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Operator's Guide P3PC-4202-01ENZ0.
2 Introduction Thank you for purchasing the co lor image scann er ScanSnap iX500 (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSn ap.
Introduction 3 the conditions of the licenses, refer to "Terms and Conditions fo r End User License" (file name: OSS_License.pdf) contai ned in the Setup DVD-ROM. ScanSnap, the ScanSnap logo , ScanSnap Mana ger, ScanSnap Organizer, CardMinde r, and Rack2-Filer are registered trademarks or trademarks of PFU LIMITED in Japan.
Introduction 4 It is the responsibilit y of the customer to store and manage the scanned im age, and dispose of the original document scanned with the ScanSnap.
Introduction 5 ScanSnap Connect Application User's Guide (iOS) Read this manual for information about connecti ng the mobile device and the computer, ScanSnap Connect Application operations on the mobile device, settings and receiving files.
Introduction 6 ScanSnap Manager Help Read this Help fi le when questions or problems regarding opera tions (e.g. when setting items) arise. This Help file explains about scanner operations, o perational troubles and their resoluti on, dialog boxes/windows and messages.
Introduction 7 ScanSnap Wireless Setup Tool Help Read this Help fi le when questions or problems regarding operation s arise. This Help file explains about scanner operations, o perational troubles and their resoluti on, dialog boxes/windows and messages.
Introduction 8 Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter explains about fe atures of the ScanSnap, an ov erview of ScanSnap Manage r, and procedures for connecting t he ScanSnap and a mo bile device via wireless LAN, as well as the basic operations of the ScanSnap.
Introduction 9 Symbols Used in This Manual The following indications are used in this ma n ual to obviate any chance of accident or damage to you and people near you, and your prope rty. Warning labels indicate the warning level and statements. Th e symbols indicating war ning leve ls and their meanings a re as follows.
Introduction 10 Screen Examples in This Manual Windows screen Microsoft product scre enshots are repr inted with permis sion from Microsoft Corporation. The screenshots used in this manual are of Windows 7. The actual windows and opera tions may differ depending on the oper ating system.
Introduction 11 Abbreviations Used in This Manual The following abbreviations are used in this manual: Abbreviation Used Designation Windows 8 Windows ® 8 operating system, English Version Windows ®.
Introduction 12 PowerPoint Microsoft ® PowerPoint ® 2010 Microsoft ® Office PowerPoi nt ® 2007 Microsoft ® Office PowerPoi nt ® 2003 Microsoft ® PowerPoint ® for Mac 2011 Microsoft ® PowerPoi.
Introduction 13 Wireless access point Wireless access point Wireless router ScanSnap Color Image Scanner ScanSnap iX500 Carrier Sheet ScanSnap Ca rrier Sheet Abbreviation Used Designation.
14 T able of Content s Introduction ............... ..................................................................... 2 Trademarks ............ ............................................................ ............. 2 Manufacturer .............
Table of Contents 15 Back ................................................ ............................................... .......... 31 ScanSnap Manager Overvi ew .............................. ....................... 32 ScanSnap Manager Icon .......
Table of Contents 16 SugarSync Manager for Windows ... ............... ................. .............. .......... 82 Scan to Microsoft SharePoint ............................ ............................ .......... 84 Trial Software ........... .....
Table of Contents 17 Profile Management ................. .......................................... .............. ...... 199 How to Perform a Scan ... ................................ ............................... ........ 208 ScanSnap Folder Operatio ns .
Table of Contents 18 Attaching Files to E-Mail ..... ............................................. .............. ........ 294 Using the ScanSnap as a Copy Machine ..... ................................. ........ 299 Creating Searchable PDF Files . ..
Table of Contents 19 Troubleshooting ................... ..................................................... 432 Daily Care ................................................................................... 433 Cleaning Materials ............. ....
20 ScanSnap Overview This chapter explains important it ems you should know before operating ScanSnap. Features of the ScanSnap .................................... ........................ 21 Parts and Functions .......... ...........................
Features of the ScanSnap 21 Features of the ScanSnap The main features of the Scan Snap are as follows: Simple Turn documents into digital data by just pressing the [Scan] button By converting paper d o cuments cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer.
Features of the ScanSnap 22 Compact Small size saves desktop space Smaller than an A4 or Letter size pa per , the Scan Snap does not require much deskto p space.
Features of the ScanSnap 23 Linkage Functions to In crease Range of Useful Applications E-mail or print a scanned image directly from scanning You can attach the scanned image to an e-mail withou t needing any addition al application or print it out instead of using a copy machin e.
Features of the ScanSnap 24 Easy Linkage with Cloud Services Access documents converted into digital data anytime, anywhere ScanSnap Manager can be linked with the foll o wing cloud services. Through linkage with these services, you can access scanned im ages anytime fro m your computer or smartphone no matter where you are.
Features of the ScanSnap 25 z You can create a searchable PDF file by using [Search able PDF Converter]. ( → page 303 ) - Create using ScanSnap Organizer You can use ScanSnap Orga nizer to conve rt a created PDF file to a searchable PD F file.
Features of the ScanSnap 26 Create PDF/A files You can create PDF files that conform to PDF/A-1b which is a suitable file format w hen you need to store image data for a long time.
Features of the ScanSnap 27 Bundled Software Can Be Used with Various Applications Organize and manage scanned images You can use ScanSnap Org anizer to organize and manage scanned images.
Features of the ScanSnap 28 Other Useful Functions Link with a wide variety of ap plications by using ScanSnap Folder You can use ScanSnap Folder to link with a wide variety of applicatio ns, including Web applications (e.
Parts and Functions 29 Parts and Functions This section explains name s and functions of the ScanSnap parts. Front ADF paper chute (cover) (*) Open to use the ScanSnap.
Parts and Functions 30 * : When the ScanSnap has turne d off automatically because of the automatic power off function , either press the [Scan] button (this will not start scanning), or close the ADF paper chute (cover), then open it aga in to turn the ScanSn ap back on.
Parts and Functions 31 Back Power connector Security cable slo t Used to connect an anti-theft security cable (commercially available). Tape seal Remove this tape seal after installing the software. USB connector Ventilat ion port Holes for ventilating hot air from inside the ScanSnap.
ScanSnap Manager O verview 32 ScanSnap Manager Overview The ScanSnap Manager is a scann er driver that is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file to a computer. All operations on the Sca nSnap are manag ed in ScanSnap Manager.
ScanSnap Manager O verview 33 You can display the men u for scanning docu ments and ScanSnap Manager settings fr om the ScanSnap Manager icon. z Right-clicking Displays the Right-Click Menu. For details, refer to "Right-Click Menu (Windows)" (page 34) .
ScanSnap Manager O verview 34 Right-Click Menu (Windows) This menu appears when you right-click the ScanSnap Manage r icon . Right-click Item Function Duplex Scan Scans both sides of the document. Follows the settings configured in [Scan Button Settings].
ScanSnap Manager O verview 35 Help Displays the following menu: z Help Opens the ScanSnap Manager Help. z T roubleshootin g Displays [Troubleshooting] in the ScanSnap Manager Help. z ScanSnap Portal Site Opens the ScanSnap gl obal homepage ( http://scansnap.
ScanSnap Manager O verview 36 ScanSnap Manager Menu (Mac OS) This menu appears when you click the ScanSnap Manager ico n while pressing the [control] key on the keyboard. Click while pressing the [control] key on the keyboard Item Function Duplex Scan Scans both sid es of the docu ment.
ScanSnap Manager O verview 37 * : Displayed for Mac OS X v10.7 or later. Help Di splays the following menu : z Help Opens the ScanSnap Manager Help. z T roubleshootin g Displays [Troubleshooting] in the ScanSnap Manager Help. z ScanSnap Portal Site Opens the ScanSnap gl obal homepage ( http://scansnap.
ScanSnap Manager O verview 38 Quick Menu Simply press the [Scan] bu tton on the sca nner to scan your document, and the following Quick Menu will appear.
How to Perform a Scan 39 How to Perform a Scan This section explains how to u se the ScanSnap to perform scann ing. You can scan documents in two differe nt ways.
How to Perform a Scan 40 Scanning using a profile Select a previously s et profile ( scan settin gs and linked application), and simple press the [Scan] button to scan the document and link with the application. It is convenient to use when you want to scan a document using the same scan settings repeatedly.
How to Perform a Scan 41 Scan from a Wireless LAN-connected Mobile Device When you have a wireless LAN environment and a mobile device with ScanSnap Conne ct Application installed, you can operate the ScanSnap from the mobile device and scan a document.
Turning the ScanSnap ON/OFF 42 Turning the ScanSnap ON/OFF This section exp lains how to turn the ScanSnap ON/OFF . Turning the ScanSnap ON 1. Turn on the compu ter. D The ScanSnap Manager icon appear s in the notification area when Windows starts up.
Turning the ScanSnap ON/OFF 43 D The ScanSnap Manager icon appears in the Dock. 2. Open the ADF paper chute (cover) of the ScanSnap to turn the power on. D The [Scan] button flashes in blu e. The bu tton returns to being lit normally when document scanning is enable d.
Turning the ScanSnap ON/OFF 44 Turning the ScanSnap OFF 1. Close the ADF paper chute (cover). D The [Scan] button turns off. The ScanSnap Manager icon changes as shown below. From to From to ATTENTION z Close the ADF paper chute (cover) after putting the extension ba ck.
Turning the ScanSnap ON/OFF 45 Exiting ScanSnap Manager You can exit ScanSnap Manager according to the following procedur es. Normally, you do not have to exit ScanSnap Manager. 1. Select [Exit] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Me nu (Windows)" (page 34) .
Turning the ScanSnap ON/OFF 46 Automatic Power OFF When the ScanSnap is turned on and left unused for the specified time (default is "4 hours"), it will turn itself off automatically.
Connecting a Mob ile Device to the ScanSnap Using Wireless LAN 47 Connecting a Mobile Device to the ScanSnap Using Wireless LAN Once you connect the ScanSnap and a mobile device via wireless LA N, you can use the mobile device to scan a document with the Sc anSnap and send the scan ned image directly to the mobile device.
Connecting a Mob ile Device to the ScanSnap Using Wireless LAN 48 2. Connect the ScanSnap and the mobile device Use the ScanSnap Wireless Setup Tool to configure the above setting s ( → page 49 ). You can also use the Sca nSnap WPS button to recon nect the ScanSnap to a wireless access poin t ( → page 50 ).
Connecting a Mob ile Device to the ScanSnap Using Wireless LAN 49 Connect via Wireless LAN Using the ScanSnap Wireless Setup Tool ScanSnap Wireless Setup Tool is an applica tion to configure the settings required for connecting your ScanSnap a nd mobile dev ice wirelessly in a wizard format.
Connecting a Mob ile Device to the ScanSnap Using Wireless LAN 50 Reconnect to a Wireless Access Point Using the ScanSnap WPS Button Simply by pressing the WPS button on the ba ck of the ScanSnap, yo u can easily reconnect the ScanSnap to a WPS compatible wireless access point.
Connecting a Mob ile Device to the ScanSnap Using Wireless LAN 51 3. Press the WPS button of th e wireless access point. 4. Press and hold (3 seconds or longer) the WPS bu tton on the back of the ScanSnap within 2 minutes afte r pressing the WPS button of the wireless access point.
Documents for Scanning 52 Documents for Scanning This section explains about th e documents th at can be scanned with the ScanSnap and the conditions for using the C arrier Sheet. Conditions for Documents to Scan * : Scanning starts when you hold down the [Scan] button on th e ScanSnap for 3 seconds or longer.
Documents for Scanning 53 z Be careful of the following when you scan plastic cards. - Cards that are bent may not be fed properly . - If the surface of the ca rd is dirty with grea se marks (e.g. fingerprints) and such, perform scanning after wiping the dirt off.
Documents for Scanning 54 Conditions for Using the Carrier Sheet The bundled Carrier Sheet is a sh eet desi gned to transpor t documents through the ScanSnap.
Documents for Scanning 55 Documents for Which the Carrier Sheet is Recommended for Scanning It is recommended that you use the Carrier Sheet to scan the following documen ts. z Documents written in pencil Because there may be black traces left on the documents, it is recommended that you use the Carrier Sheet to scan such documents.
Documents for Scanning 56 ATTENTION z Using the Carrier Sheet Be careful of the following when you use the Carrier Sheet: - Do not stain, or cut the end with a black & wh ite p attern because the Ca rrier Sheet will no t be recognized prope rly . - Do not place the Carrier Sheet upside down.
How to Load Documents 57 How to Load Documents Load documents in the ScanSnap in the following procedu re. For details about documents t hat can be loaded, refer to "Documents for Sca nning" (page 52) . 1. If you are loading multiple sh eets, check the number of sheets.
How to Load Documents 58 4. Open the ADF paper chute (cover) of the ScanSnap. 5. Pull the stacker towards you. ADF paper chute (cover) Stacker.
How to Load Documents 59 6. Depending on documents to scan, pull out the extension on the ADF paper chute (cover) and open the stacker. Extension Stacker.
How to Load Documents 60 7. Load the documents in th e ADF paper chute (cover). Load the documents face-down and top-first with the ir back facing you.
How to Load Documents 61 8. Adjust the side guides to the width of the documents. Hold the side guides in the middle and then move them so that th ere is no space left between the side guide s and the docu ments. Otherwise, the documents may be fed skewed.
62 Inst alling the Sof tware This chapter explains about the soft ware bundled with the ScanSnap, system requirements and how to install them. Bundled Software Overview ................................. ........................ 63 System Requirements .
Bundled Software Over view 63 Bundled Software Overview This section gives an overview of each bund led software and their functions. You can edit, manage and arrange the scanned image by using the follo wing software: ScanSnap Manager This scanner driver is required to scan do cuments with the ScanSnap.
Bundled Software Over view 64 Scan to Microsoft SharePoint You can easily save files in SharePoint and Office Live using the ScanSnap. Rack2-Filer Smart trial version This application provides integra.
System Requirements 65 System Requirements The system requirements for the Scan Snap are as follo ws: For the latest infor mation on requirements, plea se visit the ScanSnap Support Site at: http://scansnap.fujitsu.com/g-support/ en/ Windows *1 : The software bundled with the ScanSnap opera tes as a desktop applicati on.
System Requirements 66 ATTENTION z If the system requirements above are not satisfied, the ScanSnap may not operate. z Do not use the USB port on the keyboard or the mon itor to connect the Sca nSnap (it may not function properly). z Make sure to use a powered hub equipped with an AC adapter if you are using a commercially available USB hub.
System Requirements 67 The following shows the estimated file size when scanning one side of a color document. Estimated image d ata size (K B) Sample document Specification z Paper type Normal catalog z Paper size A4 z File format PDF z Compression rate 3 Color mode Automatic resolution Normal Better Best Excellent Color 363.
System Requirements 68 Mac OS * : It is recommended to apply the latest updates to th e Mac OS. Operating system (*) OS X v10.8 (Recommended: 10.8.1 or later) Mac OS X v10.7 (Recommended: 10.7.4 or later) Mac OS X v10.6 (Recommended: 10.6.8) CPU Intel ® Core™2 Duo 2.
System Requirements 69 The following shows the estimated file size when scanning one side of a color document. Estimated image d ata size (K B) Sample document Specification z Paper type Normal catalog z Paper size A4 z File format PDF z Compression rate 3 Color mode Automatic resolution Normal Better Best Excellent Color 381.
Installing in Windows 70 Installing in Windows This section explains how to in stall the software in Windows. How to Install the Software When you insert the Setup DVD -ROM into the DVD-ROM drive on your compu ter, the [ScanSnap Setup] dialog bo x appears.
Installing in Windows 71 Install Products Displays the [Install Products] dialog box. z [ScanSnap] button Installs the following software: - ScanSnap Manager - ScanSnap Organizer - CardMinder - ABBYY FineReader for ScanSnap - ScanSnap Online Update z [Dropbox] button Opens the Dropbox for Wind ows download web page.
Installing in Windows 72 ScanSnap Software Install the following software: z ScanSnap Manager z ScanSnap Organizer z CardMinder z ABBYY FineReader for ScanSnap The following softwa re is installed at the same time as the above so ftware: z ScanSnap Online Upd ate The procedure is as follows.
Installing in Windows 73 3. Click the [Install Products] button. D The [Install Products] dialog box appear s. 4. Click the [ScanSnap] button. D The [ScanSnap] dialog box appea rs, displayi ng the [Welcome to the InstallShield Wizard for ScanSnap] screen.
Installing in Windows 74 5. Click the [Next] button. D [Setup Type] appears. 6. Click the [Next] button. D A confirmatio n about accepting the license agreement a ppears. 7. Read the "END-USER LI CENSE AGREEMENT", sel ect [I accept the terms of the license agreement], and then c lick the [Next] button .
Installing in Windows 75 9. Read the explanation, and then click the [Next] button. D The [Install Comple te] screen appears. 10. Click the [Finish] button. D When you installed ScanSnap Manag er, th e [ScanSnap - Conne cting the ScanSnap] screen appears.
Installing in Windows 76 12. Select whether you want to c onfigure the wireless settings for connecting the ScanSnap and the mobile device via wireless LAN. To configure the wireless se ttings, clic k the [Setup Now] button, and then fo llow the instructions on the screen.
Installing in Windows 77 Dropbox for Windows The procedure is as follows. 1. Turn on the compu ter and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box ap pears. 3. Click the [Install Products] button.
Installing in Windows 78 4. Click the [Dropbox] button. D A web browser starts up and the Dropbox for Windows d ownload web p age opens. Download and install Dropbox for Windows. 5. When the installation is comple te, remove the Setup DV D-ROM from the DVD-ROM drive.
Installing in Windows 79 Evernote for Windows The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box ap pears. 3. Click the [Install Products] button.
Installing in Windows 80 4. Click the [Evernote] button. D The [Evernote] dialog box appears..
Installing in Windows 81 5. Click the [Install Product] button. D Installation starts. 6. Follow the instructions on the screen to complete the installation. 7. Click the [Finish] button when the in stallation complete notification is displayed. 8. Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Windows 82 SugarSync Manager for Windows The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box ap pears.
Installing in Windows 83 4. Click the [SugarSync] button. D A web browser starts up and the SugarSync Manag er for Windows download web page opens. Download and install SugarSync Mana ger for Windows. 5. When the installation is comple te, remove the Setup DV D-ROM from the DVD-ROM drive.
Installing in Windows 84 Scan to Microsoft SharePoint The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box ap pears.
Installing in Windows 85 4. Click the [Scan to Micr osoft SharePoint] button. D Installation starts. 5. Follow the instructions on the screen to complete the installation. 6. Click the [Finish] button when the in stallation complete notification is displayed.
Installing in Windows 86 Trial Software The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box ap pears. 3. Click the [Trial Software] button.
Installing in Windows 87 4. Click the button of the trial software you want to install. D The link banner of the download w eb page for the trial version appears at the right of the screen. Download the trial software from the download web page, and th en install it.
Installing in Windows 88 Adobe Acrobat The procedure is as follows. 1. Insert the Adobe Acrobat DVD- ROM into the DVD-ROM drive. D The [AutoPlay] dialog box appear s. 2. Click on [Run AutoPlay.exe]. D The [Setup] dialog box ap pears. 3. Click the button for the same langu age as your opera ting system for [Select The Language].
Installing in Windows 89 4. Click the [Next] button. 5. Follow the instructions on the screen to complete the installation. 6. When the installation is comple te, remove the Adobe Acrobat DVD- ROM from the DVD-ROM drive. HINT z For details about the installation of Adobe Ac robat, refer to "Readme" included on the Adob e Acrobat DVD-ROM.
Installing in Mac OS 90 Installing in Mac OS This section explains how to in stall the software in Mac OS. How to Install the Software When you insert the Setup DVD -ROM into the DVD-ROM drive on your compu ter, the [ScanSnap] window appear s. The functions of each icon in th e [ScanSnap] window are as follow s.
Installing in Mac OS 91 Troubleshooting (installation) Displays "Troubleshoo ting (installation)". Operator's Guide Displays this ma nual.
Installing in Mac OS 92 ScanSnap Software Install the following software: z ScanSnap Manager z CardMinder z ABBYY FineReader for ScanSnap z ScanSnap Online Upd ate The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges.
Installing in Mac OS 93 4. Click the [Continue] button. D The [Install ScanSnap] windo w appears, di splaying the [Welcome to the ScanSnap Installer] screen. 5. Click the [Continue] button. D The [Important Informat ion] screen appears. 6. Read [Important Information], a nd then click the [Continue] button.
Installing in Mac OS 94 9. Click the [Install] button. D An authentication window appea rs. 10. Enter the user name and password for a user with Administrator privileges, and click the [Install Software] button ([OK] on Mac OS X v10.6). D The [ScanSnap - C onnecting t he ScanSna p] screen appears.
Installing in Mac OS 95 11. Follow the instructions on th e screen to check the connection between the ScanSnap and the computer. D When the connection confir mation is complete, the [Sca nSnap Wireless Network Setup] screen appears.
Installing in Mac OS 96 13. Read the explanation, and then click the [C ontinue] button. D The message "The installation was successful." appears o n the screen. 14. Click the [Close] button . 15. Remove the Setup DVD-ROM fro m the DVD-ROM drive.
Installing in Mac OS 97 ABBYY FineReader Expr ess Edition for Mac The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appear s.
Installing in Mac OS 98 5. Double-click the [ABBYYFin eReaderExpress] icon. D The [Install ABBYYFineReaderE xpress] wi ndow appears, displa ying the [Welcome to the ABBYYFineReaderExpress Installer] screen. 6. Click the [Continue] button. D The [Standard Install on " disk name "] screen appe ars.
Installing in Mac OS 99 8. Enter the user name and password for a user with Administrator privileges, and click the [Install Software] button ([OK] on Mac OS X v10.6). D Installation starts. When the installation is complete, the me ssage "The installation was successful.
Installing in Mac OS 100 Dropbox for Mac The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appear s. 3. Double-click the [Oth er Software] icon.
Installing in Mac OS 101 4. Double-click the [Dropbox] icon. D A web browser starts up and the Dropbox for Mac downlo ad web page op ens. Download and install Dropbox for Mac. 5. When the installation is comple te, remove the Setup DV D-ROM from the DVD-ROM drive.
Installing in Mac OS 102 Evernote for Mac The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appear s. 3. Double-click the [Oth er Software] icon.
Installing in Mac OS 103 5. Double-click the [Install Product] icon. D A confirmatio n message appears. 6. To accept the license agreemen t, click the [Agree] button. D A window to start installing Evernote for Mac appears. HINT If you require the latest version of Evernote for Ma c, double-cl ick the [Download late st version] icon.
Installing in Mac OS 104 7. Drag the [Evernote] icon on to the [Applications] icon. D Evernote for Mac is copied in to the [Applications] folder. 8. When the copying is finished, drag the Evernote icon on the desktop into the Trash. 9. Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS 105 SugarSync Manager for Mac The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appear s. 3. Double-click the [Oth er Software] icon.
Installing in Mac OS 106 4. Double-click the [SugarSync] icon. D A web browser starts up and the SugarSyn c Manager for Mac download web page opens. Download and install SugarSync Mana ger for Mac. 5. When the installation is comple te, remove the Setup DV D-ROM from the DVD-ROM drive.
107 Using the ScanSnap (for Windows Users) This chapter explains how to perfor m scanning and how to set the ScanSnap Manager in Windows. Basic Scanning Operation Flow .................... ............................ 108 Using ScanSnap with the Quick Menu .
Basic Scanning Operation Flow (for Windows Users) 108 Basic Scanning Operation Flow This section explains the flow of oper atio ns for scanning documents using ScanSn ap. The explanations in this section use an example in which the Quick Menu is used for the scanning operation flow.
Basic Scanning Operation Flow (for Windows Users) 109 2. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-Click Menu, refer to "Right-Click Me nu (Windows)" (page 34) . D The ScanSnap setup dialog box appears.
Basic Scanning Operation Flow (for Windows Users) 110 Scanning Scan a document in the following pro cedure: 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Basic Scanning Operation Flow (for Windows Users) 111 3. In the Quick Menu, click the icon of the application to link with ScanSnap Manager. D The selected application starts up. For details about each application, re fer to "Using ScanSnap with th e Quick Menu" (page 113) .
Basic Scanning Operation Flow (for Windows Users) 112 Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wro ng side of a document.
Using ScanSnap with the Quick Menu (for Windows Users) 113 Using ScanSnap with the Quick Menu The Quick Menu will allow you to start using the Sc anSnap right away even if it is your first time.
Using ScanSnap with the Quick Menu (for Windows Users) 114 Use a printer rather than a copy ma chine to make copies of documents. Scan to Print Print the scanned image with a printer. Save scanned documents to a mobile device. Scan to Mobile (*) Save the scanned image to a mobile devi ce connected to the computer.
Using ScanSnap with the Quick Menu (for Windows Users) 115 Convert your paper documen ts into digital data to conveniently organize them (Rack2-Filer Smart). Scan to Rack2-Filer Smart Save the scanned images as PDF files in Rack2-Filer Smar t to manage and organize them.
Using ScanSnap with the Quick Menu (for Windows Users) 116 Linking with Cloud Services Manage scanned documents th rough linkage with Dropbox. Scan to Dropbox Save scanned image files to your Dropbox folder. Displayed when Dropbox for Windo ws 1.1.45 or later is installed.
Using ScanSnap with the Quick Menu (for Windows Users) 117 Manage scanned documents th rough linkage with SugarSync. Scan to SugarSync Save scanned image files to your SugarSync fold er. Displayed when SugarSync Man ager for Wi n dows 1.9.28 or later is installed.
Using ScanSnap with the Quick Menu (for Windows Users) 118 Saving Data in ScanSnap Organizer This section explains how to save the scanned image file in ScanSna p Organizer. You can use ScanSnap Org anizer to displa y image data without open ing them, create folders and arr ange files as you like.
Using ScanSnap with the Quick Menu (for Windows Users) 119 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 120 3. Click the [ScanSnap Organizer] icon . D The [ScanSnap Organizer] dialog box app ears. HINT For details about the functi ons of ScanSnap Org anizer and how to use it, refer to the ScanSnap Organizer User's Guide and ScanSnap Organizer Help .
Using ScanSnap with the Quick Menu (for Windows Users) 121 Storing Business Cards in CardMinder This section explains how to store busines s card images and the rela ted information in CardMinder. ATTENTION z Blank pages are not removed even if the [Blank pa ge removal] is selected when you store scanned images of business cards in CardMinder .
Using ScanSnap with the Quick Menu (for Windows Users) 122 Procedures 1. Load a business card in the ScanSnap. z Load the business card so that the fron t side faces the ADF paper chute (cover). z To scan multiple business ca rds, load them in a pile.
Using ScanSnap with the Quick Menu (for Windows Users) 123 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 124 4. Check the scanned card image and th e text recognition result. HINT For details about the functi ons of CardMinder and how to use it, refer to the CardMinder User's Guide and CardMinder Help.
Using ScanSnap with the Quick Menu (for Windows Users) 125 Saving Data in a Specified Folder This section exp lains how to save the sca nned image file in a spe cified folder. You can save the scanned image file in a shared folder on the network and sh are it with others.
Using ScanSnap with the Quick Menu (for Windows Users) 126 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 127 4. Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files na mes, dest ination folder s, and specify whether to state a path to a destina tion folder in an e-mail message to notify others.
Using ScanSnap with the Quick Menu (for Windows Users) 128 5. Click the [Save] button. D The scanned image file is saved in the specified folder. HINT When you select the [State a path to a dest inat .
Using ScanSnap with the Quick Menu (for Windows Users) 129 E-mail Program Settings Configure e-mail program setti ngs in the following procedure. Windows 7/Windows Vista 1. Select [Start] menu → [Default Programs] → [Set your default programs]. D The [Set your default programs] dialog box appear s.
Using ScanSnap with the Quick Menu (for Windows Users) 130 Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message.
Using ScanSnap with the Quick Menu (for Windows Users) 131 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 132 3. Click the [Scan to E-mail] icon . D The [Scan to E-mail] dialog box appears. 4. Check the scanned image in the preview area.
Using ScanSnap with the Quick Menu (for Windows Users) 133 5. Click the [Attach] button. D A new e-mail message window appears with the file attached. HINT When the [Set a "Docu ment Open passwor.
Using ScanSnap with the Quick Menu (for Windows Users) 134 Preferences You can configure the settings in ord er to link with [Scan to E-mail]. 1. Move the mouse cursor to the [Sca n to E-mail] icon , and then click . D The [Scan to E-mail - Options] dialog box appear s.
Using ScanSnap with the Quick Menu (for Windows Users) 135 Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine.
Using ScanSnap with the Quick Menu (for Windows Users) 136 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 137 4. Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can spec ify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
Using ScanSnap with the Quick Menu (for Windows Users) 138 Preferences You can configure the settings in ord er to link with [Scan to Print]. 1. Move the mouse cursor to the [Scan to Print] icon , and then click . D The [Scan to Print - Options] dialog box appear s.
Using ScanSnap with the Quick Menu (for Windows Users) 139 Saving Data in Rack2-Filer Smart This section explains how to save ima ge data conve rted into a PDF file in Rack2-Filer Smart trial version or Rack2-Filer Sma rt (provided with ScanSnap iX500 Delu xe or sold separately).
Using ScanSnap with the Quick Menu (for Windows Users) 140 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 141 3. Click the [Scan to R ack2-Filer Smart] icon . D Rack2-Filer Smart starts up, and the PDF file created by the ScanSn ap is saved in Rack2-Filer Smart. ATTENTION z Y ou cannot start scanning when the Quick Menu is displayed.
Using ScanSnap with the Quick Menu (for Windows Users) 142 Preferences You can configure the settings in order to link with [Scan to Rack2-Filer Smart]. 1. Move the mouse cursor to the [Scan to Rack2 - Filer Smart] icon , and then click . D The [ScanSnap -> R ack2-Filer Smart] dialog box a ppears.
Using ScanSnap with the Quick Menu (for Windows Users) 143 Saving Data in Magic Desktop This section explains how to save image data converted into a JPEG file in Magic D esktop trial version or Magic Desktop (provide d with ScanSnap iX500 D eluxe or sold separately).
Using ScanSnap with the Quick Menu (for Windows Users) 144 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 145 Saving Data to a Mobile Device This section exp lains how to save the scanned image as a PDF or a JPEG file to a mobile device. ATTENTION z Only one mobile device can be connected to the computer .
Using ScanSnap with the Quick Menu (for Windows Users) 146 This section describes the ba sic procedures and the procedures for automatic linkage with applications. z Procedures ( → page 148 ) z Automatic Linkage ( → page 151 ) Before Using [Scan to Mobile] First launch z A firewall alert may be displayed.
Using ScanSnap with the Quick Menu (for Windows Users) 147 [Scan to Mobile] icon When [Scan to Mobile] is runn ing, click in the notificatio n area to display the [Scan to Mobile] icon in the displayed menu . The [Scan to Mobile] ico n shows the communic ation status betwee n the computer and the mobile device.
Using ScanSnap with the Quick Menu (for Windows Users) 148 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 149 3. Click the [Scan to Mobile] icon . D The [Scan to Mobile] dialog box ap pears. ATTENTION z When [Scan to Mobile] has already started and is.
Using ScanSnap with the Quick Menu (for Windows Users) 150 4. Connect to the computer from your mobile device. For details about ho w to connect to the comput er from your mobile device, refer to the ScanSnap Connect Application User's Guide for your mobile de vice.
Using ScanSnap with the Quick Menu (for Windows Users) 151 Automatic Linkage 1. Select [Start] menu → [All Programs] → [ScanSnap Manager] → [S can to Mobile]. D The Scan to Mobile icon appea rs in the notification area . 2. Connect to the computer from your mobile device.
Using ScanSnap with the Quick Menu (for Windows Users) 152 4. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images will be sent to the mobile device from the computer when the scanning is completed. 5. Click the [Close] button to close the [Scan to Mobile] dialog box when sending of the scanned image is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 153 Preferences You can configure the settings in ord er to link with [Scan to Mobile]. 1. Move the mouse cursor to the [Scan to Mobile] icon , and then click . D The [Scan to Mob ile - Options] di alog box appears.
Using ScanSnap with the Quick Menu (for Windows Users) 154 Saving Data to Your Dropbox Folder This section exp lains how to save the scanned imag e as a PDF or a JPEG file to your Dropbox folder. ATTENTION z Y ou need to have a Dropbox account. z Y ou need to have Dropbox for Windows 1.
Using ScanSnap with the Quick Menu (for Windows Users) 155 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 156 4. Check the scanned image in the preview area. In the [Scan to Dropbox] dial og box, you can rename the f ile and specify your Dropbox folder. For details about the [Scan to Dropbox] di alog box, refer to the ScanSn ap Manager Help.
Using ScanSnap with the Quick Menu (for Windows Users) 157 Preferences You can configure the settings in ord er to link with [Scan to Dropbox]. 1. Move the mouse cursor to the [S can to Dropbox] icon , and then click . D The [Scan to Dropbox - Op tions] d ialog box appears.
Using ScanSnap with the Quick Menu (for Windows Users) 158 Saving Documents to Evernote This section exp lains how to save the sca nned image as a PDF file to Evernote. When you save a scanned image to Evernote after co nverting it into a sea rchable PDF, th e PDF file becomes searchab le in Evernote.
Using ScanSnap with the Quick Menu (for Windows Users) 159 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 160 3. Click the [Scan to Ever note (Document)] icon . D Text recognition is performed. The fo ll owing dialog box appears during text recognition. D Evernote for Windows starts up, and the PDF file is saved to Evernote.
Using ScanSnap with the Quick Menu (for Windows Users) 161 Preferences You can configure the settings in order to link with [Scan to Evernote (Do cument)]. 1. Move the mouse cursor to the [Scan to Evernote (Document)] icon , and then click . D The [Scan to Evernote - Option s] dialog box appears.
Using ScanSnap with the Quick Menu (for Windows Users) 162 Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote . When you save a JPEG file to Evernote, text recognition is per formed on all tex t, including handwritten characters, and the file become s searchable in Evernote.
Using ScanSnap with the Quick Menu (for Windows Users) 163 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 164 3. Click the [Scan to E vernote (Note)] icon . D Evernote for Windows starts up, and the JPEG file is saved to Everno te. HINT z When you select [PDF(*.pdf)] for [File format] in the [Fi le option] tab of the Scan Snap setup dialog box, a JPEG file is created from a PDF f ile.
Using ScanSnap with the Quick Menu (for Windows Users) 165 Saving Documents to Google Docs This section exp lains how to save the sc anned image a s a PDF file to Google Docs. ATTENTION z Y ou need to create a Google account (free). z Y ou need to have .
Using ScanSnap with the Quick Menu (for Windows Users) 166 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 167 3. Click the [Scan to Google Docs(TM)] icon . D The [Scan to Google Docs(T M)] dialog box appears. 4. Enter your e-mail address and pass word, and then click the [OK] button. D Text recognition is performed.
Using ScanSnap with the Quick Menu (for Windows Users) 168 D Saving to Google Docs starts. Click the [Close] button to close the [Scan to Google Docs(TM)] dialog box when the saving is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 169 Preferences You can configure the settings in order to link with [Scan to Google Docs(TM)]. 1. Move the mouse cursor to the [S can to Google Docs(TM)] icon , and then click . D The [Scan to Google Docs(TM) - Options] dialog box appears.
Using ScanSnap with the Quick Menu (for Windows Users) 170 Posting to Salesforce Chatter This section explains how to post a scanned image as a PDF or a JPEG file to Salesforce Chatter.
Using ScanSnap with the Quick Menu (for Windows Users) 171 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 172 4. Enter your user name and password , and then click the [OK] button. Enter a security token if needed.
Using ScanSnap with the Quick Menu (for Windows Users) 173 5. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the pos ting destina tion and met.
Using ScanSnap with the Quick Menu (for Windows Users) 174 6. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close th e [Scan to Sale sforce Chatter] dialog box when the posting is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 175 Preferences You can configure the settings in order to link with [Scan to Salesforce Ch atter]. 1. Move the mouse cursor to the [Scan to Salesforce Chatter] icon , and then click . D The [Scan to Salesforce Chatte r - Options] dialog box appears.
Using ScanSnap with the Quick Menu (for Windows Users) 176 Saving Data to Your SugarSync Folder This section exp lains how to save the scanned imag e as a PDF or a JPEG file to your SugarSync folder. ATTENTION z Y ou need to have a SugarSync account. z Y ou need to have SugarSync Ma nager for Windows 1.
Using ScanSnap with the Quick Menu (for Windows Users) 177 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 178 3. Click the [Scan to SugarSync] icon . D The [Scan to SugarSync] dialog box appears. 4. Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, you can rename the file and specify your SugarSync folder.
Using ScanSnap with the Quick Menu (for Windows Users) 179 5. Click the [Save] button. D The scanned image is saved to your SugarSync folder. ATTENTION z The file will not be synced with Su garSync unl ess you select a SugarSync folder as the destination folder .
Using ScanSnap with the Quick Menu (for Windows Users) 180 Preferences You can configure the settings in or der to link with [Scan to Sugar Sync]. 1. Move the mouse cursor to the [S can to SugarSync] icon , and then click . D The [Scan to SugarSync - Options] dialog box appears.
Using ScanSnap with the Quick Menu (for Windows Users) 181 Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap.
Using ScanSnap with the Quick Menu (for Windows Users) 182 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 183 z The [ABBYY Scan to Excel(R)] icon z The [ABBYY Scan to PowerPoint(R)] icon For details about how to change the settings, refe r to "Preferences" ( page 184) . 3. Click the [ABBYY Scan to Word] ic on , [ABBYY Scan to Excel(R)] icon or [ABBYY Scan to PowerPoint(R)] icon .
Using ScanSnap with the Quick Menu (for Windows Users) 184 Preferences You can configure the settings in order to lin k with [ABBYY Scan to Word], [ABBYY Scan to Excel(R)] or [ABBYY Scan to PowerPoint(R)].
Using ScanSnap with the Quick Menu (for Windows Users) 185 OCR function of ABBYY FineReader for ScanSnap Overview of ABBYY Fi neReader for ScanSnap ABBYY FineReader for ScanSnap is an applicat ion use d exclusively with the ScanSnap. This program can perform text recogniti on on ly for PDF files created by using the ScanSnap.
Using ScanSnap with the Quick Menu (for Windows Users) 186 Information that cannot be reproduc ed as in the original document The following parameters may not be rep roduced as th ey are in the original document.
Using ScanSnap with the Quick Menu (for Windows Users) 187 Other considerations z When you convert a large-sized long page document into a Word file, it may be converted into the max size available for Word. z When converting to Excel files, if the recogni tion result exceeds 65,536 lines, no more results are saved .
Using ScanSnap with the Quick Menu (for Windows Users) 188 Saving Data in SharePoint This section exp lains how to save the sca nned imag e in SharePoint or Office L ive. ATTENTION z T o save a large file to SharePoint or Office Live, you may need to have the system administrator change the SharePoint or Office Live setting.
Using ScanSnap with the Quick Menu (for Windows Users) 189 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 190 3. Click the [Scan to SharePoint] icon . D Scan to Microsoft SharePoint starts up. 4. Save the scanned image. Saving to SharePoint 1. From the Site Tree Pane, select the do cument library in which you want to save the scanned image.
Using ScanSnap with the Quick Menu (for Windows Users) 191 Saving to Office Live 1. Click the Menu Button in the [Scan to Microsoft SharePoint] dialog box, and select [Connect to Office Live]. D The Office Live logon dialog box appears. 2. Enter the ID and the passw ord in the Office Live logon dialog box, and then click the [Sign In] button.
Using ScanSnap with the Quick Menu (for Windows Users) 192 3. From the Site Tree Pane, select the do cument library in which you want to save the scanned image. D The Index Pane appears. 4. Enter information, such as th e title, and click the [Accept] button.
Using ScanSnap with the Quick Menu (for Windows Users) 193 Preferences You can configure the settings in ord er to link with [Scan to SharePoint]. 1. Move the mouse cursor to the [S can to SharePoint] icon , and then click . D The [Scan to SharePoint - Options] dialog box appears.
Using ScanSnap with the Quick Menu (for Windows Users) 194 Saving Data to Picture Folder This section exp lains how to save the scanned image as a JPEG file to Picture Folder.
Using ScanSnap with the Quick Menu (for Windows Users) 195 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 196 4. Check the scanned image in the preview area. In the [Scan to Picture Fo lder] dialog box, you can rename the file, change the destination folder, and specify whether to save the sca nned image in the folder specified for [Image sa ving folder].
Using ScanSnap with the Quick Menu (for Windows Users) 197 Preferences You can configure the settings in order to link with [Scan to Picture Folder]. 1. Move the mouse cursor to the [Sca n to Picture Folder] icon , and then click . D The [Scan to Picture Folder - Options] dia log box appears.
Profile (for Windows Users) 198 Profile Once the frequently used scan settings are sa ved as profiles, you c an select a profile to easily change scan settings depending on your scann ing purpose. You can manage up to 20 profiles. To select a profile, left-c lick the ScanSnap Manager icon to show the Left -Click Menu.
Profile (for Windows Users) 199 How to Configure Scan Settings You can configure scan settings d epending on your inten ded use of the scanned images. The scan settings can be configured in the ScanSna p setup dialog box. For details about how to configure scan settings, refer to "How to Configure Scan Settings" (page 263) .
Profile (for Windows Users) 200 2. Configure the scan se ttings in each tab. For details about each tab, refer to th e ScanSnap Manager Help. 3. Select [Add Profile] from [Profile].
Profile (for Windows Users) 201 4. Type in a new profile name and click the [OK] button. D The added profile appear s in [Profile] in the ScanSnap setup dialog box.
Profile (for Windows Users) 202 5. Click the [OK] button to close the ScanSnap setup dialo g box. HINT z Up to 20 profiles can be saved including the [S tandard] profile. z Y ou can ch ange the display orde r of profiles. However , you cannot change the [St andard] display order .
Profile (for Windows Users) 203 Changing Profile Settings 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-Click Menu, refer to "Right-Click Me nu (Windows)" (page 34) . D The ScanSnap setup dialog box appears.
Profile (for Windows Users) 204 4. When you finish changing the settings for the selected pr ofile, click the [OK] button. D The overwrite confirmatio n dialog box appears. 5. To overwrite the profile, click th e [Yes] button. To save the settings as "Standard", click the [No] button.
Profile (for Windows Users) 205 Renaming Profiles 1. Select [Profi le Management] from the Right-Click Men u. For details about the Right-Click Menu, refer to "Right-Click Me nu (Windows)" (page 34) . D The [ScanSnap Manager - Profile Management] dial og box appears.
Profile (for Windows Users) 206 3. Type in a new name, an d click the [OK] button. D The profile is renamed. 4. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.
Profile (for Windows Users) 207 Deleting Profiles 1. Select [Profi le Management] from the Right-Click Men u. For details about the Right-Click Menu, refer to "Right-Click Me nu (Windows)" (page 34) . D The [ScanSnap Manager - Profile Management] dial og box appears.
Profile (for Windows Users) 208 4. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box. How to Perform a Scan This section explains how to use profiles to perform scanning. The following explains an examp le in which the scanned image file is saved to ScanSnap Organizer.
Profile (for Windows Users) 209 4. Select [Stand ard] from the Right-Click Menu. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) .
Profile (for Windows Users) 210 6. Press the [Scan] button on the ScanSnap to start a scan. D The [ScanSnap Organizer] dialog box app ears when the scanning is completed.
ScanSnap Folder Operations (for Wind ows Users) 211 ScanSnap Folder Operations "ScanSnap Folder" is a tempor ary folder wh ere you can save images scanned with th e ScanSnap to upload the file to a Web application or attach the file to an e-mail.
ScanSnap Folder Operations (for Wind ows Users) 212 How to Configure Scan Settings You can configure scan settings d epending on your inten ded use of the scanned images.
ScanSnap Folder Operations (for Wind ows Users) 213 2. Click [Computer] ([My Computer] for Windows XP). HINT For Windows 7 or Windows Vista, when you select the ScanSnap Folder regi stered in [Favorites] ([Favorite Links] for Windows Vista), scanni ng beco mes available in some applications.
ScanSnap Folder Operations (for Wind ows Users) 214 3. Select ScanSnap Folder. D A pop-up balloon appear s from the ScanSnap Manager icon in the notification area, and scanning becomes available. 4. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) .
ScanSnap Folder Operations (for Wind ows Users) 215 6. Check the scanned image in the preview area. In the [ScanSnap Folder] dialog box, you can re name the file and convert the file format. For details about the [ScanSnap Folder] dialog box, refer to the ScanSnap Manager Help.
ScanSnap Folder Operations (for Wind ows Users) 216 7. Click the [Save] button. D The file is saved to ScanSnap Folde r. 8. Select the file to be attach ed, and click th e [Open] button.
Creating Scanned Images Depending on Intended Use (for Windows Users) 217 Creating Scanned Images Depending on Intended Use This section explains about vari o us ways of using the ScanSnap. Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mod e.
Creating Scanned Images Depending on Intended Use (for Windows Users) 218 5. Press the [Scan] button on the ScanSnap to start a scan. D Image data of the scanned side of the document is saved.
Creating Scanned Images Depending on Intended Use (for Windows Users) 219 Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanni.
Creating Scanned Images Depending on Intended Use (for Windows Users) 220 4. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 5. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved in gray or black & white.
Creating Scanned Images Depending on Intended Use (for Windows Users) 221 Scanning Color Documents in High Compression The ScanSnap can save image data of color docu ments in high co mpression mode. You can scan large quantities of co lor documents in high comp ression mode and save them as a compact PDF file.
Creating Scanned Images Depending on Intended Use (for Windows Users) 222 4. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 5. Press the [Scan] button on the ScanSnap to start a scan. D The scanned document is saved as highly compre ssed color imag e data.
Creating Scanned Images Depending on Intended Use (for Windows Users) 223 Deleting Blank Pages The ScanSnap can detect and auto matically del ete blan k pages from a scanned image.
Creating Scanned Images Depending on Intended Use (for Windows Users) 224 4. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 5. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved witho ut any blank pages.
Creating Scanned Images Depending on Intended Use (for Windows Users) 225 Correcting Skewed Character Strings When documents with skewed character strin gs are scanned, the Sca nSnap is able to detect the skewed character strings and co rrect them. To correct skewed characte r strings, change the settings in the following pr ocedure.
Creating Scanned Images Depending on Intended Use (for Windows Users) 226 2. Click the [Option] butto n in the [Scanning] tab. D The [Scanning mode opt ion] dialog box app ears. 3. Select the [Deskew by text on document] check box. 4. Click the [OK] button to close all open dialog boxes.
Creating Scanned Images Depending on Intended Use (for Windows Users) 227 Rotating the Scanned Image to its Correct Orientation In an office enviro nment, it is often the ca se that a single batch contains same size documents of different page orientations.
Creating Scanned Images Depending on Intended Use (for Windows Users) 228 2. Select the [Automatic image rotation] check box in the [Scanning] tab. 3. Click the [OK] button to close the ScanSnap setup dialo g box. 4. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) .
Creating Scanned Images Depending on Intended Use (for Windows Users) 229 Reducing Bleed-Through You can reduce the bleed-throu gh that appears in the scanned ima ge when there is text or illustration on the back side of the document. To reduce blee d-through, perfo rm the following steps to change the setting.
Creating Scanned Images Depending on Intended Use (for Windows Users) 230 3. Select the [Reduce bleed-through] check box. D The following message appe ars. 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) .
Creating Scanned Images Depending on Intended Use (for Windows Users) 231 Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different width s or lengths in one batch. To scan documents of di fferent widths or lengths in one ba tch, change the se ttings in the following procedure .
Creating Scanned Images Depending on Intended Use (for Windows Users) 232 3. Select [None] in [Multifeed Detection] drop-down list. 4. Click the [OK] button to close the ScanSnap setup dialo g box. 5. Load documents in the ScanSnap. 1. Align the edges of the documents.
Creating Scanned Images Depending on Intended Use (for Windows Users) 233 2. Place the documents at the cent er of the ADF paper chute. ATTENTION z Make sure that all documents are placed above the pick roller . Otherwise, some documents will not be picke d.
Creating Scanned Images Depending on Intended Use (for Windows Users) 234 6. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images are saved in the orig inal document sizes. ATTENTION If the documents are scanned skewed, the image s may not be output in their original sizes.
Creating Scanned Images Depending on Intended Use (for Windows Users) 235 Scanning Documents Larger Than A4/Letter Size You can scan d ocuments larger th an A4/Letter size such a s A3, 11 × 17 in . and B4 size using the Carrier Sheet. By folding the docum ent in half and scanning in duplex mode, the two sides are merged into a single image.
Creating Scanned Images Depending on Intended Use (for Windows Users) 236 3. Select [one double-page spread imag e] in [Save as] and click the [OK] button.
Creating Scanned Images Depending on Intended Use (for Windows Users) 237 5. Place the document inside the Carrier Sheet. 1. Fold the document in half so that the sides to be scanned are facing out. Fold it tightly and smooth out an y creases. 2. Open the Carrier Sheet to bind the document.
Creating Scanned Images Depending on Intended Use (for Windows Users) 238 6. Place the end with the black and whit e pattern as the leading edge in the direction of the arrow. Secure the Carrier Sheet with t he side guides to avoid skewing. 7. Press the [Scan] button on the ScanSnap to start a scan.
Creating Scanned Images Depending on Intended Use (for Windows Users) 239 ATTENTION z There may be a line or a gap appearing bet ween the front and back sid e images. Also when you scan thick papers, images on both left and right may skew towards each other from the top.
Creating Scanned Images Depending on Intended Use (for Windows Users) 240 Scanning Documents Such as Photographs and Clippings Using the Carrier Sh eet allows you to scan documents that can be damaged quite easily such as photographs, o r non-standard size docume nts that are difficult to load directly such as clippings.
Creating Scanned Images Depending on Intended Use (for Windows Users) 241 3. Select [two separate imag es (front and back)] in [Save as] and click the [OK] button. For details about the Carrier Sheet settin gs, refer to the ScanSnap Manager Help. 4. Click the [OK] button to close the ScanSnap setup dialo g box.
Creating Scanned Images Depending on Intended Use (for Windows Users) 242 6. Place the end with the black and whit e pattern as the leading edge in the direction of the arrow. Set the back side of the document facing towards you. Secure the Carrier Sheet with t he side guides to avoid skewing.
Creating Scanned Images Depending on Intended Use (for Windows Users) 243 7. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved. ATTENTION z The scanned i mage is output at the center of th e page in the size specified in the [Pape r size] drop-down list of the [Carrier Sheet Settings] dialog box.
Creating Scanned Images Depending on Intended Use (for Windows Users) 244 Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pa ges. 1. Load a document in the ScanSnap. For details about documents that can be load ed, refer to "Documents for Scanning" (page 52) .
Creating Scanned Images Depending on Intended Use (for Windows Users) 245 2. Press the [Scan] button on the ScanSnap for 3 sec onds or longer until it flashes in blue. D Scanning starts. HINT When you scan the first page as a long pag e and continue scanning, the next document is also scanned as long page.
Creating Scanned Images Depending on Intended Use (for Windows Users) 246 Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separa te PDF files based on the specified number of pages. For example, y ou can scan a batch of slips, and save each slip as a PDF file.
Creating Scanned Images Depending on Intended Use (for Windows Users) 247 3. Select [Generate one PDF file per (n) page(s)] a nd enter the numb er of pages to split. One PDF is created every time the numbe r of pages spe cified here has been saved . 4.
Creating Scanned Images Depending on Intended Use (for Windows Users) 248 Creating Searchable PDF Files The ScanSnap is able to perform text recogn ition on a scanned image automatically and create a searchable PDF file. To create searcha ble PDF files, change the settings in the follow ing procedure.
Creating Scanned Images Depending on Intended Use (for Windows Users) 249 3. Select the [Convert to S earchable PDF] check box. D The following message appe ars. 4. Click the [OK] button to close the message. 5. Specify the text recognition option. z Language Select the languag e.
Creating Scanned Images Depending on Intended Use (for Windows Users) 250 6. Click the [OK] button to close the ScanSnap setup dialo g box. 7. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 8. Press the [Scan] button on the ScanSnap to start a scan.
Creating Scanned Images Depending on Intended Use (for Windows Users) 251 Setting Keywords in PDF Files If the document is b lack & white, character str ings (e.
Creating Scanned Images Depending on Intended Use (for Windows Users) 252 z Make sure to cover the entire character string when marking it. Mark sections so that the enti re section is evenly colored.
Creating Scanned Images Depending on Intended Use (for Windows Users) 253 Change the settings in the follo wing procedure to automatically set keywords for PDF files. 1. Select [Scan Button Settings ] from the Right-Click Menu . For details about the Right-Click Menu, refer to "Right-Click Me nu (Windows)" (page 34) .
Creating Scanned Images Depending on Intended Use (for Windows Users) 254 3. Select the [Set the ma rked text as a keyword for the PDF file] check box.
Creating Scanned Images Depending on Intended Use (for Windows Users) 255 z Language Select the languag e. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Ko rean , Russian, and Portu guese can be selected.
Creating Scanned Images Depending on Intended Use (for Windows Users) 256 z If the same character string is marked several times in the document, the same keyword is added multiple times in the PDF file. z T otal length of all the keywords can be up to 255 characters, includin g punctuation marks in between keywords.
Creating Scanned Images Depending on Intended Use (for Windows Users) 257 Setting Passwords for PDF Files You can set Document Open password s for PD F files when saving the image da ta as PDF files. Once you set a passwor d for a PDF file, th e password-protected PDF files cannot be opened by anyone except the person who kn ows the password.
Creating Scanned Images Depending on Intended Use (for Windows Users) 258 3. Select the [Set a passwo rd for PDF file] check box. z To set a different password per scan Clear the [Use a fixed password] check box. You can set a different pa ssword per scan.
Creating Scanned Images Depending on Intended Use (for Windows Users) 259 z To use a preset password 1. Select the [Use a fixed password] check box. The same password is set for all PDF files. You d o not have to se t a password every time a document is scanned.
Creating Scanned Images Depending on Intended Use (for Windows Users) 260 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 6. Press the [Scan] button on the ScanSnap to start a scan.
Creating Scanned Images Depending on Intended Use (for Windows Users) 261 Creating PDF/A Files You can create PDF/A files th at conform to PDF/A-1b. PDF/A is a file format that is used for long-term storage and manag ement of electronic documents.
Creating Scanned Images Depending on Intended Use (for Windows Users) 262 3. Select the [Output in PDF/A-1b] check box. D The following message appe ars. 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) .
Configuring ScanSnap Manager (for Windows Users) 263 Configuring ScanSnap Manager This section explains how to configure scan and Quick Menu settings, automatic linkage with applications, scanning progress stat us, and dialog boxes di splayed during scanning.
Configuring ScanSnap Manager (for Windows Users) 264 2. Click the [Detail] button to swit ch to the detail view mode. Example: ScanSnap setting dialog box when scanning using the Quick Menu. 3. Set the scan settings in each tab. For details about each tab, refer to th e ScanSnap Manager Help.
Configuring ScanSnap Manager (for Windows Users) 265 4. Click the [OK] or [Apply] button. D Scan settings are changed. z When you use the Quick Menu, scan se ttings for the [Customize] button are changed. z When you use a profile, scan settings fo r the currently selected profile are changed.
Configuring ScanSnap Manager (for Windows Users) 266 Quick Menu Settings This section explai ns the Quick Menu. You can change the Quick Menu's display mode and the order in which the applications are displayed. Quick Menu The Quick Menu displays applic ations that can be linked.
Configuring ScanSnap Manager (for Windows Users) 267 Changing Display Mode The following two modes are available in the Quick Menu: z [Favorites] mode Shows only the applications sp ecified as favorites. When you set of ten-used applications as favorites and show them in [Favorite s] mode, you can quickly and conveniently find the applications.
Configuring ScanSnap Manager (for Windows Users) 268 2. Specify the order in wh ich applications are di splayed in th e Quick Menu. Applications are displayed in the Quick Menu in the same ord er as they are listed in the [Applications to Show/Hide] dialog box.
Configuring ScanSnap Manager (for Windows Users) 269 Favorite Applications You can set often-used applications as favorites in order to select the m from the Quick Menu easily. The procedure is as follows. 1. Click [Show All Applicat ions] in the Quick Menu.
Configuring ScanSnap Manager (for Windows Users) 270 Recommended Applications Depending on th e size of the scanne d document, ScanSnap Man ager shows the recommended application. Example: When you scan a document of busin ess card size, the following recommended application is shown.
Configuring ScanSnap Manager (for Windows Users) 271 Automatic Linkage with Applications When one of the applications which can automatically link with ScanSn ap Manager is running and you perform sca.
Configuring ScanSnap Manager (for Windows Users) 272 Link when one of the above applications is active (recommended) When ScanSnap Organizer, CardMinder or R a ck2-Filer Smart becomes active (with the.
Configuring ScanSnap Manager (for Windows Users) 273 When the Quick Menu is disabl ed, the na me of the interacting applicatio n on the Left-Click Menu is followed by "is interactin g". ATTENTION For CardMinder z Scanning is performed with the current setti ngs.
Configuring ScanSnap Manager (for Windows Users) 274 Changing Automatic Linkage Mode Change automatic linkage mode options in the follo wing procedure. 1. Select [Help] → [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Me nu (Windows)" (page 34) .
Configuring ScanSnap Manager (for Windows Users) 275 ScanSnap's Communication Status If you turn the Sca nSnap ON/OFF or conne ct the ScanSnap and a mo bile device via wireless LAN while Sca nSnap Manager is runni ng, the pop-up balloon no tifies you of the communication status of the ScanSnap.
Configuring ScanSnap Manager (for Windows Users) 276 When connected by wireless LAN When the ScanSnap and a mobile device are conn ected via wireless LAN, communication with ScanSnap Manager is d i sconne cted, and the pop-up ba lloon notifies you of the communication status.
Configuring ScanSnap Manager (for Windows Users) 277 2. In the [Status Display] tab, either select or cl ear the [Notify of the communication stat us] check box. If you select the [Notify of the communication status] check box, you will be notified of the commun ication stat us in conj unction with the ScanSnap being turn ed ON/OFF.
Configuring ScanSnap Manager (for Windows Users) 278 Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears.
Configuring ScanSnap Manager (for Windows Users) 279 Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Ima ge sc anning and file saving] dialog box in the following procedure . 1. Select [Help] → [Preferences] from the Right-Click Menu.
280 Using the ScanSnap (for Mac OS Users) This chapter explains how to perfor m scanning and how to set the ScanSnap Manager in Mac OS. Basic Scanning Operation Flow .................... ............................ 281 Using ScanSnap with the Quick Menu .
Basic Scanning Operation Flo w (for Mac OS Users) 281 Basic Scanning Operation Flow This section explains how to pe rform scanning with the ScanSnap . The explanations in this sect ion use an example in which the Quick Menu is used for the scanning operation flow .
Basic Scanning Operation Flo w (for Mac OS Users) 282 2. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSnap Manager menu, re fer to "ScanSnap Manager Menu (Mac OS)" (page 36) . D The ScanSnap setup window appears.
Basic Scanning Operation Flo w (for Mac OS Users) 283 Scanning Scan a document in the following pro cedure: 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan.
Basic Scanning Operation Flo w (for Mac OS Users) 284 3. In the Quick Menu, click the icon of the application to link with ScanSnap Manager. D The selected application starts up. For details about each application, re fer to "Using ScanSnap with the Quick Menu" (page 286) .
Basic Scanning Operation Flo w (for Mac OS Users) 285 Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wro ng side of a document. Stop the scan in the following procedur e: 1. Click the [Stop] button in the [S canSnap Manager - Image scanning and file saving] window whic h appears during scanning.
Using ScanSnap with the Quick Menu (for Mac OS Users) 286 Using ScanSnap with the Quick Menu The Quick Menu will allow you to start using the Sc anSnap right away even if it is your first time.
Using ScanSnap with the Quick Menu (for Mac OS Users) 287 Use a printer rather than a copy ma chine to make copies of documents. Scan to Print Print the scanned image with a printer.
Using ScanSnap with the Quick Menu (for Mac OS Users) 288 Convert catalogs and pamphlets in to digital data and save them. iPhoto Save and manage scanned images of catal ogs and pamphlets di rectly in iPhoto. Displayed when iPhoto 5 or later is installed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 289 Manage scanned documents through linkage with Salesforce Chatter. Scan to Salesforce Chatter Post scanned image files to Salesforce Chatter. You can use posted files with Salesforce CRM. Manage scanned documents th rough linkage with SugarSync.
Using ScanSnap with the Quick Menu (for Mac OS Users) 290 Saving Data in a Specified Folder This section exp lains how to save the sca nned image file in a spe cified folder. You can save the scanned image file in a shared folder on the network and sh are it with others.
Using ScanSnap with the Quick Menu (for Mac OS Users) 291 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 292 4. Check the scanned image in the preview area. In the [Scan to Folder] windo w, you can change files names , destination folders, and specify whether to state a path to a destina tion folder in an e-mail message to notify others.
Using ScanSnap with the Quick Menu (for Mac OS Users) 293 5. Click the [Save] button. D The scanned image file is saved in the specified folder. HINT When you select the [Include the destinatio n fol .
Using ScanSnap with the Quick Menu (for Mac OS Users) 294 Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message.
Using ScanSnap with the Quick Menu (for Mac OS Users) 295 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 296 3. Click the [Scan to E-mail] icon . D The [Scan to E-mail] w indow appears. 4. Check the scanned image in the preview area.
Using ScanSnap with the Quick Menu (for Mac OS Users) 297 5. Click the [Attach to E-mail] button. D An e-mail message window appe ars with the file attached.
Using ScanSnap with the Quick Menu (for Mac OS Users) 298 Preferences You can configure the settings in ord er to link with [Scan to E-mail]. 1. Move the mouse cursor to the [Sca n to E-mail] icon , and then click . D The [Scan to E-mail - Options] window appears.
Using ScanSnap with the Quick Menu (for Mac OS Users) 299 Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine.
Using ScanSnap with the Quick Menu (for Mac OS Users) 300 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 301 4. Configure print setup opti ons in the [Print] window. In the [Print] window, you can specify the pr inter to be used, the number of copies, and size and position of the scanned image to be printed, and whether to sa ve the scanned image in the folder specified for [Image saving folder].
Using ScanSnap with the Quick Menu (for Mac OS Users) 302 Preferences You can configure the settings in ord er to link with [Scan to Print]. 1. Move the mouse cursor to the [Scan to Print] icon , and then click . D The [Scan to Print - Options] window appear s.
Using ScanSnap with the Quick Menu (for Mac OS Users) 303 Creating Searchable PDF Files This section describes ho w to create searchable PDF file s. The process can be perfo rmed when your computer is idle, wh ich allows you to efficiently create multiple searchable PDF files.
Using ScanSnap with the Quick Menu (for Mac OS Users) 304 Before Using [Searchable PDF Converter] First launch The following message appears when you first launch [Searchable PDF Converter]. Click the [OK] button to open the [Searchable PDF Converter - Initial Settin gs] window.
Using ScanSnap with the Quick Menu (for Mac OS Users) 305 [Searchable PDF Converter] icon While [Searchable PDF Converter] is running , th e [Searchable PDF Converter] icon is displayed on the status menu of the menu bar . The [Searchable PDF Conver ter] icon indicate s the processing sta tus when converting to a PDF file.
Using ScanSnap with the Quick Menu (for Mac OS Users) 306 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 307 3. Click the [Searchable PDF Converter] icon . D The [Searchable PDF Conve rter - PDF Conversion List] window is displayed and the conversion begins.
Using ScanSnap with the Quick Menu (for Mac OS Users) 308 Converting Existing PDF Files Created by the ScanSnap to Searchable PDF Files 1. From the sidebar in Finde r, select [Applications] → [ScanSnap], and then double-click [Searchable PDF Converter].
Using ScanSnap with the Quick Menu (for Mac OS Users) 309 HINT If searchable PDF conversion is not complete whil e you are using Mac, conversion process will start 10 minutes after next login. If the [Searchable PDF Converter - PDF Conversion List] window appears wi thin 10 minutes after next login, conversion process will also resume.
Using ScanSnap with the Quick Menu (for Mac OS Users) 310 Preferences You can configure the settings in order to link w ith [Searchable PDF Converter]. 1. Move the mouse cursor to the [S earchable PDF Converter] icon , and then click . D The [Searchable PDF Converter - Settings] window is displayed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 311 Storing Business Cards in CardMinder This section explains how to store busines s card images and the rela ted information in CardMinder. ATTENTION Blank pages are not removed even if the [Blank page removal] is selected when you store scanned images of business cards in CardMinder.
Using ScanSnap with the Quick Menu (for Mac OS Users) 312 Procedures 1. Load a business card in the ScanSnap. z Load the business card so that the fron t side faces the ADF paper chute (cover). z To scan multiple business ca rds, load them in a pile. z Do not leave space between the side guides and business cards.
Using ScanSnap with the Quick Menu (for Mac OS Users) 313 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed. HINT It is recommended that you select [Automati c re solution] or [Best] for [Image quality] in the [Scanning] tab of the ScanSnap setup window .
Using ScanSnap with the Quick Menu (for Mac OS Users) 314 3. Click the [CardMinder] icon . D CardMinder starts up and the [CardMinder ] window appears.
Using ScanSnap with the Quick Menu (for Mac OS Users) 315 Saving Data to a Mobile Device This section exp lains how to save the scanned image as a PDF or a JPEG file to a mobile device. ATTENTION z Only one mobile device can be connected to the computer .
Using ScanSnap with the Quick Menu (for Mac OS Users) 316 This section describes the ba sic procedures and the procedures for automatic linkage with applications. z Procedures ( → page 318 ) z Automatic Linkage ( → page 321 ) Before Using [Scan to Mobile] First launch The following message appe ars when you firs t launch [Scan to Mobile].
Using ScanSnap with the Quick Menu (for Mac OS Users) 317 [Scan to Mobile] icon When [Scan to Mobile] is running , the [Scan to Mobile] icon is d isplayed on the status menu of the menu bar. The [Scan to Mobile] ico n shows the communic ation status betwee n the computer and the mobile device.
Using ScanSnap with the Quick Menu (for Mac OS Users) 318 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 319 3. Click the [Scan to Mobile] icon . D The [Scan to Mobile] window app ears..
Using ScanSnap with the Quick Menu (for Mac OS Users) 320 4. Connect to the computer from your mobile device. For details about ho w to connect to the comput er from your mobile device, refer to the ScanSnap Connect Application User's Guide for your mobile de vice.
Using ScanSnap with the Quick Menu (for Mac OS Users) 321 Automatic Linkage 1. From the sidebar in Finde r, select [Applications] → [ScanSnap], and double-click [Scan to Mobile].
Using ScanSnap with the Quick Menu (for Mac OS Users) 322 2. Connect to the computer from your mobile device. For details about ho w to connect to the comput er from your mobile device, refer to the ScanSnap Connect Application User's Guide for your mobile de vice.
Using ScanSnap with the Quick Menu (for Mac OS Users) 323 4. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images will be sent to the mobile device from the computer when the scanning is completed. 5. Click the [Close] button to close th e [Scan to Mobile] window when sending of the scanned image is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 324 Saving an Existing Fi le to a Mobile Device 1. From the sidebar in Finde r, select [Applications] → [ScanSnap], and double-click [Scan to Mobile].
Using ScanSnap with the Quick Menu (for Mac OS Users) 325 2. Connect to the computer from your mobile device. For details about ho w to connect to the comput er from your mobile device, refer to the ScanSnap Connect Application User's Guide for your mobile de vice.
Using ScanSnap with the Quick Menu (for Mac OS Users) 326 4. Select a PDF or JPEG fi le to save to the mobile device, and click the [Open] button. D The file is sent to the mobile device from the computer. 5. Click the [Close] button to close th e [Scan to Mobile] window when sending of the scanned image is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 327 Preferences You can configure the settings in ord er to link with [Scan to Mobile]. 1. Move the mouse cursor to the [Scan to Mobile] icon , and then click . D The [Scan to Mob ile - Options] w indow appears.
Using ScanSnap with the Quick Menu (for Mac OS Users) 328 Saving Data to Your Dropbox Folder This section exp lains how to save the scanned imag e as a PDF or a JPEG file to your Dropbox folder. ATTENTION z Y ou need to have a Dropbox account. z Y ou need to have Dropbox for Mac 1.
Using ScanSnap with the Quick Menu (for Mac OS Users) 329 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 330 4. Check the scanned image in the preview area. In the [Scan to Dropbox] wind ow, you can rename th e file and specify your Dropbox folder. For details about the [Scan to Dropbox] wi ndow, refer to the ScanSnap Ma nager Help.
Using ScanSnap with the Quick Menu (for Mac OS Users) 331 Preferences You can configure the settings in ord er to link with [Scan to Dropbox]. 1. Move the mouse cursor to the [S can to Dropbox] icon , and then click . D The [Scan to Dropbox - Op tions] w indow appears.
Using ScanSnap with the Quick Menu (for Mac OS Users) 332 Saving Documents to Evernote This section exp lains how to save the sca nned image as a PDF file to Evernote. When you save a scanned image to Evernote after co nverting it into a sea rchable PDF, th e PDF file becomes searchab le in Evernote.
Using ScanSnap with the Quick Menu (for Mac OS Users) 333 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 334 3. Click the [Scan to Ever note (Document)] icon . D Text recognition is p erformed. The following window appea rs during text recognitio n. D Evernote for Mac starts up, and t he PDF file is sa ved to Evernote.
Using ScanSnap with the Quick Menu (for Mac OS Users) 335 Preferences You can configure the settings in order to link with [Scan to Evernote (Do cument)]. 1. Move the mouse cursor to the [Scan to Evernote (Document)] icon , and then click . D The [Scan to Evernote (Docum ent) - Options] window appear s.
Using ScanSnap with the Quick Menu (for Mac OS Users) 336 Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote . When you save a JPEG file to Evernote, text recognition is per formed on all tex t, including handwritten characters, and the file become s searchable in Evernote.
Using ScanSnap with the Quick Menu (for Mac OS Users) 337 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 338 3. Click the [Scan to E vernote (Note)] icon . D Evernote for Mac starts up, and t he JPEG file is save d to Evernote.
Using ScanSnap with the Quick Menu (for Mac OS Users) 339 Saving Documents to Google Docs This section exp lains how to save the sc anned image a s a PDF file to Google Docs. ATTENTION You need to create a Google account (free). HINT By registering the scan and save settings as a p rofil e, you can sca n documents with the same profile at any time.
Using ScanSnap with the Quick Menu (for Mac OS Users) 340 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 341 4. Enter your e-mail address and pass word, and then click the [OK] button. D Text recognition is p erformed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 342 D Saving to Google Docs starts. Click the [Close] button to close the [S can to Google Do cs(TM)] window when the saving is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 343 Preferences You can configure the settings in order to link with [Scan to Google Docs(TM)]. 1. Move the mouse cursor to the [S can to Google Docs(TM)] icon , and then click . D The [Scan to Google Docs(TM) - Options] window appears.
Using ScanSnap with the Quick Menu (for Mac OS Users) 344 Posting to Salesforce Chatter This section explains how to post a scanned image as a PDF or a JPEG file to Salesforce Chatter.
Using ScanSnap with the Quick Menu (for Mac OS Users) 345 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 346 4. Enter your user name and password , and then click the [OK] button. Enter a security token if needed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 347 5. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] windo w, you can set the pos ting d estination and method,.
Using ScanSnap with the Quick Menu (for Mac OS Users) 348 6. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Sc an to Salesforce Chatter] window when the posting is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 349 Preferences You can configure the settings in order to link with [Scan to Salesforce Ch atter]. 1. Move the mouse cursor to the [Sca n to Salesforce Chatter] icon , and then click . D The [Scan to Salesforce Chatter - Options] window appears.
Using ScanSnap with the Quick Menu (for Mac OS Users) 350 Saving Data to Your SugarSync Folder This section exp lains how to save the scanned imag e as a PDF or a JPEG file to your SugarSync folder. ATTENTION z Y ou need to have a SugarSync account. z Y ou need to have SugarSync Ma nager for Mac 1.
Using ScanSnap with the Quick Menu (for Mac OS Users) 351 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 352 4. Check the scanned image in the preview area. In the [Scan to SugarSync] window , you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] window, refer to the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Mac OS Users) 353 Preferences You can configure the settings in or der to link with [Scan to Sugar Sync]. 1. Move the mouse cursor to the [S can to SugarSync] icon , and then click . D The [Scan to SugarSync - Options] window app ears.
Using ScanSnap with the Quick Menu (for Mac OS Users) 354 Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap.
Using ScanSnap with the Quick Menu (for Mac OS Users) 355 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 356 z The [ABBYY Scan to Excel(R)] icon z The [ABBYY Scan to PowerPoint(R)] icon For details about how to change the settings, refer to "Preferences" (page 357) . 3. Click the [ABBYY Scan to Word] ic on , [ABBYY Scan to Excel(R)] icon or [ABBYY Scan to PowerPoint(R)] icon .
Using ScanSnap with the Quick Menu (for Mac OS Users) 357 Preferences You can configure the settings in order to lin k with [ABBYY Scan to Word], [ABBYY Scan to Excel] or [ABBYY S can to PowerPoint(R)].
Using ScanSnap with the Quick Menu (for Mac OS Users) 358 OCR function of ABBYY FineReader for ScanSnap Overview of ABBYY Fi neReader for ScanSnap ABBYY FineReader for ScanSnap is an applicat ion use d exclusively with the ScanSnap. This program can perform text recogniti on on ly for PDF files created by using the ScanSnap.
Using ScanSnap with the Quick Menu (for Mac OS Users) 359 Information that cannot be reproduc ed as in the original document The following parameters may not be rep roduced as th ey are in the original document.
Using ScanSnap with the Quick Menu (for Mac OS Users) 360 Other considerations z When converting to Excel files, if the recogni tion result exceeds 65,536 lines, no more results are saved . z When converting to Excel files, information about th e layout of the entire document, diagrams, and le ngth/wi dth of graphs and tables is not dup licated.
Using ScanSnap with the Quick Menu (for Mac OS Users) 361 Saving Scanned Images in iPhoto This section exp lains how to save the scanned image in iPhoto. HINT By registering the scan and save settings as a p rofil e, you can sca n documents with the same profile at any time.
Using ScanSnap with the Quick Menu (for Mac OS Users) 362 Procedures 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 363 4. Check the scanned image stored in iPhoto. HINT The scanned image is also saved in the folder specif ied for [Image saving folder] in the [Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto.
Profile (for Mac OS Users) 364 Profile Once the frequently used scan settings are sa ved as profiles, you c an select a profile to easily change scan settings depending on your scann ing purpose. You can manage up to 20 profiles. To select a profile, click the ScanSnap Manager i con to show the Profile me nu.
Profile (for Mac OS Users) 365 How to Configure Scan Settings You can configure scan settings d epending on your inten ded use of the scanned images. Scan settings can be configur ed in the ScanSnap se tup window. For details about how to configure scan settings, refer to "How to Configure Scan Settings" (page 416) .
Profile (for Mac OS Users) 366 2. Change the scan settings in each tab. For details about each tab, refer to th e ScanSnap Manager Help. 3. Select [Add Profile ] from the [Profile].
Profile (for Mac OS Users) 367 4. Type in a new profile name and click the [OK] button. D The added profile appear s in [Profile] in the ScanSnap setup window.
Profile (for Mac OS Users) 368 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. HINT z Up to 20 profiles can be saved including the [S tandard] profile. z Y ou can ch ange the display orde r of profiles. However , you cannot change the [St andard] display order .
Profile (for Mac OS Users) 369 Changing Profile Settings 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSnap Manager menu, re fer to "ScanSnap Manager Menu (Mac OS)" (page 36) . D The ScanSnap setup window appears.
Profile (for Mac OS Users) 370 3. Change the scan settings in each tab. For details about each tab, refer to th e ScanSnap Manager Help. 4. When you finish changing the settings for the selected pr ofile, click the [Apply] button. 5. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Profile (for Mac OS Users) 371 Renaming Profiles 1. Select [Pro file Management] fr om the ScanSnap Manager menu. For details about the ScanSnap Manager menu, re fer to "ScanSnap Manager Menu (Mac OS)" (page 36) . D The [ScanSnap Manager - Profile Management] win dow appears.
Profile (for Mac OS Users) 372 3. Type in a new name. D The profile is renamed. 4. Click the [ ] button in the upper left to close the [ScanSnap Manager - Profile Management] window.
Profile (for Mac OS Users) 373 Deleting Profiles 1. Select [Pro file Management] fr om the ScanSnap Manager menu. For details about the ScanSnap Manager menu, re fer to "ScanSnap Manager Menu (Mac OS)" (page 36) . D The [ScanSnap Manager - Profile Management] win dow appears.
Profile (for Mac OS Users) 374 4. Click the [Apply] button. How to Perform a Scan This section explains how to use profiles to perform scanning. The following explains an examp le in which the scanned image file is linked to Mac OS Preview. 1. Select [Settings] from th e ScanSnap Manager menu.
Profile (for Mac OS Users) 375 5. Select [Stan dard] fr om the Profile menu. 6. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 7. Press the [Scan] button on the ScanSnap to start a scan. D The Mac OS Preview appears wh en the scanning is completed.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 376 Creating Scanned Images Depending on Intended Use This section explains about vari o us ways of using the ScanSnap. Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mod e.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 377 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) . 6. Press the [Scan] button on the ScanSnap to start a scan. D Image data of the scanned side of the document is saved.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 378 Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanni.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 379 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57) .
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 380 Deleting Blank Pages The ScanSnap can detect and auto matically del ete blan k pages from a scanned image.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 381 2. Select the [Blank page removal ] checkbox in the [Scanning] tab. 3. Click the [Apply] button in the ScanSnap setup window. 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 382 Correcting Skewed Character Strings When documents with skewed character strin gs are scanned, the Sca nSnap is able to detect the skewed character strings and co rrect them. To correct skewed characte r strings, change the settings in the following pr ocedure.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 383 2. Click the [Option] butto n in the [Scanning] tab. D The [Scanning mode option] window appears. 3. Select the [Deskew by text on document] checkbox. 4. Click the [OK] button to close the [Scanning mode option] window.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 384 Rotating Scanned Image to its Correct Orientation In an office enviro nment, it is often the ca se that a single batch contains same size documents of different page orientations.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 385 2. Select the [Automatic image rotati on] checkbox in the [Scanning] tab. 3. Click the [Apply] button in the ScanSnap setup window. 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 386 Reducing Bleed-Through You can reduce the bleed-throu gh that appears in the scanned ima ge when there is text or illustration on the back side of the document. To reduce blee d-through, perfo rm the following steps to change the setting.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 387 3. Select the [Reduce bleed-through] checkbox. D The following message appe ars. 4. Click the [OK] button to close the message. 5. Click the [OK] button to close the [Scanning mode option] window.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 388 Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different width s or lengths in one batch. To scan documents of di fferent widths or lengths in one ba tch, change the se ttings in the following procedure .
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 389 3. Select [None] in [Multif eed Detection] pop-up menu. 4. Click the [Apply] button in the ScanSnap setup window. 5. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 390 2. Place the documents at the cent er of the ADF paper chute. ATTENTION z Make sure that all d ocuments are placed above the pi ck roller . Otherwise, some documents will not be picked.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 391 7. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images are saved in the orig inal document sizes. ATTENTION If the documents are scanned skewed, the image s may not be output in their original sizes.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 392 Scanning Documents Larger Than A4/Letter Size You can scan d ocuments larger th an A4/Letter size such a s A3, 11 × 17 in . and B4 size using the Carrier Sheet. By folding the docum ent in half and scanning in duplex mode, the two sides are merged into a single image.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 393 3. Select [one double-page spread imag e] in [Save as] and click the [OK] button.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 394 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 7. Place the document inside the Carrier Sheet.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 395 8. Place the end with the black and whit e pattern as the leading edge in the direction of the arrow. Secure the Carrier Sheet with t he side guides to avoid skewing. 9. Press the [Scan] button on the ScanSnap to start a scan.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 396 ATTENTION z There may be a line or a gap appearing bet ween the front and back sid e images. Also when you scan thick papers, images on both left and right may skew towards each other from the top.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 397 Scanning Documents Such as Photographs and Clippings Using the Carrier Sh eet allows you to scan documents that can be damaged quite easily such as photographs, o r non-standard size docume nts that are difficult to load directly such as clippings.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 398 3. Select [two separate imag es (front and back)] in [Save as] and click the [OK] button. For details about the Carrier Sheet settin gs, refer to the ScanSnap Manager Help. 4. Click the [Apply] button in the ScanSnap setup window.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 399 7. Place the end with the black and whit e pattern as the leading edge in the direction of the arrow. Set the back side of the document facing towards you. Secure the Carrier Sheet with t he side guides to avoid skewing.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 400 HINT In the following cases, place a blank (white) sheet of paper unde rneath the document when scanning: z The scanned image .
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 401 Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pa ges. 1. Load a document in the ScanSnap. For details about documents that can be load ed, refer to "Documents for Scanning" (page 52) .
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 402 2. Press the [Scan] button on the ScanSnap for 3 sec onds or longer until it flashes in blue. D Scanning starts. HINT When you scan the first page as a long pag e and continue scanning, the next document is also scanned as long page.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 403 Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separa te PDF files based on the specified number of pages. For example, y ou can scan a batch of slips, and save each slip as a PDF file.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 404 3. Select [Generate one PDF file per (n) page(s)] a nd enter the numb er of pages to split. One PDF is created every time the numbe r of pages spe cified here has been saved . 4.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 405 Creating Searchable PDF Files The ScanSnap is able to perform text recogn ition on a scanned image automatically and create a searchable PDF file. To create searcha ble PDF files, change the settings in the follow ing procedure.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 406 3. Select the [Convert to S earchable PDF] checkbox. D The following message appe ars.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 407 5. Specify the text recognition option. z Language Select the languag e. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Ko rean , Russian, and Portu guese can be selected.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 408 9. Press the [Scan] button on the ScanSnap to start a scan. D Text recognition is performed on the sc anned image and a searchable PDF file is created.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 409 Setting Keywords in PDF Files If the document is b lack & white, character str ings (e.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 410 z Make sure to cover the entire character string when marking it. Mark sections so that the enti re section is evenly colored.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 411 Change the settings in the follo wing procedure to automatically set keywords for PDF files. 1. Select [Settings] from th e ScanSnap Manager menu. For details about the ScanSnap Manager menu, re fer to "ScanSnap Manager Menu (Mac OS)" (page 36) .
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 412 3. Select the [Set the ma rked text as a keyword fo r the PDF file] checkbox.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 413 z Language Select the languag e. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Ko rean , Russian, and Portu guese can be selected.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 414 z If bleed-through reductio n is enabled, the recognition rate may be lowered , and the marker may be erased or lightened.
Creating Scanned Images Depen ding on Intended Use (for Mac OS Users) 415 Saving Two Files or Pages into One Double-Page Spread Image With Page Merger, you can merge tw o JPEG file s, two single-pag e PDF files, or two pages of a multipage PDF file vertically or horizonta lly.
Configuring ScanSnap Manage r (for Mac OS Users) 416 Configuring ScanSnap Manager This section explains how to set scan and Qu ick Menu settings, automatic linkage with applications, scanning progre ss status, and windows displayed during scann ing.
Configuring ScanSnap Manage r (for Mac OS Users) 417 2. Click the [Detail] button to swit ch to the detail view mode. Example: ScanSnap setup window wh en scannin g using the Quick Menu . 3. Set the scan settings in each tab. For details about each tab, refer to th e ScanSnap Manager Help.
Configuring ScanSnap Manage r (for Mac OS Users) 418 4. Click the [Apply] button in the ScanSnap setup window. D Scan settings are changed. z When you use the Quick Menu, scan se ttings for the [Customize] button are changed. z When you use a profile, scan settings fo r the currently selected profile are changed.
Configuring ScanSnap Manage r (for Mac OS Users) 419 Quick Menu Settings This section explai ns the Quick Menu. You can change the Quick Menu's display mode and the order in which the applications are displayed. Quick Menu The Quick Menu displays applic ations that can be linked.
Configuring ScanSnap Manage r (for Mac OS Users) 420 Changing Display Mode The following two modes are available in the Quick Menu: z [Favorites] mode Shows only the applications sp ecified as favorites. When you set of ten-used applications as favorites and show them in [Favorite s] mode, you can quickly and conveniently find the applications.
Configuring ScanSnap Manage r (for Mac OS Users) 421 2. Specify the order in wh ich applications are di splayed in th e Quick Menu. Application are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] window.
Configuring ScanSnap Manage r (for Mac OS Users) 422 The applications are displayed in the order shown below in the Quick Menu and in the application list of the [Applic ations to Sh ow/Hide] win dow. 3. Click the [ ] button in the upper left corner to close the [Applications to Show/Hide] window.
Configuring ScanSnap Manage r (for Mac OS Users) 423 Favorite Applications You can set often-used applications as favorites in order to select the m from the Quick Menu easily. 1. Click [Show All Applicat ions] in the Quick Menu. D The Quick Menu switches to [All Applications] mode.
Configuring ScanSnap Manage r (for Mac OS Users) 424 Recommended Applications Depending on th e size of the scanne d document, ScanSnap Man ager shows the recommended application. Example: When you scan a document of busin ess card size, CardMinder is shown as recommended a pplication.
Configuring ScanSnap Manage r (for Mac OS Users) 425 Automatic Linkage with Applications When one of the following applications is acti ve (a pplication menu appear s in the menu bar), scanning docume.
Configuring ScanSnap Manage r (for Mac OS Users) 426 ATTENTION For CardMinder z When CardMinder is active, scanning is performed w ith the current settings. If there are some settings that are not supported by CardMinde r , the default settings are used .
Configuring ScanSnap Manage r (for Mac OS Users) 427 ScanSnap's Communication Status If you turn the Sca nSnap ON/OFF or conne ct the ScanSnap and a mo bile device via wireless LAN when ScanSnap Manager is run n ing, the notification appears and indicates the communication status of the ScanSnap.
Configuring ScanSnap Manage r (for Mac OS Users) 428 When connected by wireless LAN When the ScanSnap and a mobile device are conn ected via wireless LAN, communication with ScanSnap Manager is d i sconne cted, and the pop-up ba lloon notifies you of the communication status.
Configuring ScanSnap Manage r (for Mac OS Users) 429 Receiving or hiding the Scan Snap's communication status notifications You can specify whether or not to receive not ifications of the ScanSna p’s communication status. Configure the setting in the following procedure.
Configuring ScanSnap Manage r (for Mac OS Users) 430 Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scannin g and file saving] window appears.
Configuring ScanSnap Manage r (for Mac OS Users) 431 Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Ima ge scanning and file saving] window in the following procedure . 1. Select [Help] → [Preferences] from the ScanSnap Manager menu.
432 T roubleshooting For details about how to resolve problems su ch as removing jammed documents, refer to "Troubleshooting" in the ScanSnap Ma nager Help. Select [ Help] → [Troubleshooting] in the Right-Click Menu. Select [ Help] → [Troubleshooting] in the ScanSnap Manager menu.
433 Daily Care This chapter explains about the clea ning materials and how to clean the ScanSnap. Cleaning Materials ............. .................................... ...................... 434 Cleaning the Outside of th e ScanSnap ......... ........
Cleaning Materials 434 Cleaning Materials Cleaning materials an d their part numbers are as below. *1 : The cleaning wipes are wet tissues that have been soaked with cleaner F1. In place of this product, you can use a cloth soaked with cleaner F1. *2 : Any lint-free cloth can be used.
Cleaning the Outside of the ScanSnap 435 Cleaning the Outside of the ScanSnap Clean the outside of the ScanS nap, the ADF pape r chute (cove r), the ADF top section, and the stacker in the following proce dure. How to perform cleani ng 1. Unplug the cables from the ScanSnap.
Cleaning the Inside of the ScanSnap 436 Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to a ccumulate inside the ScanSnap and result in scanning error. As a guideline, the inside of the ScanSnap should be cleaned every 1,000 sheets scanned.
Cleaning the Inside of the ScanSnap 437 How to perform cleani ng 1. Clean the following locations: z Brake roll er z Idler roller z Glass z Pick roller z Ultrasonic sensor 1. Unplug the cables from the ScanSnap. 2. Pull the ADF release tab to open the AD F top section.
Cleaning the Inside of the ScanSnap 438 z Brake roller (×2) Remove the brake rollers from the ScanSnap to clean. For details on how to remove the brake rollers, refe r to "Replacing th e Roller Set" (page 445) . Gently wipe the dirt and dust off from al ong the slots on the surfa ce of the brake rollers.
Cleaning the Inside of the ScanSnap 439 z Ultrasonic sensor (×2) Gently wipe the dirt and dust off the surf ace of the ultrasonic sensors.If you have trouble wiping th e ultrasonic sensors wi th the cloth, u se a cott on swab. 2. Clean the feed roller and eject roller.
Cleaning the Inside of the ScanSnap 440 3. Close the ADF top section. D It clicks when it return s to its original position. ATTENTION Confirm that the ADF top se ction is completely closed. Otherwise, paper jams or other feeding errors, or image faults may occur.
441 Consumables This chapter explains about the cons umable part numbers, replacement cycles and how to replace the consumables. z Before you replace the con sumables, you must turn off the ScanSnap and unplug th e cables to avoid the risk of fir e or electric sho ck.
Part Number s and Replacem ent Cycle of Co nsumables 442 Part Numbers and Replacement Cycle of Consumables The following table shows the part num bers of the consumabl es and the suggested replacement cycles.
Part Number s and Replacem ent Cycle of Co nsumables 443 You can check the stat us on e ach consumable part in the following procedure. 1. Select [Check consumable stat us] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Me nu (Windows)" (page 34) .
Part Number s and Replacem ent Cycle of Co nsumables 444 2. Check the status of each consumable. D Refer to [Suggested replacement cycl e] as a guideline and replace the consumables.
Replacing the Roller Set 445 Replacing the Roller Set The Roller Set is made up of the brake roller and the pick roller. The procedure for replacin g each roller is as follows. 1. Unplug the power cable from the ScanSnap. 2. Remove the documents from th e ADF paper chute (cover).
Replacing the Roller Set 446 2. Remove the brake roller shaft. Lift the right side of the roller first, then pull out the shaft fr om the slot on the left. 3. Remove the brake roller from its shaft. 4. Attach a new bra ke roller on the shaft. Insert the protrusion on the shaft into the slot.
Replacing the Roller Set 447 5. Install the brake roller with its shaft. Fit the left end of the shaft in the slot, th en install the rest of the shaft in place. 6. Close th e cover. 5. Replace the pick roller. 1. Open the sheet guide. Slide the side guides all the way, and pu ll the sheet guide open fr om the dip.
Replacing the Roller Set 448 2. Rotate the bushing on the shaft. 3. Remove the pic k roller. Gently lift the right side of the shaft (about 5 mm), move it towards the right, and then pull it out. ATTENTION Be careful not to touch the gear near the bushing on the shaft as it contains grease.
Replacing the Roller Set 449 4. Install a new pick roller on the ScanSnap. Insert the le ft end of the sha ft into th e slot, and lower the other end gradually. 5. Rotate the bushing to lock the shaft. 6. Close the sheet guid e. Make sure that both ends of the sheet guide are locked firmly.
Replacing the Roller Set 450 6. Close the ADF top section. D It clicks when it return s to its original position. 7. Connect the power cable, a nd turn on the ScanSnap. 8. Reset the Roller set counter. 1. Select [Check consumable stat us] from the Right-Click Menu.
Replacing the Roller Set 451 1. Select [Check consumable status] fr om the ScanSnap Manager menu. For details about the ScanSnap Manager men u, refer to "ScanSnap Mana ger Menu (Mac OS)" (page 36) . D The [ScanSnap Manager - Check cons umable status] window appears.
452 Appendix This appendix explains ho w to update ScanSnap Manager, how to uninstall the software, about settings t hat differ by the scanni ng method, how to purchase/ clean the Carrier Sheet and the Scan Snap installation specifications. ScanSnap Online Update .
ScanSnap Online Update 453 ScanSnap Online Update ScanSnap Online Update allows you to obtain the latest pr ograms for ScanSn ap related software free of charge from our download server. It is recommended that you k eep your progra m updated to enha nce security, operability and functions.
ScanSnap Online Update 454 1. In the Right-Click Menu, click [Help] → [Online Update]. For details about the Right-Click Menu, refer to "Right-Click Me nu (Windows)" (page 34) . D ScanSnap Online Update checks wh ether a newer version of ScanSnap Manager is available.
Uninstalling the Software 455 Uninstalling the Software This section explains how to uninstall the software b undled with the ScanSnap. For details about installation, refer to "Insta lling the Software" (page 62) .
Uninstalling the Software 456 z To uninstall CardMinder Select [CardMinder] . z To uninstall ABBYY FineReader for ScanSnap Select [ABBYY FineReade r for ScanSnap(TM) 5.0] . z To uninstall Evernote for Windows Select [Evernote] . z To uninstall Scan to Microsoft Shar ePoint Select [Scan to Microsoft SharePoint] .
Uninstalling the Software 457 Uninstalling in Mac OS This section explains how to un install the foll owing software: z ScanSnap Manager ( → pa ge 457 ) z CardMinder ( → page 459 ) z ABBYY FineRea.
Uninstalling the Software 458 HINT If ScanSnap Manager h as been configured as a l ogin item with a user account other than th e current one, remove it in the following procedure: 1. Log in under the user account where Sc anSnap Manager is set as a login item.
Uninstalling the Software 459 CardMinder 1. Turn on the computer and log in as a user with Administrator privileges. 2. Exit CardMinder if it is running. 3. From the sidebar in Finde r, select [Applications] → [CardMinder], and drag the [CardMinder] folder into the Trash.
Uninstalling the Software 460 ABBYY FineReader for ScanSnap 1. Turn on the computer and log in as a user with Administrator privileges. 2. Exit ABBYY FineReader for Sc anSnap if it is running.
Uninstalling the Software 461 ScanSnap Online Update 1. Turn on the computer and log in as a user with Administrator privileges. 2. From the sidebar in Finde r, select [Applications] → [ScanSnap Online Update] → [Sub], and then double- click [AOUUninstaller].
Uninstalling the Software 462 ABBYY FineReader Express Edition for Mac 1. Turn on the computer and log in as a user with Administrator privileges. 2. Exit ABBYY FineReader Express Ed ition for Mac if it is running.
Setting Items by Scanning Method 463 Setting Items by Scanning Method Setting items that you can configure in the ScanSnap setup dialog box/win dow differ depending on a scanning method.
Setting Items by Scanning Method 464 Application Application Setting Item Quick Menu Profile ScanSnap Folder None (Scan to File) NA OK NA Adobe(R) Acrobat(R) NA OK NA Adobe(R) Reader(R) NA OK NA Scan .
Setting Items by Scanning Method 465 Save Setting Item Quick Menu Profile None (Scan to File) NA OK Adobe Acrobat Pro, Adobe Acrobat Professional or Adobe Acrobat Standard NA OK Adobe Reader NA OK Pre.
Setting Items by Scanning Method 466 Scanning Image quality Color mode Scanning side Setting Item Quick Menu Profile ScanSnap Folder Automatic resolution OK OK OK Normal (Color/Gray: 150 dpi, B&W:.
Setting Items by Scanning Method 467 Automatic image rotation Blank page re moval Continue scanning after last page Option Setting Item Quick Menu Profile ScanSnap Folder Automatic image rotation OK O.
Setting Items by Scanning Method 468 File option File format Set the marked text as a keyword for the PDF file Convert to Searchable PDF Language Target pages Setting Item Quick Menu Profile ScanSnap Folder P D F ( * .
Setting Items by Scanning Method 469 Option Paper Paper size Setting Item Quick Menu Profile ScanSnap Folder Multipage PDF (whole batch in one PDF) OK OK OK Generate one PDF file per (n) pag e(s) OK O.
Setting Items by Scanning Method 470 Customize Carrier Sheet Settings Multifeed Compression Compression rate Setting Item Quick Menu Profile ScanSnap Folder Customize OK OK OK Setting Item Quick Menu .
Purchasing/Cleaning the Carrier Sheet 471 Purchasing/Cleaning the Carrier Sheet The Carrier Sheet can be used to scan doc uments that are lar ger than A4/Letter size, photographs and clippings. This section explains about how to purchase/ clean the Carrier Sheet.
Purchasing/Cleaning the Carrier Sheet 472 Cleaning the Carrier Sheet As you keep using the Carrier Sheet, dirt and dust will accumulate on the surface and the inside.
Wireless LAN Specifications 473 Wireless LAN Specifications The following table summa rizes the wirele ss LAN specifications of the ScanSnap. *1 : Values depend on your country. *2 : The values indicated on these standard s are the maximum value, and do not indicate actual communication spee d.
Installation Specifications 474 Installation Specifications The following table summa rizes the insta llation specifications of the ScanSnap. Item Specification Outer dimensions (Width × Depth × Height) Min.: 292 × 159 × 168 (mm) / 11.50 × 6.26 × 6.
475 About Maintenance Contact your FUJITSU scanner de aler or an authorized FUJITSU scanner service provider for repairs on this product. For more details, refer to the fo llowing Web page: http://imagescanner.fuji tsu.com/warranty.html ATTENTION For safety reasons, never attempt repairs by yourself.
476 Index A ABBYY FineReader Express Edition for Mac ............... ............................ ......... 64 ABBYY FineReader for ScanSnap ............... 63 Windows ................................. ........... 72 Mac OS ...........................
Index 477 extension ............................ ............ ......... 30 F features of the ScanSnap ................ ........... 21 G generate one PDF file per (n) page(s) Windows .............................. ............ 246 Mac OS ..............
Index 478 Scan to E-ma il Windows .............................. ............ 132 Mac OS ................................ ............ 296 Scan to Evernote (Document) Windows .............................. ............ 160 Mac OS .....................
Index 479 USB connector ................................ ......... 31 W Wi-Fi indicator ............................... ........... 30 Wi-Fi switch ................................ .............. 31 WPS button ................................ ........
z The contents of this manual are subject to change without notice. z PFU LIMITED assumes no liability for incidental or consequential damages aris ing from the use of this product, and any claims by a third party.
Een belangrijk punt na aankoop van elk apparaat Fujitsu PA03656B005 (of zelfs voordat je het koopt) is om de handleiding te lezen. Dit moeten wij doen vanwege een paar simpele redenen:
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