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P3PC-3662-01ENZ0 Operator's Guide.
2 Introduction Thank you for purch asing the color image scanner ScanSnap S1300i (her einafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this manual and "Getting Started" thoroughly before using the ScanSnap to ensure correct use.
Introduction 3 Disclaimer z Reproducibility of the image data Confirm that the image data scanned with the ScanSnap me et s your requiremen ts (e.g. image reproducibility in size accuracy, in formation amou nt, fidelity, content and color).
Introduction 4 Troubleshooti ng (installation ) Read this manual when you failed to install the software or when the ScanSnap does not operate normally afte r software installation.
Introduction 5 ScanSnap Manager Help Read this Help file when questions or problems regarding operations (e.g. whe n setting items) arise. This Help file explains about scanner operations, op erational troubles and their resolutio n, dialog boxes/window s and messages.
Introduction 6 ■ About This Manual S tructure of This Manual This manua l consists of the following: ScanSnap Overview This chapter explains abo ut the features , the names and func tions of the parts, system requirements, and basi c operations of the ScanSnap.
Introduction 7 Symbols Used in This Manual The following indicati ons are used in this ma nual to obviate any chance of accident or damage to you and peo ple near you, and your pro p erty . W arning labels indicate the warning level and state m ents. The symb ols indicating warning levels and their mean ings are as follows.
Introduction 8 Screen Examples in This Manual z Windows screen Screenshots in th is manual are used accordin g to th e guidelines provided by Microsoft Corporation. The screenshots used in this manual are of Windows 7. The actual windows and o perations may differ depending on the operating system .
Introduction 9 Abbreviations Used in This Manual The following abbreviations ar e used in this manual: Windows 7 : Windows ® 7 Starter operating system, English Version Windows ® 7 Home Premium oper.
Introduction 10 Outlook : Microsoft ® Ou tlook ® 2010 Microsoft ® O ffice Outlook ® 2007 Microsoft ® O ffice Outlook ® 2003 Outlook Expre ss : Microsoft ® Ou tlook ® Express Outlook for Mac : Microsoft ® Outl ook ® for Mac .NET Framework : Microsoft ® .
11 Contents Introduction .......................... ......................................................... 2 ■ About This Manual .......... .................................... ......................... 6 ScanSnap Overview .......................
Contents 12 Installing in Mac OS .... .............................. ........................ ................. 57 ■ How to Install the Software .. .............. .......................................... ........ 57 ■ ScanSnap Software .........
Contents 13 Cloud Services ............................... .............................. ..................... 186 ■ Saving Data to Your Dropbo x Folder .......... ............... .............. .......... 187 ■ Saving Documents to Evernot e ....
Contents 14 Configuring ScanSnap Mana ger .......................... ........................... 287 ■ Quick Menu Settings ............ ................................................. ............. 287 ■ How to Configure Scan Setti ngs .........
Contents 15 Daily Care.............................. ..................................................... 443 Cleaning Materials ............. .................................... ........................... 444 Cleaning the Outside of the ScanSnap .
16 ScanSnap Overview This chapter explains about the features, the name s and f unctions of the parts, system requirements, and basic operations of the ScanSnap. Features of the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Features of the ScanSnap 17 Features of the ScanSnap The main features of the ScanSnap are as follows: z Turn documents into digital data by just pressing the [Scan] button By converting paper documents cl uttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and arch ive the documents in your co mputer.
Features of the ScanSnap 18 z The Quick Menu makes the operati on easy even for beginners The Quick Menu will allow you to start using the ScanSn ap right away even if it is your first time. Simply press the [Scan] button on the scanner to scan your document, and then the Quick Menu will appear where you ca n select the action you want to perform.
Features of the ScanSnap 19 z E-mail or print a scanned im age directly from scanning You can attach the scanned image to an e-mail with out needing any additional application or print it out inste ad of using a copy machine.
Features of the ScanSnap 20 z Easy filing of business cards Text recognition can be performed on business cards which then can be easily converted into digital data with the bundled busin ess card application. With CardMinder, you can create a database whic h facilitates data search of business cards converted into digital data.
Features of the ScanSnap 21 z Two separate scanned im ages can be merged into a single image Two scanned images can be merged into a single image either vertically or hor izontally.
Parts and Functions 22 Parts and Functions This section explains names and functions of the ScanSnap par ts. ■ Front * : When the ScanSnap has turned off automatically , eithe r press the [Scan] button, or close the ADF paper chute (cover), then open it again to turn the ScanSnap back on.
Parts and Functions 23 ■ Back Power connector Securit y cable slot Used to connect an anti-theft security cable (commercially avai lable). Tape seal Remove this tape seal after installing the software.
System Requirements 24 System Requirements The system requirements for the ScanSn ap are as follows: ■ Windows *1 : Service Pack 1 or later required *2 : Service Pack 3 or later required *3 : Wh en the font size is large, some screens may not be displayed properly .
System Requirements 25 ATTENTION z If the system requirements above are not satisfi ed, the ScanSnap may not operate. z Do not use the USB port on the keyboard or the mo nitor to connect the ScanSnap (it may no t function properly). z Make sure to use a powered hub equipped with an AC ada pter if you are using a commerciall y available USB hub.
System Requirements 26 The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size PDF 3 A4 (catalog) Estimated image data size (KB) Color mode Automatic resolution Normal Better Best Excellent Color 415.
System Requirements 27 ■ Mac OS *1 : I t is recommended to apply the latest updates to th e Mac OS. *2 : Wh en using Mac OS X v10.7, you need to update to the latest version (3.0 or later) afte r you installed Evernote for Mac. *3 : Wh en using a USB 3.
System Requirements 28 The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size PDF 3 A4 (catalog) Estimated image data size (KB) Color mode Automatic resolution Normal Better Best Excellent Color 415.
Turning the ScanSnap ON/OFF 29 Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in co njunction with the computer. Therefore, you do not have to worry abou t turning the power ON/OFF as long as the ScanSnap is connected to a computer .
Turning the ScanSnap ON/OFF 30 z ScanSnap in sleep mode When the ScanSnap has not been used for 1 mi nute while the power is on, it enters sleep (power saving) mode.
Documents for Scanning 31 Documents for Scanning This section explains about the documents that can be sca nned with the ScanSnap. ■ Standard office paper, postcards, business cards * : Scanning starts when you hold down the [Scan] button on the ScanSnap for 3 seconds or longer .
Documents for Scanning 32 ■ Picture postcards Picture postcards can be scann ed wh en the ScanSnap and the computer are connected with a power cable. Paper type Picture postcards Paper weight 64 to 326 g/m² (17 to 87 lb) Paper size Width: 50.8 to 100 mm (2 to 3.
How to Load Documents 33 How to Load Documents Load documents in the ScanSnap in the following procedure. For details about documents that can be loaded, re fer to "Documents for Sca nning" (page 31) . 1. If you are loading multiple sh eets, check the number of sheets.
How to Load Documents 34 4. Open the ADF paper chute (cover) of the ScanSnap. 5. Pull out the extension. ADF paper chute (cover) Extension.
How to Load Documents 35 6. Load the documents in th e ADF paper chute (cover). Load the documents face-down and top-first with their back facing you. Load the documents so that they are not beyond the reference marks within the side guides. 7. Adjust the side guides to the width of the documents.
Scanning Oper ation Flow 36 Scanning Operation Flow This section explains the flow of operations for scanning documents. You can scan documents in two differ ent ways.
Scanning Oper ation Flow 37 Without Using the Quick Menu Using the Quick Menu Select an application from the Qu ick Menu. The selected application starts up.
38 Inst alling the Sof tware This chapter explains about the software bund l ed with the ScanSnap and how to install them. Bundled Software Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Installing in Windows .
Bundled Software Overview 39 Bundled Software Overview This section gives an overview of each bundle d software and their functions. You can edit, manage and arrange the scanned image by using the following so ftware: z ScanSnap Manager This scanner driver is r equired to scan documents with the Sc anSnap.
Bundled Software Overview 40 z Rack2-Filer V5.0 Trial Version This application provides integrated m anagement of digi taliz ed paper documents (electronic documen ts) and digital data created w ith computer, as if you ar e filing paper documents in actual binders.
Installing in Windows 41 Installing in Windows This section explains how to in stall the software in Windows. ■ How to Install the Software When you insert the Setup DVD -ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog bo x appears.
Installing in Windows 42 The functions of each button in the [Sc anSnap Setup ] dialog box are as follows. Button Function Readme Displays the [Rea dme] dialog box wher e you can refer to the Re adme file of each software. Install Products D isplays the [I nstall Products] dialog box.
Installing in Windows 43 ■ ScanSnap Software Install the following software: z ScanSnap Manager z ScanSnap Organizer z CardMinder z ABBYY FineReader for ScanSnap The procedure is as follows. 1. Turn on the computer and log on as a user with Ad ministrator privileges.
Installing in Windows 44 4. Click the [ScanSnap] button. D The [ScanSnap] dialog bo x appears, displa ying the [Welcome to the InstallShield Wizard for ScanSnap] screen. 5. Click the [Next] button. D The [ScanSnap Setup] dialog box appears. 6. Read the message about anti-virus so ftware, and click the [OK] button.
Installing in Windows 45 7. Confirm the check boxes of the software you want to in stall are selected, and click the [Next] button. D The [Choose Destination Location] screen appear s. 8. Confirm the destination folder, and then click the [Next] button.
Installing in Windows 46 11. Read the explanation, and th en click the [Next] button. D The "Install Complete" screen appe ars. 12. Click the [Finish] button.
Installing in Windows 47 ■ Dropbox for Windows The procedure is as follows. 1. Turn on the computer and log on as a user with Ad ministrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears. 3.
Installing in Windows 48 4. Click the [Dropbox] button. D A web browser starts up and the Dropbox for Windo ws download web page opens. Download and install Dropbox for Wind ows. 5. When the installation is complete , remove the Setup DVD-RO M from the DVD-ROM drive.
Installing in Windows 49 ■ Evernote for Windows The procedure is as follows. 1. Turn on the computer and log on as a user with Ad ministrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears. 3.
Installing in Windows 50 4. Click the [Evernote] button. D Installation st arts. 5. Follow the instructions on the screen to continue with the installation. 6. Click the [Finish] button when the in stallation comp lete notification is displayed. 7. Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Windows 51 ■ SugarSync Manager for Windows The procedure is as follows. 1. Turn on the computer and log on as a user with Ad ministrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears.
Installing in Windows 52 4. Click the [SugarSync] button. D A web browser starts up and the SugarSync Manage r for Windows download web page opens. Download and install SugarSyn c Manager for Windows. 5. When the installation is complete , remove the Setup DVD-RO M from the DVD-ROM drive.
Installing in Windows 53 ■ Scan to Microsoft SharePoint The procedure is as follows. 1. Turn on the computer and log on as a user with Ad ministrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears.
Installing in Windows 54 4. Click the [Scan to Micr osoft SharePoint] button. D Installation st arts. 5. Follow the instructions on the screen to continue with the installation. 6. Click the [Close] button when the inst allation complete notification is displayed.
Installing in Windows 55 ■ Trial Software The procedure is as follows. 1. Turn on the computer and log on as a user with Ad ministrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears. 3. Click the [Trial Softw are] button.
Installing in Windows 56 4. Click the button of the trial software you want to install. D The setup dialog box of the trial software appears (e.g. [R ack2-Filer Setup]). 5. Click the [Install Product] button. D Installation st arts. 6. Follow the instructions on the screen to complete the installation.
Installing in Mac OS 57 Installing in Mac OS This section explains how to in stall the software in Mac OS. ■ How to Install the Software When you insert the Setup DVD -ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appear s. The functions of each icon in the [ScanSnap] window are as follows.
Installing in Mac OS 58 ■ ScanSnap Software Install the following software: z ScanSnap Manager z ABBYY FineReader for ScanSnap z Cardiris The procedure is as follows. 1. Turn on the co mputer and log in as a user wi th Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive.
Installing in Mac OS 59 4. Click the [Continue] button. D The [Install ScanSnap] w indow appears, di splaying the [Welcome to the ScanSnap Installer] screen. 5. Click the [Continue] button. D The [Important In formation] screen appears. 6. Read [Important Information], a nd then click the [Continue] button.
Installing in Mac OS 60 10. To accept the license agreement, click the [Agree] butto n. D The [Standa rd Install on " disk name "] screen appears.
Installing in Mac OS 61 13. Read the explanation, and th en click the [Continue] button. D The message "The insta llation was successful." appears on the screen. 14. Click the [Close] button. 15. Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS 62 ■ Dropbox for Mac The procedure is as follows. 1. Turn on the co mputer and log in as a user wi th Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [Other Software] icon.
Installing in Mac OS 63 4. Double-click the [Dropbox] icon. D A web browser starts up and the Dropbox for Mac do wnload web page opens. Download and install Dropbox for Mac. 5. When the installation is complete , remove the Setup DVD-RO M from the DVD-ROM drive.
Installing in Mac OS 64 ■ Evernote for Mac The procedure is as follows. 1. Turn on the co mputer and log in as a user wi th Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [Other Software] icon.
Installing in Mac OS 65 4. Double-click the [Evernote] icon. D A confirmation message appears. 5. To accept the license agreemen t, click the [Agree] button.
Installing in Mac OS 66 6. Drag the [Evernote] icon on to the [Applications] icon. D Evernote for Mac is copied in to the [Applications] folder. 7. When the copying is finished, drag the Evernote icon on the desktop into the Trash. 8. Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS 67 ■ SugarSync Manager for Mac The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [Other Software] icon.
Installing in Mac OS 68 4. Double-click the [SugarSync] icon. D A web browser starts up and the SugarSync Manage r for Mac download web page opens. Download and install SugarSyn c Manager for Ma c. 5. When the installation is complete , remove the Setup DVD-RO M from the DVD-ROM drive.
69 Using the ScanSnap (for Windows Users) This chapter explains how to perform scanni ng, configure scan sett ings, add, change or delete profiles, as well as vari ous scanner functions and uses. ScanSnap Manager Icon and Operatio ns . . . . . . . . .
ScanSnap Manager Icon and Operat ions (for Windows Users) 70 ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Ma nager.
ScanSnap Manager Icon and Operat ions (for Windows Users) 71 ■ Right-Click Menu This menu appears when you right-click th e ScanSnap Manager icon . Item Functio n Duplex Scan Scans both sides of the document. Follows the settings configured in [Scan Button Setting s].
ScanSnap Manager Icon and Operat ions (for Windows Users) 72 Help Displays the foll owing menu: z Help Opens the ScanSnap Manage r Help. z T roub leshooting Displays [T roublesh ooting] in the ScanSnap Manager Help. z ScanSnap Portal Site Opens the ScanSnap global homepage ( http://scansnap.
ScanSnap Manager Icon and Operat ions (for Windows Users) 73 ■ Left-Click Menu This menu appears when you left-cli ck the ScanSna p Manager icon . Available profiles are displayed in the Left-Click Menu. Select a profile in the Left-Click Menu befo re you perform scanning.
How to Perform a Scan (for Windows Users) 74 How to Perform a Scan This section explains how to pe rform scannin g with the ScanSnap. ■ Preparation 1. Turn on the co mputer. D The ScanSnap Manager icon appears on th e taskbar when Windows starts up.
How to Perform a Scan (for Windows Users) 75 There are two ways to perform scanning, eithe r with the Quick Menu or wit hout using the Quick Menu. For details, refer to the following: z Using the Quic.
How to Perform a Scan (for Windows Users) 76 3. Click one of the profile buttons. 4. Click the [OK] button to close the ScanSnap setup dialog bo x. 5. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) .
How to Perform a Scan (for Windows Users) 77 6. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan] button on the ScanSnap flashes in blue throughout the scan. The [ScanSnap Manager - Image scanning and file saving] dialog box appears.
How to Perform a Scan (for Windows Users) 78 7. In the Quick Menu, click th e icon of the application to link with ScanSnap Manager. D The selected application starts up. HINT z T o specify which applications to display/hide in the Quick Menu, or change the displ ay order of the applications, refer to "Quick Menu Setti ngs" (page 86) .
How to Perform a Scan (for Windows Users) 79 Scan to Rack2- Filer (*3) Creates a PDF file from the scanned image data and saves the file in a Rack2-Filer binder. For details about ho w to continue the process after you select this item, refer to "Saving to Rack2-Filer" (page 169) .
How to Perform a Scan (for Windows Users) 80 *1 : Disp layed when ScanSnap Organizer is installed. *2 : Disp layed when CardMinder is installed. *3 : Disp layed when Rack2-Filer tria l version (bundl ed with the ScanSnap) or Rack2-Fil er (V5.0 or later recommended/bundled model or sold separately) is installed.
How to Perform a Scan (for Windows Users) 81 ■ Without Using the Quick Menu The following explains the procedure fo r scanning with out us ing the Quick Menu. 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) .
How to Perform a Scan (for Windows Users) 82 3. Select a profile. Select a profile from either of the following: z [Profile] drop-down list z Left-Click Menu 4. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) .
How to Perform a Scan (for Windows Users) 83 5. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan] button on the ScanSnap flashes in blue throughout the scan. The [ScanSnap Manager - Image scanning and file saving] dialog box appears.
How to Perform a Scan (for Windows Users) 84 ■ Stopping the Scan You can stop a scan in progress in case you are scann ing a wrong document or the wrong side of a document. Stop the scan in the following procedur e: 1. Click the [Stop] button in the [S canSnap Manager - Image scanning and file saving] dialog box whic h appears during scanning.
How to Perform a Scan (for Windows Users) 85 ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] fro m the Right-Click Menu. Normally, you do not have to exit ScanSnap Ma nager. Disconnecting the ScanSnap 1. Close the ADF paper chute (cover ) to turn off the S canSnap.
Configuring ScanSnap Manager (for Windows Users) 86 Configuring ScanSnap Manager This section explains how to specify which appli cations to display in the Q uick Menu, set scan settings, how to add, change and delete pr ofiles, automatic linka ge with applications, scanning progress status, and dial og boxes displayed during scanning.
Configuring ScanSnap Manager (for Windows Users) 87 2. Specify which applications to display in the Quick Menu. z Showing or Hiding Application Icons The icons of the applications listed under [Show] are displayed in the Quick Menu. When you select an app lication in [Show] and click the [Remove] button, the application is moved to [Hide].
Configuring ScanSnap Manager (for Windows Users) 88 The applications are displayed in the order sho wn below in the Quick Menu and in [Show] of the [Applications to Show/H ide] dialog box. 3. Click the [OK] button to close the [Applications to Show/Hide] dialog box.
Configuring ScanSnap Manager (for Windows Users) 89 ■ How to Configure Scan Settings You can configure scan setti ngs in the ScanSn ap setup dialog box dependin g on your intended use in the follo wing procedure. 1. Select [Scan Button Settings ] from the Right-Click Menu .
Configuring ScanSnap Manager (for Windows Users) 90 2. Click the [Detail] button to swit ch to the detail view mode. z Using the Quick Menu z Without Using the Quick Menu HINT The ScanSnap setup dialog box retains th e display st atus from the la st time the Scan Snap was used.
Configuring ScanSnap Manager (for Windows Users) 91 3. Change the scan settings in each tab. The following items can be configured in each tab: For details, refer to the Scan Snap Manager Help.
Configuring ScanSnap Manager (for Windows Users) 92 z [Paper] tab - Paper size of documents (paper size selection) - Whether to detect multifeed z [Compress ion] tab - File size of the scanned image (compression ra te) 4. Click the [OK] or [Apply] button.
Configuring ScanSnap Manager (for Windows Users) 93 ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] drop-down list in th e ScanSnap setup dialog box or from the Left-Click Menu.
Configuring ScanSnap Manager (for Windows Users) 94 Adding Profiles 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Configuring ScanSnap Manager (for Windows Users) 95 3. Select [Add Profile ] from the [Profile] drop-down l ist. D The [Add new profile] dialog box appears. 4. Type in a new profile name and click the [OK] button. D The added profile appears in the [Profile] drop-down list in the ScanSnap setup dialog box.
Configuring ScanSnap Manager (for Windows Users) 96 5. Click the [OK] button to close the ScanSnap setup dialog bo x. HINT z Up to 20 profiles can be saved including the [S tandard] profile. z Y ou can change the display order of pr ofiles except for the [S tandard] profile.
Configuring ScanSnap Manager (for Windows Users) 97 Changing Profile Settings 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box ap pears.
Configuring ScanSnap Manager (for Windows Users) 98 4. When you finish changing the settings for the selected profile, click the [OK] button. D A confirmation message appears. 5. To overwrite the profile, click th e [Yes] button. To save the settings as "Standard", click the [No] button.
Configuring ScanSnap Manager (for Windows Users) 99 Renaming Profiles 1. Select [Profi le Management] from the Right-Click Men u. For details about the Right-C lick Menu, refer to "Rig ht-Click Menu" (page 71) . D The [ScanSnap Manager - Profile Manageme nt] dialog box appears.
Configuring ScanSnap Manager (for Windows Users) 100 3. Type in a new name, an d click the [OK] button. D The profile is rena med. 4. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.
Configuring ScanSnap Manager (for Windows Users) 101 Deleting Profiles 1. Select [Profi le Management] from the Right-Click Men u. For details about the Right-C lick Menu, refer to "Rig ht-Click Menu" (page 71) . D The [ScanSnap Manager - Profile Manageme nt] dialog box appears.
Configuring ScanSnap Manager (for Windows Users) 102 ■ Automatic Linkage with Applications When one of the applications which can a utomatically link with Sca nSnap Manager is runnin g and you perfo.
Configuring ScanSnap Manager (for Windows Users) 103 z Always link when one of the above applications is running When ScanSnap Organize r, CardMinder, or Ra ck2-File r is started, the application specified for [Application] in the [App lication] tab in the ScanSnap dialog box automatically switch es to the running applica tion.
Configuring ScanSnap Manager (for Windows Users) 104 Changing Automatic Linkage Mode Change automatic linkage mode options in the follo wing procedure. 1. Select [Help] J [Preferences] from the Right-Click Menu. For details about the Right-C lick Menu, refer to "Rig ht-Click Menu" (page 71) .
Configuring ScanSnap Manager (for Windows Users) 105 ■ Scan Snap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manag er is running, the pop-up balloon notifies y ou of the communica tion status of the Scan Snap.
Configuring ScanSnap Manager (for Windows Users) 106 Receiving or hiding the Scan Snap's communication status notifications You can specify whethe r or not to receive not ifications of the ScanSna p’s communication status with a pop-up balloon.
Configuring ScanSnap Manager (for Windows Users) 107 ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Imag e scanning and file saving] dialog box appears.
Configuring ScanSnap Manager (for Windows Users) 108 Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image sc anning and file saving] dialog box in the following procedure . 1. Select [Help] J [Preferences] from the Right-Click Menu.
Actions (for Windows Users) 109 Actions The ScanSnap has functions us eful in your office work available as Actions. Actions allow you to: z Share the scanned docume nt files with others.
Actions (for Windows Users) 110 ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specifie d folder. You can save the scanned image file in a shared folder on the network and sh are it with others.
Actions (for Windows Users) 111 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Windows Users) 112 4. Check the scanned image in the preview area. In the [Scan to Folder] d ialog box, you can change files names, de st ination folders, and specify whether to stat e a path to a destination folder in an e-mail message to notify others.
Actions (for Windows Users) 113 5. Click the [Save] button. D The scanned image file is saved in the specified folder. D When you select the [State a path to a destination folder in an E-ma il message] check box in the [Scan to Folder] dial og box, a new message w indow appears listing the destination folder p ath where the file is saved.
Actions (for Windows Users) 114 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Actions (for Windows Users) 115 5. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan to Folder] dialog box appears when the scanning is comple ted.
Actions (for Windows Users) 116 7. Click the [Save] button. D The scanned image file is saved in the specified folder. D When you select the [State a path to a destination folder in an E-ma il message] check box in the [Scan to Folder] dial og box, a new message w indow appears listing the destination folder p ath where the file is saved.
Actions (for Windows Users) 117 ■ Attaching Files to E-Mail This section explains how to attach th e scanne d image file to an e-mail message. For details about the p rocedure to scan and attach the.
Actions (for Windows Users) 118 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Windows Users) 119 3. Change the settings for [Scan to E- mail] (If you do not want to change any settings, go to step 4. ). 1. Move the mouse cursor to the mark on the [Scan to E-mail] icon , and then select the [Settings] menu. D The [Scan to E-mail - Options] dialog box ap pears.
Actions (for Windows Users) 120 5. Check the scanned image in the preview area. In the [Scan to E-mail] dialog box, you can rename the file, specify whether to set a "Document Open Password", and save the scanned image in t he folder specified for [Image saving folder] after sending it by e-mail.
Actions (for Windows Users) 121 6. Click the [Attach] button. D When the [Set a "Document Open password" fo r PDF files] check box is selected in the [Scan to E-mail - Options] dialog b ox or the [Scan to E-mail] dialog box, th e [Scan to E-mail - Set a password] dialog box appears.
Actions (for Windows Users) 122 D An e-mail message window appears with the file attached. ATTENTION z Y ou cannot start scanning after the Quick Menu is displ ayed and before the [Scan to E-mail] dialog box is closed. Close the [Scan to E-mail] dialog box before scanning the next document.
Actions (for Windows Users) 123 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Actions (for Windows Users) 124 3. Change the settings for [Scan to E- mail] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to E-mail - Options] dialog box ap pears. 2. Change the settings.
Actions (for Windows Users) 125 6. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan to E-mail] dialog box ap pears when the scanning is comple ted. If you clear the [Show p review] check box of th e [Scan to E-ma il - Options] d ialog box in step 3.
Actions (for Windows Users) 126 8. Click the [Attach] button. D When the [Set a "Document Open password" fo r PDF files] check box is selected in the [Scan to E-mail - Options] dialog b ox or the [Scan to E-mail] dialog box, th e [Scan to E-mail - Set a password] dialog box appears.
Actions (for Windows Users) 127 D An e-mail message window appears with the file attached. ATTENTIO N z Y ou cannot start scanning when the [Scan to E-mail] dialog box is displayed.
Actions (for Windows Users) 128 ■ Using the ScanSnap as a Copy Machine This section explains how to prin t the scan ned image with a pr inter. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine.
Actions (for Windows Users) 129 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Windows Users) 130 3. Change the settings for [Scan to Pri n t] (If you do not wa nt to change any settings, go to step 4. ). 1. Move the mouse cursor to the mark on the [Scan to Prin t] icon , and then select the [Settings] menu. D The [Scan to Print - Options] dialog box ap pears.
Actions (for Windows Users) 131 5. Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printe d, and whether to save the scanned image in the folder specifi ed for [Image saving folder].
Actions (for Windows Users) 132 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Actions (for Windows Users) 133 3. Change the settings for [Scan to Pri n t] (If you do not wa nt to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Print - Options] dialog box ap pears. 2. Change the settings.
Actions (for Windows Users) 134 7. Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printe d, and whether to save the scanned image in the folder specifi ed for [Image saving folder].
Actions (for Windows Users) 135 ■ Saving Files to Picture Folder This section explains how to save the scanned image as a JPEG file in the "Pictures folder".
Actions (for Windows Users) 136 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Windows Users) 137 3. Change the settings for [Scan to Pi cture Folder] (If you do not want to change any settings, go to step 4. ). 1. Move the mouse cursor to the mark on the [Scan to Picture Folder ] icon , and then select the [Settings] me nu.
Actions (for Windows Users) 138 5. Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can ren ame the file, change the destination folder, and save th e scanned image in the folder specified for [Image saving folder].
Actions (for Windows Users) 139 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Actions (for Windows Users) 140 3. Change the settings for [Scan to Pi cture Folder] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Picture Folder - Options] dialog box appears. 2.
Actions (for Windows Users) 141 7. Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can ren ame the file, change the destination folder, and save th e scanned image in the folder specified for [Image saving folder].
Actions (for Windows Users) 142 ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned imag e into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap.
Actions (for Windows Users) 143 A bout the OCR function of ABBYY FineReader for ScanSnap z ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This application can perform te xt recognition only for PD F files created b y using the ScanSna p.
Actions (for Windows Users) 144 Applicatio n Suitable for conve rsion Not suitable for conversion Scan to PowerPoint(R) Documents containing text and simple diagrams/tables on a white or light monocol.
Actions (for Windows Users) 145 z The following parameters may not be reproduced as they are in the original document. It is recommended that you check the conv ersion result in Word, Excel or PowerPo.
Actions (for Windows Users) 146 For details about the p rocedure to scan and convert the scanned image into Word/Excel/ PowerPoint files using or without usin g the Quick Menu, refer to the following:.
Actions (for Windows Users) 147 Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears. 2. Select either [Recommended] or [High Quality] button.
Actions (for Windows Users) 148 5. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed. 6. Click the [Scan to Word] icon , [S can to Excel] icon or [Scan to PowerPoint(R)] icon . D The following window appears, and conversion starts.
Actions (for Windows Users) 149 D When the conversion is completed, Word, Excel or PowerPoint starts up, and the conversion result is displayed. HINT In a computer environment where Word, Excel or PowerPoint is not installed, the scanned image is saved in one of the following fo rmats when the conversion is completed: z Scan to Word: R TF format (.
Actions (for Windows Users) 150 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Actions (for Windows Users) 151 4. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 5. Press the [Scan] button on the ScanSnap to start a scan. D When the scanning is complete d, the fo llowing window appears, and conversion starts.
Actions (for Windows Users) 152 ■ Storing Business Cards in CardMinder This section explains how to store business card images and the rela ted information in CardMinder.
Actions (for Windows Users) 153 Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears. 2. Select either [Recommended] or [High Quality] button.
Actions (for Windows Users) 154 5. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed. 6. Click the [Scan to CardMinder] icon . D The CardMinder window ap pears. ATTENTIO N z Y ou cannot start scanning when th e Quick Menu is displa yed.
Actions (for Windows Users) 155 7. Check the scanned card image and the text recognition result. HINT For details about the fu nctions of CardMinder and how to use it, refer to C ardMinder User's Guide and CardMinde r Help.
Actions (for Windows Users) 156 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Actions (for Windows Users) 157 4. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load them in a pile. z Do not leave space between the si de guides and business ca rds.
Actions (for Windows Users) 158 ■ Saving Data in SharePoint This section explains how to save the sca nned image in SharePoint or Office Live. For details about the p rocedure to scan a nd save the .
Actions (for Windows Users) 159 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Windows Users) 160 3. Change the settings for [Scan to SharePoint] (If you do not want to change any settings, go to step 4. ). 1. Move the mouse cursor to the mar k on the [Scan to Sh arePoint] icon , and then select the [Settings] menu.
Actions (for Windows Users) 161 5. Save the scanned image. z Saving to SharePoint 1. From the Site Tree Pane, select the document library in which you want to save the scanned image. D The Index Pane appears. 2. Enter information, s u ch as the ti tle, and click the [Accept] button.
Actions (for Windows Users) 162 z Saving to Office Live 1. Click the Menu Button in the [Scan to Micr osoft SharePoint] dialog box, and select [Connect to Office Live]. D The Office Live logon dialog box appears. 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button.
Actions (for Windows Users) 163 3. From the Site Tree Pane, select a document library in which you want to save the scanned image. D The Index Pane a ppears. 4. Enter information, s u ch as the ti tle, and click the [Accept] button. D The scanned image is saved in the specified document library.
Actions (for Windows Users) 164 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Actions (for Windows Users) 165 3. Change the settings for [Scan to SharePoint] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to SharePoint - Optio ns] dialog box appears. 2. Change the settings.
Actions (for Windows Users) 166 7. Save the scanned image. z Saving to SharePoint 1. From the Site Tree Pane, select a document library in which you want to save the scanned image. D The Index Pane appears. 2. Enter information, s u ch as the ti tle, and click the [Accept] button.
Actions (for Windows Users) 167 z Saving to Office Live 1. Click the Menu Button in the [Scan to Micr osoft SharePoint] dialog box, and select [Connect to Office Live]. D The Office Live logon dialog box appears. 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button.
Actions (for Windows Users) 168 3. From the Site Tree Pane, select a document library in which you want to save the scanned image. D The Index Pane a ppears. 4. Enter information, s u ch as the ti tle, and click the [Accept] button. D The scanned image is saved in the specified document library.
Actions (for Windows Users) 169 ■ Saving to Rack2-Filer This section explains how to save the scanned im age as a PDF file in Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommend ed/bundled model or sold separately).
Actions (for Windows Users) 170 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Windows Users) 171 3. Change the settings for [Scan to Rack2-Filer] (If you do not want to change any settings, go to step 4. ). 1. Move the mouse cursor to the mark on the [Scan to Rack2-Filer] icon , an d then select the [Settings] menu.
Actions (for Windows Users) 172 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Actions (for Windows Users) 173 3. Change the settings for [Scan to Rack2-Filer] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [ScanSnap -> Rack2] dialog box app ears. 2. Change the settings.
Actions (for Windows Users) 174 6. Press the [Scan] button on the ScanSnap to start a scan. D When the scanning is complete d, Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2-Filer in ac co rdance with the se ttings specified in step 3.
Actions (for Windows Users) 175 ■ Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. ATTENTION z Only one mobile device can be connected to the computer . z Y ou need to have .
Actions (for Windows Users) 176 For details about the pro cedure to save scanned images to mobile de vices through automatic linkage, and using or without using the Quick Menu, refer to the following .
Actions (for Windows Users) 177 Automatic Linkage 1. Select [Start] menu J [All Programs] J [ScanSnap Manager] J [Scan to Mobile]. D The Scan to Mobile icon appears on the ta skbar.
Actions (for Windows Users) 178 4. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images will be sent to the mob ile device from the computer when the scanning is completed. 5. Click the [Close] button to close th e [Scan to Mobile] dialog box when sending of the scanned image is completed.
Actions (for Windows Users) 179 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Windows Users) 180 3. Change the settings for [Scan to M obile] (If you do not want to change any settings, go to step 4. ). 1. Move the mouse cursor to the mark on the [Scan to Mobile] icon , and then select the [Settings] menu. D The [Scan to Mobile - Options] dialog box appe ars.
Actions (for Windows Users) 181 5. Connect to the computer from your m obile device. For details abou t how to connect to the comput er from your mob ile device, refer to the ScanSnap Connect Application User’s Guid e for your mobile device.
Actions (for Windows Users) 182 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Actions (for Windows Users) 183 3. Change the settings for [Scan to M obile] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Mobile - Options] dialog box appe ars. 2. Change the settings.
Actions (for Windows Users) 184 6. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan to Mobile] dialog box appears on the compute r when the scanning is completed.
Actions (for Windows Users) 185 7. Connect to the computer from your m obile device. For details abou t how to connect to the comput er from your mob ile device, refer to the ScanSnap Connect Application User’s Guid e for your mobile device.
Cloud Services (for Windows Users) 186 Cloud Services By pressing the [Scan] button on the ScanSn ap, you can s ave document s converted in to digital data to the fo llowing cloud se rvices , and access them easily an ytime, anywhere. z Manage scanned documents through linkage with Dropbox.
Cloud Services (for Windows Users) 187 ■ Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder.
Cloud Services (for Windows Users) 188 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 189 3. Change the settings for [Scan to Dropb ox] (If you do not want to change any settings, go to step 4. ) 1. Move the mouse cursor to the mark on the [Scan to Dropbox] icon , and then select the [Settings] menu. D The [Scan to Dropbox - Options] dial og box appears.
Cloud Services (for Windows Users) 190 5. Check the scanned image in the preview area. In the [Scan to Dropbox] dialog box, you can rename th e file and specify your Dropbox folder. For details about the [Scan to Drop box] di alog box, refer to the ScanSna p Manager Help.
Cloud Services (for Windows Users) 191 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Cloud Services (for Windows Users) 192 3. Change the settings for [Scan to Dropb ox] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Dropbox - Options] dial og box appears. 2. Change the settings.
Cloud Services (for Windows Users) 193 7. Check the scanned image in the preview area. In the [Scan to Dropbox] dialog box, you can rename th e file and specify your Dropbox folder. For details about the [Scan to Drop box] di alog box, refer to the ScanSna p Manager Help.
Cloud Services (for Windows Users) 194 ■ Saving Documents to Evernote This section explains how to save the sc anned image as a PDF file to Evernote. When you save a scanned image to Ever note afte r converting it into a searchable PDF, th e PDF file becomes searchab le in Evernote.
Cloud Services (for Windows Users) 195 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 196 3. Change the settings for [Scan to Evernote (Document) ] (If you do not want to change any settings, go to step 4. ). 1. Move the mouse cursor to the mark on the [Scan to Evernote (Document)] icon , and then select the [S ettings] menu.
Cloud Services (for Windows Users) 197 D If the [Convert to Searchable PDF] check box is selected in step 3. , text recognition is performed according to the [OCR options] settings in the [Scan to Everno te - Options] dialog box. The following window appears during text recognition.
Cloud Services (for Windows Users) 198 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D Displays the ScanSnap setup di alog box.
Cloud Services (for Windows Users) 199 3. Change the settings for [Scan to Evernote (Document) ] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Evernote - Options] dialog box appears.
Cloud Services (for Windows Users) 200 6. Press the [Scan] button on the ScanSnap to start a scan. D When the scanning is complete d, a separate PDF file will be created from each JPEG file if [J PEG(*.jpg)] is selected for [F ile format] in the [File optio n] tab of the ScanSnap setup dialog b ox.
Cloud Services (for Windows Users) 201 ■ Saving Handwritten Notes to Evernote This section explains how to save the sc anned image as a JPEG file to Evernote. When you save a JPEG file to E vernote, text re cognition is performed on all text, includ ing handwritten characters, and the file become s searchable in Evernote.
Cloud Services (for Windows Users) 202 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 203 3. Click the [Scan to E vernote (Note)] icon . D If [PDF(*.pdf)] is selected for [File format ] in the [File option] t ab of th e ScanSnap setup dialog box, a separate JPEG file will be created from each page of the PDF file.
Cloud Services (for Windows Users) 204 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D Displays the ScanSnap setup di alog box.
Cloud Services (for Windows Users) 205 5. Press the [Scan] button on the ScanSnap to start a scan. D When the scanning is complete d, a separate JPEG file will be created from ea ch page of the PDF file if [PDF(*.pdf)] is select ed for [File format] in th e [File option] tab of the ScanSnap setup dialog box.
Cloud Services (for Windows Users) 206 ■ Saving Documents to Google Docs This section explains how to save the sc anned image as a PDF file to Google Docs.
Cloud Services (for Windows Users) 207 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 208 3. Change the settings for [Scan to Googl e Docs(TM)] (If you do not want to change any settings, go to step 4. ). 1. Move the mouse cursor to the mark on the [Scan to Google Docs(TM)] icon , and then select the [Settings] menu.
Cloud Services (for Windows Users) 209 4. Click the [Scan to Google Docs(TM)] icon . D If you did not specify a Google account in the [Scan to Google Do cs(TM) - Options] dialog box in step 3. , the [Scan to Google Docs(T M)] dialog box appears. To continue, enter your e-mail address a nd password , and click the [OK] button.
Cloud Services (for Windows Users) 210 D If the [Convert to Searchable PDF] check box is selected in the [Sca n to Google Docs(TM) - Options] dialog box in step 3. , text reco gnition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box.
Cloud Services (for Windows Users) 211 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Cloud Services (for Windows Users) 212 3. Change the settings for [Scan to Googl e Docs(TM)] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Google Docs(TM)] dia log box appears. 2.
Cloud Services (for Windows Users) 213 6. Press the [Scan] button on the ScanSnap to start a scan. D If you did not specify a Google account in the [Scan to Google Do cs(TM) - Options] dialog box in step 3. , the [Scan to Google Docs(TM) ] dialog box appears when the scanning is completed.
Cloud Services (for Windows Users) 214 D If the [Convert to Searchable PDF] check box is selected in the [Sca n to Google Docs(TM) - Options] dialog box in step 3. , text reco gnition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box.
Cloud Services (for Windows Users) 215 ■ Posting to Salesforce Chatter This section explains how to po st the sca nned image as a PDF or a JPEG file to Salesforce Chatter.
Cloud Services (for Windows Users) 216 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 217 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] dialog box, refer to the ScanSnap Manager H elp. 3. Click the [OK] button to close the [Scan to Salesforce Ch atter - Options] d ialog box.
Cloud Services (for Windows Users) 218 5. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the pos ting destination and method, the message to p.
Cloud Services (for Windows Users) 219 6. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed.
Cloud Services (for Windows Users) 220 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Cloud Services (for Windows Users) 221 3. Change the settings for [Scan to Sal esforce Chatter] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Salesforce Chatte r - Options] dialog box appea rs.
Cloud Services (for Windows Users) 222 6. Press the [Scan] button on the ScanSnap to start a scan. D If you did not specify a Salesforce account in the [Scan to Sales force Chatter - Options] dialog box in step 3. , the [Scan to Salesforce Chatter - Login] dia log box appears when the scannin g is completed.
Cloud Services (for Windows Users) 223 7. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the pos ting destination and method, the message to p.
Cloud Services (for Windows Users) 224 8. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed.
Cloud Services (for Windows Users) 225 ■ Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder.
Cloud Services (for Windows Users) 226 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 227 3. Change the settings for [Scan to SugarSync] (If yo u do not want to change any settings, go to step 4. ). 1. Move the mouse cursor to the mark on the [Scan to Sugar Sync] icon , and then select the [Settings] menu.
Cloud Services (for Windows Users) 228 5. Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, y ou can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSyn c] dialog box, refer to the ScanSnap Mana ger Help.
Cloud Services (for Windows Users) 229 Without Using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) . D The ScanSnap setup dialog box appears.
Cloud Services (for Windows Users) 230 3. Change the settings for [Scan to SugarSync] (If yo u do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to SugarSync - Options] dialog box appears. 2. Change the settings.
Cloud Services (for Windows Users) 231 7. Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, y ou can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSyn c] dialog box, refer to the ScanSnap Mana ger Help.
ScanSnap Folder Operations (for Windows Users) 232 ScanSnap Folder Operations "ScanSnap Folder" is a tempor ary folder wh ere you can save images scanned with th e ScanSnap to upload the file to a Web applic ation or attach the file to an e-mail.
ScanSnap Folder Operations (for Windows Users) 233 ■ How to Configure Scan Settings You can configure scan se ttings for ScanSnap Folder in the ScanSnap setup dialog box depending on your inte nded use in the following proce dure. 1. Select [ScanSnap Folder Setti ngs] from the Right-Click Menu.
ScanSnap Folder Operations (for Windows Users) 234 2. Change the scan settings in each tab. For details abou t setting items, re fer to the ScanSnap Manager Help. 3. Click the [OK] or [Apply] button. D Scan settings for the profile are changed. ATTENTION The following items canno t be changed while the ScanSnap Folder is being used .
ScanSnap Folder Operations (for Windows Users) 235 ■ How to Perform a Scan This section explains how to use ScanSn ap Folder to perform scanning. The following explains an example in w hich the scanned imag e file is attached to an e-mail in Windows Live Mail.
ScanSnap Folder Operations (for Windows Users) 236 2. Click [Computer] ([My Computer] for Windows XP). HINT For Windows 7 or Windows Vista, when you select t he ScanSnap Folder registere d in [Favorites] ([Favorite Links] for Windows Vista), scanni ng become s available in some applications.
ScanSnap Folder Operations (for Windows Users) 237 3. Select ScanSnap Folder. D A pop-up balloon appears fro m the ScanSnap Manager icon on the ta sk bar, and scanning beco mes availa ble. 4. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) .
ScanSnap Folder Operations (for Windows Users) 238 6. Check the scanned image in the preview area. In the [ScanSnap Folder] dialog box, you can rename the file and convert th e file format. For details abou t the [ScanSnap Fold er] di alog box, refer to the ScanSnap Manager Help.
ScanSnap Folder Operations (for Windows Users) 239 7. Click the [Save] button. D The file is saved to ScanSnap Folder. 8. Select the file to be attach ed, and click the [Open] button.
Using the ScanSnap in Various Ways (for Windows Users) 240 Using the ScanSnap in Various Ways This section explains about vari ous ways of us ing the ScanSnap. ■ Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mode. To perform simplex scanning, perform the following steps to change the setting.
Using the ScanSnap in Various Ways (for Windows Users) 241 5. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved. HINT When you select [Simplex scan ] from the Right-C lick Menu, scanning is pe rformed in simplex mode even if [Duplex Scan (Double-sided)] is specifi ed for [Scanning side] in the [Scanning] tab.
Using the ScanSnap in Various Ways (for Windows Users) 242 ■ Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanning] ta b of.
Using the ScanSnap in Various Ways (for Windows Users) 243 ■ Scanning Color Documents in High Compression The ScanSnap can save image data of color do cume nts in high compression mode. You ca n scan large quantities of color documents in high co mpression mode and save them as a compact PDF file.
Using the ScanSnap in Various Ways (for Windows Users) 244 4. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 5. Press the [Scan] button on the ScanSnap to start a scan.
Using the ScanSnap in Various Ways (for Windows Users) 245 ■ Deleting Blank Pages from the Scanned Image The ScanSnap can detect and automatically del ete blank pages from a scanned image.
Using the ScanSnap in Various Ways (for Windows Users) 246 3. Select the [Allow automatic blank page removal] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) .
Using the ScanSnap in Various Ways (for Windows Users) 247 ■ Correcting Skewed Character Strings When documents with skewed char acter strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed characte r strings, chang e the settings in the following procedur e.
Using the ScanSnap in Various Ways (for Windows Users) 248 3. Select the [Correct ske wed character strings au tomatically] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) .
Using the ScanSnap in Various Ways (for Windows Users) 249 ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case th at a single batch contains same size documents of different page orientations.
Using the ScanSnap in Various Ways (for Windows Users) 250 2. Click the [Option] butto n in the [Scanning] tab. D The [Scanning mode optio n] dialog box appears. 3. Select the [Allow automati c image rotation] check box. 4. Click the [OK] button to close all open dialog boxes.
Using the ScanSnap in Various Ways (for Windows Users) 251 ■ Scanning Documents of Diffe rent Widths or Lengths in One Batch You can scan documents of different widths or leng ths in one batch. To scan documents of different widths or lengths in one batc h, change the settings in the following procedure .
Using the ScanSnap in Various Ways (for Windows Users) 252 3. Select [None] in [Multifeed Detection] drop-down list. 4. Click the [OK] button to close the ScanSnap setup dialog bo x. 5. Load documents in the ScanSnap. 1. Align the edges of the documents.
Using the ScanSnap in Various Ways (for Windows Users) 253 2. Place the documents at the c enter of the ADF pa per chute. ATTENTION z Make sure that all documents are placed above the pick roller. Otherwise, some documents will not be picked. z Adjust the side guides to the widest document in the batch.
Using the ScanSnap in Various Ways (for Windows Users) 254 6. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images are output in the original document sizes. ATTENTIO N If the documents are scanned skewed, the images may not be output in their original sizes.
Using the ScanSnap in Various Ways (for Windows Users) 255 ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. 1. Load a document in the ScanSnap. For details about documents that can be loade d, refer to "Documents for Scanning" (page 31) .
Using the ScanSnap in Various Ways (for Windows Users) 256 2. Press the [Scan] button on the ScanSnap for 3 s econds or longer until it flashes in blue. D Scanning starts. HINT When you scan the first page as a long page a nd continue scanning, th e ne xt document is also scanned as long page.
Using the ScanSnap in Various Ways (for Windows Users) 257 ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, yo u can scan a batch of slip s, and save each slip as a PDF file.
Using the ScanSnap in Various Ways (for Windows Users) 258 3. Select [Generate one PDF file per (n) page(s)] a nd enter the numb er of pages to split. One PDF is created every time the number of pages specified here has bee n saved. 4. Click the [OK] button to close all open dialog boxes.
Using the ScanSnap in Various Ways (for Windows Users) 259 ■ Creating Searchable PDF Files The ScanSnap is able to perform text recogn ition on a sca nned image automatically an d create a searchable PDF file. To create searchable PDF files, change the setting s in the following procedure.
Using the ScanSnap in Various Ways (for Windows Users) 260 3. Select the [Convert to S earchable PDF] check box. D The following message appears. D Click the [OK] button to close the dialog box.
Using the ScanSnap in Various Ways (for Windows Users) 261 6. Press the [Scan] button on the ScanSnap to start a scan. D Text recognition is performed on the scann ed image and a searchable PDF file is created.
Using the ScanSnap in Various Ways (for Windows Users) 262 ■ Automatically Setting Keywords for PDF Files If the document is b lack & white, character str ings (e.
Using the ScanSnap in Various Ways (for Windows Users) 263 z Make sure to cover the entire character string when marking it. Mark sections so that the en tire section is evenly colored.
Using the ScanSnap in Various Ways (for Windows Users) 264 Change the settings in the follo wing procedure to automatically se t keywords for PDF files. 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-C lick Menu, refer to "Right- Click Menu" (page 71) .
Using the ScanSnap in Various Ways (for Windows Users) 265 3. Select the [Set the mark ed text as a keyword fo r the PDF file] check box. z Target marked sections Select [First marked section] to perf.
Using the ScanSnap in Various Ways (for Windows Users) 266 4. Click the [OK] button to close the ScanSnap setup dialog bo x. 5. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) .
Using the ScanSnap in Various Ways (for Windows Users) 267 ■ Setting Document Open Passwords for PDF Files You can set Document Open password s for PD F files when saving the image da ta as PDF files. Once you set a password for a PDF file, the password-protected PD F files cannot be opened by anyone except the pe rson who knows the pass word.
Using the ScanSnap in Various Ways (for Windows Users) 268 3. Select the [Set a password for PDF file] check box. z To set a different password per scan Clear the [Use a fix ed password] check box.
Using the ScanSnap in Various Ways (for Windows Users) 269 z To use a preset password 1. Select the [Use a fixed password] check box. The same password is set for all PDF files. You do not have to set a password every time a document is sca nned. 2. Type in the same password in the [Password] and [Confirm] fields.
Using the ScanSnap in Various Ways (for Windows Users) 270 6. Press the [Scan] button on the ScanSnap to start a scan. D When the [Use a fixed passwor d] check box is cleared in step 3. , the following d ialog box appears after scannin g is completed.
271 Using the ScanSnap (for Mac OS Users) This chapter explains how to perform scanni ng, configure scan sett ings, add, change or delete profiles, as well as vari ous scanner functions and uses. ScanSnap Manager Icon and Operatio ns . . . . . . . . .
ScanSnap Manager Icon and Operat ions (for Mac OS Users) 272 ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Ma nager. The ScanSnap Manager icon appea rs in the Dock to indicate that ScanSnap Manag er is running.
ScanSnap Manager Icon and Operat ions (for Mac OS Users) 273 ■ ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon while pressing the [control] key on the keyboard. Item Functio n Duplex scan Scans both sides of the document.
ScanSnap Manager Icon and Operat ions (for Mac OS Users) 274 *1 : S elect the [Options] sub-me nu to display these items. *2 : Disp layed for Mac OS X v10.7 or later. Help Displays the following me nu: z Help Opens the ScanSnap Manage r Help. z T roub leshooting Displays [T roublesh ooting] in the ScanSnap Manager Help.
ScanSnap Manager Icon and Operat ions (for Mac OS Users) 275 ■ Profile Menu This menu appears when you click the ScanSnap Manager icon . Available profiles are disp layed in the Profile menu. Select a profile in the Profile menu before you perform scanning.
How to Perform a Scan (for Mac OS Users) 276 How to Perform a Scan This section explains how to pe rform scannin g with the ScanSnap. ■ Preparation 1. Turn on the co mputer. D The ScanSnap Manager icon appears in the Dock when Mac O S starts up. 2. Open the ADF paper chute (cover) of the ScanSnap to turn the power on.
How to Perform a Scan (for Mac OS Users) 277 ■ Using the Quick Menu The following explains the procedure for scannin g by using the Quick Menu. 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) .
How to Perform a Scan (for Mac OS Users) 278 3. Click one of the profile buttons. 4. Click the [Apply] button. 5. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window. 6. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) .
How to Perform a Scan (for Mac OS Users) 279 7. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan] button on the ScanSnap flashes in blue throughout the scan. The [ScanSnap Manager - Image scanni ng and file saving] window appears. D The Quick Menu appears w hen the scanning is completed.
How to Perform a Scan (for Mac OS Users) 280 Application Description Scan to Folder Displays the [Scan to Folder] window. You can specify the destination folder to save the scanned images. For details about how to continue the process after you select this item, refer to "Saving Data in a Specified Folder" (page 309) .
How to Perform a Scan (for Mac OS Users) 281 *1 : Disp layed when Dropbox for Ma c 1.1.45 or later is insta lled. *2 : Disp layed when Mac OS v10.5.8 or later is installed. *3 : Disp layed when Evernote for Ma c 1.10 or later is installed. *4 : Disp layed when SugarSync Manager for Mac 1.
How to Perform a Scan (for Mac OS Users) 282 ■ Without Using the Quick Menu The following explains the procedure fo r scanning with out us ing the Quick Menu. 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) .
How to Perform a Scan (for Mac OS Users) 283 4. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 5. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan] button on the ScanSnap flashes in blue throughout the scan.
How to Perform a Scan (for Mac OS Users) 284 D The application specified for the selected profile starts up when the scann ing is completed. HINT z T o select an application to link with ScanS nap Manager in the Quick Menu after scanning is completed, refer to "Using the Quick Menu" (page 277) .
How to Perform a Scan (for Mac OS Users) 285 ■ Stopping the Scan You can stop a scan in progress in case you are scann ing a wrong document or the wrong side of a document. Stop the scan in the following procedur e: 1. Click the [Stop] button in the [S canSnap Manager - Image scanning and file saving] window whic h appears during scanning.
How to Perform a Scan (for Mac OS Users) 286 ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Quit] from the Sca nSnap Manager menu. Normally, you do not have to exit ScanSnap Ma nager. Disconnecting the ScanSnap 1. Close the ADF paper chute (cover ) to turn off the S canSnap.
Configuring ScanSnap Man ager (for Mac OS Users) 287 Configuring ScanSnap Manager This section explains how to set scan setti ngs, how to add, change and delete profiles, automatic linkage with applications and windows displaye d during scanning.
Configuring ScanSnap Man ager (for Mac OS Users) 288 2. Specify which applications to display in the Quick Menu. z Showing or Hiding Application Icons Select the checkbox to display the application in the Quick Menu. To display all the applications in the Quic k Menu, click the [Res tore De fault] button.
Configuring ScanSnap Man ager (for Mac OS Users) 289 The applications are displayed in the order sho wn below in the Quick Menu and in the [Applications to Show/H ide] window. 3. Click the [OK] button to close the [A pplications to Show/Hide] window. D The applications to be displaye d in the Quick Menu and their display order are set.
Configuring ScanSnap Man ager (for Mac OS Users) 290 ■ How to Configure Scan Settings You can configure scan settings in the ScanSn ap setup window depending on your intended use in the following procedure. 1. Select [Settings] from th e ScanSnap Manager menu.
Configuring ScanSnap Man ager (for Mac OS Users) 291 3. Set the scan settings in each tab. The following items can be configured in each tab: For details, refer to the Scan Snap Manager Help.
Configuring ScanSnap Man ager (for Mac OS Users) 292 z [Paper] tab - Paper size of documents (paper size selection) - Whether to detect multifeed z [Compress ion] tab - File size of the scanned image (compression ra te) 4. Click the [Apply] button. D When you use the Quick Menu, scan settings for the [Customize] button are changed.
Configuring ScanSnap Man ager (for Mac OS Users) 293 ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] pop-up menu in th e ScanSnap setup window or from the Profile menu.
Configuring ScanSnap Man ager (for Mac OS Users) 294 Adding Profiles 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Configuring ScanSnap Man ager (for Mac OS Users) 295 3. Select [Add Profile] from the [Profile] pop-up menu. D The [Add new profile] w indow appears. 4. Type in a new profile name and click the [OK] button. D The added profile appears in the [Profile] pop-up menu in the ScanSnap setup window.
Configuring ScanSnap Man ager (for Mac OS Users) 296 5. Click the [Apply] button. 6. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window. HINT z Up to 20 profiles can be saved includin g the [S tandard] profile. z Y ou can change the di splay order of pr ofile s except for the [S tandard] profile.
Configuring ScanSnap Man ager (for Mac OS Users) 297 Changing Profile Settings 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Configuring ScanSnap Man ager (for Mac OS Users) 298 4. When you finish changing the settings for the selected profile, click the [Apply] button. 5. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window.
Configuring ScanSnap Man ager (for Mac OS Users) 299 Renaming Profiles 1. Select [Profile Management] fr om the ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The [ScanSnap Manager - Profile Manageme nt] window appears.
Configuring ScanSnap Man ager (for Mac OS Users) 300 3. Type in a new name. D The profile is rena med. 4. Click the [ ] button to close th e [ScanSnap Manager - Profile Management] window.
Configuring ScanSnap Man ager (for Mac OS Users) 301 Deleting Profiles 1. Select [Profile Management] fr om the ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The [ScanSnap Manager - Profile Manageme nt] window appears.
Configuring ScanSnap Man ager (for Mac OS Users) 302 4. Click the [Apply] button..
Configuring ScanSnap Man ager (for Mac OS Users) 303 ■ Automatic Linkage with Applications When one of the following applications is acti ve (application menu appears in th e menu bar), scanning doc.
Configuring ScanSnap Man ager (for Mac OS Users) 304 ■ Scan Snap's Communication Status If you turn the Sca nSnap ON/OFF when ScanSna p Manager is run ning, the notification appears and indicates the communication status of the ScanSn ap.
Configuring ScanSnap Man ager (for Mac OS Users) 305 Receiving or hiding the Scan Snap's communication status notifications You can specify whethe r or not to receive not ifications of the ScanSna p’s communication status. Configure the setting in the following procedure.
Configuring ScanSnap Man ager (for Mac OS Users) 306 ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Imag e scanning and file saving] window appears.
Configuring ScanSnap Man ager (for Mac OS Users) 307 Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] window in the following procedure . 1. Select [Help] J [Preferences] from the ScanSnap Manager menu.
Actions (for Mac OS Users) 308 Actions The ScanSnap has functions us eful in your office work available as Actions. Actions allow you to: z Share the scanned docume nt files with others.
Actions (for Mac OS Users) 309 ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specifie d folder. You can save the scanned image file in a shared folder on the network and sh are it with others.
Actions (for Mac OS Users) 310 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Mac OS Users) 311 4. Check the scanned image in the preview area. In the [Scan to Folder] window, you can c han ge files names, desti nation folders, and specify whether to stat e a path to a destination folder in an e-mail message to notify others.
Actions (for Mac OS Users) 312 5. Click the [Save] button. D The scanned image file is saved in the specified folder. D When you select the [Include the destination folder path in an e-mail message] checkbox in the [Scan to Folder] window, a n ew message window appears listing the destination folder path where the file is saved.
Actions (for Mac OS Users) 313 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Actions (for Mac OS Users) 314 4. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 6.
Actions (for Mac OS Users) 315 8. Click the [Save] button. D The scanned image file is saved in the specified folder. D When you select the [Include th e destination folder path in an e-mail message] checkbox in the [Scan to Folder] window, a n ew message window appears listing the destination folder path where the file is saved.
Actions (for Mac OS Users) 316 ■ Attaching Files to E-Mail This section explains how to attach th e scanne d image file to an e-mail message. For details about the p rocedure to scan a nd attach the.
Actions (for Mac OS Users) 317 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Mac OS Users) 318 2. Change the settings. For details about the [Scan to E-mail - Options] window , refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-m a il - Options] window. 4. Click the [Scan to E-mail] icon .
Actions (for Mac OS Users) 319 5. Check the scanned image in the preview area. In the [Scan to E-mail] window, you can r enam e th e file and decide whether to save the scanned image in the folde r specified for [Ima ge saving folder] after sending it by e-mail.
Actions (for Mac OS Users) 320 6. Click the [Attach to E-mail] button. D An e-mail message window appears with the file attached. ATTENTION z Y ou cannot start scanning after the Quick Men u is displayed and before the [Scan to E-mail] window is closed.
Actions (for Mac OS Users) 321 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Actions (for Mac OS Users) 322 3. Change the settings for [Scan to E- mail] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to E-mail - Options] window appears. 2. Change the settings.
Actions (for Mac OS Users) 323 6. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 7. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan to E-mail] window appears when the scannin g is completed.
Actions (for Mac OS Users) 324 9. Click the [Attach to E-mail] button. D An e-mail message window appears with the file attached. ATTENTION z Y ou cannot start scanning when the [Scan to E- mail] w indow is displa yed. Close the window before scanning the next document.
Actions (for Mac OS Users) 325 ■ Using the ScanSnap as a Copy Machine This section explains how to prin t the scan ned image with a pr inter. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine.
Actions (for Mac OS Users) 326 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Mac OS Users) 327 4. Click the [Scan to Print] icon . D The [Print] window appears. 5. Configure print setup opti ons in the [Print] window.
Actions (for Mac OS Users) 328 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Actions (for Mac OS Users) 329 3. Change the settings for [Scan to Pri n t] (If you do not wa nt to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Print - Options] window appears. 2. Change the settings.
Actions (for Mac OS Users) 330 8. Configure print setup opti ons in the [Print] window. In the [Print] window, you can specify the prin ter to be used, the number of copies, and size and position of the scanned image to be printed , and whether to save the scanned image in the folder specifi ed for [Image saving folder].
Actions (for Mac OS Users) 331 ■ Converting into Word/Excel Documents This section explains how to convert the scanned imag e into Word/Excel files u sing ABBYY FineReader for Sca nSnap bundled wi th the ScanSnap.
Actions (for Mac OS Users) 332 A bout the OCR function of ABBYY FineReader for ScanSnap z ABBYY FineReader for ScanSnap is an application used exclusively wi th the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap.
Actions (for Mac OS Users) 333 z The following pa rameters may not be reproduced as they are in the original document. It is recommended that the converted docu ments be op ened with Word or Excel to .
Actions (for Mac OS Users) 334 For details about the p rocedure to scan a nd convert the scanned image into Word/Excel file s using or without using the Quick Menu, re fer to the following : z Using t.
Actions (for Mac OS Users) 335 Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears. 2. Select either [Recommended] or [High Quality] button.
Actions (for Mac OS Users) 336 6. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed. 7. Click the [Scan to Word] icon or [Scan to Excel] icon . D The following message appea rs, and conversion starts.
Actions (for Mac OS Users) 337 Without using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Actions (for Mac OS Users) 338 4. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 6.
Actions (for Mac OS Users) 339 ■ Storing Business Cards in Cardiris This section explains how to store business card images and the rela ted information in Cardiris.
Actions (for Mac OS Users) 340 Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears. 2. Select either [Recommended] or [High Quality] button.
Actions (for Mac OS Users) 341 5. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load them in a pile. z Do not leave space between the si de guides and business ca rds.
Actions (for Mac OS Users) 342 8. Check the scanned card image and the text recognition result. The current card image is displayed on the top-right. A list of already scanned bus iness cards is displayed in the card to olbar. The recognition result is displayed under the car d image.
Actions (for Mac OS Users) 343 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Actions (for Mac OS Users) 344 3. Click the [Apply] button. 4. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window. 5. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover).
Actions (for Mac OS Users) 345 7. Check the scanned card image and the text recognition result. The current card image is displayed on the top-right. A list of already scanned bus iness cards is displayed in the card to olbar. The recognition result is displayed under the car d image.
Actions (for Mac OS Users) 346 Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book, perform the following procedure. 1. Click the output format but ton or select [Settings] J [Output Format] on the menu bar.
Actions (for Mac OS Users) 347 4. Click the [Export] button or select [Process] J [Export All Cards] on the menu bar. D The text recognition result of all scanned business cards in the card toolbar is registered in the Address Book. 5. Select [Cardiris for ScanSnap] J [Quit Cardiris for ScanSnap] on the menu bar to quit Cardiris.
Actions (for Mac OS Users) 348 ■ Storing Scanned Images in iPhoto This section explains how to st ore the scanned image in iPh oto. For details about the p rocedure to scan a nd store the scanne d i.
Actions (for Mac OS Users) 349 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Mac OS Users) 350 4. Check the scanned image stored in iPhoto. HINT The scanned image is also saved in the folder spec ified for [Image saving folder ] in the [Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto.
Actions (for Mac OS Users) 351 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Actions (for Mac OS Users) 352 4. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 6.
Actions (for Mac OS Users) 353 ■ Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. ATTENTION z Only one mobile device can be connected to the computer . z Y ou need to have ScanSnap Connect Application installed in the mobile device in order to use this function.
Actions (for Mac OS Users) 354 HINT z The following message appea rs when you first launch [Scan to Mobi le]. Click the [OK] button to open the [Scan to Mobile - Basic] window . In the [Scan to Mobile - Basic] window , enter a password to connect to the mobile device.
Actions (for Mac OS Users) 355 For details about the procedure to perform sc ann ing and saving scanned images to a mobile device through automatic linkage, using or wit hout using the Qu ick Menu, an.
Actions (for Mac OS Users) 356 2. Connect to the computer from your mobile device. For details abou t how to connect to the comput er from your mob ile device, refer to the ScanSnap Connect Application User’s Guid e for your mobile device.
Actions (for Mac OS Users) 357 4. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images will be sent to the mob ile device from the computer when the scanning is completed. 5. Click the [Close] button to close th e [Scan to Mobile] window when sending of the scanned image is completed.
Actions (for Mac OS Users) 358 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears w hen the scanning is completed.
Actions (for Mac OS Users) 359 3. Change the settings for [Scan to M obile] (If you do not want to change any settings, go to step 4. ). 1. Move the mouse cursor to the [Scan to Mobile] icon , and then click [Settings]. D The [Scan to Mobile - Options] wi ndow appears.
Actions (for Mac OS Users) 360 5. Connect to the computer from your m obile device. For details abou t how to connect to the comput er from your mob ile device, refer to the ScanSnap Connect Application User’s Guid e for your mobile device.
Actions (for Mac OS Users) 361 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Actions (for Mac OS Users) 362 3. Change the settings for [Scan to M obile] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Mobile - Options] wi ndow appears. 2. Change the settings.
Actions (for Mac OS Users) 363 7. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan to Mobile] windo w appears on th e computer when the scanning is completed.
Actions (for Mac OS Users) 364 8. Connect to the computer from your mobile device. For details abou t how to connect to the comput er from your mob ile device, refer to the ScanSnap Connect Application User’s Guid e for your mobile device.
Actions (for Mac OS Users) 365 Saving an Existing Fi le to a Mobile Device 1. From Finder, select [Applicati ons] and double-click [ScanSnap] J [Scan to Mobile].
Actions (for Mac OS Users) 366 2. Connect to the computer from your mobile device. For details abou t how to connect to the comput er from your mob ile device, refer to the ScanSnap Connect Application User’s Guid e for your mobile device.
Actions (for Mac OS Users) 367 4. Select a PDF or JPEG fi le to save to the mobile device, and click the [Open] button. D The file is sent to the mobile device from the computer. 5. Click the [Close] button to close th e [Scan to Mobile] window when sending of the scanned image is completed.
Cloud Services (for Mac OS Users) 368 Cloud Services By pressing the [Scan] button on the ScanSn ap, you can s ave document s converted in to digital data to the fo llowing cloud se rvices , and access them easily an ytime, anywhere. z Manage scanned documents through linkage with Dropbox.
Cloud Services (for Mac OS Users) 369 ■ Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder.
Cloud Services (for Mac OS Users) 370 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 371 4. Click the [Scan to Dropbox] icon . D The [Scan to Dropbox] window appears. If you clear the [Show prev iew] checkbox in step 3. , the scanned image is directly saved to your Dropb ox folder. 5. Check the scanned image in the preview area.
Cloud Services (for Mac OS Users) 372 6. Click the [Save] button. D The scanned image is saved to your Dropbox folder. ATTENTION z Y ou cannot start scanning after the Quick Men u is displayed and before the [Scan to Dropbox] window is closed. Close the [Scan to Dropbox] win dow before scanning the next document.
Cloud Services (for Mac OS Users) 373 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Cloud Services (for Mac OS Users) 374 3. Change the settings for [Scan to Dropb ox] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Drop box - Options] window appears. 2. Change the settings.
Cloud Services (for Mac OS Users) 375 8. Check the scanned image in the preview area. In the [Scan to Dropbox] window, you can ren ame the file and specify your D ropbox folder. For details about the [Scan to Drop box] wi ndow, refer to the ScanSnap Manage r Help.
Cloud Services (for Mac OS Users) 376 ■ Saving Documents to Evernote This section explains how to save the sc anned image as a PDF file to Evernote. When you save a scanned image to Ever note afte r converting it into a searchable PDF, th e PDF file becomes searchab le in Evernote.
Cloud Services (for Mac OS Users) 377 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 378 4. Click the [Scan to Ever note (Document)] icon . D If [JPEG(*.jpg)] is selected for [F ile format] in the [File option] tab of the ScanSnap setup window, a separate PDF file w ill be created from each JPEG file.
Cloud Services (for Mac OS Users) 379 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Cloud Services (for Mac OS Users) 380 3. Change the settings for [Scan to Evernote (Document) ] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Evernote (Document) - Options] wind ow appears.
Cloud Services (for Mac OS Users) 381 7. Press the [Scan] button on the ScanSnap to start a scan. D If [JPEG(*.jpg)] is selected for [F ile format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created from each JPEG file when the scanning is completed.
Cloud Services (for Mac OS Users) 382 ■ Saving Handwritten Notes to Evernote This section explains how to save the sc anned image as a JPEG file to Evernote. When you save a JPEG file to E vernote, text re cognition is performed on all text, includ ing handwritten characters, and the file become s searchable in Evernote.
Cloud Services (for Mac OS Users) 383 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 384 D Evernote for Mac starts up, and the JPEG file is saved to Evernote. HINT z When you select [PDF(*.pdf)] for [File format] in th e [File option] tab of the ScanSnap setu p window , a four-digit serial number is automatical ly added to the name of the file whi ch is saved to Evernote.
Cloud Services (for Mac OS Users) 385 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Cloud Services (for Mac OS Users) 386 4. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) .
Cloud Services (for Mac OS Users) 387 ■ Saving Documents to Google Docs This section explains how to save the sc anned image as a PDF file to Google Docs.
Cloud Services (for Mac OS Users) 388 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 389 2. Change the settings. For details about the [Scan to Google Do cs(TM) - Options] window, refer to the ScanSnap Manager H elp. 3. Click the [OK] button to close the [Sca n to Google Docs(TM) - Options] window. 4.
Cloud Services (for Mac OS Users) 390 D If you did not specify a Google account in the [Scan to Google Do cs(TM) - Options] window in step 3. , the [Scan to Go ogle Docs(TM)] window appears. To continue, enter your e-mail address and password, an d click the [OK] button.
Cloud Services (for Mac OS Users) 391 D Saving to Google Docs starts. Click the [Clo se] button to close the [Scan to Google Docs(TM)] window when the saving is completed.
Cloud Services (for Mac OS Users) 392 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Cloud Services (for Mac OS Users) 393 3. Change the settings for [Scan to Googl e Docs(TM)] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Google Docs(TM) - Options] window appears.
Cloud Services (for Mac OS Users) 394 5. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window. 6. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) .
Cloud Services (for Mac OS Users) 395 D If you select the [Convert to Searchable PDF] checkbox in the [Scan to Google Docs(TM) - Options] window in step 3. , text recog nition is performed accordin g to the [OCR options] settings in the [Scan to Goog le Docs(TM) - Options] window.
Cloud Services (for Mac OS Users) 396 ■ Posting to Salesforce Chatter This section explains how to po st the sca nned image as a PDF or a JPEG file to Salesforce Chatter.
Cloud Services (for Mac OS Users) 397 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 398 2. Change the settings. For details about the [Scan to Salesforce Cha tter - Options] w indow, refer to the ScanSnap Manager H elp. 3. Click the [OK] button to close the [Scan to Salesforce Chatter - Op tions] window.
Cloud Services (for Mac OS Users) 399 5. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window , you can set the posting destination and method, the message to post, .
Cloud Services (for Mac OS Users) 400 6. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed.
Cloud Services (for Mac OS Users) 401 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Cloud Services (for Mac OS Users) 402 3. Change the settings for [Scan to Sal esforce Chatter] (If you do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to Salesforce Chatter - Options] window appears.
Cloud Services (for Mac OS Users) 403 6. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 7. Press the [Scan] button on the ScanSnap to start a scan. D If you did not specify a Salesforce account in the [Scan to Sales force Chatter - Options] window in step 3.
Cloud Services (for Mac OS Users) 404 8. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window , you can set the posting destination and method, the message to post, .
Cloud Services (for Mac OS Users) 405 9. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed.
Cloud Services (for Mac OS Users) 406 ■ Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder.
Cloud Services (for Mac OS Users) 407 Using the Quick Menu 1. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 408 4. Click the [Scan to SugarSync] icon . D The [Scan to SugarSync] window appears. If you clear the [Show prev iew] checkbox in step 3. , the scanned image is directly saved to your SugarSyn c folder. 5. Check the scanned image in the preview area.
Cloud Services (for Mac OS Users) 409 6. Click the [Save] button. D The scanned image is saved to your SugarSync folder. ATTENTION z Y ou cannot start scanning after the Quick Menu is displayed and before the [Scan to SugarSync] window is closed. Close the [Scan to Sugar Sync] window before scanni ng the next document.
Cloud Services (for Mac OS Users) 410 Without Using the Quick Menu 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The ScanSnap setup window appears.
Cloud Services (for Mac OS Users) 411 3. Change the settings for [Scan to SugarSync] (If yo u do not want to change any settings, go to step 4. ). 1. Click the [Application Settings] button. D The [Scan to SugarSync - Options] window ap pears. 2. Change the setting.
Cloud Services (for Mac OS Users) 412 8. Check the scanned image in the preview area. In the [Scan to SugarSync] window, yo u can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSyn c] window, re fer to the ScanSnap Manager Help.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 413 Using the ScanSnap in Various Ways This section explains about vari ous ways of us ing the ScanSnap. ■ Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mode. To perform simplex scanning, perform the following steps to change the setting.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 414 4. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) .
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 415 ■ Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanning] ta b of.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 416 5. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 6. Press the [Scan] button on the ScanSnap to start a scan.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 417 ■ Deleting Blank Pages from the Scanned Image The ScanSnap can detect and automatically del ete blank pages from a scanned image.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 418 3. Select the [Allow automatic blank page removal] checkbox. 4. Click the [OK] button to close the [Scanning mode option] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 419 ■ Correcting Skewed Character Strings When documents with skewed char acter strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed characte r strings, chang e the settings in the following procedur e.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 420 2. Click the [Option] butto n in the [Scanning] tab. D The [Scanning mode optio n] window appears. 3. Select the [Correct ske wed character strings au tomatically] checkbox. 4. Click the [OK] button to close the [Scanning mode option] window.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 421 7. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 8. Press the [Scan] button on the ScanSnap to start a scan.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 422 ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case th at a single batch contains same size documents of different page orientations.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 423 2. Click the [Option] butto n in the [Scanning] tab. D The [Scanning mode optio n] window appears. 3. Select the [Allow automati c image rotation] checkbox. 4. Click the [OK] button to close the [Scanning mode option] window.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 424 7. Load a document in the ScanSnap. For details abou t how to load d ocuments, refer to "How to Load Documents" (page 33) . 8. Press the [Scan] button on the ScanSnap to start a scan.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 425 ■ Scanning Documents of Diffe rent Widths or Lengths in One Batch You can scan documents of different widths or leng ths in one batch. To scan documents of different widths or lengths in one batc h, change the settings in the following procedure .
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 426 3. Select [None] in [Multif eed Detection] pop-up menu. 4. Click the [Apply] button in the ScanSnap setup window. 5. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 427 2. Place the documents at the center of th e AD F paper chute. ATTENTION z Make sure that all documents are placed above the pick roller . Otherwise, some d ocuments will not be pi cked. z Adjust the side guides to the widest documen t in the batch.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 428 7. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images are saved in the original document sizes. ATTENTION If the documents are scanned sk ewed, the images may not be outpu t in their original size s.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 429 ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. 1. Load a document in the ScanSnap. For details about documents that can be loade d, refer to "Documents for Scanning" (page 31) .
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 430 2. Press the [Scan] button on the ScanSnap for 3 s econds or longer until it flashes in blue. D Scanning starts. HINT When you scan the first page as a long page and continue scann ing, the next document is also scanned as l ong page.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 431 ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, yo u can scan a batch of slip s, and save each slip as a PDF file.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 432 3. Select [Generate one PDF file per (n) page(s)] a nd enter the numb er of pages to split. One PDF is created every time the number of pages specified here has bee n saved. 4. Click the [OK] button to close the [PDF file format option] window.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 433 ■ Creating Searchable PDF Files The ScanSnap is able to perform text recogn ition on a sca nned image automatically an d create a searchable PDF file. To create searchable PDF files, change the setting s in the following procedure.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 434 3. Select the [Convert to S earchable PDF] checkbox. D The following message appears. D Click the [OK] button to close the window. z Language Select the language. Japanese, English, Fr ench, German, Italian, Spanish, Russian, and Portuguese can be selected.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 435 7. Press the [Scan] button on the ScanSnap to start a scan. D Text recognition is performed on the scann ed image and a searchable PDF file is created.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 436 ■ Automatically Setting Keywords for PDF Files If the document is b lack & white, character str ings (e.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 437 z Make sure to cover the entire character string when marking it. Mark sections so that the en tire section is evenly colored.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 438 Change the settings in the follo wing procedure to automatically se t keywords for PDF files. 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) .
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 439 3. Select the [Set the mark ed text as a keyword fo r the PDF file] checkbox. z Target marked sections Select [First marked section] to perfo.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 440 z Target pages Select [First page] to perform text recognitio n and set a keyword for the PDF file only for the first page, and [All pages] for all pages. 4. Click the [Apply] button. 5. Click the [ ] button in the upper le ft corner to close the ScanSnap setup window.
Using the ScanSnap in Vari ous Ways (for Mac OS Users) 441 ■ Saving Two Files or Pag es into One Double-Page Spread Image With Page Merger, you ca n merge two JPEG files, two sin gle-page PDF files, or two pages o f a multipage PDF file vertically or horizontally.
442 T roubleshooting For details about how to resolve problems su ch as removing jammed documents, refer to "Troubleshooting" in the ScanSnap Ma nager Help. Select [He lp] J [Troublesho oting] in the Right-Click Menu. Select [He lp] J [Troublesho oting] in the ScanSnap Manager menu.
443 Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap. Cleaning Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 444 Cleaning the Outside of the ScanSnap .
Cleaning Materials 444 Cleaning Materials Cleaning materials an d their part numbers are as below. *1 : Cle aning Wipes are wet sheets pre-moistened wi th Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lin t-free cloth can be used.
Cleaning the Outsid e of the ScanSnap 445 Cleaning the Outside of the ScanSnap Clean the outside of the ScanS nap in the following procedure. How to perform cleani ng 1. Unplug the cables from the ScanSnap. 2. Clean the outside of the ScanSnap wit h a dry cloth, or a cloth moistened with Cleaner F1/mild detergent.
Cleaning the Inside of the ScanSnap 446 Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. As a guideline, the inside of the ScanSn ap should be cleaned every 200 sheets scanned.
Cleaning the Inside of the ScanSnap 447 How to perform cleani ng 1. Unplug the cables from the ScanSnap. 2. Pull the ADF release tab to open the ADF top section. 3. Clean the following locations with a cloth moistened with Cleaner F1. ATTENTION z Do not use water o r mild detergent to clean the insi de of the ScanSnap.
Cleaning the Inside of the ScanSnap 448 z Pad assy (× 1, located on the ADF top section) Gently wipe the rubber pads downwards. Be ca reful not to get your hand o r the cloth caught on the pick spring (metal part).
Cleaning the Inside of the ScanSnap 449 5. Clean the feed roller and the eject roller with a clot h moistened with Cleaner F1. z Feed roller (× 2) Press the [Scan] button to r otate the rolle r. Gently wipe the dirt and dust off while taking care not to damage the surface of th e rollers.
Cleaning the Inside of the ScanSnap 450 6. Close the ADF top section. D It clicks when it returns to its original p osition. ATTENTION Confirm that the ADF top section is completely closed.
451 Consumables This chapter explains about the consumable part numbers, replacement cycles and how to replace the consumables. WARNING z Before you re place the co nsumables, you mu st turn off the ScanSnap and unplug the cables to avoid the risk of fire or electric shock.
Part Numbers and Replacem ent Cycle of Consumables 452 Part Numbers and Replacement Cycle of Consumables The following table shows the part number s of the consumables and the suggested replacement cycles.
Part Numbers and Replacem ent Cycle of Consumables 453 You can check the stat us on each con sumable part in the following procedure. 1. Select [Check consumable stat us] from the Right-Click Menu. For details about the Right-C lick Menu, refer to "Rig ht-Click Menu" (page 71) .
Replacing the Pad Assy 454 Replacing the Pad Assy Replace the pad assy in the following procedure. 1. Unplug the cables from the ScanSnap. 2. Remove all documents from th e ADF paper chute (cover). 3. Pull the ADF release tab to open the ADF top section.
Replacing the Pad Assy 455 5. Attach the new pad assy while pushing the pad plate down. 6. Confirm that the pad assy is complete ly locked into the retaining hooks. 7. Close the ADF top section. D It clicks when it returns to its original p osition. 8.
Replacing the Pad Assy 456 9. Reset the consumable counter. 1. Select [Check consumable stat us] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Me nu" (page 71) . D The [ScanSnap Manager - Check consum able status] dialog box appears.
Replacing the Pad Assy 457 1. Select [Check consumable status ] from the ScanSnap Manag er menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The [ScanSnap Manager - Check co nsu mable status] window appears.
Replacing the Pick Roller 458 Replacing the Pick Roller Replace the pick roller in the following procedure . 1. Unplug the cables from the ScanSnap. 2. Remove all documents from th e ADF paper chute (cover). 3. Pull the ADF release tab to open the ADF top section.
Replacing the Pick Roller 459 5. Rotate the bushing (left). 6. Remove the pick roller with its shaft. Gently lift the left part of the pick roller sh aft (about 5 mm), move it towards the left, and then pull it out. ATTENTION The area around the pick roller may get dirty du e to paper dust, and cause scan errors.
Replacing the Pick Roller 460 7. Remove the pick roller from its shaft. D Pull out the shaft as you lift the retaining clip. 8. Attach a new pick roller on the shaft. Insert the drive pin on the shaft into the slot. ATTENTION Lifting the retaining clip with your fingernai l may hurt or damage your fingerna il.
Replacing the Pick Roller 461 9. Attach the shaft. Insert the right end of the shaft into th e slot, and lower the other end gradually. 10. Rotate the bushing (left) to lock the shaft. ATTENTION Confirm that the pick roller is installed properly. Otherwise, paper jams or other feedin g errors may occur.
Replacing the Pick Roller 462 11. Attach the sheet guide. Hold the squeeze clips on both sides, an d attach the she et guide. D It clicks when the squeeze clips are released. 12. Close the ADF top section. D It clicks when it returns to its original p osition.
Replacing the Pick Roller 463 14. Reset the consumable counter. 1. Select [Check consumable stat us] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Me nu" (page 71) . D The [ScanSnap Manager - Check co nsu mable status] window appears.
Replacing the Pick Roller 464 1. Select [Check consumable status ] from the ScanSnap Manag er menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273) . D The [ScanSnap Manager - Check co nsu mable status] window appears.
465 Appendix This appendix explains how to update ScanSn ap Manag er, how to uninstall the software, about settings that differ by the scanning met hod and the ScanSna p insta llation specifications. Updating ScanSnap Manager . . . . . . . . . . . . .
Updating ScanSnap Manager 466 Updating ScanSnap Manager Updates are released regular ly in an effort to improve the usability and functionality of ScanSnap Manager. This section explains how to update ScanSn ap Manager. For details about updates of the software bundl ed with the ScanSn ap, visit the following web page: http://scansnap.
Updating ScanSnap Manager 467 2. Click the [Yes] button. D If a later version of Sca nSnap Manager (update) is available, a confirmation message appears. 3. Click the [Yes] button. D The program is downloade d, and a confirmation message appears. HINT If the latest version of ScanSnap Manage r is already installed, the message below appears.
Updating ScanSnap Manager 468 4. Click the [Install] button. D Installation starts, and the ScanSnap Manager installer starts up. Follow the instructio ns on the screen to conti nue with the installation.
Updating ScanSnap Manager 469 ■ Updating in Mac OS Update ScanSnap Manage r in the following procedure. We recommend that you run the update regula rly. 1. Select [Help] J [Online Update] from th e ScanSnap Manager menu. For details about the ScanSn ap Manager menu, refer to "ScanSnap Manager Menu" (page 273) .
Updating ScanSnap Manager 470 3. Click the [Yes] button. D The program is downloade d, and a confirmation message appears. 4. Select [Quit] from the ScanSnap Manager menu to exit ScanSnap Manager. 5. Click the [Install] button. D Installation starts, and the ScanSnap Manager installer starts up.
Uninstalling the Software 471 Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap. For details about installation, refer to "Installing the Software" (page 38) .
Uninstalling the Software 472 4. Select the software to uninstall. z To uninstall ScanSnap Manager Select [ScanSnap Manager]. z To uninstall ScanSnap Organizer Select [ScanSnap Organizer]. z To uninstall CardMinder Select [CardMinder]. z To uninstall ABBYY FineReader for ScanSnap Select [ABBYY FineReader for ScanSnap (TM) 4.
Uninstalling the Software 473 ■ Uninstalling in Mac OS This section explains how to un install the foll owing so ftware: z ScanSnap Manager ( J page 473 ) z ABBYY FineReader for ScanSnap ( J page 475 ) z Cardiris ( J page 476 ) z Evernote f or Mac ( J page 477 ) ScanSnap Manager 1.
Uninstalling the Software 474 6. Click the [Close] button. HINT If ScanSnap Manager has been configured as a login item with a user a ccount other than the current one, remove it in the following pro cedure: 1. Log in under the user account where Sc anSnap Manager is set as a login item.
Uninstalling the Software 475 ABBYY FineReader for ScanSn ap 1. Turn on the co mputer and log in as a user wi th Administrator privileges. 2. Exit ABBYY FineReader for ScanSnap if it is running. One of the following application names is displayed on the me nu bar: z FineReader for ScanSnap z Scan to Excel z Scan to Searchable PDF z Scan to Word 3.
Uninstalling the Software 476 Cardiris 1. Turn on the co mputer and log in as a user wi th Administrator privileges. 2. Exit Cardiris if it is running. 3. From Finder, select [Applications] J [Cardiris for ScanSnap], and drag the [Cardiris for ScanSnap ] folder into the Trash .
Uninstalling the Software 477 Evernote for Mac 1. Turn on the co mputer and log in as a user wi th Administrator privileges. 2. Exit Evernote if it is running. If the Evernote icon ( ) is displayed on th e right side of the menu bar , click the icon and select [Quit] from the menu that appears.
Setting Items With/W ithout the Quick Menu 478 Setting Items With/Without the Quick Menu Setting items that you can configu re in the ScanSnap setup dialog box/window differ depending on whether you are using th e Quick Me nu. You can select whether or not to use the Quick Menu accord ing to your prefere nces.
Setting Items With/W ithout the Quick Menu 479 * : When using the Qu ick Menu, you can start an application to link with ScanSnap Manager from the Quick Menu after scanning.
Setting Items With/W ithout the Quick Menu 480 Save (OK: Available, NA: Not available) Scanning • Image quality (OK: Available) • Color mode (OK: Available, NA: Not available) • Scanning side (O.
Setting Items With/W ithout the Quick Menu 481 • Continue scanning after cu rrent scan is finished (OK: Available) • Option (OK: Available) File option • File format (OK: Available) • Set the .
Setting Items With/W ithout the Quick Menu 482 • Convert to Searchable PDF (OK: Available) • Language (OK: Available) • Target pages (OK: Available) • Option (OK: Available, NA: Not availa ble.
Setting Items With/W ithout the Quick Menu 483 Paper • Paper size (OK: Available) • Customize (OK: Available) • Multifeed (OK: Available) Setting Item Quick Menu Used Not used Automatic detectio.
Setting Items With/W ithout the Quick Menu 484 Compression • Compression rate (OK: Available) Setting Item Quick Menu Used Not used 1O K O K 2O K O K 3O K O K 4O K O K 5O K O K.
Installation Specifications 485 Installation Specifications The following table summarizes th e insta llation specifications of the ScanSnap. Item Specification Outer dimensions (Width × Dept h × Height) Minimum: 28 4 × 99 × 77 (mm) / 11.2 × 3.9 × 3.
486 About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scann er service provider for repairs on this product. ATTENTION Do not perform repairs on this scanner.
487 Index A ABBYY FineReader for ScanSnap ........................ .......... 39 , 43 , 58 actions Windows ................................. ...... 109 Mac OS .......... ................. .............. 308 adding profiles Windows ....................
Index 488 I installation ............ ..................... ............ 38 iPhoto .............. ................ ........... 349 , 351 K keyword Windows ............................... 262 , 264 Mac OS .......... ................. ...... 436 , 438 L Left-Click Menu .
Index 489 Scan to SugarSync Windows ............................... 227 , 229 Mac OS .......... ................. ...... 408 , 410 Scan to Word Windows ............................... 148 , 150 Mac OS .......... ................. ...... 336 , 337 scanning color documents in black & white or gray mode Windows .
z The contents of this manual are subject to change without notice. z PFU LIMITED assumes no liab ility for incidental or co nsequential dama ges arising from the use of this product, and any claims by a third party.
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