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Organizer User ’ s Guide P2WW-2301-01ENZ0.
i CONTENTS 1. Introduction ................................................................................. 1 Users who may use Windows Vist a ........................................................... 3 1.1. System Requirement s ...................
ii 3.13. Editing Files ...................................................................................... 73 3.13.1. Vie w ing Files w ith ScanSnap Organi zer V ie w er ........................................... 73 3.13.2. Rot ating Pages .......
1. Introduction 1 1. Introduction Thank you for purchasing ScanSnap Or ganizer . This product is a software application that di splays (in a list or thumbnail vie w) and manages PDF and JPEG files created with the duple x color scanner ScanSnap. ScanSnap Organizer has the follo wing features.
1. Introduction 2 Adobe, the Adobe logo, and Acrobat are either re gistered trademarks or trademarks of Adobe Systems Incorporated. Intel and Pentium are registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries.
1. Introduction 3 Symbols Used in This Manual This manual uses the following symbols in explanation. This symbol alerts operators to particularly impor tant information. Be sure to read this information. This symbol alerts operators to helpful advice regarding operation.
1. Introduction 4 1.1. System Requirement s The follo wing system requirements are essential for ScanSnap Organizer . Operating System Windows 2000 Windows XP Windows Vista CPU Intel ® Pentium ® III Processor 600 MHz or higher *1 Intel ® Pentium ® 4 Processor 1.
2. Basic Operations 5 2. Basic Operations This chapter explains ho w to use ScanSnap Organizer . 2.1. S t arting ScanSnap Organizer 1. From the [S tart] menu, select [A ll Programs] -> [Sc anSnap Organizer] -> [ScanSnap Organizer]. Ö The “PDF Automatic Con version Settings” dialog box appears.
2. Basic Operations 6 ● If you want to know what the searchable PDF files are, refer to “ Appendix 1 . A bout Searchable PDF Files ” on page 80 . ● Y ou can change the “PDF Automatic Conversion Settings” l ater . For details on how to change the settings, refer to “ 3.
2. Basic Operations 7 2.2. Operating Window The follo wing is an example of the ScanSnap Or ganizer main windo w , which is displayed at startup. This windo w provides the controls that you can use in ScanSnap Or ganizer . For details of ScanSnap Organizer Viewer screen, refer to “ 2.
2. Basic Operations 8 <Thumbnail Vie w> PDF and JPEG files are displayed as thumbnails in the Folder view . Other files are displayed as ic ons a ssociated with their applications. Folder view Folders manage d in Scan Snap Or ganize r are listed.
2. Basic Operations 9 <List View> File view Files in the selected folder are listed. T oolbar Frequently-use d functions are indicated by icons. Menu bar Displays the me nu used in Sc anSnap Organizer . Folder view Folders manage d in Scan Snap Or ganize r are listed.
2. Basic Operations 10 2.2.1. Menu Bar (Main Window) This section explains each menu item of the menu bar . <[File] menu> File ScanSnap Organizer Vie w er Opens selected PDF and JPEG f iles with ScanSnap Organi zer V ie wer . Y ou c an view and edit the files with S canSnap Organizer V iewer .
2. Basic Operations 11 <[Edit] menu> Edit Undo <Ctrl + Z> Undoes the most recent acti on such as the follo w ing. ● Delete (to mov e to the Recycle Bin) ● Rename ● Copy/Mov e by a drag an d drop action ● Cut or Paste Cut <Ctrl + X> Cuts the selected file, Fol der , or Cabinet.
2. Basic Operations 12 Vie w List Displays a list of files instead of thumbnails in the File view area. Thumbnails Displays the thumbn ail vie w instead of the file list in the File vie w area. Thumbnail size Changes the size o f thumbnails displa yed in File vie w to Large, M edium, or Small, or ch anges to T op Thumbnai l vie w .
2. Basic Operations 13 Vie w Refresh <F5> Refreshes the displa y of Fol der vie w and File vie w to the latest information. <[PDF file] menu> PDF file Convert into Searchable PDF - Execute Con verts selected PDF files, which are scanned with the ScanSnap, into searchable PDF fi les.
2. Basic Operations 14 PDF file Convert into Searchable PDF - Execute (Continued) “Display conversion list” chec kbox If the checkbox is marked, a list of files to be con verted is displayed upon clicking the [OK] button so that you can check the status.
2. Basic Operations 15 PDF file Convert into Searchable PDF - Execute (Continued) ● T a rget pages All p ages All page s are converted. (It may tak e an e xtended period of time dep ending on the number of pages/PDF f iles selected because all pages are con verted.
2. Basic Operations 16 PDF file Convert into Searchable PDF - PDF Conversion List Displays the “PD F Con version List” in which PDF files to be conv erted are listed so t hat you can che ck the status.
2. Basic Operations 17 PDF file Convert into Searchable PDF - PDF Conversion List (Continued) File List ● File name The name of PDF files is displayed. ● Folder name The path to the folder, in which PDF files are stored, is displayed. ● Stat u s The status of c on versi on is displaye d.
2. Basic Operations 18 PDF file Convert into Searchable PDF - Automatic Conversion Setting Y ou can set the settin g so that PDF files added to the [My ScanSnap] folder are automatically con verte d into sear chable PD F files.
2. Basic Operations 19 PDF file Search <Ctrl + S> Searches PDF files. ● Enter search words Enter the word(s) you want to f ind in the PDF f ile made searchable. ● Only the fully matching words are se arched for Mark this c heck box if you wa nt to search only t he words that precisely match w ith what you en ter above.
2. Basic Operations 20 <[Actions] menu> Actions Scan2E-mail Y ou can send e-mail with selected f iles attached. Scan2Print Y ou can print selected files with a printer .
2. Basic Operations 21 T ools The selected operation in this windo w is reflected to the “Mouse operation” options and the lat er click opens a file in the sel ected operation.
2. Basic Operations 22 T ools Options - [E-mail] t ab Y ou can change preferences fo r sending files by e-mail. ● “When att aching a PDF file, add a ‘Document Open Password’ ” checkbox If th.
2. Basic Operations 23 2.2.2. T oolbar (Main Window) Buttons in the toolbar are as follows: Button name Meaning Create ne w cabinet Creates a Cabinet in Folder vie w . A cabinet can be created only under [My ScanSnap] folder . Create new folder Creates a Folder in a Cabinet in Folder vie w .
2. Basic Operations 24 Button name Meaning Copy Copies the selected cabinet/folder/file..
2. Basic Operations 25 Button name Meaning Paste Pastes the cut or copied cabinet/folder/f ile. If [Folder] is pasted directly under the [My ScanSnap] folder , it is changed to [Cabinet] in ScanSnap Organizer . Delete Deletes the selected f ile, folder , or Cabinet.
2. Basic Operations 26 2.2.3. Thumbnail V iew (Main Window) (Thumbnail Large/Medium/Small) (Thumbnail T op) File name Page Forward / Back w ard button If a file has multiple pages, you can page forward to any page to see the thumbnail. Thumbnail image Displays a miniature ima g e of the file.
2. Basic Operations 27 ● PDF and JPEG files are thumbnai le d. Other kinds of files are displayed using t he ic on of app lications associated with those files. ● Thumbnails of password-protected PDF file s cannot be displayed because of security restrictions*.
2. Basic Operations 28 2.3. Actions Actions are frequently-used functions that help you mak e eff icient use of your time at your of fice. Only by selecting a PDF f ile created w ith the ScanSnap and clicking an icon, or by dragging it onto an icon, you can print i t with a printer or attach it to an e-mail easily and quickly .
2. Basic Operations 29 2.4. ScanSnap Organizer V iew er In ScanSnap Organizer , you can view and edit PDF/ JPEG files wit h ScanSnap Organizer V iewer .
2. Basic Operations 30 2.4.1. Menu Bar (ScanSnap Organizer V iewer) This section e xplains menus o n the Menu bar i n the ScanSnap Organi zer V iewer window . <[File] menu> File Meanings Save <Ctrl + S > Sav es the changes made on pages. Save As Sav es the f ile in a specifi ed name after editing pages.
2. Basic Operations 31 <[V iew] menu> Vie w Meanings Show All Sho ws Pages P anel and Page with Sca nSnap Or ganizer V iewer . Show the Page Only Sho w s the Page only with ScanSnap Organi zer V ie wer . Show Pages Panel Shows Pa ges Panel only with ScanSnap Organizer V iewer .
2. Basic Operations 32 2.4.2. T oolbar (ScanSnap Organizer V iewer) This section explains buttons on t he T oolbar in ScanSnap Orga nizer V ie wer . Button Functions Save Sav es the changes made on pages. Print Prints the file displayed in ScanSnap Organizer V iewer .
2. Basic Operations 33 Button Functions Undo Undoes the most recent acti on such as the follo w ing. ● Cut ● Pas te ● Insert / Delete page ● Rotate ● Move Delete Page Deletes the selected page. In the “Sho w the Page Only” vie w mode, it deletes o nly the displayed pa ge.
3. Using ScanSnap Organ izer in V arious W ays 34 3. Using ScanSnap Organizer in V arious W ays This chapter descri bes details of ho w to use ScanSnap Or ganizer with its v arious functio ns. 3.1. Connecting to ScanSnap This section explains ho w to use ScanSnap Organizer to display and arrange images scanned with the ScanSnap.
3. Using ScanSnap Organ izer in V arious W ays 35 2. Select “ScanSnap Organizer" from the “Application” drop-down list on the "Application" tab. Depending on the ScanSna p model you are usi ng, the setti ng dialog box may differ from the image above.
3. Using ScanSnap Organ izer in V arious W ays 36 3.1.2. Scanning 1. Load the document onto the scanner . 2. Press the [SCAN] button. Ö Scanning is started. When you scan with the Quick Menu Mod e, the Quick Men u appears. Then Select “Save with ScanSnap Organizer .
3. Using ScanSnap Organ izer in V arious W ays 37 ● The “PDF Automatic Conversi on Settings” dialog box can b e hidden form view . Mark the “Do not show this message again” checkbo x if you do not want to see this dialog box again. ● Every log-on user can use his / her o wn “PDF Automatic Conversion Setting s.
3. Using ScanSnap Organ izer in V arious W ays 38 3.1.3. Organizing Files This section explains the procedure to create a ne w Cabinet or Folder , and how t o move scanned files to the Cabinet or F older .
3. Using ScanSnap Organ izer in V arious W ays 39 4. Click the [Create new folder] button on the toolbar . Or , on the [File] menu, select [New] -> [F older]. Ö Under the Cabinet created in Step 1, [New F o lder] is created. 5. Enter a Folder name.
3. Using ScanSnap Organ izer in V arious W ays 40 8. Drag-and-drop the se lected file to the destination folder . Ö The selected file is mo ved to the destination folder . While holding the [Ctrl] ke y , drag and dro p the file onto th e destination folder .
3. Using ScanSnap Organ izer in V arious W ays 41 3.2. Copying/Moving Files, Folders, and Cabinets This section explains ho w to copy/mov e files, F o ld ers, or Cabinets to other Cabinets or F olders in the [My ScanSnap] folder . 1. Select the files you want to copy or move in File view .
3. Using ScanSnap Organ izer in V arious W ays 42 3.3. Converting PDF Files into Searchable Ones ScanSnap Organizer is capable to con vert PDF f iles scanned with the Scan Snap into Searchable PDF . This section describes ho w to perform the con version.
3. Using ScanSnap Organ izer in V arious W ays 43 number of pages included in the selected f ile or the number of files selected.) - Current page only Thumbnails: Only the currently thumbnailed page is con verted.
3. Using ScanSnap Organ izer in V arious W ays 44 recognition is stopped halfw ay . If “Execute when the computer is idl e” is selected, errors are ignored and con version is continued to the end of the process. 4. Click the [OK] button. Ö Con version will start.
3. Using ScanSnap Organ izer in V arious W ays 45 How to interpret the Log ● The results of con version are displayed as follo ws: Date = Date and time of conversion File = Name of the file conversi.
3. Using ScanSnap Organ izer in V arious W ays 46 disk full There is not enough space i n the disk dri ve in which the folder including PDF f iles, the user’ s [T emp] folder , or the user’ s profile e xists. Delete unnecessary files or do something to secure enough disk space before retrying con version.
3. Using ScanSnap Organ izer in V arious W ays 47 (2) When “Execute when the computer is idle” is selected: Recognition is performed when the computer is idle. If the “Display con version list” checkbox is ma rked, a list of f iles to be conv erted is displayed upon clicking the [OK] b utton, so that you can check the status.
3. Using ScanSnap Organ izer in V arious W ays 48 ● History Conversion history : Displays the “Job_History” log file on which the PDF Con version results are described.
3. Using ScanSnap Organ izer in V arious W ays 49 OCR error A problem occurred during con version to searchable PDF . Retry con version. out of memory Con version fa iled due to insuf ficient mem ory . Exit all programs you are not using before retrying con version.
3. Using ScanSnap Organ izer in V arious W ays 50 ● Help Help: Displays the ScanSnap Organizer Help. About ScanSnap Organizer: Displays the version information of the “PDF Con version List” dialog box in ScanSnap Organizer . File List ● File name The name of PDF files is displayed.
3. Using ScanSnap Organ izer in V arious W ays 51 S tatus Cause Description Impossible to open the file The f ile cannot be opened because it is used by another application or access is not permitted. Ensure that the f ile is av ailable and you hav e the access right before retrying con version.
3. Using ScanSnap Organ izer in V arious W ays 52 ● If either of the following conditions is me t, the name of the file is automatically deleted from the list.
3. Using ScanSnap Organ izer in V arious W ays 53 ScanSnap, the conversion restarts 3 minutes after scanning.) ● The following kinds of documents may be converted improperly: - Handwritten documents.
3. Using ScanSnap Organ izer in V arious W ays 54 3.4. Configuring Automatic Conversion Settings of PDF Files This section explains ho w to configure the setti ngs to automatically con vert PDF f iles scanned with the ScanSnap and added in the [My ScanSnap] folder into s earchable PDF files.
3. Using ScanSnap Organ izer in V arious W ays 55 ● If the “Automatically make PDF files sear chable after the PDF files are added to the My ScanSnap folder” checkbox is marked, “Automatically.
3. Using ScanSnap Organ izer in V arious W ays 56 3.5. Searching Files This section explains ho w to search PDF files. 1. Click on the [Search] button on the toolbar . Or , select the [Search] from the [PDF file] menu. Ö The “Search PDF files” dialog box w ill appear .
3. Using ScanSnap Organ izer in V arious W ays 57 3.6. Creating/Deleting Shortcut s to Folders This section explains ho w to create shortcuts to any folders directly under the [My ScanSnap] folder , and how to delete the shortcuts. 3.6.1. Creating Shortcut s to Folders 1.
3. Using ScanSnap Organ izer in V arious W ays 58 3.6.2. Deleting Shortcut s to Folders 1. Select the shortcut you want to delete on Folder view . 2. Select [Delete shortcut to folder] from the [File] menu. Ö The selected shortcut is deleted a nd no longer appears on F older vie w .
3. Using ScanSnap Organ izer in V arious W ays 59 3.7. Importing Files This section explains ho w to import (copy) f iles in folders that are not managed with ScanSnap Organizer to an y Cabinet or Folder in the [My ScanSnap] folder . 1. In Folder view , select the Cabinet or Folder you want to copy files to.
3. Using ScanSnap Organ izer in V arious W ays 60 3.8. Exporting Files This section explains ho w to export (copy) f iles in the [My ScanSnap] folder to another folder that is not managed with ScanSnap Org anizer . 1. In File view , select the file. 2.
3. Using ScanSnap Organ izer in V arious W ays 61 3.9. Sending Files by E-mail This section explains ho w to send the selected files attached to e-mail. 1. In File view , select a file you want to attach to an e-mail message. 2. Drag the selected file on “Scan2 E-mail” icon in the Actions menu.
3. Using ScanSnap Organ izer in V arious W ays 62 3. When the “Scan2E-mail – Set a p assw ord” dialog box appears, enter the password and click [OK]. When you don’ t need to set a password to open the PDF f ile attached to the e-mail mes sage, click the [Cancel] button.
3. Using ScanSnap Organ izer in V arious W ays 63 - The operating system you are using is Wi ndows XP (Professional, Home E dition). - Y ou have set H otmail as the a ssociated e-mail program. (File extensions are changed to those includi ng a character "^".
3. Using ScanSnap Organ izer in V arious W ays 64 3.10. Printing This section explains ho w to print the selected files using a printer . There are three method of printing as follo ws: ● Printing o.
3. Using ScanSnap Organ izer in V arious W ays 65 Y ou can also open the “Scan2Print ” dialo g bo x by either of the following pr oced ures: ● Click the [Scan2Print] button on the T oolbar . ● Click the “Scan2Print” icon in the Actions menu.
3. Using ScanSnap Organ izer in V arious W ays 66 Name Y ou can select a printer by clicking T on the right side of the drop-do wn list. [Properties] button Displays the properti es of the printer you s ele cted in the “Name” drop- dow n list.
3. Using ScanSnap Organ izer in V arious W ays 67 When you select more than one PDF file to prin t, all the pages of those files will be printed. 3. Click the [Print] button to st art pr inting with the printer you selected. If you click the [Cancel] button, the printing is canceled.
3. Using ScanSnap Organ izer in V arious W ays 68 3.10.3. Printing files with ScanSnap Organizer Viewer 1. In ScanSnap Organizer V iewer , click the [Print] button on the toolbar . ⇒ The “Scan2Print” dialog box appears. Selecting [Print] in the [File] drop-do wn menu also show the “Scan2Print ” dialog box.
3. Using ScanSnap Organ izer in V arious W ays 69 3.1 1. Deleting Cabinets, Folders, and Files This section explains ho w to delete unnecessary Cabinets, Folders, and f iles. 1. Select the Cabinet, Folder , or file you want to delete. T o delete Cabinets or Folders, use Folder vie w; to delete files, use File vie w .
3. Using ScanSnap Organ izer in V arious W ays 70 3.12. Renaming Files This section explains ho w to rename the selected files. 1. Select a file you want to rename. Use the combination of the [Ctrl] ke y or the [Shift] ke y to make multiple selection; select files while holding down the [Ctrl]/[Shift] k ey .
3. Using ScanSnap Organ izer in V arious W ays 71 ② . When multiple files are selected : Enter a ne w file name in the follo wing dialog box. ● Name: Enter a file name in the [Name] f ield.
3. Using ScanSnap Organ izer in V arious W ays 72 ● Append the name with a serial number Select this button to appen d “_” (under bar) and a serial number . Consecuti ve number: Click “ ▼ ” to sho w the drop-do wn list of consecuti ve numbers.
3. Using ScanSnap Organ izer in V arious W ays 73 3.13. Editing Files This section explains ho w to edit the ScanSnap-c reated-files with ScanSnap Organizer V iewer .
3. Using ScanSnap Organ izer in V arious W ays 74 3. Click [Rotate Clockwise 90] in the [Edit] drop-down menu, or click the [Rotate Clockwise 90] button on the toolbar . Ö The page is rot ated in the specified direction. 3.13.3. Deleting Pages T o delete unnecessary pages, pe rform the following procedure : 1.
3. Using ScanSnap Organ izer in V arious W ays 75 Ö The selected page is deleted. 3.13.4. Moving Pages T o mov e pages, perform the follo wing procedure: 1. Open the t arget file wit h ScanSnap Organizer Viewer . Make sure that the Pages Panel view is disp layed in ScanSnap Organizer Viewer .
3. Using ScanSnap Organ izer in V arious W ays 76 3.13.5. Inserting Pages T o insert pages from one file to another , there are two operations below: ● Inserting whole pages of a file ● Inserting selected pages This section explains how to insert selected pages.
3. Using ScanSnap Organ izer in V arious W ays 77 3.14. Displaying Scan Snap Setup Dialog box This section explains ho w to display the Scan Snap configuration di alog box directly from the ScanSnap Organizer screen. 1. Click the [SCAN Button Settings] button on the toolbar .
3. Using ScanSnap Organ izer in V arious W ays 78 3.15. Up dating Online In an effort to improve the usability and func tionality of ScanSnap Organizer, program updates are carried out timely. ScanSnap Organizer can automatically detect whether the latest program (Update Pack) is available and update the program.
3. Using ScanSnap Organ izer in V arious W ays 79 If the latest update has already been installed, the message below appears. Click the [OK] button to close the message. 3. Click the [Inst all] button. When you click the [Information] button, Internet Explor er opens and information about the latest update for ScanSnap Organizer app ears.
Appendix 1. About Searchable PDF Files 80 Appendix 1. About Searchable PDF Files (1) What is a searchable PDF file? When a paper document is scanned and stored in the form of PDF f ile, all information in the document such as text, pictures, a nd charts is output as one image.
Appendix 1. About Searchable PDF Files 81 (2) About the operation Y ou can con vert f iles into searchable PDF files using an y of the follo wing methods. A. With the ScanSnap, perform a scan and conversion a t the same time in ord er to output the searchable PDF files.
Appendix 1. About Searchable PDF Files 82 For details on how to set the ScanSnap Manager settings, refer to ScanSnap “Oper ator ’s Guide.” Each method has adv antages and disadvantages as described above. Use a method that meets your needs. W e hope that you f ind the follo wing descriptions informati ve to determine the method.
Appendix 1. About Searchable PDF Files 83 Conditions Recommended con version Final st ate of PDF file Method A W ith the ScanSnap, perform a scan and con version at the same time in order to output the searchable PDF files (First pages) Searchable immediately after scanning.
Index 84 Index [ [Edit] menu (ScanSnap Organizer Viewer) ..... 29 [File] menu (ScanSnap Organizer Viewer) ...... 29 [Help] menu (ScanSnap Organizer Viewer) .... 30 [View] menu (ScanSnap Organizer V i e wer) .... 30 [Window] menu (ScanSnap Organizer Viewer) .
Index 85 L Left-Click Menu Mode ..................................... 33 List vi ew .......................................................... 12 Lock ma rk ....................................................... 25 M Main Wi ndow ....................
Index 86 Thumbnail view (Ma in Window) ...................... 25 T oolbar ............................................................ 24 T oolbar (Main Windo w) ................................... 23 T oolbar (ScanSnap Orga nizer Viewer) ............
ScanSnap Organizer User ’s Guide P2WW-2301 -01ENZ0 Issue Date: October 2007 Issued by: PFU LIMITED The content s of this manual are subject to change without notice. PFU Limited assumes no liability for inci dental or consequential damages arising from the use of this manual, and a ny claim s by a third party .
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Als u nog geen Fujitsu P2WW-2301-01ENZ0 heb gekocht dan nu is een goed moment om kennis te maken met de basisgegevens van het product. Eerst kijk dan naar de eerste pagina\'s van de handleiding, die je hierboven vindt. Je moet daar de belangrijkste technische gegevens Fujitsu P2WW-2301-01ENZ0 vinden. Op dit manier kan je controleren of het apparaat aan jouw behoeften voldoet. Op de volgende pagina's van de handleiding Fujitsu P2WW-2301-01ENZ0 leer je over alle kenmerken van het product en krijg je informatie over de werking. De informatie die je over Fujitsu P2WW-2301-01ENZ0 krijgt, zal je zeker helpen om een besluit over de aankoop te nemen.
In een situatie waarin je al een beziter van Fujitsu P2WW-2301-01ENZ0 bent, maar toch heb je de instructies niet gelezen, moet je het doen voor de hierboven beschreven redenen. Je zult dan weten of je goed de alle beschikbare functies heb gebruikt, en of je fouten heb gemaakt die het leven van de Fujitsu P2WW-2301-01ENZ0 kunnen verkorten.
Maar de belangrijkste taak van de handleiding is om de gebruiker bij het oplossen van problemen te helpen met Fujitsu P2WW-2301-01ENZ0 . Bijna altijd, zal je daar het vinden Troubleshooting met de meest voorkomende storingen en defecten #MANUAl# samen met de instructies over hun opplosinge. Zelfs als je zelf niet kan om het probleem op te lossen, zal de instructie je de weg wijzen naar verdere andere procedure, bijv. door contact met de klantenservice of het dichtstbijzijnde servicecentrum.
