORTS 9 - 3 Print ing re ports You can print the following list s a nd re ports: To pri nt a r epo rt 1 Make su re th at th ere is no origin al in th e ADF . 2 Pres s Copy/Reports , t hen e nter t he num ber ( see l ist above ) of the re port you want to prin t.
10 - 1 M AKING COPIES 10 Using th e fa x machin e as a c opier You can use this f ax mach i ne as a co p ier. Always make sure you h ave pa per in the pa per tr ay befo re ma king copie s. Copy op eratio ns To ma ke a single copy that is n ot redu ced, enlar g ed or s orte d, you only have to press one key.
MAKING COPIES 10 - 2 Maki ng a sing le cop y 1 In sert the o rigi nal fac e dow n in t he ADF . 2 Pres s Copy/Reports tw ice . To ca ncel , pres s Stop/Ex it . Do NOT pull on the paper while copying is in progress. Copy options: Singl e or Mu ltipl e copie s, Sort /Sta ck, Red uce/ Enlarg e You can choose additional c op y opt io ns .
10 - 3 M AKING COPIES 5 Pr ess or to se lect an en larg eme nt or r edu ctio n rati o. 6 Press Copy/Reports . If you a re m aking mu lti ple copi es and ge t a OUT OF MEM ORY me ssage wh ile y ou ar e scan nin g the f irst page, pres s Stop /Ex it to ca ncel the job.
IMPORT ANT INFORMAT ION 11 - 1 11 Standard te lephone a nd FCC Not ices These n ot ices ar e in effect on m odels sold and used in the Unit ed States on l y.
11 - 2 I MPORTANT INFORMATI ON If thi s equi pmen t cau ses harm t o the t ele phon e net work, the telepho n e company will notify you in a dvance that temporary di scon tinu ance of se rvic e may b e requ ired . But if adv anc e noti ce is n ’t practical, the telephone company will notify the customer as soon as possible.
IMPORT ANT INFORMAT ION 11 - 3 WARNI NG Important — About the interface cable This machine has been ce rtified to comply with FCC standards, whi ch are appl ied t o the US A only .
11 - 4 I MPORTANT INFORMATI ON ■ Co nnec t the eq uip ment i nto an outle t on a ci rcu it dif fere nt fro m th at t o w hic h t he r ecei ver is con necte d. ■ Call the deal er or a n exp eri ence d radi o/ TV techn ic ian for h elp. Importan t C hange s or mod if icati ons not exp re s sly appr oved by Br othe r In dust ri es, Lt d.
IMPORT ANT INFORMAT ION 11 - 5 Impor tant safet y instructio ns 1 R ead all of the se ins tru ctio ns. 2 Save t hem for la ter refere nce. 3 Follo w a ll warnings and instructi o ns marked on the product. 4 U nplug t his pr odu ct fr om th e wall ou tl et bef ore cl eani ng.
11 - 6 I MPORTANT INFORMATI ON 13 Wai t until p ages have exite d th e fax mach ine be fore p icking them up. 14 Ne ver pus h o bje cts of any kin d in to this pr odu ct th roug h cabi n et slot s, sinc e the y m ay touc h dan ger ous vo ltage po ints o r sho rt out part s resulting in t h e risk of f ire or electric shock.
IMPORT ANT INFORMAT ION 11 - 7 Trad emarks The Brot her logo is a r egi ster ed t radema rk o f Bro ther In dustri es, Ltd. Br othe r is a reg ist ered t rad emark of Bro the r Indu stri es, Lt d. © C opyr igh t 2 003 Bro ther In dust ries , L td. All rig hts res erv ed.
12 - 1 T ROUBLESHOOTING A N D ROUTIN E MAINTENANCE 12 Troubleshoo ting Error me s s a g e s As wit h any so phi stica ted o ffi ce pr oduct , err ors may occ ur . If th is happ ens, t he fa x mac hin e ide ntifie s th e pro blem and di splay s an erro r message.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 2 MACH INE ERRO R XX The fax machin e has a mecha nical pro bl em. Call Broth er Customer Service. In USA: 1-800- 284-4329 In Canad a: 1-877-BRO THER In Mon t real: (514) 685 -6464 NO R ESP ONSE / BUSY The number you d ialed does no t answer or i s bus y.
12 - 3 T ROUBLESHOOTING A N D ROUTIN E MAINTENANCE Pr inter Jam o r Pap er Jam Original Jam Th e ori ginal s we re not inser ted o r fe d prope rly, or we re too l ong. 1 Rem ove a ny pa per th at is not jamm ed fr om th e ADF. 2 Open the to p co ver by lift i n g the le ver on th e righ t si de of th e top cover.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 4 Pap er Jam Th e pape r is j amme d in yo ur f ax m a ch i n e. 1 Rem ov e a ny pa pe r th at is n ot jam me d.
12 - 5 T ROUBLESHOOTING A N D ROUTIN E MAINTENANCE 3 Pu ll the jamm ed pr int out g en tly fr om th e pape r tr ay to war d the fro nt of your fax ma chin e. If the pr i n to ut is j amm e d, then pull i t tow ard the fron t of y our fa x machi ne. 4 Re move the pr int cartr idge and turn t he spoo l to tig hten the ri bbon.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 6 If you ar e h avin g diffic ulty wit h the fax ma chine If you think there is a problem wit h yo ur fax machine or t he way your faxes look, make a copy fir s t . If the co py l ooks good , th e probl em is pr obabl y no t t he f ax m achi ne.
12 - 7 T ROUBLESHOOTING A N D ROUTIN E MAINTENANCE Sen d in g Faxes Poor sendin g qual ity. Try c hanging your resolut ion to FI NE or S. FINE . Mak e a copy to c heck the fax machine’s scanner oper ation. Diali ng do es not work Ch ec k all line cord connec tions, and make su r e the curled handset co rd is n ot in the EX T jack.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 8 How to im prove print q uality Clean ing th e print h ead Clean the p rint head when you wa nt to impro ve the p r i nt qualit y and a lso a s pa r t of your r outin e mainten ance. 1 U nplug t he pow er c ord fo r saf ety.
12 - 9 T ROUBLESHOOTING A N D ROUTIN E MAINTENANCE 3 Tak e out the pr intin g car tr idge. 4 To c lean yo ur ma chin e’s pr int head, wip e the pr int he ad wi th a lin t- free cl ot h that is dry or l ightl y mo iste ned w ith is opr opyl al cohol .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 10 Packing and shipp ing the fax ma chine When ever you tr ansp ort the fa x mach ine , use the pack ing mat er ial s that came wi th th e fax m achi ne. Failure to pack you r fax mac hine pr operl y ma y dam age y our m achi ne an d such dam age s wil l not be cov ered under warr anty .
12 - 11 T ROUBLESHOOTI NG AND ROUT INE MAINTENA NCE Routine mai ntena nce C leanin g th e sca nner 1 Un plug the pow er cord fo r saf ety. 2 Open the to p co ver by lift i n g the le ver on th e righ t si de of th e top cover. 3 Cl ean the w hi te ba r an d th e g las s str ip un der th e ba r w i t h is opro pyl alco hol on a lin t- free clo th.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 12 Ch angi ng th e ri bb on 1 Op en th e top co ver by li ft ing t he l ever on the righ t si de of th e top cover. 2 R emove t he pr int c artr idg e cont ainin g th e used r ibbon and se t it ups ide –down with the bl ue gea r in the upp er le ft corn er.
12 - 13 T ROUBLESHOOTI NG AND ROUT INE MAINTENA NCE 3 Ta ke the u sed ri bbon o ut of the car tri dge: 1 Snap out the upper w hite s pool and slide t he roll off the blue gear.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 14 6 Inst all t he new ribb on in the car tri dge: 1 In sert th e lower ro l l into th e cartr id ge ho lders. 2 Slip t he upp er le ft c ardbo ard c ore ont o th e blu e gear of t he c a r tridg e an d inse rt th e up pe r r oll int o the cart rid ge hol ders.
12 - 15 T ROUBLESHOOTI NG AND ROUT INE MAINTENA NCE 8 Tur n the c artr idg e ove r and re -ins tal l it in yo ur ma chin e: In sert the re cess ed fi rst a nd plac e the cart ri dge in to i ts four ho lder s. 9 Press d own on b o th sid e s of t h e top cover to clo s e it se c urely.
GLOSSARY G - 1 G Automatic Document Feeder (ADF) Refer s to the num ber of page s th at ca n be pla ced i n th e doc ument feed er an d fed one at a ti me automa tica lly. Au to ma t i c fa x tr ans mis si on Sen ding a fa x w ith out pic king up th e hand set or pres sin g Hook .
G - 2 GLOSSARY Delayed Fax Sends y our fax at a later tim e that day. Dist inc tive R i ng A serv ice pu rcha sed f rom the Tel eph one Comp any t hat p rovid es an oth er phon e num ber on an e xist ing pho ne lin e. Th e Brot her fax m achi ne us es the ne w nu mbe r to sim ulat e a dedi cate d fax lin e.
GLOSSARY G - 3 He lp li st A p rinto ut of the comple te Me nu that you ca n use to pr ogram y our m achi ne whe n you d o not hav e the User’ s Guid e with you.
G - 4 GLOSSARY R esolu tion T he n umber of vert ica l an d horiz ont al lin es pe r inch . Se e: St anda rd, Fine , Sup er Fin e and Ph oto. Ring Delay T he num ber of ring s befo r e the fax mac hin e answe rs in FAX O NLY an d FAX /TEL mo des .
SPECIFICATIONS S - 1 S Gen e r a l Copy Speci fi cati on s Ty pe Desktop facsi mile transcei v er Memory Ca pacity 512 KB Pape r Tra y 17 lb: Up to 50 pages 23.
S - 2 SPECIFIC AT IONS Fax * “Pag es ” refer s to the ITU-T Tes t Chart #1 ( i n Out of Paper Reception i n ECM mod e). Specif i catio ns and prin ted materials a re subject to c hange with out prior noti ce.
INDEX I - 1 In dex Th e item s in a ll up per c ase repr esen t L CD mess ages. A Access codes, st o r ing and di ali ng .. ........ ....... .... ... .... .... 7-8 Ac cessor ies and sup plies ...... .ii AD F ( autom atic docu ment fee der) ..... .....
I - 2 INDEX Qui ck-Di a l n umbers ...... ... 7-7 Disti nctive Ring . ....... .... ..... 5 -12 E Easy R ecei ve ....... ....... ....... 5 - 5 ECM (E rror Correct ion Mode) ....... ....... ....... .... .... ... ........ ... 1-9 Envel ope s ..... ......
INDEX I - 3 Inte r r upt i n g .... ....... ........... .. 6 -19 J Jacks conver t to R J11 ja ck . .... .. 1-1 4 EXT jack ex tern al teleph one . .... .. 1-1 0 TAD (answerin g ma chine ) ..... ....... ....... .... .... ... ...... 1-11 tripl ex adap ter .
I - 4 INDEX chan ging the code ........ ... 8-4 com man ds ..... ....... ........... 8-6 gett ing your faxe s ..... ....... 8-7 Repor ts .. .... ... ........ ....... ....... 9-3 Fa x Jour n al ........ ... .... ....... 9-3 Jour nal Pe riod . ... .... .
REMOTE RETRIEVAL ACCESS CARD R - 1 Remote Retrieval Acc e ss Card If you pla n to re ceive fax mes sages wh ile a way from th e fax m a chine , carrying the Remote Re t rieval Access Card pri n ted below will ser ve as a c onveni ent remi nder of t he r etrie val pr ocedu re s.
R - 2 Press Menu/Set , 8 , 3 . "When you are at the machine:" fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Turn Fax Storage ON , press 6 . Turn Fax Storage OFF , press 7 .
EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface.
These machines are made for use in the USA and CANAD A only . We cannot recommend using them ov erseas because it may violate the T elecomm unications Regulations of that country and the power requirements of your multi-function center ma y not be compatible with the power a vailable in f oreign countr ies .
Een belangrijk punt na aankoop van elk apparaat Brother FAX565 (of zelfs voordat je het koopt) is om de handleiding te lezen. Dit moeten wij doen vanwege een paar simpele redenen:
Als u nog geen Brother FAX565 heb gekocht dan nu is een goed moment om kennis te maken met de basisgegevens van het product. Eerst kijk dan naar de eerste pagina\'s van de handleiding, die je hierboven vindt. Je moet daar de belangrijkste technische gegevens Brother FAX565 vinden. Op dit manier kan je controleren of het apparaat aan jouw behoeften voldoet. Op de volgende pagina's van de handleiding Brother FAX565 leer je over alle kenmerken van het product en krijg je informatie over de werking. De informatie die je over Brother FAX565 krijgt, zal je zeker helpen om een besluit over de aankoop te nemen.
In een situatie waarin je al een beziter van Brother FAX565 bent, maar toch heb je de instructies niet gelezen, moet je het doen voor de hierboven beschreven redenen. Je zult dan weten of je goed de alle beschikbare functies heb gebruikt, en of je fouten heb gemaakt die het leven van de Brother FAX565 kunnen verkorten.
Maar de belangrijkste taak van de handleiding is om de gebruiker bij het oplossen van problemen te helpen met Brother FAX565 . Bijna altijd, zal je daar het vinden Troubleshooting met de meest voorkomende storingen en defecten #MANUAl# samen met de instructies over hun opplosinge. Zelfs als je zelf niet kan om het probleem op te lossen, zal de instructie je de weg wijzen naar verdere andere procedure, bijv. door contact met de klantenservice of het dichtstbijzijnde servicecentrum.
