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OfficeBridge Guide Plain-paper digital Fax/Copier/Printer/Scanner Please read this guide before operating this machine. After you finish reading this guide, keep it handy for easy reference.
1 2 3 4 Chapter 1 Overview of OfficeBridge Chapter 2 Operating the V arious Functions Chapter 3 OfficeBridge Administrator Settings Chapter 4 Operating Utilities.
ii How to Read This Manual How to Read This Manual Operational and Safety Information In this manual, the following symbols are used with the items where important operational and safety information must be observed.
1 Contents iii Contents How to Read This Manual .......................................................................................... ii Operational and Safety Information ......................................................................... ii About the screens .
iv Contents Checking / Canceling Print J obs in Progress ....................................................... 2-42 Checking the Communication History ................................................................. 2-44 Checking the Print J ob History .
1 Contents v Auto Distribution Function .................................................................................. 3-83 Setting Auto Distribution (General Settings) ...................................................... 3-84 Setting Auto Distribution (Individual Settings) .
vi Contents.
Chapter 1 Overview of OfficeBridge Introduction to OfficeBridge ................................................................................... 1-2 Managing F axes as “Digital Documents” ......................................................
1-2 Introduction to OfficeBridge Introduction to OfficeBridge OfficeBridge is a management system that enables highly functional document management by connecting with computers on the network. Managing F axes as “Digital Documents” OfficeBridge can manage received faxes as “digital documents”, in a similar manner to e-mail.
1 Overview of OfficeBridge Introduction to OfficeBridge 1-3 Using F axes on Computers Received faxes can be re-used on a computer . F or example , received order forms and invoices can be forwarded to other employees in the same company without printing them to paper (paperless reception).
1-4 Introduction to OfficeBridge Checking/Changing Machine Functions The functions of the machine can be registered and edited directly from a computer .
1 Overview of OfficeBridge OfficeBridge Usage Environment 1-5 OfficeBridge Usage Environment An environment such as the one indicated below is required to use OfficeBridge. 1) Connect the machine to a general public network 2) Connect to the internet to use e-mail, etc.
1-6 Screens Used in OfficeBridge Screens Used in OfficeBridge This section describes the basic operation screens used for OfficeBridge. Login Screen This screen is used for logging in to OfficeBridge. F or details, refer to “ Logging In / Logging Out ” .
1 Overview of OfficeBridge Screens Used in OfficeBridge 1-7 User ID Selection Select the user to log in as from the displayed list of users . If you select a user , the user ID is automatically entered in the User ID entry box. Item Description 4 Number Displays the numbers provided when users were registered.
1-8 Screens Used in OfficeBridge Document List Screen Login to OfficeBridge, and press [Document Boxes] to display this screen. This screen displays a list of documents by their type such as “Received (Rx)” and “Transmitted (Tx)”. Operations such as transmitting , forwarding , and printing documents are also performed on this screen.
1 Overview of OfficeBridge Screens Used in OfficeBridge 1-9 Item Description 3 [Admin Login] or [Logout] button The button displayed here differs according to the screen. If you click [Admin Login], the administrator screen is displayed. (The login screen for the administrator screen may be displayed, depending on the security settings.
1-10 Screens Used in OfficeBridge Item Description 9 Auto distribution settings switch Displays the current auto distribution settings status . If the auto distribution settings are enabled, “ON” is displa yed; if they are disabled, “OFF” is displa yed.
1 Overview of OfficeBridge Screens Used in OfficeBridge 1-11 Type Description Delete Deletes the document selected in the document list. If you click this , a confirmation message is displayed. Deleted documents are moved to the “Deleted Documents Box” document list.
1-12 Screens Used in OfficeBridge Click to display a document list in thumbnail format. “Unread” and “Deleted Documents box” Document Lists Unread Documents Displays a list of all unread documents , regardless of whether they were sent to a personal or shared destination.
1 Overview of OfficeBridge Screens Used in OfficeBridge 1-13 Deleted Documents Box Displays a list of all deleted documents , regardless of whether they are personal or shared. This document list is shared with other registered users. The displa yed documents are the same for all users.
1-14 Screens Used in OfficeBridge Item Description P age(s) Displays the total number of pages for the document. Document Box Name Displays the name of the document box in which the document is stored or was stored before being deleted.
1 Overview of OfficeBridge Screens Used in OfficeBridge 1-15 Rx Box Displays a list of the received documents . This document list is specific to each registered user .
1-16 Screens Used in OfficeBridge Shared Rx Box This screen displays a list of shared documents received by users . This document list is shared with other registered users.
1 Overview of OfficeBridge Screens Used in OfficeBridge 1-17 Item Description Status F or the Tx Box The transmission result is displayed. <F or normal transmission> Reserved: The reserved transmission is accepted, and it is in a transmission queue.
1-18 Screens Used in OfficeBridge Item Description Date Displays the date and time when the document was sent/received. When the document is reserved, displays the date and time when the document was reserved. Note When the documents are displayed in ascending order , click [ ] to switc h to descending order .
1 Overview of OfficeBridge Screens Used in OfficeBridge 1-19 Shared Box A list of the documents stored as shared documents is displayed. This document list is shared with other registered users.
1-20 Screens Used in OfficeBridge Item Description Date Displays the date and time when the document stored. Note When the documents are displayed in ascending order , click [ ] to switc h to descending order . When the documents are displayed in descending order , click [ ] to switch to ascending order .
Chapter 2 Operating the V arious Functions Logging In / Logging Out ..........................................................................................2-2 Logging In ..............................................................................
2-2 Logging In / Logging Out Logging In / Logging Out A W eb browser is used to operate OfficeBridge . F or details on the supported W eb browsers, refer to Chapter 6 , “Specifications” in the User's Guide . In this chapter , the procedure for using Internet Explorer is used as an example.
1 2 Operating the V arious Functions Logging In / Logging Out 2-3 Logging In From the User List Select the user to log in as from the list of users. If you select a user , the user ID is entered automatically . Click the user name in the user list.
2-4 Logging In / Logging Out Logging In By Entering a User ID If you do not want people to find out the user IDs of other users , set the login screen to “User ID Input” and make the users manually enter their user ID and password. (See page 3-130.
1 2 Operating the V arious Functions Logging In / Logging Out 2-5 P erforming a Guest User Login Y ou can log in to OfficeBridge without entering a user ID and password. If you disable “Guest Account Setting” in the machine policy settings , you cannot log in with the guest account.
2-6 Logging In / Logging Out P erforming an SSL Login OfficeBridge supports SSL (Secure Socket Layer) security for data communication. SSL communication encrypts the data communicated between the computers and OfficeBridge to prevent the theft and modification of data by outside parties.
1 2 Operating the V arious Functions Logging In / Logging Out 2-7 P erforming an Administrator Screen Login If “ Administrator Password” is set in the machine policy setting , the administrator screen login screen is displayed. F or details , refer to “Setting the Machine P olicy .
2-8 Logging In / Logging Out Logging Out P erform the logout procedure when you want to close OfficeBridge or switc h users. This is particularly important when multiple users are using the same computer , as other users will be able to see your files if you remain logged in.
1 2 Operating the V arious Functions Transmitting Documents 2-9 T ransmitting Documents Y ou can specify destinations and transmit documents scanned on the machine via fax. Y ou can also transmit the document as an e-mail attachment by specifying the e-mail address of the destination.
2-10 Transmitting Documents 5 Specify the destination. F or details on specifying the destination, refer to “ Specifying Destinations ” . (See page 2-16.) Specify the various settings as necessary . 6 Y ou can add a cover page. • (See page 2-10.
1 2 Operating the V arious Functions Transmitting Documents 2-11 Select the cover page to attach from the pull-down menu. 4 Enter the “Subject” and “T ext”. 5 The “Subject” and “T ext” entered here are automatically recorded on the selected cover page .
2-12 Transmitting Documents Adding and Deleting Documents Y ou can add or delete documents after selecting documents. Documents created in an application can be transmitted together if you add them after saving them to the shared box or a user box using the fax driver .
1 2 Operating the V arious Functions Transmitting Documents 2-13 Specifying Advanced Communication Settings Y ou can specify a transmission time and add body text for an e-mail. Open the transmission screen and specify the destinations . 1 See “ P erforming Transmission ” step 1 to 5 how to operate.
2-14 Transmitting Documents Setting Description File F ormat When transmitting via e-mail, select the file format for the attached file. TIFF-S: The simple mode TIFF format. Documents are all converted to A4 size, 200 dpi for transmission. When the destination machine cannot receive TIFF files, use this file format.
1 2 Operating the V arious Functions Transmitting Documents 2-15 Check the specified settings , and click [Send]. 5 T o check the document that will be transmitted, clic k the [+] to the left of the “Preview” eld. • If you click [Cancel], all the specified settings are canceled and the display returns to the • document list.
2-16 Transmitting Documents Click [OK]. 5 The document transmission is canceled. If normal transmission is canceled, “Cancel” is displayed for “Status” in the “Tx Box” document list. If reroute transmission is canceled, “Cancel rerouted Tx” is displayed.
1 2 Operating the V arious Functions Transmitting Documents 2-17 Using the Address Book Y ou can use the address book with destinations registered in advance. On the transmission settings screen 1 (see page 2-10) , select the address book you want to access from the “Select Destinations” pull-down menu.
2-18 Transmitting Documents If you enter a string in the search entry field and click • it, items containing the corresponding string in the address book are searched for and displayed. T o select all the displayed destinations , select the top checkbox.
1 2 Operating the V arious Functions Transmitting Documents 2-19 Using LDAP ( Lightweight Directory Access Protocol) Server Y ou can search for and select destinations from an LDAP (Lightweight Directory Access Protocol) server .
2-20 Transmitting Documents Enter the account and password, and click [Login]. 6 Searching starts . Select the destinations in the search results , and click one of the following 7 buttons to add them to the destination list. Up to 30 fax destinations and 30 e-mail destinations can be selected.
1 2 Operating the V arious Functions F orw arding Documents 2-21 F orwarding Documents Y ou can forward received documents to other users or user groups.
2-22 F orw arding Documents Setting the Document Name, Category , Comments, and Hold Time Specify each setting as necessary . Item Description Document Name • The document name of the selected document is displayed in the entry box. T o change the name , manually change the file name in the entry box.
1 2 Operating the V arious Functions F orw arding Documents 2-23 F orwarding Documents Created in Application Software Y ou can import documents created in application software (such as Microsoft W ord) and transmit them to the shared box where they can be viewed by all the registered users.
2-24 F orw arding Documents Specify the paper settings . 5 Here, “Letter (8.5 × 11in)” is selected for the size, and “P ortrait” for the orientation. Set the resolution. 6 Select 200 × 200 dpi (Normal), 400 × 400 dpi (Fine) or 600 × 600 dpi (S-Fine) for the resolution.
1 2 Operating the V arious Functions F orw arding Documents 2-25 Click [OK]. 8 Start printing. 9 When using Microsoft Office W ord 2007, click [OK]. The “ Document Properties ” screen is displayed.
2-26 Printing Documents Printing Documents Y ou can print scanned documents and received documents on the machine. Printing Documents in a Document List Y ou can print documents in the document list on the machine. Log in to OfficeBridge as a user or a guest.
1 2 Operating the V arious Functions Searching for Documents 2-27 Searching for Documents Y ou can search for documents saved on OfficeBridge. There are two methods for searching; simple search, which enables you to search by entering a search string only , and advanced search, which enables you to search by setting detailed conditions .
2-28 Searching for Documents Click [Search]. 5 The list of search results is displayed. Y ou can perform operations such as transmitting documents from the search results . • Click [Search again] to perform the search again. • Note The date and time displayed in the search results is the date and time that the document was created.
1 2 Operating the V arious Functions Searching for Documents 2-29 Specify the required settings . 5 Documents that include all the specified conditions are searched for . • When searching according to the date and time the document was created, enter the date in • the following order: year (4 digits), month (2 digits), and da y (2 digits).
2-30 Checking and Changing Document Information Checking and Changing Document Information Y ou can confirm detailed information about documents in a document list.
1 2 Operating the V arious Functions Checking and Changing Document Information 2-31 Checking and Changing Document Information On the document properties screen, you can check or change the detailed information about the scanned documents and received documents in a document list.
2-32 Checking and Changing Document Information Y ou can edit the following items in the detailed information for a document. Item Description “Document Name”, “Category”, “Comment” Enter the information in the entry box for each item. “Hold Time” Select “No Limit” or “Document Hold Time”.
1 2 Operating the V arious Functions Checking and Changing Document Information 2-33 Click [Add] in “ Add to the auto distribution settings”. 4 The auto distribution detailed settings screen is displayed with the following sender information already entered.
2-34 Downloading Documents Downloading Documents Y ou can download documents from the document list into the desired location on a computer . Since the data disk of the machine is limited, it is recommended that you periodically download documents from the document list, save them to your computer , and delete the documents from the document list.
1 2 Operating the V arious Functions Downloading Documents 2-35 If something other than “Select when downloading. ” is set in the download settings in “Common Settings” in “Document Box Settings” (see page 3-108) , the document download screen is not displayed, and the dialog in step 7 is displayed instead.
2-36 Downloading Documents Click [Download]. 6 Click [Save]. 7 Specify the folder to download to, enter a file name , and click [Save]. 8 Click [Close] to close the “Download Complete” dialog box.
1 2 Operating the V arious Functions Deleting Documents 2-37 Deleting Documents Y ou can delete unnecessary documents from a document list screen. Since the data disk of the machine is limited, it is recommended that you periodically delete unnecessary documents.
2-38 Deleting Documents Click [OK]. 5 The selected documents are deleted from the document list screen, and moved to the “Deleted Documents Box”. If you select several documents to delete, it may take some time to delete the documents . In this case, w ait for a while after performing the deletion procedure.
1 2 Operating the V arious Functions Deleting Documents 2-39 Restoring Documents to their Original Box Y ou can restore documents in the Deleted Documents Box to their original document box. Log in to OfficeBridge as a user or a guest. 1 (See page 2-2.
2-40 Checking the J obs or History Checking the J obs or History Y ou can check a communication or print job in progress, and the fax and e-mail history . Checking / Canceling a Communication J ob in Progress Y ou can check the fax and e-mail transmission reservation status, and the progress of the communication job being executed.
1 2 Operating the V arious Functions Checking the J obs or History 2-41 Y ou can check the following information on the communication job screen. Destination Displays the destination name of the communication job. Status Displays the communication status .
2-42 Checking the J obs or History Canceling Communication Jobs by Destination When multiple destinations are set for a communication job, you can delete communication jobs by destination. Note Y ou can cancel only fax destinations individually . All e-mail destinations will be canceled by canceling one e-mail destination.
1 2 Operating the V arious Functions Checking the J obs or History 2-43 Click [Machine Information], and then “Print J ob”. 2 Y ou can check the following information on the print job screen. File Name The file name of the document to print is displayed.
2-44 Checking the J obs or History Click [OK]. 3 The selected jobs are canceled. Checking the Communication History Y ou can check the history of transmitted and received jobs. Up to 1000 communication histories can be displayed. Y ou can also print or download the communication history .
1 2 Operating the V arious Functions Checking the J obs or History 2-45 Displayed Item Description Simple Result Displays either “OK” or “Error” for the communication result. W ith the pull-down menu, you can filter the displayed communication history by communication result.
2-46 Checking the J obs or History Printing the Communication History Y ou can print the communication history . Y ou can also filter the various items when printing the history . Note The journal list can also be printed from the device settings on the control panel of the machine.
1 2 Operating the V arious Functions Checking the J obs or History 2-47 Checking the Print J ob History Y ou can check the document print job history . Up to 200 print job hisotries can be displayed. Log in to OfficeBridge as a user . 1 (See page 2-2.
2-48 F orw arding Documents F orwarding Documents When you want to chec k documents when you are awa y from the office, you can set “forwarding settings” to automatically forw ard received documents to a destination of your choice via fax or e-mail.
1 2 Operating the V arious Functions F orw arding Documents 2-49 Click [Save]. 4 The forwarding setting is saved. Y ou can now select [ON] or [OFF] for the forwarding setting to forward or print received documents . (See page 1-9.) Specifying F orwarding Destinations Y ou can specify forwarding destinations using various methods.
2-50 F orw arding Documents Specifying From the Address Book Click [Shared] or [P ersonal] from “ Address Book” in “F ax / E-mail Destinations”. 1 Click [Shared] to open the “Shared Address Book” or [Personal] to open the “P ersonal Address Book”.
1 2 Operating the V arious Functions F orw arding Documents 2-51 Manually Entering a F ax Destination or E-mail Destination Enter the fax number or e-mail address of the destination in the “F ax / E-mail 1 Destinations” entry box. Up to 40 digits can be entered for a fax number .
2-52 F orw arding Documents Manually Entering a F older Destination Enter the folder path name of the forwarding destination in the “F older 1 Destination” entry box in “F older Destination”. Up to 128 characters can be entered. The following characters cannot be used in a path • name; * ? “ < > |.
1 2 Operating the V arious Functions F orw arding Documents 2-53 Click [Save]. 3 The folder path name is entered as the folder destination. Specifying From the User List Click [Select] in the “Users” field. 1 Select a user from the list of users , and click [Add] or [T o].
2-54 F orw arding Documents Setting the Attachment File F ormat and F orwarding P eriod Y ou can specify the file format and forwarding period to use when forwarding documents . Click the [+] to the left of “File F ormat” or “P eriod” to display the settings .
1 2 Operating the V arious Functions F orw arding Documents 2-55 Item Description Settings PDF Encryption Setting These items are displayed when “PDF w/ P assword” is selected as the attachment file format for the folder . Specify the PDF encryption settings.
2-56 F orw arding Documents Item Description Settings P eriod Specify the period for which forwarding is performed. Always Always execute forw arding. Always Y ear/Month/ Date Specify the forwarding day and time Y ear/Month/ Date Specify a date to start forwarding and a date to end forwarding to only execute forw arding during that period.
Chapter 3 OfficeBridge Administrator Settings Administrator settings list ....................................................................................... 3-3 Registering Users ..................................................................
Regarding Settings ................................................................................................ 3-82 Automatically Distributing Received Documents ............................................3-83 Auto Distribution Function ........
1 2 3 OfficeBridge Administrator Settings Administrator settings list 3-3 Administrator settings list On the Administrator screen, the following settings are available.
3-4 Administrator settings list Items Description Default authority page Admin User Guest ScanT ag Settings Register , edit or delete setting to create image data and metadata (data indicating the attributes and rocessing method of the image file) in a single scan.
1 2 3 OfficeBridge Administrator Settings Registering Users 3-5 Registering Users T o utilize the functions of OfficeBridge , it is necessary to first register users.
3-6 Registering Users List Items Item Description 6 Number of users that can be registered Displays the number of users that can be registered. 7 Number The number assigned to the user . 8 Name Displays the name registered. 9 Group Displays the name of the group that the user belongs to.
1 2 3 OfficeBridge Administrator Settings Registering Users 3-7 Register the user information. 4 Y ou can register the following items. Basic Settings Setting Description Settings Number Enter the user number . Y ou cannot enter an existing number . 001 - 200 Name Enter the user name.
3-8 Registering Users Setting Description Settings LDAP Server Authentication (If required) Account ID Enter the account for logging in to the LDAP server . 49 characters P assword Enter the password for logging in to the LDAP server . 29 characters F eed File F ormat The file format of the RSS feed is displayed.
1 2 3 OfficeBridge Administrator Settings Registering Users 3-9 Changing User Information Y ou can change user information that has been registered. On the “User Registration” list screen, click the number or name of the user you 1 want to c hange.
3-10 Registering Users Copying Existing User Information to Register a New User Y ou can copy user information that is already registered to register a new user .
1 2 3 OfficeBridge Administrator Settings Registering Users 3-11 Deleting User Information Y ou can delete unnecessary user information from the “User Information” list screen. Y ou can select multiple users to delete. Note The user that is currently logged in can also be deleted.
3-12 Registering Users Importing User Information F rom an External File Y ou can import data from an external file in the vCard format and register it as user information. The user information items that can be imported and their corresponding vCard item names are indicated below .
1 2 3 OfficeBridge Administrator Settings Registering Users 3-13 Click [Import]. 5 A confirmation message is displayed. Click [OK]. 6 The import process starts. • When the import process is complete, the display returns to the “User Registration” list • screen.
3-14 Registering Users Exporting User Information to an External F ile Y ou can export the selected user information to an external file in the vCard format. Y ou can select multiple users. The user information items that can be exported and their corresponding vCard item names are indicated below .
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-15 Creating Address Books Y ou can use OfficeBridge to register frequently used destination information (fax numbers and e-mail addresses, etc .
3-16 Creating Address Books List Items Item Description 6 Number of destinations that can be registered Displays the number of destinations that can be registered. 7 P ersonal / Shared switch Switches the displayed Address Book between personal and shared destinations.
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-17 Registering New Destinations Y ou can register new destinations in OfficeBridge. Note Up to 2000 destinations can be registered, including both personal and shared destinations. Log in to OfficeBridge as a user .
3-18 Creating Address Books Y ou can register the following items. Basic Settings Setting Description Settings Search Searches an LDAP server to register destinations in the address book. Refer to “ Registering Destination Using an LDAP Server ” .
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-19 Click [Save]. 6 The display returns to the “ Address Book” list screen. • Press [Back] to cancel registering the destination and return to the “ Address Book” list • screen.
3-20 Creating Address Books Select the address book to add the information to (shared or personal), and click 2 [Add] in “ Add to the address book”. Register the information to the address book on the new destination settings 3 screen. F or details , refer to “ Registering New Destinations ”.
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-21 Registering Destination Using an LDAP Server Y ou can register destination using an LDAP (Lightweight Directory Access Protocol) server . Note The following destination is d etected: “User Name”, “E-mail Address”, “F ax Number”, • and “Company”.
3-22 Creating Address Books Set the search method. 7 Select either “Exact Match” or “Match any conditions”. Set the search parameters . 8 The following information is searched: “Name”, “F ax Number”, “E-mail Address”, and • “Company”.
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-23 Enter the “ Account ID” and “P assword”, and click [Login]. 11 Searching starts . The search results are displayed when searching is complete . Select the destination to register from the search results .
3-24 Creating Address Books Deleting Destinations Y ou can delete unnecessary destinations from the “ Address Book” list screen. Y ou can select multiple destinations to delete. Note If any of the following functions is set for the destination to delete, an error will occur .
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-25 Importing Destination F rom an External File Y ou can import data from an external file and register it as destinations. Note Y ou can import files in the CSV or vCard format. Log in to OfficeBridge as a user .
3-26 Creating Address Books Set the detailed information. 5 Setting Description Settings *2 Address Book File Click [Browse], and specify the file to import. – File F ormat Select the format of the file to import. Select “vCard” or “CSV” .
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-27 Click [Import]. 6 The import process starts. When the import process is complete, the display returns to the “ Address Book” list screen.
3-28 Creating Address Books When T ag Setting is Set to “ON” The “T ag Setting” screen is displa yed. 1 Set the tags for each item. 2.
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-29 Click [Import]. 3 The import process starts. When the import process is complete, the display returns to the “ Address Book” list screen.
3-30 Creating Address Books Exporting Destination to an External F ile Y ou can export the selected destination to an external file. Y ou can select multiple destinations. Note Y ou can export files in the CSV or vCard format. Log in to OfficeBridge as a user .
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-31 Select the export format. 5 Select “vCard” or “CSV”. Click [Export]. 6 The “Do you want to open or download this file?” message is displayed. Click [Save]. 7 The “Save As” dialog box is displayed.
3-32 Creating Address Books Click [Group]. 3 Y ou can select whether to register the group as a personal or shared group. 4 When you register a personal group, you can group both personal and shared destinations . • When you register a shared group, you can group only shared destinations .
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-33 7 Select the destinations to register . In the address book list on the left, select the checkbox of the destinations to register . • T o select all the displayed destination information, select the top checkbox.
3-34 Creating Address Books Click [Save]. 9 The display returns to the “ Address Book” group list screen. • Press [Back] to cancel registering the group information and return to the “ Address Book” • group list screen. Changing a Group Log in to OfficeBridge as a user .
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-35 Click [Delete], and then [OK]. 6 The selected destinations are deleted. T o add a destination, select the destination to add in the address book list on 7 the left, and click a transmission destination registration button.
3-36 Creating Address Books Select the checkbox of the group information you w ant to copy . 4 Click [Duplicate]. 5 The “Edit Address Book Group” screen is displa yed with the copied settings entered for the group information. Change the settings to those for the new group to register .
1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-37 Deleting a Group Y ou can delete unnecessary group information from the “ Address Book” group list screen. Y ou can select multiple groups to delete. Note An error will occur if any of the following functions is set for the destination information you set to delete.
3-38 Registering Shortcuts Registering Shortcuts Y ou can use OfficeBridge to register the destination folders and FTP servers specified when using the Scan to F older function and Scan to FTP function of the machine in advance. The shortcuts registered here can be recalled when operating the machine .
1 2 3 OfficeBridge Administrator Settings Registering Shortcuts 3-39 Click “F older Shortcut”. 3 Select the type of shortcut (personal or shared) to register from the pull-down 4 menu. If you performed a guest login or administrator login, only “shared” shortcuts can be registered.
3-40 Registering Shortcuts Set the detailed information. 6 Y ou can register the following items. Setting Description Settings Shortcut Number The smallest free number is automatically entered. Y ou can change it to a number of your choice . This item is required.
1 2 3 OfficeBridge Administrator Settings Registering Shortcuts 3-41 Browsing for a F older P ath to Enter Click [Browse] in “F older Path”. 1 A list of the network environment you are connected to is displayed.
3-42 Registering Shortcuts Changing F older Shortcut Settings Y ou can change folder shortcut settings that have been registered. On the “F older Shortcut” settings list screen, c lick the number or name of the 1 folder shortcut you want to c hange.
1 2 3 OfficeBridge Administrator Settings Registering Shortcuts 3-43 Deleting a F older Shortcut Y ou can delete unnecessary folder shortcuts from the list. On the “F older Shortcut” settings list screen, select the c heckbox of the folder 1 shortcut to delete.
3-44 Registering Shortcuts Setting FTP Shortcuts Registering a New FTP Shortcut Y ou can register a new FTP shortcut. Note Up to 20 FTP shortcuts can be registered. • FTP shortcuts can also be registered from the control panel of the machine. F or • details, refer to Chapter 7, “Registering Destinations” in the Scanner and F ax Guide.
1 2 3 OfficeBridge Administrator Settings Registering Shortcuts 3-45 Set the detailed information. 5 Y ou can register the following items. Setting Description Settings Shortcut Number The smallest free number is automatically entered. Y ou can change it to a number of your choice .
3-46 Registering Shortcuts Browsing for a F older P ath to Enter Enter the host name in the “Host Name” field. 1 Click [Browse] in “F older Path”. 2 The folder of the FTP server is displayed. Select the folder to register in the folder shortcut.
1 2 3 OfficeBridge Administrator Settings Registering Shortcuts 3-47 Click [Save]. 3 The settings are changed, and the display returns to the “FTP Shortcut” settings list screen. • Press [Back] to cancel changing the FTP shortcut settings and return to the “FTP Shortcut” • settings list screen.
3-48 Registering Shortcuts Click [OK]. 3 The selected FTP shortcuts are deleted..
1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-49 Setting T emplates OfficeBridge enables you to register templates to assist users when they enter information. Y ou can register three kinds of templates: document names , document categories , and e-mail templates.
3-50 Setting T emplates Click [Add]. 4 The “Document Name” settings screen is displayed. Set the detailed information. 5 Y ou can register the following items. Setting Description Settings Number The smallest free number is automatically entered. Y ou can change it to a number of your choice.
1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-51 Changing a Document Name Y ou can change a document name that has been registered. On the “Document Name” settings list screen, click the number or name of the 1 document name you want to change .
3-52 Setting T emplates Click [Duplicate]. 3 The “Document Name” settings screen is displayed. Change the settings to those for the new document name to register . 4 Click [Save]. 5 The display returns to the “Document Name” settings list screen.
1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-53 Setting Document Categories When setting document categories to a scanned image, you can use document categories registered in advance.
3-54 Setting T emplates Y ou can register the following items. Setting Description Settings Number The smallest free number is automatically entered. Y ou can change it to a number of your choice. This item is required. 1 - 20 Category Name Enter the document category name for the template.
1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-55 Copying an Existing Category to Register a New Category Y ou can copy a category that is already registered to register a new one. Display the “Category” settings list screen. 1 Select the checkbox of the category name you w ant to copy .
3-56 Setting T emplates Click [Delete]. 3 The message “Is it OK to delete the selected item(s)?” is displayed. Click [OK]. 4 The category is deleted. Setting E-mail T emplates When transmitting e-mail, you can use a document registered in advance as the subject and text of the e-mail.
1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-57 Set the detailed information. 5 Y ou can register the following items. Setting Description Settings Number The smallest free number is automatically entered. Y ou can change it to a number of your choice.
3-58 Setting T emplates Click [Save]. 3 The settings are changed, and the display returns to the “T emplate” settings list screen. • Press [Back] to cancel changing the e-mail template settings and return to the “T emplate” • settings list screen.
1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-59 Deleting an E-mail T emplate Y ou can delete unnecessary e-mail templates. Display the “T emplate” settings list screen. 1 Select the checkbox of the e-mail template you w ant to delete.
3-60 Setting the Connection Environment Setting the Connection Environment Y ou can set the network environment required for OfficeBridge to operate correctly and the e-mail transmission/reception environment, etc. Setting the Network Environment Set the network environment for connecting computers to OfficeBridge.
1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-61 Y ou can register the following items. Common Settings Setting Description Settings Host Name Enter the host name of the machine . The default setting is the MAC address.
3-62 Setting the Connection Environment Setting Description Settings Global IP Address Enter the global IP address. If DHCP is enabled, the retrieved global IP address is displayed, and you cannot edit it. XXXX:XXXX:XXXX: XXXX:XXXX:XXXX: XXXX:XXXX format (Where XXXX is a hexadecimal number .
1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-63 Setting the E-mail Transmission / Reception Environment Set the environment for transmitting and receiving e-mail with OfficeBridge.
3-64 Setting the Connection Environment Set the detailed information. 4 Y ou can register the following items. Machine Information Setting Description Settings Name Enter the name to display in the sender field (From) when transmitting e-mail.
1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-65 Setting Description Settings SSL Set “ON” to use SSL communication, or “OFF” to not use it.
3-66 Setting the Connection Environment SMTP Reception These settings are displayed when you click [+]. These settings are for the reception side for direct SMTP . Setting Description Settings Confirm that the following domain is identical to the receiving domain.
1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-67 Setting the E-mail Operating Environment Set the e-mail operating environment for handling e-mail with OfficeBridge. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.
3-68 Setting the Connection Environment Y ou can register the following items. Setting Description Settings Attachment File F ormat Set the file format for transmitted documents. When you send a document from the machine via e-mail, the document will be converted to the file format specified here.
1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-69 Setting Description Settings Response to MDN Request *4 Set whether to return a message disposition notification (MDN) when e-mail is received with an MDN request. Never send a MDN .
3-70 Setting the Connection Environment Click [Save]. 5 The display returns to the “E-mail Settings” list screen. • Press [Back] to cancel specifying the optional e-mail settings and return to the “E-mail • Settings” list screen. Note Underlined values are the default settings specified at the time of shipment.
1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-71 List Items Item Description 3 Name Displays the name registered. If you do not register a name, the LDAP server address is displayed after it is registered. 4 Default Server Setting Y ou can change the default server used for LDAP searching.
3-72 Setting the Connection Environment Set the detailed information. 4 Y ou can register the following items. Setting Description Settings Name Enter the name to set. 23 characters LDAP Server Address Enter the name or IP address (IPv4 only) of the LDAP server to set.
1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-73 Setting Description Settings Search Base Enter the starting search position in the hierarchical structure of the LDAP server . Searching is performed included all sub directories under the starting search position.
3-74 Setting the Connection Environment Click [Save]. 5 The display returns to the “LDAP Server Settings” list screen. • Press [Back] to cancel specifying the LDAP server settings and return to the “LDAP Server • Settings” list screen. Note Underlined values are the default settings specified at the time of shipment.
1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-75 Deleting LDAP Server Search Settings Y ou can delete unnecessary LDAP server search settings from the list screen. Click [Admin Login] in OfficeBridge, and log in.
3-76 Setting the Connection Environment Set the detailed information. 3 Y ou can register the following items. Setting Description Settings SNMP Service Set whether to enable or disable the SNMP setting . Set “ON” to enable the setting, or “OFF” to disable it.
1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-77 Setting an Internet Time Y ou can automatically synchronize the system clock with an internet time server . Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.
3-78 Setting the Connection Environment Y ou can register the following items. Setting Description Settings Auto Time Adjustment Set whether to enable or disable the internet time setting. Set “ON” to enable the setting, or “OFF” to disable it.
1 2 3 OfficeBridge Administrator Settings Specifying Device Settings 3-79 Specifying Device Settings Settings required for using the machine, suc h as the automatic logout time and the e-mail gatewa y settings can be set from OfficeBridge. The same settings can be set from the control panel of the machine.
3-80 Specifying Device Settings Set the detailed information. 4 Y ou can register the following items. Setting Description Settings E-mail Gateway *1 Specify the settings for the e-mail gateway function. − Setting Set whether to enable or disable the e-mail gateway function.
1 2 3 OfficeBridge Administrator Settings Specifying Device Settings 3-81 Specifying User Install Mode Settings Y ou can specify the settings required for using the machine. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings.
3-82 Specifying Default Machine Settings Specifying Default Machine Settings Y ou can set the default values for each function, the ready screen, and the energy sa ve mode. The default values are those used when you press <Reset> to return to the ready screen.
1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-83 Automatically Distributing Received Documents In OfficeBridge, you can specify conditions for automatically distributing received fax and internet fax documents to a specified location (user folders or the shared folder , etc .
3-84 Automatically Distributing Received Documents Setting Auto Distribution (General Settings) Y ou can specify the general settings for auto distribution. Note T o distributing received fax and internet fax documents to a specified location, set also individual settings.
1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-85 Click [General]. 3 Set the distribution information. 4 Y ou can register the following items. Setting Description Settings Distribution Setting Set whether to enable or disable the auto distribution setting.
3-86 Automatically Distributing Received Documents Setting Description Settings Document Access P assword Enter the password (user password) required to open the encrypted PDF . 28 characters Change P ermissions P assword Enter the password (owner password) required to change the permission settings of the encrypted PDF .
1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-87 Setting Auto Distribution (Individual Settings) Y ou can specify the individual settings for automatic distribution. Up to 200 auto distribution settings destinations can be registered.
3-88 Automatically Distributing Received Documents Y ou can register the following items. Basic Settings Setting Description Settings Name Enter a name for the auto distribution settings. This item is required. 30 characters Conditions *1 Condition Settings Select the condition to use for distribution from the pull-down menu.
1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-89 Setting Description Settings Destination *2 Destination See “ Specifying Distribution Destinations ” and destinations.
3-90 Automatically Distributing Received Documents Setting Description Settings F older Y ou can set the following file formats for saved files. PDF: Distributes the document as a PDF format saved file. PDF w/P assword: Distributes the document as an encrypted PDF format saved file.
1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-91 Open the 1 “ Setting ” screen. See “ Setting Auto Distribution (Individual Settings) ” steps 1 to 4. (See page 3-87.) Select 2 “OfficeBridge Users” from the pull-down menu and click [Select].
3-92 Automatically Distributing Received Documents Specifying “ Address Book” Destination Open the 1 “ Setting ” screen. See “ Setting Auto Distribution (Individual Settings) ” steps 1 to 4. (See page 3-87.) Select 2 “ Address Book ” from the pull-down menu and click [Select].
1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-93 Click [Save]. 6 The destinations are set, and the display returns to the “ Auto Distribution” settings screen. • Click [Back] to cancel setting the destinations .
3-94 Automatically Distributing Received Documents P erforming an Auto Distribution T est Y ou can check the distribution settings that match the distribution conditions in the auto distribution settings, and displa y them in a list.
1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-95 Y ou can register the following items. Setting Description Settings T est for Select the item to test (fax or e-mail). Fa x E-mail T est Data Enter the test data.
3-96 Automatically Distributing Received Documents Copying Existing Auto Distribution Settings to Create New Settings Y ou can copy auto distribution settings that are already registered to register new auto distribution settings. Click [Admin Login] in OfficeBridge, and log in.
1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-97 Deleting Auto Distribution Settings Y ou can delete unnecessary auto distribution settings from the “ Auto Distribution” settings list. Click [Admin Login] in OfficeBridge, and log in.
3-98 Usage Management Usage Management In OfficeBridge, you can record the usage status (number of pages , cost, and communication time) of the copy , fax, scan, and print functions for each user or group. Checking the Usage Status Y ou can display and print the user access/cost history .
1 2 3 OfficeBridge Administrator Settings Usage Management 3-99 Note The total of all users is displayed on the first line . • The following items are displayed. • Item Description Group Displays the name of the group that the user belongs to. User Displays the user name.
3-100 Usage Management Printing the Usage Management History for a User Y ou can print the history for the selected user . Click 1 for the user to print the history for . The message “Is it OK to print the selected user's usage summary?” is displayed.
1 2 3 OfficeBridge Administrator Settings Usage Management 3-101 Setting the Management History Y ou can set the currency unit and the page costs for each function (copy , fax, scan, and print) to use in the usage management history . Note The currency unit and cost settings can also be specified from the control panel of the machine.
3-102 Usage Management Setting Description Settings Charge Setting Select the functions (copy , fax, scan, or print) to display in the history . Select the checkbox of the function you w ant to display . Enter the page costs in the entry boxes. Copy: 0.
1 2 3 OfficeBridge Administrator Settings Displaying and Copying Machine Settings 3-103 Displaying and Copying Machine Settings Y ou can display the status of the machine.
3-104 Displaying and Copying Machine Settings The other machine status items that are displayed are indicated below . Item Description MAC Address Displays the MAC address set in the machine . Network Connection Displays the current network speed and communication method.
1 2 3 OfficeBridge Administrator Settings Displaying and Copying Machine Settings 3-105 Click [Save]. 3 Exporting Machine Settings Y ou can export the current machine settings. The exported data can be imported to another machine. Click [Admin Login] in OfficeBridge, and log in.
3-106 Displaying and Copying Machine Settings Importing Machine Settings Y ou can import the settings from another machine. Note T ake care when importing the machine settings , as all the information registered by users (including documents) will be erased.
1 2 3 OfficeBridge Administrator Settings Specifying Document Box Settings 3-107 Specifying Document Box Settings Y ou can specify settings relating to the way the document boxes handle documents .
3-108 Specifying Document Box Settings Y ou can register the following items. Common Settings These settings are displayed when you click [+]. Setting Description Settings Preview Setting File F ormat Set the file format used when displaying documents in document lists.
1 2 3 OfficeBridge Administrator Settings Specifying Document Box Settings 3-109 Rx Box These settings are displayed when you click [+]. Setting Description Settings Document Hold Time* 1 Set whether or not to delete received documents automatically from the “Rx Box” document list.
3-110 Specifying Document Box Settings Deleted Documents Box These settings are displayed when you click [+]. Setting Description Settings Enable the deleted document box Set whether to enable or disable the deleted documents box. If you select “OFF”, the “Deleted Documents Box” is not displayed on the document box screen.
1 2 3 OfficeBridge Administrator Settings Saving Transmitted Data (Archive Settings) 3-111 Saving T ransmitted Data (Archive Settings) When the machine transmits and receives documents via fax or e-mail, you can send those documents to a specified destination via fax, or store them in a specified folder .
3-112 Saving Transmitted Data (Archive Settings) Click the data type you want to specify arc hive settings for . 3 Specify the archive settings . 4 Setting Description Setting Sets whether to enable or disable the archive settings . Set “ON” to enable the function, or “OFF” to disable it.
1 2 3 OfficeBridge Administrator Settings Saving Transmitted Data (Archive Settings) 3-113 Specifying the Archive Destination Y ou can specify the archive destination using various methods. Y ou can only register a single archive destination. Specifying From the Address Book Click [Select] for the archive destination.
3-114 Saving Transmitted Data (Archive Settings) Manually Entering a Destination Click [Select] for the archive destination. 1 Enter the fax number or e-mail address of the destination in the “F ax / E-mail 2 Destinations” entry box. Enter either a fax or e-mail transmission destination.
1 2 3 OfficeBridge Administrator Settings Saving Transmitted Data (Archive Settings) 3-115 Manually Entering a F older Destination Click [Select] for the archive destination. 1 Enter the folder path name of the forwarding destination in the “F older 2 Destination” entry box in “F older Destination”.
3-116 Saving Transmitted Data (Archive Settings) Click a displayed computer name or folder name , and select the folder name to 3 set as the forwarding destination. Click [Back] to return to the previous folder level. • Click [Root] to return to the first (root) level.
1 2 3 OfficeBridge Administrator Settings Backing Up Documents 3-117 Backing Up Documents Y ou can specify settings for backing up the document files stored in the machine to a shared folder on the network. Y ou can display the backed up documents on the screen, and check the backup status from the log.
3-118 Backing Up Documents Set the detailed information. 4 Y ou can register the following items. Setting Description Settings Schedule Setting Set the schedule for executing the document backup. If you select “OFF”, the document backup is not executed.
1 2 3 OfficeBridge Administrator Settings Backing Up Documents 3-119 Setting Description Settings Document(s) after backup Set the method for dealing with the document files in the machine after they have been backed up . Do not delete. Delete all. Delete only read messages.
3-120 Backing Up Documents Set the detailed information. 4 Y ou can register the following items. Setting Description Settings Display on the document boxes screen Select whether to enable or disable the backup viewing settings. Set “ON” to enable the setting, or “OFF” to disable it.
1 2 3 OfficeBridge Administrator Settings Backing Up Documents 3-121 Checking the Backup Log Y ou can display the backup log. The backup log displays the content processed, the shared folder used, the result of the backup (success or failure), and the date that the backup w as executed.
3-122 Backing Up Documents Note If “F ailed” is displa yed as the result of the backup, you can move the mouse cursor over “F ailed” to displa y the reason the backup failed on the upper left of the “Backup Log” screen. The reasons for the backup failing are indicated below .
1 2 3 OfficeBridge Administrator Settings Setting Security 3-123 Setting Security OfficeBridge enables you to set the user policies to specify function restrictions and setting restrictions for users, and the mac hine policy to specify setting restrictions for the machine.
3-124 Setting Security Click [Machine Management Settings], and then [User P olicy]. 2 Click [Add]. 3.
1 2 3 OfficeBridge Administrator Settings Setting Security 3-125 4 Set the detailed information. Y ou can register the following items. Setting Description Settings P olicy name Enter a name for the user policy to set. This item is required. 30 characters Select an adaptive user (s) Select users to apply the policy to from the list.
3-126 Setting Security Selecting Users Display the User P olicy setting screen. 1 See “ Registering a New User P olicy ” step 1 to 4. (See page 3-123.) Click [Select User] in “Select an adaptive user(s)”. 2 The user selection screen is displayed.
1 2 3 OfficeBridge Administrator Settings Setting Security 3-127 Default Security Settings The default in the authority levels are indicated below . If you set “OFF”, the function cannot be operated from the control panel of the machine. The function is also not displa yed in the menu of OfficeBridge.
3-128 Setting Security Changing a User P olicy Y ou can change a user policy that has been registered. Click the name of the policy to change on the “User P olicy” list screen. 1 The “Registration” screen is displayed. Change the detailed information.
1 2 3 OfficeBridge Administrator Settings Setting Security 3-129 Deleting a User P olicy Y ou can delete unnecessary user policies from the “User P olicy” list screen. Note Y ou can delete multiple user policies at the same time. • Y ou cannot delete a user policy that is assigned to users.
3-130 Setting Security Setting the Machine P olicy Regarding the Machine P olicy The machine policy restricts the machine itself . Y ou can only set one machine policy . Authentication Methods There are three login machine policies provided in OfficeBridge, whic h depend on the login authentication method.
1 2 3 OfficeBridge Administrator Settings Setting Security 3-131 Setting the Machine P olicy Note The authentication method can also be specified from the control panel of the • machine. F or details, refer to Chapter 2, “Setting User Authentication” in the Administrator's Guide.
3-132 Setting Security Set the detailed information. 4 Y ou can register the following items. Setting Description Settings Authentication Method Select the authentication method. Stand-Alone Single Sign On Network Domain Name Enter the domain name of the Active Directory server .
1 2 3 OfficeBridge Administrator Settings Setting Security 3-133 Setting Description Settings Login Screen Setting Select the screen displayed when a user logs in. User ID Selection: This screen is comprised of the user ID and password entry , and a list of user information.
3-134 Setting Security Click [Save]. 5 The message “Changing the “Machine P olicy” will reboot the mac hine automatically .” is • displayed. Press [Back] to cancel registering the machine policy settings and return to the “Machine • P olicy” list screen.
1 2 3 OfficeBridge Administrator Settings Setting Security 3-135 Set the detailed information. 4 Y ou can register the following items. Setting Description Settings MAC Address Filtering Set the MAC addresses to restrict. − Setting *1 Select the basic policy for the access restrictions.
3-136 Setting Security Setting Description Settings IP Address Filtering Set the IP addresses to restrict. − Setting *1 Select the basic policy for the access restrictions. Select either “Reject all specified address(es) except for those listed below” or “ Authorize all address(es) except for those listed below”.
1 2 3 OfficeBridge Administrator Settings Setting Security 3-137 Specifying SSL Certificate Settings OfficeBridge supports the setting of the private certificate authority and server certificate required to perform SSL (Secure Socket Layer) communication.
3-138 Setting Security Y ou can register the following items. Root Certificate Setting Description Settings Export When using a private certificate authority , this exports the root certificate. • The root certicate is exported in the “PKCS#12” format *1 .
1 2 3 OfficeBridge Administrator Settings Setting Security 3-139 Root Certificate Setting These settings are displayed when you click [+]. Setting Description Settings Setting Common Name Enter the name of the certificate authority . • The MAC address is used when the name is automatically generated.
3-140 Setting Security Setting Description Settings Server Certificate [Import] Imports the server certificate. − File Name Click [Browse] to set the path of the file name to the server certificate. − P assword Enter the password used when importing the server certificate.
1 2 3 OfficeBridge Administrator Settings Setting ScanT ag 3-141 Setting ScanT ag The ScanT ag feature allows you to create image data and metadata (data indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a network computer .
3-142 Setting ScanT ag ScanT ag Settings Y ou can register ScanT ag settings. Up to 20 can be registered. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings.
1 2 3 OfficeBridge Administrator Settings Setting ScanT ag 3-143 Scan In order to create and transmit image data and a ScanT ag file (metadata file) configure the following settings. These settings are displayed when you click [+]. Setting Description Settings Setting Set “ON” to enable the ScanT ag settings when scanning.
3-144 Setting ScanT ag Copy In order to create and transmit ScanT ag file (metadata file) to a network computer when making copies,configure the following settings . These settings are displayed when you click [+]. Setting Description Settings Setting Set “ON” to enable the ScanT ag settings when copying.
1 2 3 OfficeBridge Administrator Settings Setting ScanT ag 3-145 Set the detailed information. 7 Y ou can register the following items. Setting Description Settings Number The smallest free number is automatically entered. Y ou can change it to a number of your choice .
3-146 Setting ScanT ag Setting Description Settings Date Input Set the date format and separator symbol. Description of F ormat Symbols F ormat Meaning Example YYYY Y ear in 4 digits 2010 MM Month in 2 digits 01 DD Day in 2 digits 05 Separator Symbols and Examples Symbol Example None 20100105 / 2010/01/05 .
1 2 3 OfficeBridge Administrator Settings Setting ScanT ag 3-147 About the ScanT ag file name The ScanT ag file name of the scan job is the same as the image data. The image data file name can be specified on the machine's control panel.
3-148 Setting ScanT ag.
Chapter 4 Operating Utilities Managing Events (InfoMonitor) ............................................................................. 4-2 About InfoMonitor ...........................................................................................
4-2 Managing Events (InfoMonitor) Managing Events (InfoMonitor) About InfoMonitor InfoMonitor is a utility program for managing the history of events (scanning and transmission/reception of documents, etc .) that occur in the machine . Users can be notified of events even if there are not logged in to OfficeBridge.
1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-3 Setting InfoMonitor Opening “User Monitor Settings” Screen Right-click the task tray icon 1 . Click [Settings]. 2 Note If there is a shortcut to InfoMonitor on the desktop, you can double-clic k it to display the “User Monitor Settings” screen.
4-4 Managing Events (InfoMonitor) “User Monitor Settings” Screen On the “User Monitor Settings” screen, you can check the monitoring status of InfoMonitor , and specify the various settings . Item Description User List Displays a list of the machines for monitoring .
1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-5 Registering (Adding) Machines to Monitor Y ou can register machines to monitor in InfoMonitor . Y ou can register up to three machines in the same network segment. Open the “User Monitor Settings” screen.
4-6 Managing Events (InfoMonitor) Click [Next]. 4 If the connection is successful, the “ Add Monitored Users Wizard 2/3” screen is displa yed. • If the connection fails, the user entry screen is displayed.
1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-7 Enter the password, and click [Next]. 6 Click [Finish]. 7 If you selected “Select notification items. ” on the “ Add Monitored Users Wizard 3/3” screen, the “Notification items” screen is displayed.
4-8 Managing Events (InfoMonitor) Manually Registering (Adding) Machines to Monitor Y ou can also manually register machines to register . Open the “User Monitor Settings” screen. 1 (See page 4-3.) Click [Add]. 2 Select “Enter machine manually”.
1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-9 Click [Next]. 5 Enter the password and user ID , and click [Next]. 6.
4-10 Managing Events (InfoMonitor) Click [Finish]. 7 If you selected “Select notification items. ” on the “ Add Monitored Users Wizard 3/3” screen, the “Notification items” screen is displayed. Set the notification items. (See page 4-14.
1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-11 Y ou can set the following items. 3 If you set to not perform event notification (if you deselect “Event notification using popup messages”), “No” is displa yed in the “Notification Settings” field.
4-12 Managing Events (InfoMonitor) Specifying Other Device Monitoring Settings Open the “User Monitor Settings” screen. 1 (See page 4-3.) Select the entry to set, and click “Detail Settings”. 2 The “Detail Settings” screen is displayed.
1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-13 Manually Specifying Monitor Settings Y ou can also manually specify monitoring settings. Open the “User Monitor Settings” screen. 1 (See page 4-3.) Select the entry to set, and click “Detail Settings”.
4-14 Managing Events (InfoMonitor) Y ou can set the following monitoring settings. 5 Item Description Settings Recordable Number Set the maximum number of events to save in InfoMonitor . 1 - 50 : 25 Monitoring Interval Set the interval for monitoring the event status.
1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-15 Select the events for notification, and click [Save]. 4 The items are displayed under • “ Advanced Settings” . When they are not displayed, click [+] next to “ Advance ” to display them.
4-16 Managing Events (InfoMonitor) Click [Change Status]. 3 The “Status” field switches between “Monitoring” and “Not monitoring” each time you clic k [Change Status]. Deleting Users From the List Y ou can delete registered users from the list.
1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-17 Using InfoMonitor Y ou can use InfoMonitor to view the event history and preview , print or download the document related to an event. Viewing the Event History Right-click the 1 icon in the task tray .
4-18 Managing Events (InfoMonitor) Item Description User List Displays a list of the users . If you switch the user , the event list display also switches . The following items are displayed. Machine Name: Displays the name of the machine for monitoring .
1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-19 Previewing the Document Related to an Event Open the “Event Log Viewer” Screen. 1 (See page 4-17.) Double-click the event you w ant to preview on the “Event Log Viewer” screen.
4-20 Managing Events (InfoMonitor) Printing the Document Related to an Event Open the “Event Log Viewer” Screen. 1 (See page 4-17.) Double-click the event you w ant to print on the “Event Log Viewer” screen. 2 Click [Print]. 3 Click [Close] to close the “Event Log Viewer” screen.
1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-21 Downloading the Document Related to an Event Y ou can save (download) the document related to an event from OfficeBridge to a local destination.
4-22 Managing Events (InfoMonitor) Specify the name and location to save the file , and click [Save]. 4 Click [Close] to close the “Event Log Viewer” screen. Logging In to the Monitored OfficeBridge Y ou can log in to the monitored OfficeBridge from InfoMonitor .
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-23 Creating Cove r P age s (CoverP age Editor) With CoverP age Editor , you can create cover pages to attach at the top of fax documents you transmit.
4-24 Creating Cover P ages (CoverP age Editor) Starting CoverP age Editor Click [Start], select “Muratec” from “Programs” (or “ All programs”), and click 1 “CoverP age Editor”. Note A new document screen is displayed when CoverP age Editor is started.
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-25 CoverP age Editor Editing Screen The part names and functions of the CoverP age Editor editing screen are described below . Menu bar To ol bar Editing area Status bar P art Names and Functions Menu bar Menu Name Command Name Description File New Creates a new file.
4-26 Creating Cover P ages (CoverP age Editor) Menu Name Command Name Description Edit Undo Undoes the previous edit. Y ou can also undo by pressing the <Ctrl> + <Z> keys. Cut Cuts the selected object from the editing area. Y ou can also cut an object by pressing the <Ctrl> + <X> keys.
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-27 Menu Name Command Name Description F ormat F ont This specifies the font and size of character strings in a text box inserted into the editing area, and the attributes of the text box, etc.
4-28 Creating Cover P ages (CoverP age Editor) “F ont” tools Category Tool Name Description F ormat F ont Selects a font for the character string inserted into the editing area. F ont Size Selects a size for the character string inserted into the editing area.
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-29 Category T ool Name Description Insert *2 Inserts into the editing area the receiver information registered in the address book (name, company , department, telephone number , and fax number or e-mail address).
4-30 Creating Cover P ages (CoverP age Editor) Type Description Draw object Object inserted with “Draw Object” in the “Insert” menu or , , , or in the “Draw Object” tools Image object Object inserted with “Picture” in the “Insert” menu or .
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-31 Drag the mouse pointer in the editing area to create a text box. 2 Enter the title for the cover page in the text box. 3 Adjust the font type and size using the “F ormat” tool.
4-32 Creating Cover P ages (CoverP age Editor) Click “Config Object” from the “F ormat” menu with the text box selected. 4 Y ou can also select “Config Object” by right-clicking the selected text box. Specify the object settings in the “Colors and Lines” tab, and clic k [OK].
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-33 Creating a Figure Y ou can enter a figure into the editing area as a “dra w object”. Click 1 (the “rectangle” tool). Drag the mouse pointer in the editing area to create the figure.
4-34 Creating Cover P ages (CoverP age Editor) Specify the figure settings in the “Colors and Lines” tab, and c lick [OK]. 4 In this example, “Black” is set for “Color” in “F ill”. With the figure selected, c lick 5 (the “Copy” tool), and then (the “P aste” tool).
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-35 Specify the figure settings in the “Colors and Lines” tab, and c lick [OK]. 7 In this example, “Grid” is set for “Color” in “F ill”. With both figures selected, c lick 8 (the “Copy” tool), and then (the “P aste” tool).
4-36 Creating Cover P ages (CoverP age Editor) Y ou can also click “Company” or “Department” from the “Insert” menu, and 3 position the object in a location of your choice . Similarly , insert and position the registered information of the sender (sender 4 name, company name , department name, and phone number , etc.
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-37 Inserting a Subject Y ou can insert a “subject” into the editing area. The “subject” you enter is set in the “Subject” entry box in “Cover P age” on the “Transmission” settings screen.
4-38 Creating Cover P ages (CoverP age Editor) P osition the object in a location of your choice . 2 Saving a Cover P age Y ou can save the cover page you created.
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-39 Specify the name and location to save the file , and click [Save]. 2 The cover page you created is saved. The extension of the saved file is “.cpt”. Note The cover pages you create must be uploaded to OfficeBridge in order to use them.
4-40 Creating Cover P ages (CoverP age Editor) Click the tabs and specify each setting . 3 The setting items displayed depend on the selected object. Click [OK]. 4 The settings are changed. List of Object Settings “F ont ” tab (When a text object is selected) Setting Description F ont Set the font type for the selected text box.
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-41 “Colors and Lines” tab Setting Description Fill Color Adjusts the fill color of the selected object. Click the list button to select a color . Note Cannot be set when an insertion object is selected.
4-42 Creating Cover P ages (CoverP age Editor) Editing an Object Y ou can edit objects using the menu commands and tools. Selecting, Moving, and Deleting Objects Use (the “Select” tool) to select and move objects. Click 1 (the “Select” tool), and select the object.
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-43 Moving an Object to F orward or Back When objects are overlaying each other , you can move the selected object forward or backward. Click 1 (the “Select” tool), and select the object.
4-44 Creating Cover P ages (CoverP age Editor) Aligning Objects Y ou can align multiple objects to the left, right, top , or bottom. Click 1 (the “Select” tool), and select the object. P erform one of the following operations. 2 T o align the objects left, click • (the “ Align Left” tool).
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-45 Printing a Cover P age Y ou can print a created cover page to check it. Y ou can also preview the printed state on screen. Printing a Cover P age Select “Print” from the “File” menu.
4-46 Creating Cover P ages (CoverP age Editor) Preview screen Item Description Print The “Print” dialog box is displa yed to print the cover page. Note If you execute printing, the preview screen is automatically closed. Zoom In The preview is enlarged one level.
1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-47 Uploading Cover P ages to OfficeBridge Y ou can upload created cover pages to OfficeBridge. It is necessary to set the location of the OfficeBridge to upload to before uploading cover pages.
4-48 Creating Cover P ages (CoverP age Editor) Click [OK]. 2 The selected OfficeBridge is set as the location to upload the cover pages, and the “Upload Settings” dialog box closes. Uploading a Cover P age Click [Store into MFP] in the “Quick Access” tools .
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