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F AX-2440C MFC-620CN USER ’S GUIDE.
If you nee d to ca ll Cust ome r Ser vice Please complete the fol lowing information for future refer ence: Model Number: FAX-2440C and MFC-620CN (Circle your mod el numbe r) Seri al Numbe r:* Date of Purchase: Plac e of Pu rch as e: * The s erial number is on the back of the unit.
i THI S EQUIP MEN T IS D ESIGNE D TO WORK WIT H A TWO WIR E ANAL OGUE PS TN L INE FITTED WITH THE APPROPRIATE CONNE CTOR. APPROV AL INFOR MATION Br othe r ad v ises th at t his pro du ct ma y n ot fu .
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ii i Safety pre cauti ons To u se t he mach ine saf ely Ple as e re fer to the se instructi ons for late r refer enc e and be fore atte mpti ng an y main te nance .
iv WARNI NG ■ Use caution when insta lling or modifying tele phone lines. Never to uc h tele ph on e wire s or t ermi nal s tha t are n ot i nsul at ed u nl ess th e te le pho ne l ine has be en dis con ne cte d at the wa ll sock et . Ne ver i ns tal l t ele phon e wi rin g du rin g a lig ht ni ng st or m.
v Choosing a location Pl ace y our ma chin e on a fla t , st ab le sur fa ce th at is fr ee of v ib rat io n and sh ocks, su ch as a desk. P ut th e mach ine near a teleph one soc ke t an d a st anda rd, gr oun de d el ect ric al so c ket . Ch oose a lo cat ion w her e the t em per atur e r emai ns betw een 10 ° an d 35 °C.
vi Quick Refer ence Gui de Send ing faxes Aut omat ic Tra nsm issi on 1 If it is not illumi nated in gree n, pre ss ( Fax ). 2 Load yo ur d ocu men t. 3 Ent e r th e fax nu mbe r usi ng On e-T ouc h (FA X- 24 40C on l y), Sp ee d- Dial , Se arc h or th e dia l pa d.
vii D ial li ng ope rat i ons One-Touch dialling ( FAX- 244 0C) /S pee d-Di al ling 1 If it is not illumin ated in gr een, p re ss ( Fax ). 2 Load yo ur d ocu men t. 3 (FA X- 244 0C onl y) Pr es s t he One -T ou ch k ey of the num ber you wan t to ca ll.
viii Table of Contents 1 Int ro du ctio n . ... .... ... .... ... .. ..... .. ... .... ... .. ..... .. ..... .. ... .... ... .. ..... .. .. 1-1 Usi ng t his Gui de .... ... .. ..... .. ... .... ... .. ..... .. ..... .. ... .... ... .. ..... .. .. 1-1 Fi ndi ng in form at ion .
ix Setti ng the Paper Si ze ... ..... ..... ..... ...... ..... ..... ..... ..... .... 2-6 Sett ing the Rin g Vol ume .. .. ..... .. ..... .. .. ..... ... .. ..... .. .. ..... . 2 - 7 Setti ng the Beeper V olume . ... ....... ...... ..... ..... ..... .
x Tur nin g M em o ry S ec ur ity o n .... ..... .. .. ..... .. ..... ... .. .. 3-1 8 Tur nin g M em o ry S ec ur ity o ff .... .. ..... .. ..... .. ... ..... .. .. 3- 19 Faxin g lett er size docum ents f rom t he scanner gl ass . .. .. ..... .. ... .
xi Teleph one (voic e) op eration ( FAX-244 0C o nly) .... ...... ... 5-10 Ho w to dia l .... .. ..... .. ..... .. ... .... ... .. ..... .. .. ..... ... .... ... .. ..... . 5-10 Making a tel ephone call . ..... ..... ..... ....... ..... ...... ..... .
xii 8 Prin ti ng re po rts ..... .. ..... .. ..... .. ... .... ... .. ..... .. ... .... ... .. ..... .. ..... .. .. 8- 1 Fax setting s and activ ity ... ..... ..... ....... ..... ...... ..... ..... ..... ..... 8-1 Customizin g the Transmis sion Verif icati on Report .
xiii Bor der less .. .. ... .... ... .. ..... .. ..... .. ... .... ... .. ..... .. ... .... .. 10 -1 2 Under standi ng the Error Messages .... ..... ..... ..... ..... 10-13 Usin g PhotoCap ture Center ™ fro m yo ur P C .... .... ... .. .... 10-1 4 Usin g Ph oto Ca ptu re C ent er ™ f or sc a nning do cum en ts.
xiv For Fax/Tel mode only.. ..... ..... ..... ..... ....... ...... ..... ..... ... A- 3 Using a cordl ess exter nal hands et ....... ..... ..... ..... ....... A-4 Changing the r emote codes . ...... ..... ..... ..... ..... ..... ....... A-4 Connecting an ex ter nal device to your machi ne .
xv Opti onal Externa l Wireless Print/S can Server (NC-2200w) (MFC-620CN only) . ..... ....... ..... ...... ....... .. S-12 13 Inde x .. ... .. ..... .. ... .... ... .. ..... .. ..... .. ... .... ... .. ..... .. .. ..... ... .... ... .. ..... .. .. I- 1 14 Remot e Retrieval Access card .
INTRODUCTI ON 1 - 1 1 Using this Guide Tha nk y ou fo r bu yin g a Br ot her fa x ma chi ne or Mu lt i-Fun c ti on Ce nter (MFC). Your ma c hin e is simp le to u se, wi th LCD scre en instruction s to g ui de yo u t hro ug h p rog ram mi ng i t. You ca n m ak e the m ost of y our ma chin e by readi ng t hr oug h thi s G uid e.
1 - 2 INTRODUCTI ON Control pa nel overv iew FA X- 2440 C MF C-6 20 CN.
INTRODUCTI ON 1 - 3 1 TAD keys On/Off Lets you acti vate the TAD (Telephone Answ ering Devic e) and will blink if y ou have new message s. Play/Re cord (FAX-2440C only ) Lets you lis ten to voice messag es stored in mem ory. Also, let s you recor d telepho ne calls.
1 - 4 INTRODUCTI ON 8 Mono Start Lets you s tart s ending faxes or mak e copi es i n blac k and white. Also for MFC -620CN , let s you star t a sc anning operat ion (i n colour or mon o, depending on the scanning setti ng on your PC). 9 Co lour Start Lets you s tart s ending faxes or make copies in full colour.
INTRODUCTI ON 1 - 5 Turni n g the ma ch ine to Po wer Sa ve co ndit i on When t he machine is id le, you can turn it to Power S ave conditio n by pressing the Power Save key. In Power Save mode, the machine will re cei ve tel eph one c al ls as nor mal .
1 - 6 INTRODUCTI ON Power Sa ve Sett ing You c an cu sto miz e the mac hin e’s Pow er Sav e ke y. Th e defau lt mo de is Fax Re ceive: On , so y our machine can receive faxes o r calls even wh en the mach ine is i n Po wer Sav e mo de . If yo u do n ot want your m achine to rece ive faxes o r ca lls, turn t his sett ing to Fax Re ceiv e:Of f .
INTRODUCTI ON 1 - 7 Load doc ume nts You ca n s en d a f a x, mak e c opi es , an d s can fro m the ADF (a uto mat ic doc ume nt feed er) or f rom the sca nn er g lass . Usi ng t he auto mat ic d ocu m ent f eeder ( ADF ) Th e A DF c an hold up to 1 0 page s and f eeds ea ch she e t in dividu all y.
1 - 8 INTRODUCTI ON 1 Fan the pages well. Make sure you pu t the do cuments face down, top edge first i n the ADF un til you f eel th em t ouch th e feed ro lle r. 2 Adj us t the pa per gui des to f it th e wi dth o f your do cuments . 3 Un fold the ADF Do cume nt Ou tp ut Supp ort Fl ap.
INTRODUCTI ON 1 - 9 Usi ng the sc anne r gla ss You can u se the s canne r gl a ss t o f ax pa ges of a b ook or on e pa ge at a ti m e. Do cume nt s ca n be up to lette r or A4 s iz e (21.
1 - 1 0 INT RODUCTIO N About pa per Th e p rin t qual it y can be af fec ted by th e t ype of p ape r y ou u s e in the m achi ne. To get the best print quality for the settin gs you’ve chosen, always set th e P aper T ype to m atch th e ty pe o f p aper y ou loa d.
INTRO DUCTION 1 - 11 Ha ndli ng and usi n g sp eci al pa pe r ■ Sto re p ape r in its or igin al pac kag in g, and k ee p it seale d. Ke ep th e pa per fl at and away fr om mois tur e, dir ec t sun li ght and hea t. ■ The coated s ide of glo ssy pape r is shiny.
1 - 12 INTRODUCTI ON Pape r type and size for ea ch oper ation Paper Type Paper Size Usag e Fax Copy Phot oCaptur e (MFC-6 20CN only) Print er Cut Paper Lett er 216 x 279 mm (8 1/2" x 11" ) Yes Yes Yes Yes A4 210 x 297 mm (8.
INTRO DUCTION 1 - 13 Pape r weigh t, thick ness and cap acity * Up to 50 sh eets f or Le gal size paper ( 80 g/m 2 ). * Up to 100 sheets of 80 g/m 2 . Pap er cap aci t y of th e ou tp ut pa p er tr a y Paper Type Weight Th ickness No. of sheets Cut Paper Plai n Paper 64 to 1 20 g/m 2 (17 to 32 lb) 0.
1 - 1 4 INT RODUCTIO N Print able ar ea Th e p rin ta ble are a depe nd s on t he set ti ngs in t he app li cat io n you are usin g. The figur es below s how the unpr int a b le ar eas on c ut sh eet pape r an d env elo pe s.
INTRO DUCTION 1 - 15 How t o loa d pa per, enve lope s and pos t car ds To l oad pa per or othe r m edi a 1 Pul l th e pa per tr ay c omp let el y out of th e mac h ine and remo ve th e ou tp ut pa pe r tr ay . 2 Pres s and sl ide the paper si de g uid e t o f it th e pa per w idt h.
1 - 1 6 INT RODUCTIO N 4 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. 5 Gen tly in ser t th e pa pe r int o th e pa per tra y pr in t sid e do wn a nd the lead in g ed ge (t o p of th e p ape r) in fir st . Che ck tha t the pa pe r i s f lat in t he t ra y a nd be low t he m axim um pape r m ar k.
INTRO DUCTION 1 - 17 To load envelo pes ■ Use envelo pe s th at w e igh from 75 g/ m 2 up to 95 g /m 2 . ■ Some envelo pes require margin settin gs in the ap plica tion. Make sure yo u do a test p rint first . How t o lo ad enve lop es 1 Befor e loading, press th e corners and sides of th e envelopes to ma ke th em a s fl at as po ssi bl e.
1 - 1 8 INT RODUCTIO N 2 Ins e rt the env el opes in to the pa pe r tr ay wit h th e addr es s s ide do wn and t h e l ea din g e dge (t op of t h e e nve lop es) i n fi rst.
INTRO DUCTION 1 - 19 About fax mac hines Cu stom f eatur e s Do you hav e BT’s Call M inder on the phone l in e? If you have Call Minder on t he phone line where you will install yo ur new machine, ther e is a str ong po ssi bili ty th at C all M ind e r an d t he machine ma y conflict with each othe r while recei ving incoming calls .
1 - 2 0 INT RODUCTIO N Fax to nes and h a n dsha k e When someo ne is sending a fa x, the machine se nds fax calling t ones ( CNG t ones ). The se are qu iet , int erm itt e nt bee ps ev e ry 4-s e cond s.
INTRO DUCTION 1 - 21 ECM ( Err or Cor rect ion M ode) The Er ror Corr ec ti on M ode (EC M) is a w ay for th e ma chi ne t o c hec k a fa x tra nsmissio n wh ile it is i n pr ogress . If the mach ine de tects er ror s dur i ng fax tr ans mis si on, it re s ends th e page s o f the fa x th at had a n er ror .
2 - 1 GETTING ST ARTED 2 Initial Setup Set tin g th e Da te and Ti me When the machine is not in use it wi ll d isplay the date and t ime. If you set up th e Stati on I D the da te an d tim e di sp laye d by yo ur mach ine will b e printed on ev ery fax you send.
GETTING STARTED 2 - 2 Sett ing t he Statio n ID You sh ou ld st ore you r nam e or co mpa n y nam e and fax nu mbe r s o the y p rin t on all f ax page s yo u s end. It is im po rtan t tha t y o u ente r th e fax nu mbe r i n the int e rn atio na lly st an dar dize d f orma t , i.
2 - 3 GETTING ST ARTED Setti n g the Ph one Line Type If yo u ar e c onn ect ing th e ma ch ine to a l in e th at feat ur es a PAB X (PBX), ADSL or ISDN to send and re ceive faxe s, it is also necessary to ch ange the Ph one Li ne T ype ac cord ing ly by c omp let in g the followi ng steps.
GETTING STARTED 2 - 4 (Fo r FAX -2440 C) You c an progr am a Mute/R keypress a s part of a nu mber st o red i n a One- T ouch or S pe ed- Dial l oc ati o n.
2 - 5 GETTING ST ARTED Ge ner al Set up Setti n g the Mo de Time r (MFC -62 0CN on l y) Th e ma chin e ha s fo ur t emp ora ry m ode k eys on th e con tr ol pa ne l: Photo Cap ture, C opy, Fax and S can.
GETTING STARTED 2 - 6 Set tin g th e Pa pe r Type To get t he be st pr in t qual ity , se t the m ac hin e for t he t ype of pap er y ou ar e usin g. 1 Pres s Men u/Set , 1 , 2 . 2 Pres s ▲ or ▼ t o select Plai n , Inkje t , Glos sy or Tran spar ency .
2 - 7 GETTING ST ARTED Setti ng th e Ring Vo lume You c an tur n t he ri ng Of f or you ca n select the ring vo lume level. 1 Press Men u/ Set , 1 , 4 , 1 . 2 Press ▲ or ▼ to select Lo w , Me d , High or Of f . Press Men u/ Set . 3 Press Stop /Ex it .
GETTING STARTED 2 - 8 Set ting the S pea ke r Vo lum e You ca n adjust the sp eaker volume. 1 Pres s Men u/Set , 1 , 4 , 3 . 2 Pres s ▲ or ▼ t o select Low , Me d , Hi gh or Off .
2 - 9 GETTING ST ARTED Tur ning on Aut omati c Day lig ht Sav ings Time You can set the machine to ch ange a utomatically for Da ylight Sav ing s Ti me. It will re set itse l f fo rward one ho ur in the Sp rin g an d bac kwar d on e hour in th e Au tu mn.
SETUP SEND 3 - 1 3 How to e nter Fax m ode Befor e sendin g faxes, make su re ( F ax ) is illuminated in gr een. If not, pre ss ( Fa x ) to e nt er Fa x mo de . Th e de fa ult settin g is Fax. How to dial You c an dia l in an y o f th e fo llo wi ng di ff ere nt ways .
3 - 2 SETUP SEND One- Tou ch dial li ng (F AX- 244 0C on ly ) Pr es s the On e-To uc h Key of the lo c ati on y ou wa nt to ca ll . (See Stor ing On e- To uch Di al nu mbe rs (FA X-2 440C on ly ) on pa ge 5-1 .) To d ial One -T ouc h n umb ers 4 to 6 , hol d do wn Sh ift as y ou pr e ss the On e-T ouc h Key .
SETUP SEND 3 - 3 Se ar ch You c an sear c h for name s you hav e st o red i n the O ne -Tou c h (FA X- 244 0C o nly) and S pe ed- Dial mem or ies. Pre ss Sear ch/Sp eed Dial and t he navi gat ion ke ys to se arch . ( S ee Sto rin g O ne -Tou ch Di al nu mber s (F AX- 244 0C o nl y) on pa ge 5-1 and Sto ri ng Sp ee d-Di al num ber s on pag e 5- 2.
3 - 4 SETUP SEND How to Fax (B&W and Colou r) Col our f ax t ran sm is sio n Your ma chi ne c an se nd a col o ur f ax to ma ch ine s th at su ppor t thi s fe at ur e. Howe ver, c olo ur fa xe s ca nnot be st ored in th e me mor y. Whe n y ou send a colour f ax, the machine will se nd it in real time ( even if Re al Time TX i s se t t o Off ).
SETUP SEND 3 - 5 Faxi ng f rom th e sca nner gl ass You can u se the s canne r gl a ss t o f ax pa ges of a b ook or on e pa ge at a t ime . T he doc u men ts ca n be up t o A4 s iz e. To canc el , pr ess Stop /Ex it . 1 If it is no t i llum i nate d in gr een, pre ss ( Fa x ).
3 - 6 SETUP SEND A utom atic tr ansm issio n Thi s is the ea si est way t o se nd a fax . 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Dial the fax number you want to c all. (Se e How to d ial on page 3- 1.) 4 Press Mono St a rt or Colou r Start .
SETUP SEND 3 - 7 Basic s endin g operations Sen ding faxe s u sing mu ltiple se tting s When you send a fax yo u can ch oose any combin ation of these setti ngs: contr ast, re soluti on, ov erse as mod e, de laye d f ax ti mer , polling transmission or real time transmission.
3 - 8 SETUP SEND Fa x Re so lutio n You c an us e th e Fa x Resolut ion key to change the se tting temp ora rily ( for thi s fax o nly) . In Fax mod e , press Fax Reso lution an d ▲ or ▼ to sel ect the setti ng you wan t, and th en pres s Menu/Set .
SETUP SEND 3 - 9 Du al A ccess (No t availa bl e f or c olou r fax es ) You c an dia l a nu mbe r, a nd beg i n sca nni ng t he fa x int o mem ory — even wh en the m achine is sending fr om memo ry or receiving fa xes. The LCD s ho ws th e ne w job n umb er a nd av aila ble mem ory .
3 - 1 0 SETUP SEND Rea l Tim e Tran smi ssi on When you are send i ng a fax, the machine will scan t he documents i nto the me mor y b ef or e sen di ng.
SETUP SEND 3 - 11 Che cki ng jo b st atus Check which jobs are still waiting in the memory to be sent. ( If there ar e no j obs, the LCD show s No J obs Wa itin g .) 1 Pres s Men u/Set , 2 , 6 . 2 If you h ave m or e tha n on e jo b wai tin g, pr es s ▲ or ▼ t o scroll thro ug h the lis t.
3 - 1 2 SETUP SEND Advanc ed sendi ng op erations B road ca sting ( Not av ailab le for c o lour fa xes) Broadcasting is when the sa me fax message is autom atically sent to mor e tha n one fax nu mbe r.
SETUP SEND 3 - 13 Over se as Mo d e If y ou ar e hav i ng d iff icu lt y se ndi ng a fax over se as du e to po ssi ble int erfe rence on the phone l in e, we reco mme nd t hat yo u turn on t h e Ov ersea s M ode. Afte r you s end a fax us ing th is f eatu re, th e featur e will turn itself off .
3 - 1 4 SETUP SEND D elayed F ax (N ot av ailabl e f or c olou r fax es ) D urin g t he da y you c an s tor e up to 50 fa x es in t h e me mory to b e se nt w ith in 2 4 ho urs. Thes e f axe s wil l b e sen t at t he t ime of da y you en te r in S te p 4 .
SETUP SEND 3 - 15 De la yed B atc h Tr an smi ssi o n (N ot a vai lab le fo r co lour fa xes) Before sending the delayed faxes, your machine will help you eco no miz e by sor tin g a ll t h e fax es in t he m em or y by d es ti nati on an d sch ed ule d ti me.
3 - 1 6 SETUP SEND Se tu p fo r Poll ed Tran s mit w ith Sec ur e C ode (N ot a vai lable fo r co lo ur f axes) When you choos e Polle d TX :Sec ur e , an yon e who pol ls th e m achi ne mu st e nt er the pol li ng se cur e c ode. 1 If it is not illuminated in green, press ( Fax ).
SETUP SEND 3 - 17 Memo ry Sec urit y Me mory S ecur i ty le ts you pre v ent un au t hor ized ac ces s to th e machin e. While Memory Security is On the f ollowin g operatio ns are ava ila ble : ■ R.
3 - 1 8 SETUP SEND Settin g up t he pass word 1 Press Men u/ Set , 2 , 0 , 1 . 2 Ent er a 4-di gi t nu mbe r fo r the p as swor d. Press Men u/ Set . 3 If th e L CD sh ows Ve rify : , re- ente r the pa ssw ord . Press Men u/ Set . 4 Press Stop /Ex it .
SETUP SEND 3 - 19 Tur ning Me mo ry Secur ity off 1 Pres s Men u/Set . 2 Ent e r th e re gist er ed 4 -di git pa sswo rd. Pres s Men u/Set . Memor y Se curi ty is au tomati cal ly tu rned o ff.
4 - 1 SETUP RECEIVE 4 Basic recei ving oper ations Choo si ng the Rec eiv e M ode Th er e are fo ur d if fer ent Rec eiv e M od es fo r y our mach i ne. Yo u ca n choose th e mod e that best su its y our needs. (See TA D mode on page 7 -1 to se t up the TA D:Msg M gr m ode.
SETUP RECEIVE 4 - 2 To sel ect or cha nge your Receive Mo de 1 If it is no t i llum i nate d in gr een, pre ss ( Fa x ). 2 Pres s Men u/Set , 0 , 1 . 3 Pres s ▲ or ▼ t o select Fax On ly , Fax/ Tel , o r Ma nua l . Pres s Men u/Set . 4 Pres s St op/E xi t .
4 - 3 SETUP RECEIVE Setti n g the R ing D el ay Th e Ri ng D el ay s ets the num ber of tim es the m ac hin e ri ngs b efor e i t answers in Fax On ly , Fax/ Te l an d TAD:M sg Mgr mode s.
SETUP RECEIVE 4 - 4 Set ting Toll Save r (TAD mode ) Wh en you set th e to ll sa ver fea tu re, th e ma ch ine answ er s aft er four ri ngs if you do not ha ve voi ce or fa x me ssa ges and a fte r tw o ri ngs if you do have vo ice or fa x messages.
4 - 5 SETUP RECEIVE Setti n g the F/ T Ri ng Time ( Fax/ Tel mod e onl y) If you set the R eceive Mode to Fax/Tel, you’ll need to deci de how long the m achine will signal y ou with its special pseudo/double-ring when you hav e a voi ce c all . (If i t’s a fax call, the ma chine prints the fa x.
SETUP RECEIVE 4 - 6 Fax Det ect (MF C-6 20CN on ly ) When yo u use thi s fea t ure , yo u don’ t ha v e to pr es s Mono St art , Col our S tar t , or the Fa x Receive Code 51 when y ou ans wer a fax call.
4 - 7 SETUP RECEIVE Fa x De tec t (F AX -2440 C o nly ) When you use t his f ea ture , yo u don’ t hav e to p ress Mono St ar t or Co lou r Sta rt , or th e F ax Re ce ive C ode 51 when yo u answ er a fax call.
SETUP RECEIVE 4 - 8 Prin ti ng a re du ced i nco ming fax (Au t o Re du c tio n) If you cho ose On , th e machine automa tically reduces an incoming fax to f it o n o ne pa ge of A4 , Le tter or Leg al si ze p ap er.
4 - 9 SETUP RECEIVE Pr inti ng a fax fr om th e me mor y If you ha v e sel ec ted F ax F or ward ing or F ax St or ag e ( Me nu /Set , 2 , 5 , 1 ), you can still print a fax from the memory when you are at your m achi ne. (See Set ti ng F ax St or age on p age 6- 2.
SETUP RECEIVE 4 - 10 Pol ling Polling is the process of retrieving faxes from another fax machine. You c an use y our mach ine to 'po ll' othe r m ach ine s , or yo u can hav e some on e po ll y our m ach ine . Everyone who is invo l ved in Polling needs to se t up their fax machines f or Polling.
4 - 1 1 SETUP RECEIVE Setup for Pol ling Receiv e with S ecure Code Yo u nee d to mak e su re you ar e usin g t he sam e se cur e cod e as th e o the r par ty . 1 If it is not illuminated in green, press ( Fax ). 2 Press Men u/ Set , 2 , 1 , 7 . 3 Press ▲ or ▼ to select Se cure .
SETUP RECEIVE 4 - 12 Sequen tial Po lling The ma chine can requ est docu ments fro m several fax units in a single operation. Y ou just spe cify several destin ations in Step 5. Afterward s, a Sequentia l Pol ling Report will be printed. 1 If it is no t i llum i nate d in gr een, pre ss ( Fa x ).
5 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 Storing numbe rs for ea sy dialling You can set up y our machine to do following types of easy dialling: On e-T ouc h (FA X- 24 40C only) , S pee d- Dial a nd G ro ups f or Br oad c ast ing fa xe s.
QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 2 4 U se th e di al pa d t o en ter t he name (up to 1 5 cha ract e rs ). Pres s Men u/Set . (You can use the cha rt on pa ge B-1 2 to hel p you e nter letter s. ) — OR — Pres s Men u/Set to s tore th e num ber wit ho ut a na me.
5 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONS Chan gi ng One - Touch (FAX -244 0C on l y) an d Sp ee d-D ial num ber s If you t ry to s tore a One -To uch ( FA X- 2440C onl y) o r Sp eed -Dia l number.
QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 4 Sett i ng up Gr oup s for Br oadca sti ng (FA X-2 44 0C on ly) Gr oups , w hich ca n be st or ed o n a One -T ouc h key or a S peed -D ia l loc ation,.
5 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 Press Men u/ Set to ac cept the nu mbe rs for thi s Grou p. 6 Use the dial pad an d th e ch art on pa ge B- 12 to en ter a n ame for the Gr ou p. Press Men u/ Set . (Fo r exam pl e, NE W CLI ENTS ) 7 Press Stop /Ex it .
QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 6 3 U se th e di al pa d t o ent er t he Gro up nu mber ( 1 to 6) . Pres s Men u/Set . ( For e xam pl e, pre s s 1 for Gr oup 1. ) 4 To include Speed-Dia l nu m be r s in th e Gr ou p, pre ss the m as fo llo ws : For ex amp le, fo r Spee d-Dial num ber s 05 an d 09.
5 - 7 QUICK-DIAL NUMBERS AND DIALLING OPTIONS Diallin g options A cce ss co des an d c red it car d num ber s (MFC -62 0CN only ) Sometime s you may want to choose from s everal long di stance carriers when you make a call. Rates may v ary depending on the time and destinati on.
QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 8 Ac cess co des a nd credi t c ard num bers (FA X-2 44 0C on ly) Sometimes you may want t o choose from sev eral long dis tance carriers when you make a call. Rates may vary depending on the tim e and desti nation.
5 - 9 QUICK-DIAL NUMBERS AND DIALLING OPTIONS Pause Pres s R edial/P ause to i nse rt a 3.5- s econ d paus e b etwe en numbers. If you are diallin g over seas, you can press R edial/P ause as ma ny tim es as need ed to i nc rea se the l e ngth of the pause .
QUICK-DIAL NUM BERS AND DIALLING OPTIONS 5 - 10 Telepho ne (v oice) ope ration (FAX-2440C o nly) You can use the machine to make voice te lephone calls by diallin g ma nua lly or b y us ing S ear ch , One- T ou ch Dial o r Sp ee d-Di al me mory. Y ou c an use t he h an dset o r Spea ker Ph one to m ake an d receive ca lls.
5 - 1 1 QUICK- DIAL NUMBERS AND DI ALLING O PTIONS A nswer in g ca lls with t he Sp eaker Ph one W hen t he ma chi n e rin gs, ins tea d of lif ti ng the ha ndse t , pr ess Speake r Phone . Spe ak cle arl y , to wa rd the mic rop ho ne . T o e nd th e c all , pr ess S peaker Phone .
QUICK-DIAL NUM BERS AND DIALLING OPTIONS 5 - 12 Telepho ne (v oice) ope ration (MFC-620 CN only) You can use the machine to make voice te lephone calls by diallin g ma nual ly or b y usi n g Sear ch or S peed- D ial mem or y. Y ou ca n u se th e ext er nal t el epho ne’ s hand s et or s pea ker phon e to mak e a nd re ceiv e calls.
6 - 1 REMOTE FAX OPT IONS 6 Setti ng up F a x For w ard i n g When y ou select Fa x Forwar d, your ma chine sto res th e received fax i n t he me mor y. T he machi n e wil l then di al the fax numb er yo u’ve prog ram med and f orward the fax m ess age .
REMOTE FAX OP TIONS 6 - 2 Sett ing F ax Stora ge If you sele ct Fax Storage, you r machine stor es the received fax in the memory. You will be able to re trieve fax messages from another location using the Remote Retrieval commands. 1 Pres s Men u/Set , 2 , 5 , 1 .
6 - 3 REMOTE FAX OPT IONS Tur ning off R emote Fa x Opt ions If you se t the R em ote Fa x Opti ons to Off and the re a re f a xes i n yo ur machine’ s memor y, the LCD will gi ve you two options. ■ If y ou pre ss 1 , al l u npr in ted f ax es wi l l be p rint e d and er as ed be for e t he se tt in g tur ns off.
REMOTE FAX OP TIONS 6 - 4 Set ting yo ur Re m ote Ac ce ss Code The re mote acce ss code let s you access the Re mote Re trieval feat ures wh en you a re aw ay fr om y our mac hin e. B efor e yo u u se th e rem ote acc e ss and re tri eva l fe atur e s, yo u ha ve to set up yo u r ow n code .
6 - 5 REMOTE FAX OPT IONS Remote Retriev al You c an ca ll your mac hin e f rom any t ouc h to ne te lep ho ne or fax m achi ne, the n use th e Rem ot e Acce ss Code and rem ote c omm and s to retrieve fax me ssages.
REMOTE FAX OP TIONS 6 - 6 Re mote comma nd s Fo llo w th e c omm and s b elo w to a cces s feat ures when you a re a way fro m the ma chin e. When y ou cal l the ma chin e an d enter you r Re mote A ccess Cod e (3 digi ts fo llow ed b y ), the s ystem wi ll gi ve two sh ort be eps a n d yo u mu st ente r a re mote co mm and.
6 - 7 REMOTE FAX OPT IONS 95 Change t he Fax For wardin g or Fa x Stor age se t tings 1 O FF You can s elect Of f a fter yo u ha ve retr ieved or erased al l your message s. 2 Fax Forwar ding I f you hear one long beep , t h e change has been ac cepted.
REMOTE FAX OP TIONS 6 - 8 Ret riev ing fax m essag es 1 D ial y our fax num ber . 2 When your m a ch ine ans wer s, im med iate ly ente r y our Re mo te Ac ces s C ode ( 3 di gi ts f ollo wed by ) . I f yo u he ar on e lo ng beep , you ha ve m essa g es.
7 - 1 TAD ( TELEPHONE ANSWERING DEVICE) 7 TAD mode TAD mo de a llo ws yo u to sto re u p to 99 incom ing vo ic e me ssa ge s th at are a maximum of 3 minutes eac h in the memory. Voice messages a re store d on a “first-com e, first- served ” basis.
TAD (TELEPHONE ANSWERIN G DEVICE) 7 - 2 Rec ord ing T AD Ou tg oing Me ssag e (FA X-2 44 0C on ly) Re cordi ng the TA D Ou tgoi n g Me ssa ge ( TAD Me ss age ) is the fi rst step you ne ed to fo llow before you can turn on t he TAD. M ake sure you r OG M is les s th an 20 se co nds long .
7 - 3 TAD ( TELEPHONE ANSWERING DEVICE) Rec ordin g TAD Out going Me ss age (MFC -62 0CN only ) R ecor di ng t he TA D Ou tg oin g Me ssa ge ( TAD Mes sage ) is t he fi rst st e p y ou need t o fol l ow bef ore y ou c an t ur n on the TA D. M ak e s ur e your OG M is less than 20 se conds lon g.
TAD (TELEPHONE ANSWERIN G DEVICE) 7 - 4 Erasing Ou tgoin g Messa ge ( OGM) 1 Press Men u/ Set , 2 , 7 , 1 . 2 Press ▲ or ▼ to select TA D Mess a ge (not F/T Mes sa ge ). Press Men u/ Set . 3 Press ▲ or ▼ to select Er ase MS G . Press Men u/ Set .
7 - 5 TAD ( TELEPHONE ANSWERING DEVICE) Pl ayi ng vo ic e me ssa ge s Follo w the steps below to listen to voice messages: 1 For F AX- 24 40C , pr ess Play/Recor d . For M FC -620C N, pr es s Pla y . Adj us t the Volum e by press ing or . Al l mes sag es are pl a yed in th e o rde r th ey wer e re cord ed.
TAD (TELEPHONE ANSWERIN G DEVICE) 7 - 6 Er asing in com ing m e ssag es You c an era se voi ce mes sag es i ndi vid ual ly , o r all at on ce. To er ase voice me ssages in div idually 1 For FA X-24 40 C, pr ess Play/Rec ord . For MFC-6 20CN, press Play .
7 - 7 TAD ( TELEPHONE ANSWERING DEVICE) Settin g Ma ximu m Time for inco ming me ssa ges You r m ach ine c ome s se t to r ece iv e voi c e mess a ges up to 30 se con ds lon g. You c an ch an ge thi s se tti ng t o 60 , 12 0 or 180 seconds. 1 Press Men u/ Set , 2 , 7 , 2 .
TAD (TELEPHONE ANSWERIN G DEVICE) 7 - 8 Re cor di ng a co nver sa tio n (F AX -24 40 C onl y ) If y ou ar e us in g th e hand s et, you c an r ecor d a t ele phon e co nve rs at ion by pre ss ing Play/R ecord duri ng th e c onv ers ati on. Your r ec or din g can b e as lo ng a s t he I ncom i ng M es sag e Max imu m Time.
8 - 1 PRINTING REPORTS 8 Fax settin gs and activit y You n ee d to s et up th e Tr ansm is sion Ve rif icat i on R epo r t and Jou rna l Per i od i n the m enu ta ble .
PRINTING REPORTS 8 - 2 Sett ing t h e Journ al Per iod You can set the machine to print a jour nal at speci fic intervals ( every 50 faxes, 6, 12 or 24 hours, 2 or 7 days ). If you set the interval to Off , you can print t he report by following the s teps on the next page.
8 - 3 PRINTING REPORTS Print ing repo rts Follo wing reports are availab le: How to p rint a r epor t 1 For F AX- 24 40C , pr ess Me n u/ Set , 4 . For M FC -620C N, pr es s Menu/Set , 6 . 2 Press ▲ or ▼ to se lect th e re po rt yo u w ant. Press Men u/ Set .
MAKING CO PIES 9 - 1 9 Usin g the mac hine as a cop ier You can u se y our mac hi ne a s a co pie r , ma king up to 99 cop i es a t a time . Ente r Copy mod e Befor e making co pies, make sure t hat ( Copy ) is illumina ted in gre en. If i t is not, pr ess ( Copy ) to ent er Copy mo de .
9 - 2 MAKING COPIES Maki ng a sin gl e copy 1 Press ( Co py ) to il luminate it in g reen. 2 Load yo ur d ocu men t. (See Load d ocu men ts o n pa ge 1- 7.) 3 Press Mono St a rt or Colou r Start . Maki ng m ul tip le copi es 1 Press ( Co py ) to il luminate it in g reen.
MAKING CO PIES 9 - 3 Using the Copy Options k ey (Temporary sett ings) When you want to quickly ch ange the copy set tings tempo rarily for the next c op y, us e th e Co py Option s ke y.
9 - 4 MAKING COPIES C hang in g the tem por ary co py setti ngs Us e t he Copy Opt ion s key to quickly se t the following copy setti ngs te mpo rar ily fo r th e n ext co py. After you choose yo ur sett ings by p ressing Men u/ Se t , the L CD shows Se t temp or ar ily .
MAKING CO PIES 9 - 5 Incre asing co py speed o r qua lity You ca n select th e copy q uality. The default setting is Norma l . 1 Press ( Copy ) to illuminat e it in green. 2 Load your d ocumen t. 3 Use t he dia l p ad to e nter the numbe r of copies you wa nt (up to 99 ).
9 - 6 MAKING COPIES Enlargin g or r educin g the i mage copie d You c an se lec t th e fol lo wing en larg eme nt or re duc ti on ra ti os. Cust om(2 5-40 0% ) allow s y ou to ent e r a rat io fr om 25 % to 4 00% . 1 Press ( Co py ) to il luminate it in g reen.
MAKING CO PIES 9 - 7 6 Pres s Mo no Start or Colour Star t . Set tin g p ape r ty pe If y ou ar e co pyi ng on s peci al pa pe r, b e sur e to sel ec t the type of paper you are us ing so you will get the best print quality. 1 Press ( Copy ) to illuminat e it in green.
9 - 8 MAKING COPIES Set tin g pape r size If copying on paper other than A4 size, you will need to change the paper size setting. 1 Press ( Co py ) to il luminate it in g reen. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of c opi es y ou wa nt (u p to 99 ).
MAKING CO PIES 9 - 9 Sor tin g copie s using th e ADF You can s ort multiple copies. Pages will be stacked in the order 321, 321, 32 1, an d s o on. 1 Press ( Copy ) to illuminat e it in green. 2 Load your d ocumen t. 3 Use t he dia l p ad to e nter the numbe r of copies you wa nt (up to 99 ).
9 - 1 0 MAKING COPIES Making N i n 1 c opies o r a po ster (P age L ayout) You c an re duc e the a mou nt of co pie s by usin g th e N in 1 co py fe at ur e. Th is allo ws you t o cop y t wo o r fo ur p age s on to one pa ge, allow in g you to sa ve pape r.
MAKING COPIES 9 - 11 If y ou ar e us in g th e sc anne r gl as s: 8 Af te r t he ma chi ne s can s the pa ge, the LCD sh ows: Pres s 1 t o scan the next p age . 9 Put th e next d o cume nt on th e sc ann er gl as s. Pres s Men u/Set . R epe at St eps 8 an d 9 for eac h p age of th e la yout .
9 - 1 2 MAKING COPIES Pl ac e docu men t f ace down in the direction shown below. 2 in 1 (P ) 4 in 1 (P ) Po ster (3X3) You ca n make a poste r size co py of a phot o gra ph.
MAKING COPIES 9 - 13 Changing the default copy se ttings You c an sav e the copy set ti ngs you us e mo st ofte n by set ting th em as d ef aul t. T he se set t ing s wi ll r ema in unti l yo u ch an ge th em ag ain . Incr ea sing copy s peed or q u ality 1 Pres s Men u/Set , 3 , 1 .
9 - 1 4 MAKING COPIES A djust ing co lour sa tura ti on 1 Press Men u/ Set , 3 , 4 . 2 Press ▲ or ▼ to select Re d , Gree n or Blue . Press Men u/ Set . 3 Press ▲ to incre ase the colo ur s aturat ion. — OR — Press ▼ to decr ease the colo ur sa tu ratio n.
MAKING COPIES 9 - 15 Legal l imita tions Co lour rep r oduc tions of certa in doc um ent s a re i lleg al and m ay res ul t in e ither criminal or civil l iability. Th is memo randum i s int ended to b e a gui de r ath er t ha n a comp let e lis ti ng of ever y p oss ibl e pro hi bit ion .
10 - 1 WALK -UP PH OTOCAPTURE CENT ER ™ (MFC-620CN ONL Y) 10 Introduction Ev en if yo ur ma ch ine is n ot c onnec t ed to y our co mpu t er, y ou ca n pri nt ph ot os dir ect ly fr om the di gita l c ame ra med ia.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 620CN ONLY) 10 - 2 Pho toCa pture Cent er ™ requirem ent s To av oid er ror co ndi tio ns, please r eme mbe r : ■ Th e DP OF file o n th e me dia card m ust b e in a va li d form at. (See DPOF printing on page 1 0-8 .
10 - 3 WALK -UP PH OTOCAPTURE CENT ER ™ (MFC-620CN ONL Y) Getting s tarted Firmly insert th e card into the appropria te slot. Ph otoC ap tur e k ey indications: ■ Phot oCaptur e l igh t is O N, t he m edi a card is ins erted prop erly. ■ Phot oCaptur e li g ht is OFF , the med ia ca rd is no t pr oper l y ins er ted.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 620CN ONLY) 10 - 4 The steps below give a brief outline of the Direct Printing fe atur e. P l ease se e the r emai ni ng p age s of th is c hap ter fo r m ore detailed instruc t ions. 1 In sert the media card firml y into the media drive (slot ).
10 - 5 WALK -UP PH OTOCAPTURE CENT ER ™ (MFC-620CN ONL Y) Printing t he In dex (Thum bnail s) Th e P hoto Cap tu re Cent er ™ as sign s num ber s for i m ages (suc h a s No.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 620CN ONLY) 10 - 6 Printing ima ges Bef ore you c an prin t a n in divi dua l i mag e, y ou h ave t o kno w th e im age nu mber. 1 Make su re you have inse rted th e med ia card. Pres s Ph otoCap tu re . (S ee p ag e 10- 3 .
10 - 7 WALK -UP PH OTOCAPTURE CENT ER ™ (MFC-620CN ONL Y) Paper Type & P aper Size 5 Press ▲ or ▼ to sele ct the typ e of pa per yo u a re usin g, Lett er G loss y , 10x 15 cm G lo ss y , 13 x18c m Gl ossy , A4 Gl ossy , Le tter Pl ai n , A4 Plai n , Lett er I nk jet , A4 In kjet or 10x1 5c m In kje t .
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 620CN ONLY) 10 - 8 DPO F pr inti ng DPO F st ands for Dig ital Pr int Orde r For ma t. Major Dig ital Camera manufactur ers (Cano n I nc ., Eastman Kod ak Company, Fuji Photo Film Co. Ltd. , Matsushita E lectric Industri al Co.
10 - 9 WALK -UP PH OTOCAPTURE CENT ER ™ (MFC-620CN ONL Y) Chan ging the defaul t s e tti ngs You c an sa ve th e P ho toC ap tur e Ce nter ™ set tin gs y ou us e mo st o ften by set ting them as default. These settings will rema in until you ch an ge t h em agai n .
WALK-UP PHOTOCAPTURE CENTER ™ (MFC -620CN ONLY) 10 - 10 Adj usting contr ast You can cho ose the contrast setting. More contrast will ma ke an im age l oo k shar per a nd m ore vi vi d. 1 Pres s Men u/Set , 4 , 4 . 2 Pres s ▲ t o increa se the co ntrast.
10 - 11 WALK-UP PHOTOCAPTURE CENTER ™ ( MFC- 620CN ONL Y) ■ Whi te Ba lan ce This s ettin g adj ust s th e hu e of th e whi te ar e as of an im age. Light ing, camera settings and other infl uences will effect the app ea ran ce o f w hit e. T he w hi te a rea s of a pict ure ma y be sl igh tl y pi nk, yel lo w or som e ot he r col our .
WALK-UP PHOTOCAPTURE CENTER ™ (MFC -620CN ONLY) 10 - 12 Cr op pin g If y our phot o is too lo ng or wid e to fi t the avai l abl e spa ce on yo ur selected layout, part of the image will be automatically cropped. The def aul t s ett ing is On . If you want t o pr int the w hol e i mag e, tu rn thi s settin g t o Off .
10 - 13 WALK-UP PHOTOCAPTURE CENTER ™ ( MFC- 620CN ONL Y) Unde rs ta ndin g the Er ror Me ss ages On ce you a re f amil i ar wit h the ty p es of err ors tha t can oc cur whi le you ’re usin g th e Pho to Cap tu re Cen ter ™ , you c an ea si ly ide nti fy a nd trou ble sho ot any di fficu l ties.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC -620CN ONLY) 10 - 14 Using Photo C apture Center ™ from your PC You c an a cc ess th e med i a car d th at i s in th e med i a dri ve (s lo t) o f th e ma chi ne fr om you r PC .
11 - 1 IMPORTANT INFORMATION 11 Fo r your safe ty To en sur e sa fe oper a tio n the su pp lie d th re e-p in p lug mus t b e inse rt ed on ly in to a stand ard thre e-p in elect r ica l soc ket that is ef fe cti v ely gr oun de d thr oug h t he n orma l ho use hol d wi rin g.
IMPORT ANT INFORM ATION 11 - 2 Imp orta nt sa fe ty in stru ct ions 1 R ead al l o f the se i nst ru ctio ns. 2 Save them for lat er refere nce. 3 Follo w all war nings and instructi ons marked on the product. 4 U npl ug thi s pr odu ct fro m the wall soc ket be for e cle ani ng .
11 - 3 IMPORTANT INFORMATION 11 Do not p lace a ny thin g in fr ont of the m ac hi ne th at wi ll bl oc k re cei ve d fa xes . D o no t pl ace any thi ng i n th e pa th of r ece iv ed faxes . 12 Wai t un til p ages ha ve exite d the m ac hin e befo re p ic king th em up.
IMPORT ANT INFORM ATION 11 - 4 Tr adem ar ks The Br othe r l ogo is a r eg iste red t rad ema rk o f Br oth er In du stri es , Lt d. Br othe r is a reg is tere d t rad ema rk of Bro t her Indu s tri es, L td. Mu lti -Fu nc ti on L in k is a re gis ter ed tr ad ema rk of B rothe r I nt er nati ona l Corporatio n.
12 - 1 TROUBLESHO OTING AND ROUT INE MAIN TENANCE 12 Troubleshoo ting Error me ssag es As wit h an y so ph isti ca t ed off ic e pr oduc t, err or s may occ ur . If thi s h appe ns , y ou r ma ch in e id en ti fie s t he pro ble m an d d ispl ays an er ror mess age.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 2 Docu men t Ja m T he doc ument sca nned from ADF w as longe r than ab out 90 cm. Se e Using th e auto matic do cument fe eder (ADF) on page 1-7. The documen t is ja mmed in th e mac hi ne. See Document jam s on page 12-5.
12 - 3 TROUBLESHO OTING AND ROUT INE MAIN TENANCE No Pa per Fed The m achine i s out of p aper. Add p aper, and then p ress Mono Start or Colour Start . The pa per is ja mmed in the machi ne. See P rinter j am or pa per jam on pa ge 12-6 . No Respo nse/ Bus y The nu mber y ou dialled d oes not answer or is bus y.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 4 Unab le to Chan ge Unab le to Clea n Unab le to Init . Unab le to Prin t Unab le to Scan The machin e has a me chanic al pr ob l em. — OR — A for eign ob stacle , such as a c lip or rip ped pa per, is in the m achine.
12 - 5 TROUBLESHO OTING AND ROUT INE MAIN TENANCE Docume nt ja ms If the document is jammed, f ollow the steps b elo w. Document is jammed in the top o f the ADF unit. 1 Ta ke ou t a ny pa pe r from the A DF that is not jam med . 2 Open t he ADF cover.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 6 Print er ja m or p aper jam Rem ov e t he jam med p aper dep en din g on wh ere it i s jam m ed i n t he machin e. Pape r is jam med inside the pap er tr ay 1 Pul l th e pa per tr ay ou t of the mac hin e.
12 - 7 TROUBLESHO OTING AND ROUT INE MAIN TENANCE Paper is jam med i nside th e mach ine 1 Remove the Jam Clear Co ver. Pull the jammed paper out of the machin e.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 8 5 Lift the sc anner cov er to re leas e t he l ock . Gen tly p ush the scanner co ver suppo rt and close t he scann er cover.
12 - 9 TROUBLESHO OTING AND ROUT INE MAIN TENANCE If yo u ar e ha vin g dif ficul ty wi t h your mac hine If yo u th ink the re i s a p rob lem w ith yo ur m a chin e, ch eck the c ha rt be l ow an d fol lo w th e tr oubl es ho oti ng ti ps . The Bro ther S olut ion s Ce nte r o ffers th e la tes t FA Qs and trou ble sho ot ing tips .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 10 Pr inting ( Continu e d) Smudged s tain at th e top center of the pr inted page. Mak e sure the pap er is not too th ick or not curled . (See About pap er on page 1- 10.) Printing a ppears dirty or ink see ms t o run.
12 - 11 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Printi ng Received Faxe s (Contin ued) Re ceiv ed col our fax pr int s on ly in bl ack and white. Re place th e colour i nk cartridg es that ar e empty or near ly empty, and then ask th e ot her pe rson to send the colou r fax ag ain.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 12 Handling Inco ming Calls The machine ‘He ars’ Voic e as CNG Tone. If your mac hine is set to Fax Detect O N, it is more s ensitive to sounds.
12 - 13 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE PhotoCa ptur e Cent er ™ Difficult ies (MFC- 620C N only) Rem ovable D isk does n ot work properly . a) Have you in stalle d the Win dows ® 2000 update? If not, do th e fol lowing: 1. Disconne ct th e USB c able.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 14 How t o ch ange LCD lan gua ge You c an chan ge the LC D la ng uage . 1 Pres s Men u/Set , 0 , 0 . 2 Pres s ▲ or ▼ t o select yo ur lang uage.
12 - 15 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE How to imp rove p rint qua lity Cle ani ng the pri nt he ad To ensure goo d p r int quality, the machine will regularly clea n the pr in t hea d. Yo u can st ar t t he cle an ing pro c ess m anual l y if ne ed ed .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 16 Ch eckin g th e p rint qua lit y If fade d or st r e aked colour s and text a ppea rs on y our o utpu t, some of t he nozz le s ma y be cl og ged. Yo u can chec k th is by pr i nti ng th e Pr int Qual i ty Ch ec k She et an d l ook ing at th e no zz le c hec k pat t ern .
12 - 17 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE 8 Press 2 ( No ) for Bl ack or thr e e colours with a problem. Th e L CD sh ows: Press 1 ( Ye s ). Th e ma chi ne w ill s tar t c lea nin g t he pr int head . 9 Aft er cl eani n g is f ini sh ed , pr ess Co lour Start .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 18 Che cki ng t he pri n ting ali gnm en t You s ho ul d rar ely ne ed to adju s t the prin t ing alig nme nt how ever , i f afte r tr anspo rti ng t he m achi ne yo ur p ri nted text b ecom es bl urre d or ima ge s bec om e fade d t hen ad j ust me nt may ne ed to b e mad e.
12 - 19 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Check ing the ink volume You ca n check the i nk th at is l eft in th e car tri dge . 1 Press In k M anagem ent . 2 Press ▲ or ▼ to select In k Volu m e . Press Men u/ Set . 3 Press ▲ or ▼ t o se lec t the co lo ur y ou want to check.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 20 Pac king an d sh ip ping the m a chin e When ev er you t ra nsp ort the mac hi ne, us e th e p ack ing ma teri a ls th at came wi th y our machi ne . I f you do not pa ck the mac hi ne p rop erl y, you cou ld void your warranty.
12 - 21 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE 3 Lift the scanner cove r to release the lock. Ge ntly p ush th e sc anne r co ver s u ppor t dow n an d cl ose the s cann er cov er. 4 Un plug t he m ach ine fr om the t eleph on e wa ll so cket an d r emov e the te lep hone l in e cor d f rom ma chi ne.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 22 9 Pac k t he prin t ed m ateri al s in th e or igin al ca rt on as sho wn be low . D o no t pac k th e use d ink car tr idg es in t he ca rt on.
12 - 23 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Routine maintena nce C lea ning th e sca nn er Lift th e doc ume nt cove r. C le an th e scan ner g lass w it h is opr opy l alco ho l on a s oft l in t-fr ee c lo th. C lea n th e whi te b ar a nd the gla ss s tr ip un de r th e fil m wi th is op rop yl alco ho l on a l int- fre e c loth .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 24 Cl ea ning th e ma ch ine p rint er plat en ■ Be care fu l no t t o t ouch th e pa per feed st ar whe els or enco der film. ■ Be s ure to un plu g the ma chin e fr om the electr ical sock et be fore cle an ing the print er p late n.
12 - 25 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Repla c in g the ink ca rtri dges Your ma chi ne i s equi p ped wit h an ink do t co un ter . Th e in k d ot count er a utom ati cally m oni tor s the level of ink in e ach o f t he 4 ca rt rid ge s.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 26 4 Remove t he cartrid ge cove rs. 5 Eac h colo ur ha s it s own c orr ec t pos ition . Ke ep t he in k car tri dge i n an u pri ght po s iti on wh en yo u ins er t it i nto slo t. Pr ess down on th e ink car tr idg e un ti l th e ho ok s na ps ov er it.
12 - 27 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE 7 If y ou r epl ace d an i nk c artr i dge w hile Ne ar Em pt y was di spl aye d on th e LCD , th e LCD ma y ask y ou to ve rif y tha t it was a br an d new on e. E xamp le: Did You Ch ange Blck ? 1.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 28 Caution ■ Do no t re mov e in k car tr idg es i f you do not ne ed to rep l ace the m. If yo u do so, it may r educe the ink qua ntity and the mach ine will not k n ow t he quan t it y of in k le f t in th e c artr i dge.
A - 1 APPENDIX A A Telephone serv ices B T Call Sign ( For U.K. O nl y) This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telep hone num ber s on on e phon e li ne.
APPENDIX A A - 2 Advance d rece iving ope rations Oper atio n from e xten sion te lepho nes If y ou an sw er a f ax cal l on an ext ensi on tel ephon e, or a n ext er nal tel eph on e in to t he cor rec t s ock et on the mac hi ne, you c an mak e you r ma chin e ta ke t he ca ll by usi n g the Fax Re cei ve Code .
A - 3 APPENDIX A Fax/ Te l mode in th e power s ave c on diti on W hen t he ma chi ne i s in F ax/ Tel mode and pseu do /dou ble -ri ng s to al e rt yo u to pick up a voic e ca ll , yo u can only ans wer by p ick ing up th e mac hi ne’ s ha ndse t (FA X -24 40C o nly) .
APPENDIX A A - 4 Usi ng a co rdle ss exter n al ha nd set If t he base uni t of c or dle ss tel eph on e is conn ect ed (see pag e A- 5) and y o u typ ical l y car ry t he cord les s ha nd set else whe re, it is eas ie r t o answer calls during the Ring Delay.
A - 5 APPENDIX A Connec ting an external de vice to y our machine Conn ec ting an exte rna l te l ephon e You c an co nne ct a se pa rat e tel eph on e as s how n in the di agr am belo w.
APPENDIX A A - 6 Con ne cti ng an ex t er nal t ele pho ne ans wer i n g devi ce (T AD) Sequ ence You m ay choo se to co nn ect an a dd iti on al an sw eri ng d evi ce .
A - 7 APPENDIX A When you are using a TAD , t he L CD sh ow s Ext. Te l in Use . Conn ection s Th e e xte rna l TAD m ust be co nn ect ed as show n abo v e. 1 Set yo ur ext ern al TA D to on e o r two ri ngs . (The mac h ine ’s R ing Delay setting does not apply.
APPENDIX A A - 8 Reco rding ou tg oing m essage (OGM ) on an ext ernal T AD Timing is import ant in record ing this message. Th e messag e sets up the w ays to hand le bo th manua l and auto mati c fax recept ion . 1 Reco r d 5 s eco nds of si le nce a t the be ginni ng of your mes sa ge.
A - 9 APPENDIX A Using ext ensi on tele phone s (For U.K . on ly) It may be th at you r pre mi se s ar e al re ady w ir ed wi th par alle l ext ens ion te le pho ne s, or yo u int e nd to a dd exte ns io n tel e phon es to yo ur li ne, in a dditi on to your ma chin e.
APPENDIX A A - 10 The se ph on es are now co nnec ted as ex tern al de vi ces as per pa ge A- 5, be caus e th ey are conn ect ed to t he f ax m ach ine via the T -c onn ect or. FAX EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig.
A - 11 APPENDIX A Mu lti -line co nn ectio ns (P BX) Most offices use a central telephone system. While it is ofte n relatively simp le to con nect t he machine to a ke y system o r a PB X (Private Branc h Exchan ge), we suggest that you cont act the company th at installe d your tele phone syste m and ask them to co nn ect th e mach ine fo r y ou.
APPENDIX B B - 1 B On- s cr een pr og ra m min g Your m achin e is de sign ed to b e eas y to use w it h LCD o n-s cre en pro gra mmin g us in g t he na vi ga tio n ke ys. User- fr ien dly p rogr amm ing hel p s you ta k e ful l a dvan t age of all t he menu sel ect io ns y our mac hine has to offe r.
B - 2 APPENDIX B Naviga tion keys You c an acces s the m enu mode by pre ss ing Me nu/Set . When you ente r the m enu , the LCD sc rol ls. Pres s 1 f or G eneral Setu p menu — OR — Pres s 2 f or F.
APPENDIX B B - 3 Main Me nu Subme nu Me nu Select ions Opt ions Description s Page 1 . Ge ne ral Setu p 1 . Mo de T im er — 5 Mi ns 2 Mins 1 Min 30 Se cs 0 Sec Off Sets the time to ret u rn to Fa x mod e . 2-5 2 . Pa per Ty pe — Plai n Inkj et Glos sy Transpar ency Sets the type of paper i n the paper tray.
B - 4 APPENDIX B 2 . Fax 1 . Se tu p Rece ive (In Fax mo de onl y) 1 . Rin g Del ay Ri ng D elay 00-0 4( 02 ) (UK onl y) 00-0 5( 02 ) (Nor dic countr ies only) Sets t he number of ring s before the machi ne answer s in Fax Onl y, Fax /Tel or TAD m ode.
APPENDIX B B - 5 2 . Fa x (Contin ued) 2 . Se tup Se nd (In Fax mode only) 1 . Cont ra st A uto Ligh t Dark Change s the lightness o r darknes s of faxe s y ou s end. 3-7 2 . Fax Res olu ti on Stan dard Fine S.Fi ne Phot o Sets the default resolutio n for outgoing fa xes.
B - 6 APPENDIX B 2 . Fax (Conti nued) 3 . Set Quic k-Di al 1 . On e- Tou ch Dial (FAX-2440C only) Store s One-Touc h Dial n umbers , so yo u can di al by p ressing one key (and Start). 5-1 1 . Sp ee d-D ia l (MFC-620 CN) 2 . Sp ee d-D ia l (FAX-2440C ) — St ores Speed -Dial number s, so you c an dial b y press ing only a few keys (and St art ).
APPENDIX B B - 7 2 . Fa x (Contin ued) 6 . Re main in g Jobs — — Checks which j obs are in t he memor y and lets you cancel selected j obs. 3-11 7 . Se tup TA D 1 . OG M TAD Me ss age F/T Me ssag e Play/Re cord or erase the outgoin g messag e. 7-2 2 .
B - 8 APPENDIX B 3 . Copy (Conti nued) 4 . Colo r Adju st 1 . Re d R: - + R: - + R: - + R: - + R: - + Adjust s the am ount of Re d in copies . 9-14 2 . Gr ee n G: - + G: - + G: - + G: - + G: - + Adjust s the am ount of Green i n copi es. 3 . Bl ue B: - + B: - + B: - + B: - + B: - + Adjust s the am ount of Blue i n c o pi es .
APPENDIX B B - 9 4 . Pho toCapt ure (MFC-620 CN only) (Contin ued) 5 . Co lor Enha nc e Colo r Enha nce: On Colo r Enha nce: Off 1 . Whit e Bala nc e - + - + - + - + - + Adjusts the h ue of the white ar eas. 10-10 2 . Shar pn ess - + - + - + - + - + Enhance s the detai l of the imag e.
B - 10 APPENDIX B 5 . LAN (MFC-6 20CN only ) 1 . Setu p TCP/ IP 1 . BO OT Meth od Auto Stat ic RARP BOOT P DHCP You c an choos e the BOOT method that best s uits you ne eds . See Network User’ s Gui de on t he CD-ROM 2 . IP Ad dre ss [000 -255]. [000-25 5].
APPENDIX B B - 11 4 . Pr in t Repo rts (FAX-2440C only) 6 . Pr in t Repo rts (MFC-620 CN only) 1 . He lp L is t — — You c an pri nt these lists and rep orts. 8-3 2 . Qu ick- Di al —— 3 . Fa x Jour na l —— 4 . XM IT Veri fy —— 5 . Us er Sett in gs —— 6 .
B - 12 APPENDIX B Enteri ng Te xt When you are set ting c er tai n m e nu s ele cti ons , su ch as t he S tatio n ID, yo u m ay ne ed to ty pe text in to the m ach ine.
APPENDIX B B - 13 Spec ial char acters a nd sym bols Press , # or 0 , a nd the n pr es s or to m ove th e curs o r un der the sp ecia l ch ara c ter or sy mbo l y ou wa nt. T he n pr ess Men u/ Se t to select it. Pr ess for (sp ace) ! " # $ % & ’ ( ) + , - .
G - 1 GLOSSARY G ADF ( automatic document feeder) Th e d oc ume nt can be pl ac ed in the ADF an d sc anned on e pa ge at a time auto mati ca lly . Auto R eduction Reduces the size of incoming faxes.
GLOSSARY G - 2 Coding method Me th od of c od ing the i n for ma ti on co nt ai ne d in the docume nt. All fax mach ines must use a min imum standa rd of Mo dif ie d Huf fman (M H).
G - 3 GLOSSARY Fax Storage Y ou can store faxes in memory. Fax tones T he signal s se nt by sen din g a nd r ec eiv ing fa x ma chi n es while communica ting informati on. Fax/Tel You can r ece iv e fax es an d te lep ho ne cal l s. Do no t us e thi s mod e if yo u ar e usi ng a t ele ph on e ans weri ng d evi ce (TAD ).
GLOSSARY G - 4 One-Touch (FAX-2440C only) Keys on the machine’s control pane l whe re you can s tor e nu mbe rs f or ea sy di al li ng. You c an st ore a sec ond nu mb er on each key if you pre s s Sh ift and t he One- To uch K ey toge the r.
G - 5 GLOSSARY Ring Delay T h e num ber of ri ngs be fore th e mach i ne ans we rs i n Fax O nl y , Fa x/Te l an d TA D:Ms g Mgr mode. Ring Volume V olu me se tting for the ma chin e’s ri ng. Scanning (MFC-620CN only) T he p r oce ss o f sen din g an el ect r onic im ag e of a pape r doc ume nt int o yo ur com pute r.
SPECIFICATIONS S - 1 S Product des cription Gen eral Speci f ica ti on s Memo ry Capa cit y 8 MB (FAX-244 0C) 16 MB (MFC-6 20C N) Automatic Document Feeder (AD F) Up to 1 0 pages Paper Tray 1 00 Sh ee.
S - 2 SPECIFICATIONS Print media Weight 6.1 k g (FAX- 2440C) 6 kg (MFC-620C N) Noise Operating: 42.5 to 5 1 dB * * It d epend s on printi ng condi tions Temper ature Operating: Best Print Quality: 10 .
SPECIFICATIONS S - 3 Copy Colour/Black Colour/Bl ack Document Si ze ADF Width: 148 mm to 216 mm ADF Hei ght: 148 mm to 356 mm Sc anner Gl ass W idth: Max.
S - 4 SPECIFICATIONS PhotoCapture Cent er ™ (MFC-620CN only) Available Medi a Compac tFlas h ® Version 1.0 (Microdr ive ™ is not c ompatible) (Comp act I/O card such as Compac t LAN card and Compa c t Modem car d are not supported. ) SmartM edia ® ( 3.
SPECIFICATIONS S - 5 Fax Co m pa ti bilit y ITU -T Gr oup 3 Cod ing System MH /MR/MMR /J PEG Mode m Speed Automa tic Fal lba ck 14400 bps Document Si ze ADF W idth: 148 mm to 216 mm ADF Hei ght: 148 mm to 356 mm Sc anner Gl ass W idth: Max. 21 6 mm Sc anner Gl ass Hei ght: Max.
S - 6 SPECIFICATIONS Scann er (MFC -620CN o nly) Me mo r y T r an s mi s si o n Up to 480* 1 /400* 2 pages ( MFC-6 20CN o nl y) Up to 300* 1 /250* 2 page s (FAX -2440C) Out of Paper Receptio n Up to 480* 1 /400* 2 page s ( MFC-6 20CN o nly) Up to 300* 1 /250* 2 page s (FAX -2440C) *1 “Pages” refers to t he “Brothe r Standa rd Char t No.
SPECIFICATIONS S - 7 Printer For FA X-24 40 C, you ca n d ow nloa d the B rothe r Pri nter Dr iv er from t he Br othe r S oluti ons C e nter . Vi sit us at : Pr inte r D rive r Wi ndows ® 98/98SE/M e.
S - 8 SPECIFICATIONS Interfac es USB A Fu ll-Speed USB 2 .0 cab le that is no lo nger than 2.0 m. * * Your m achine has a Full -Speed U SB 2.0 inter face. T his interfa ce is com patible with Hi-Spee d USB 2.0; howev er, the maximu m data tr ansfer rate will be 12 Mb its/s.
SPECIFICATIONS S - 9 Comp uter req uireme nts Mini mum S yste m Re quirement s Comput er Platform & Oper ating System V ersion P roces sor Minimum Spee d Minimu m RAM Recomme nded RAM Available Ha.
S - 10 SPECIFICATI ONS Consum able item s In k The machi ne uses individua l Black, Y ellow, Cyan and Magenta in k cartridges th at are s eparate from the pri nt hea d a ssembly.
SPECIFICATIONS S - 11 Network (LAN) (MFC-620CN only) LAN You can connect you r m a chine to a network for Netw ork Printing , Network Scan ning and PC Fax Sen d. Also included is Brot her BRAdmin Prof essiona l Network Manag ement software. Suppo rt for Wi ndows ® 98/98SE/Me /2000/XP Mac OS ® 8.
S - 12 SPECIFICATI ONS Optional External Wire less Print/Sc an Server (NC -2200w ) (MFC -620CN only) NC-22 00w Ex ternal Wi r eles s Pr int/ Sc an Server (Optional) Connec ting the optional Exter nal Wireless Prin t/Scan Ser ver (NC- 2200w) to your mac hine will allow you to pri nt and sc an over a wireless n etwo rk.
INDEX I - 1 In dex A Access codes, st oring and dialling . .... .... ... ........ .... 5-7, 5-8 AD F ( aut omat ic do cu me nt fee der ) ..... .... ....... ....... . 1-7, 3-4 ADF cov e r ..... ... ........ ....... .. 1 2-5 An s we rin g m achi ne (T A D) .
I - 2 I NDEX man ual .... ... ........ ....... ....... 3-1 Spe ed-Di al . ........... ........ ... 3 -2 Dual Access ..... .... ....... .... ... 3-9 E ECM (E rror Corr ection Mod e) .. ....... .... ....... ........ . 1-21 Envel ope s .. ....... .... ..
INDEX I - 3 G Gra y scal e ..... ....... .... ... S -5, S- 6 Gro ups fo r Br oadca sti ng .. .... ....... . 5-4 , 5-5 H HELP LCD m essag es ...... ...........B- 1 usi ng n avigatio n keys ....B- 2 Men u Tabl e ....... .... ... B-1, B- 3 Ho ld .... ...
I - 4 I NDEX Photo Cap ture C ent er ™ Bor derl ess ..... .... ....... ... 10- 12 Co lou r Enha nce men t ... 10 -10 CompactFlash ® .. ....... .... . 10 -1 Cr oppin g . ....... ....... ....... 10- 12 De faul t Set ting s .... .... ..... 1 0 -9 DPO F p rintin g .
INDEX I - 5 S Safe ty Inst ructio ns ... .....iii, 11- 2 Setu p Date and Tim e ... .... ....... .... 2-1 Stat io n ID (fax head er) ent eri ng te xt ........... ........ 2-2 Shi pping th e m achine ..... 12 -20 Spee d- Di al chang ing ..... ....... ..
REMOTE RETRIEVAL ACCESS CARD R - 1 Remote Retrieval Acc ess card If you p lan to r etr ieve voi ce o r fa x mes sages w hile awa y fro m you r machine, car rying the Re mote Retrieval Access Card printed b elow will serve as a convenient reminder of the retrieval procedures.
R - 2 Check Receiving Status Press 9 7 then for Fax messages , press 1 . Voice messages , press 2 . 1 long beep — Received message 3 short beeps — No messages Change Receive Mode Press 9 8 then for TAD, press 1 . Fax/Tel , press 2 . Fax Only , press 3 .
This machine is approv ed f or use in the countr y of purchase only , local Brother companies or their dealers will only suppor t machines purchased in their own countries. UK/IRE/SAF/P AN NORDIC LF7244004 Vi sit us o n the Worl d Wi de Web http: //www.
Een belangrijk punt na aankoop van elk apparaat Brother MFC-620CN (of zelfs voordat je het koopt) is om de handleiding te lezen. Dit moeten wij doen vanwege een paar simpele redenen:
Als u nog geen Brother MFC-620CN heb gekocht dan nu is een goed moment om kennis te maken met de basisgegevens van het product. Eerst kijk dan naar de eerste pagina\'s van de handleiding, die je hierboven vindt. Je moet daar de belangrijkste technische gegevens Brother MFC-620CN vinden. Op dit manier kan je controleren of het apparaat aan jouw behoeften voldoet. Op de volgende pagina's van de handleiding Brother MFC-620CN leer je over alle kenmerken van het product en krijg je informatie over de werking. De informatie die je over Brother MFC-620CN krijgt, zal je zeker helpen om een besluit over de aankoop te nemen.
In een situatie waarin je al een beziter van Brother MFC-620CN bent, maar toch heb je de instructies niet gelezen, moet je het doen voor de hierboven beschreven redenen. Je zult dan weten of je goed de alle beschikbare functies heb gebruikt, en of je fouten heb gemaakt die het leven van de Brother MFC-620CN kunnen verkorten.
Maar de belangrijkste taak van de handleiding is om de gebruiker bij het oplossen van problemen te helpen met Brother MFC-620CN . Bijna altijd, zal je daar het vinden Troubleshooting met de meest voorkomende storingen en defecten #MANUAl# samen met de instructies over hun opplosinge. Zelfs als je zelf niet kan om het probleem op te lossen, zal de instructie je de weg wijzen naar verdere andere procedure, bijv. door contact met de klantenservice of het dichtstbijzijnde servicecentrum.
