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FAX OPERATION GUIDE d-Copia 283MF d-Copia 283MF Plus d-Copia 284MF 551605en GB.
PUBLICA TION ISSUED BY: Olivetti S.p.A. Gruppo T elecom Italia Via Jervis, 77 - 10015 Ivrea (IT ALY) www.ol ivett i.c om Cop y r i ght © 2009, Olivetti The m anufac turer reser ves the right to carry out modif ications to the produc t described in this m anual at any time and without any notice.
OPERA TION GUIDE i Safety Conventions in This Guide Please read the Operation Guide before usin g the facsim ile. Keep it close to the fa csimile for ea sy refe rence.
ii OPERA TION GUIDE <Note> Due to performance updating, information in this Oper ation Guide is su bject to change without notice..
OPERA TION GUIDE iii Content s 1 Part Names and Functions Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Machine . . . . . . . . . . . . . . . . . . . . . .
iv OPERA TION GUIDE Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9 Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
OPERA TION GUIDE v Safety Information About this Operation Guide This Operation Guide contains inform ation on using the facsimile functions of this machine. Please read the Operation Guide before you star t using the machine. Keep it close to the machine for easy reference.
vi OPERA TION GUIDE ‘CALL W AITING’ or other telephone compa ny optional servic es that produce audible tones or clicks on the line can disrupt or cause ter mination of facsimile communications.
OPERA TION GUIDE vii General Notice Legal Notice WE SHALL HA VE NO LIABILITY FO R LOSS, WHETHER OR P ARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE F AX SYSTEM, MALFUNCTIONS,.
viii OPERA TION GUIDE IMPORT ANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incend ie, de choc électrique et de blessures. En voici quelques unes: 1 Ne pas utiliser l'app areil près de l'eau, p.
OPERA TION GUIDE ix Declarations to European Directives DECLARA TION OF CONFORMITY TO 2004/108/ EC, 2006/95/EEC, 93/68/EEC and 199 9/5/EC We declare under our sole re sponsibility that the product to which this declaration re lates is in conformity with the following specifications.
x OPERA TION GUIDE T echnical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D .
OPERA TION GUIDE xi Network Comp atibility Declaration The manufacture r declares that the equipment has been designed to opera te in the public switched telephone networks (PSTN) in t he following co.
xii OPERA TION GUIDE Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Functions Explains the p arts of the machine and keys on the operation p anel. Chapter 2 - Preparation Before Use Explains the settings require d before using fax.
OPERA TION GUIDE xiii NOTE: This Operation Guide cont ains information for using bo th the inch and metric versions of this machine. The inch version of this machine is shown in the screens in this guide. If you are usin g the metric version, you should use the messages provided for the inch vers ion as refere nce only .
xiv OPERA TION GUIDE Conventions in This Guide The following conventions are used depen ding on the nature of the description. Description of Operation Procedure In this Operation Guide, the continuou.
OPERA TION GUIDE 1-1 1 Part Names and Functions This chapter explains the name s of part s when the machine is used as a fax machine after installing the F AX kit.
Part Names and F unctions 1-2 OPERA TION GUIDE Operation Panel For the names of keys and in dicators required when f unctions other than F AX are used, refer to the machine’ s Operation Guide . Blinks while data is sending/ receiving. Message Display .
Part Names and Functions OPERA TION GUIDE 1-3 1 Lit when the machine's main power is on. Used to register or recall programs. Ends operation (logs out) on the Administration screen. T urns the machine on/off. Also used to put it into or recover it from sleep mode.
Part Names and F unctions 1-4 OPERA TION GUIDE Machine This chapter explains the names of parts wh en the machine is used as a fax machine. For the part s required when functions other than F AX are used, refer to the machine’ s Operation Guide . IMPORTANT: Y ou cannot automatically receive a fax when the main power switch is turned of f.
Part Names and Functions OPERA TION GUIDE 1-5 1 Document Processor 7 8 9 10 6 6 T op cov er Open this co ver wh en the original jammed in the Document Proc essor . 7 Original width guides Adjust these guides according to the original width. 8 Original t able S tack the sheet originals on this t able.
Part Names and F unctions 1-6 OPERA TION GUIDE.
OPERA TION GUIDE 2-1 2 Prep aration Before Use This chapter explains the preparation necessary before the machine is used for the first time after the F AX kit is in stalled in the machine. There is no need for the cu stomer to undertake this prep arat ion if it has al ready been carried out by a service representative.
Preparation Befo re Use 2-2 OPERA TION GUIDE Selection of T elephone Line (Inch version only) Select the telephone line acco rding to the type you are contracte d with. Please note that selec ting a wrong telephone line will prev ent you from sending fa x.
Preparation Before Use OPERA TION GUIDE 2-3 2 Selection of T ransmit T erm inal Identification (TTI) The transmit terminal identification (TTI) is the information about the mach ine (transmit terminal) to be printed out on the fax on the receiving system.
Preparation Befo re Use 2-4 OPERA TION GUIDE Setting the TTI information Register the name (local F AX name), fax number , and loca l F AX ID printed in the transmit terminal identific ation (TTI) area. By registering the TTI dat a, the receiver ca n easily find out where the F AX came from.
Preparation Before Use OPERA TION GUIDE 2-5 2 5 Press the OK key . When you register the Local F AX Number , go to next step. When you register the Local F AX ID, go to step 10. Local F AX Number Entry 6 Press the U or V key to selec t [Local F AX Number].
Preparation Befo re Use 2-6 OPERA TION GUIDE Date and Time Entry Register the date and time of the machine’ s built-in cl ock. Because the F AX delayed tr ansmission is conducted based on the time registere d here, be sure to register the correct date and time.
Preparation Before Use OPERA TION GUIDE 2-7 2 16 Press the Y or Z key to move the cursor position, enter year , month and day . 17 Press the OK key . 18 Press the Y or Z key to move the cursor position, enter hour s, minutes an d seconds. 19 Press the OK key .
Preparation Befo re Use 2-8 OPERA TION GUIDE.
OPERA TION GUIDE 3-1 3 F AX Operation (Basic) This chapter explains the following basic operations..
F AX Operation (Basic) 3-2 OPERA TION GUIDE Automatic Send General transmission using the numeric keys is explained. Switching to the Send Screen 1 Press the FA X key . C heck that the basic send screen is displayed. NOTE: Depending on the settings, the Address Book screen may appear .
F AX Operation (Basic) OPERA TION GUIDE 3-3 3 Memory T ransmission (When originals are placed in the document pro cessor) After originals plac ed in the docum ent processo r are sc anned and stored in the memory , the receiving system is dialed.
F AX Operation (Basic) 3-4 OPERA TION GUIDE NOTE: Up to 64 digits can be entered as the fax number of the receiving system. Use Y or Z to move the cur sor . T o correct the number , press the Clear key to delete the digits one by one before reentering th e number .
F AX Operation (Basic) OPERA TION GUIDE 3-5 3 On Hook Press this key to connec t to the telephone line. When the F AX number has been ente red, the machine start s dialing to the receiving system. After pressing this key , you can dial the number of the receiving system using the numeric keys.
F AX Operation (Basic) 3-6 OPERA TION GUIDE Selecting the Resolution 5 Select the resoluti on suitable for sending originals. •200 × 100 dpi (Normal) : when sending originals with standard size characters Typical characte r size: 10.
F AX Operation (Basic) OPERA TION GUIDE 3-7 3 IMPORTANT: •If you select a high resolution, the image becomes clearer . However , the higher the resolution is, the longer the send time is.
F AX Operation (Basic) 3-8 OPERA TION GUIDE Send St art 7 Press the Star t key . T ransmission begins. Checking the Send S tatus 1 Press the S tatus/J ob Cancel key . 2 Press the U or V key to select [Send Job S tatus]. 3 Press the OK key . A list of send job statuses appears.
F AX Operation (Basic) OPERA TION GUIDE 3-9 3 F AX Automatic Reception When using this machine as a F AX-dedica ted machine th at does not receive telephone calls, set the machine to F AX-dedicated reception. No special operatio n is required when receiving faxes.
F AX Operation (Basic) 3-10 OPERA TION GUIDE Reception St art s 1 When a fax has been sent to you, the machine rings the registe red number of time s, and then start s receiving the fax. After reception ha s started, the Receive indicator blinks. NOTE: Y ou can ch ange the num ber of times the ringing tone rings.
F AX Operation (Basic) OPERA TION GUIDE 3-1 1 3 Cancelling Communication The method for cancelling communicati on with this machine differs depend ing on the transm ission method (memory tr ansmission or d irect transmiss ion) and co mm unication form.
F AX Operation (Basic) 3-12 OPERA TION GUIDE NOTE: Canceling is also possible by pressing [Menu] (the Right Select key), then sele cting [Cancel Job] and pressing the OK key .
F AX Operation (Basic) OPERA TION GUIDE 3-13 3 Cancelling and Sending Dela yed T ransmissions (Queued) T o cancel delayed transmission s that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the pro cedure below .
F AX Operation (Basic) 3-14 OPERA TION GUIDE 4 Press [Line Off] (the Lef t Select key). 5 Press [Y es] (the Lef t Select key). This disconnects the line in communication.
F AX Operation (Basic) OPERA TION GUIDE 3-15 3 Using the Address Book Y ou can select the F AX destination from the Address Boo k. Registering a New Destination Y ou can register new destinations to the Address Bo ok.
F AX Operation (Basic) 3-16 OPERA TION GUIDE 13 Use the numeric keys to en ter any address number between 001 and 120. NOTE: An addre ss number is an iden tification number for each des tination. Y ou can s elect any availa ble number ou t of 120 num bers - 100 for in dividuals and 20 for groups.
F AX Operation (Basic) OPERA TION GUIDE 3-17 3 method to insert a p ause before resuming dialing after you dial a specific number . 22 Press [Detail] (the Right Se lect key) and then use the Y or Z key t o select [Sub Address]. If you do not use Sub Address, proc eed to step 2 8.
F AX Operation (Basic) 3-18 OPERA TION GUIDE NOTE: Register the encryption key in advance. For details, refer to Registering an Encry ption Key on page 6-26 . 34 Press the U or V key to select [ On] or [Off ]. 35 Press the OK key . Proceed to the next step or step 38 when [On] or [Off] is selected in step 34, respectively .
F AX Operation (Basic) OPERA TION GUIDE 3-19 3 NOTE: Group r egistration requires destinations that have been r egistered as contact registration. Pe rform the necessary c ontact registratio n in advance. 1 Press the System Menu/Counter key . 2 Press the U or V key to selec t [Edit Destination].
F AX Operation (Basic) 3-20 OPERA TION GUIDE 15 Press the Y or Z key to select [G roup Name]. 16 Press [Edit] (the Right Select key). 17 Use the numeric keys to en ter the group nam e to be displayed in the Address Book. Up to 32 characters can be entered.
F AX Operation (Basic) OPERA TION GUIDE 3-21 3 28 T o add more destinations, repea t steps 21 to 27. 29 Press the OK key . 30 Use the Y or Z key to check if the group was set correctly .
F AX Operation (Basic) 3-22 OPERA TION GUIDE Selecting a Destination from the Address Book Select a destination register ed in the Address Book. 1 In the basic screen for sending, press the Address Book key . 2 Press the U or V key to select [Add ress Book].
F AX Operation (Basic) OPERA TION GUIDE 3-23 3 7 Use the numeric keys to enter the destination name for which you want to search. NOTE: For details on ch arac ter entry , refer to Specifications (Fax function) on Append ix-6 . 8 Press the OK key . The search result appears.
F AX Operation (Basic) 3-24 OPERA TION GUIDE When deleting the destinat ion of a cont act registration or group 1 Press the U or V key to select [ Delete]. 2 Press the OK key . 3 Press [Y es] (the Left Select key). This deletes the selected destination or group.
F AX Operation (Basic) OPERA TION GUIDE 3-25 3 Using One-touch Keys With One-touch keys on the oper ation panel, you can invoke the Ad dress Book. Registering a New One-touch Key Y ou can register the destination (contact or group) in the Add ress Book to a One-touch key .
F AX Operation (Basic) 3-26 OPERA TION GUIDE Changing/Deleting Re gistration Content s Y ou can change the destination registered to a One-t ouch key to another destination, or delete the registration contents of the One-touch key .
F AX Operation (Basic) OPERA TION GUIDE 3-27 3 Dialing the Same Receiving System (Redial) Redial is a function allowing you to di al the last entered number once again. Automatic Redial This function automatically red ials a receiving syst em that does not respond whe n you try to send fax.
F AX Operation (Basic) 3-28 OPERA TION GUIDE.
OPERA TION GUIDE 4-1 4 F AX Operation (Advanced) This chapter explains the me thod to effectively use F AX..
F AX Operation (Advanced) 4-2 OPERA TION GUIDE Delayed T ransmission When you have set a transmission st art time, this function automatically sends or iginals at the preset time. Y ou can use de layed transmiss ion together with the broadcast transmis sion function , etc.
F AX Operation (Advanced) OPERA TION GUIDE 4-3 4 5 Press the OK key . 6 Press the U or V key to select [ On]. 7 Press the OK key . 8 Press the Y or Z key to move the cursor position, and enter hour s and minutes. 9 Press the OK key . 10 Set the destination, and press the Star t key .
F AX Operation (Advanced) 4-4 OPERA TION GUIDE Broadcast T ransmission This function allows you to send the same originals to several destinations in one operation. Th e machine stores (memorizes) origi nals to send in memory temporar ily , and automatically repeats dialing and transmission to the set destination after wards.
F AX Operation (Advanced) OPERA TION GUIDE 4-5 4 4 After selecting all the de stinations, press the Star t key . T ransmission begins. NOTE: In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job.
F AX Operation (Advanced) 4-6 OPERA TION GUIDE St andby T ransm ission During a communication, you can sca n originals and sche dule a next transmissio n. When the first communicat ion is completed, the machine automatically starts the schedu led next trans mission.
F AX Operation (Advanced) OPERA TION GUIDE 4-7 4 Interrupt Send During communication, when you scan originals by select ing direct transmission, yo u can use interrup t send.
F AX Operation (Advanced) 4-8 OPERA TION GUIDE Chain Dial Chain dial is a function that allows you to dial by lin king fax numbers of the receiving systems with a chain number created with a number common to several destinations.
F AX Operation (Advanced) OPERA TION GUIDE 4-9 4 Manual Send This method allows you to send origin als by pressing the Star t key after confirm ing that the telephone line has connected to the receiving system.
F AX Operation (Advanced) 4-10 OPERA TION GUIDE Manual Reception This method allows you to re ceive faxes by operating th is machine after confirming that the tele phone line has connected to the sending system.
F AX Operation (Advanced) OPERA TION GUIDE 4-1 1 4 When you hear a voice fr om the receiving system The telephone lin e has connected to the telephone of the send ing system. Whe n the conver sation is over , follow steps 1 to 2 above. After the sending system ha s starte d transmission, the machine starts receiving originals.
F AX Operation (Advanced) 4-12 OPERA TION GUIDE Remote Switch Function Y ou can start fax reception b y operation from the connec ted telephone set. This functi on is convenient for using this machine and a telephone set (commercially available pr oduct) in combination inst alled at places dista nt from each other .
F AX Operation (Advanced) OPERA TION GUIDE 4-13 4 Using the Remote Switch Dial T o start fax reception by op eration from the co nnected telephon e set, use the following operation. 1 The connected telep hone set makes a ringing tone. 2 Lift the handset of the telephone .
F AX Operation (Advanced) 4-14 OPERA TION GUIDE Printing/Forwarding Received Document s (Memory Forwarding) When you have rec eived a fax, you can fo rward the received im age to other fax mach ines, computer s, and Sub Address Boxes, or print the image.
F AX Operation (Advanced) OPERA TION GUIDE 4-15 4 Setting Forwarding Use the procedure below to set forwarding . 1 Press the System Menu/Counter key . 2 Press the U or V key to selec t [F AX]. 3 Press the OK key . 4 Press the U or V key to selec t [Reception].
F AX Operation (Advanced) 4-16 OPERA TION GUIDE 12 Selecting Forwar ding Destination from Address Book 1 Press the U or V key to select [ Address Book]. 2 Press the OK key . 3 Press the U or V key to select [Address Book] or [Ext Address Book]. 4 Press the OK key .
F AX Operation (Advanced) OPERA TION GUIDE 4-17 4 Changing and Deleting Registration Content s Use the procedure below to change or delete registration contents. 1 Press the System Menu/Counter key . 2 Press the U or V key to selec t [F AX]. 3 Press the OK key .
F AX Operation (Advanced) 4-18 OPERA TION GUIDE Forwarding T ime Setting Register the st art time and end time between which forwarding is en abled. 1 Press the System Menu/Counter key . 2 Press the U or V key to selec t [F AX]. 3 Press the OK key . 4 Press the U or V key to selec t [Reception].
F AX Operation (Advanced) OPERA TION GUIDE 4-19 4 4 Press the U or V key to selec t [Reception]. 5 Press the OK key . 6 Press the U or V key to select [F orward Settings]. 7 Press the OK key . 8 Press the U or V key to select [File Format]. 9 Press the OK key .
F AX Operation (Advanced) 4-20 OPERA TION GUIDE 6 Press the U or V key to select [F orward Settings]. 7 Press the OK key . 8 Press the U or V key to selec t [FTP Encrypted TX]. 9 Press the OK key . 10 Press the U or V key to select [ On] or [Off ]. 11 Press the OK key .
F AX Operation (Advanced) OPERA TION GUIDE 4-21 4 8 Press the U or V key to selec t [File Name Entry]. 9 Press the OK key . 10 Use the numeric ke ys to enter the document n ame. Up to 32 characters can be entered. NOTE: For details on ch arac ter entry , refer to Specifications (Fax function) on Append ix-6 .
F AX Operation (Advanced) 4-22 OPERA TION GUIDE Settings for Forwarding from COMMAND CENTER (RX/Forward Requirement s) Y ou can use COMMAND CENTER on a computer connected to the network to specify the forwarding settings on this machine. Refer to the machine’s Operation Guide for informati on on the network settings.
F AX Operation (Advanced) OPERA TION GUIDE 4-23 4 Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and password s attached in conformance with the ITU-T (Inter natio nal T elecommunication Union) recom mendations.
F AX Operation (Advanced) 4-24 OPERA TION GUIDE NOTE: When a sub address has been registered to the destina tion of the Ad dress Book, y ou can use the destination. When a sub add ress-registered destination in the Address Book is used for a One- touch key , you can al so use the One-touch key .
F AX Operation (Advanced) OPERA TION GUIDE 4-25 4 Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received original s on the machine to which the F AX System is to be installed . Using the memory forwarding function, you can store received originals in a pe rsonal Sub Address Box.
F AX Operation (Advanced) 4-26 OPERA TION GUIDE Deleting Sub Address Box 1 Follow steps 1 to 4 of Registering a Sub Addr ess Box on pa ge 4-25 . 2 Select the bo x to be delet ed. 3 Press [Menu] (the Right Sele ct key). 4 Press the U or V key to selec t [Delete].
F AX Operation (Advanced) OPERA TION GUIDE 4-27 4 Deleting Originals from a Sub Address Box Use the procedure below to de lete an original that you have forwarded to a Sub Add ress Box. 1 Follow steps 1 to 7 in Printing Originals from a S ub Address Box on p age 4-26 .
F AX Operation (Advanced) 4-28 OPERA TION GUIDE Printing a Sub Address Box List Y ou can print the Sub Address Box list in which the list of Box No.’s and Box names of th e registered Sub Address Boxes a re described. Wh en there are originals in the Sub Address Boxes , the number of pa ges is displayed.
F AX Operation (Advanced) OPERA TION GUIDE 4-29 4 Program Dial Y ou can register transmission requirement s such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requi rements only by pressing the progra m number .
F AX Operation (Advanced) 4-30 OPERA TION GUIDE Polling Communication Polling communication is a communicat ion mode in which the tr ansmission of original s on the sending mach ine is controlled by the receiving machine. This allows the receiving machine to ta ilor the reception of originals to its own circumstances.
F AX Operation (Advanced) OPERA TION GUIDE 4-31 4 IMPORTANT: • The recipient’ s machine must also be equipped with the same sort of sub addre ss bulletin board communication function. Some fax machines cannot stor e originals and some do not support polling reception.
F AX Operation (Advanced) 4-32 OPERA TION GUIDE Overwrite Se tting Use the procedure below to overwrit e the existing document if the same name is added to the new file. T o allow overwriting, set this option to [Allowed]. 1 Press the System Menu/Counter key .
F AX Operation (Advanced) OPERA TION GUIDE 4-33 4 9 Press the FA X key . 10 Use the numeric keys to enter the fax number . 11 If you use a sub address, press [Detail] ( the Right Select key). 12 Press the Y or Z key to select [Sub Address]. 13 Press [Edit] (the Right Select key).
F AX Operation (Advanced) 4-34 OPERA TION GUIDE 17 Press the OK key . 18 Press the OK key . 19 Press the Start key . The originals are scanned and stored in the Polling box.
F AX Operation (Advanced) OPERA TION GUIDE 4-35 4 Polling Reception This function automatically trigge rs transmission of originals stored on the sendin g machine when the receiving machine dials the se nding machine’s number . If multiple co ntacts are specified, they a re dialed in sequence and originals are receive d from each contact.
F AX Operation (Advanced) 4-36 OPERA TION GUIDE Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on th is machine, sub addres s and sub address password) set at the sending machine.
F AX Operation (Advanced) OPERA TION GUIDE 4-37 4 Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Press the Document Box key . 2 Press the U or V key to selec t [Polling Box]. 3 Press the OK key . 4 Press the U or V key to select the desired original.
F AX Operation (Advanced) 4-38 OPERA TION GUIDE Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE: If Delete TX File is set to [On], originals are automatica lly deleted following polling transmission.
F AX Operation (Advanced) OPERA TION GUIDE 4-39 4 Checking Det ails and Renaming Files Use this procedure to check the details of an original st ore d in a Polling box. Y ou can also use th is procedure to rename files. 1 Follow steps 1 to 4 in Printing from a Polling Box on page 4-37 .
F AX Operation (Advanced) 4-40 OPERA TION GUIDE Account Management Account management is user man agement that spec ifies the users who can use the machine and job accounting that controls the usag e per account. In user accounting, up to 21 users can be managed using User ID and Passwo rd.
F AX Operation (Advanced) OPERA TION GUIDE 4-41 4 Communication modes subject to job accoun ting • Normal transmission • Delayed tr ansmission • Broadcast transmission • Sub address tran smiss.
F AX Operation (Advanced) 4-42 OPERA TION GUIDE Logging in when User Accounting has been Enabled When user accounting has been en abled, you need to enter a User ID and Password to use the machine. 1 If the screen belo w appears during the ope rations, perform the following login oper ations.
F AX Operation (Advanced) OPERA TION GUIDE 4-43 4 Logging in when Job Accounting has been Enabled When job accounting has been enabled, you nee d to enter an Account ID when using the machine. NOTE: When both user accounting and job accounting have been enable d, the screen for entering a User ID and Password is displayed.
F AX Operation (Advanced) 4-44 OPERA TION GUIDE Other Convenient Functions Functions that are convenient when sending fax are introdu ced here. Fo r usage of each function, refer to the machine’ s Operation Guide . Original Size Selection Select the size of originals to be scanned.
F AX Operation (Advanced) OPERA TION GUIDE 4-45 4 Continuous Scan When you cannot place multi-p age originals into the do cument processor at one time, the multi-p age originals can be scanned in batches and sent as one job. In this method, originals are scanned until you press [END Scan] (the Right Select key).
F AX Operation (Advanced) 4-46 OPERA TION GUIDE.
OPERA TION GUIDE 5-1 5 Checking T ransmission Result s and Registration S t atus This chapter explains how to check fax transmission results and functional registration status.
Checking T ransmission Result s and Registration S tatus 5-2 OPERA TION GUIDE V arious T ools for Checking T ransmissi on Result s and Registration S tatus Check the fax transmission results and registr ation status using the following tools.
Checking T ransmission Result s and Registration S tatus OPERA TION GUIDE 5-3 5 Checking F AX Job History Display the history of t he latest 16 each of send and rece ipt results on the display for checking. NOTE: Even when jo b accounting is enabled, 16 ea ch of send a nd receipt resu lts are displayed rega rdless of the account ID .
Checking T ransmission Result s and Registration S tatus 5-4 OPERA TION GUIDE Page and Copy Number of pages in the printing p age and copies Original Pages Number of pages in the origin al Color/B & W Color mode used during scanning Sender Info. T ransm ission information Destination Recipient The number of destinations is displayed.
Checking T ransmission Result s and Registration S tatus OPERA TION GUIDE 5-5 5 Printing Administrative Report s Y ou can print various administrative report s to check the result s of fax transmission or the status of the functional setup.
Checking T ransmission Result s and Registration S tatus 5-6 OPERA TION GUIDE F AX RX Result Report s Each time you receive a fax, you ca n print a report to confirm whether the fax was rece ived successfully . NOTE: Fax receipt can also be notified by e-mail instead of checking the receipt re sult report.
Checking T ransmission Result s and Registration S tatus OPERA TION GUIDE 5-7 5 9 Press the OK key . Activity Report Activity report s are reports of bo th the sent faxes and the re ceived faxes. Each repo rt lists the history of the latest 50 sent or rece ived fax data.
Checking T ransmission Result s and Registration S tatus 5-8 OPERA TION GUIDE Automatic Prin tout An activity report is printed out automatically after every 50 faxes sent or received. 1 Press the System Menu/Counter key . 2 Press the U or V key to selec t [Report].
Checking T ransmission Result s and Registration S tatus OPERA TION GUIDE 5-9 5 Statu s P ag e A status page provides in formation on a number of user setups. F A X-related information include s the Local F AX Number , Lo cal F AX Name, fax line setting, etc.
Checking T ransmission Result s and Registration S tatus 5-10 OPERA TION GUIDE Reporting F AX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE: This setting is displayed when the F AX RX Result Report setting is [O n] or [Error/Su bAddress].
Checking T ransmission Result s and Registration S tatus OPERA TION GUIDE 5-1 1 5 Entering Destination Dir ectly 1 Press the U or V key to select [ Address Entry]. 2 Press the OK key . 3 Use the numeric keys to enter the addr ess you want to register as the report destination.
Checking T ransmission Result s and Registration S tatus 5-12 OPERA TION GUIDE.
OPERA TION GUIDE 6-1 6 Setup and Registration This chapter explains how to perform various se tups and registrations..
Setup and Registration 6-2 OPERA TION GUIDE F AX/TEL Auto Switch Reception This reception method is convenient when using both te lephone and fax on a single te lephone line.
Setup and Registration OPERA TION GUIDE 6-3 6 Prep arat ion: Refer to Rece iving Mode on pa ge 6-9 to select [Auto (F AX/TEL)]. 1 The connected telephone set makes a r inging tone. Note that if [0] (zero) is set as the number o f rings (for F AX/TEL Auto Switch), the connected telephone does not r ing.
Setup and Registration 6-4 OPERA TION GUIDE F AX/Answering Machine Auto Switch Reception This method is convenien t when using both the answerin g machine and fax.
Setup and Registration OPERA TION GUIDE 6-5 6 Prep arat ion: Refer to Rece iving Mode on pa ge 6-9 to select [Auto (T AD)]. 1 The connected telephone set makes ringing tone the set num ber of times. NOTE: If you lift the handse t while the telephone set is still making the ringing tone, the machine enters a status the same as ma nual reception.
Setup and Registration 6-6 OPERA TION GUIDE Rings Y ou can change the number o f times to let the phone r ing before answering a call as needed. The number of ringing times can be chang ed independently for each re ceivin g mode of Auto (Normal), Auto (T AD) and Auto (F AX/TEL).
Setup and Registration OPERA TION GUIDE 6-7 6 V olume Ad justment Adjust the volume of the speake r and monitor . Speaker V olume: V olume of the built-in spe aker when the line is connec ted by pressing the On Hook key .
Setup and Registration 6-8 OPERA TION GUIDE Retry T imes The number of retry times can be changed automatically . NOTE: Retry times can be set to between 0 an d 14. For Redial, refer to Dialing the Same Receiving System (Redial) on p age 3-27 . 1 Press the System Menu/Counter key .
Setup and Registration OPERA TION GUIDE 6-9 6 Receiving Mode The following five receiving modes ar e available. • F AX Automatic Reception [Auto (Normal)] • F AX/TEL Auto Switch Reception [Auto (F AX/TEL)] ( Refer to p age 6-4 .) • F AX/Answering Machine Auto Swit ch Rece ption [Auto (T AD)] ( Refer to page 6-4 .
Setup and Registration 6-10 OPERA TION GUIDE Reception Date/T ime Reception Date/T ime function adds the rece ption date/time , sender information and number of pages on the top of each p age when the message is print ed out. It is useful for confirming th e ti me of reception if the fax is from a different time zone .
Setup and Registration OPERA TION GUIDE 6-1 1 6 Media T ype for Print Output S pecify the p aper type to be used for print output of the received fax. Supported paper types : All Media T ype, Plain, T.
Setup and Registration 6-12 OPERA TION GUIDE 7 Press the OK key . 8 Press the U or V key to select [ Cassette 1 Size], [Cassette 2 Size] or [Cassette 3 Size]. 9 Press the OK key . 10 Press the U or V key to select t he desired paper size. 11 Press the OK key .
Setup and Registration OPERA TION GUIDE 6-13 6 DRD Reception This reception mode utilizes the Distinctive Ring Pattern serv ice available through so me telephone companies. With this service, you can use two or more fax numbers on a single telephone line.
Setup and Registration 6-14 OPERA TION GUIDE 2 The machine will then ring using the pr edetermined ring pattern. When the call is from a telephone Lift the handset and spe ak with the other party . When the conversation is over , fax reception can be initiated manually .
Setup and Registration OPERA TION GUIDE 6-15 6 T ransmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. S pecifically , you must register communication requir e ments (Permit F AX No.
Setup and Registration 6-16 OPERA TION GUIDE Registering Permit F AX No. NOTE: Up to 10 Permit F AX numbers ca n be registered. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [ F AX] . 3 Press the OK key . 4 Press the U or V key to select [ TX/RX Restrict.
Setup and Registration OPERA TION GUIDE 6-17 6 9 Press the U or V key to select [Add F AX Number]. 10 Press the OK key . 11 Use the numeric keys to enter a Permit F AX number . Up to 32 digits can be entere d. NOTE: Press the Address Recall/Pause key to insert a pause (-) betwee n two digits.
Setup and Registration 6-18 OPERA TION GUIDE 6 Use the numeric keys to reenter the Permit F AX number . Up to 32 digits can be entere d. NOTE: Press the Address Recall/Pause key to insert a pause (-) betwee n two digits. Press the Y or Z key to move the cursor .
Setup and Registration OPERA TION GUIDE 6-19 6 8 Press [Menu] (the Right Sele ct key). 9 Press the U or V key to select [Add F AX Number]. 10 Press the OK key . 11 Use the numeric keys to enter a Permit F AX number . Up to 32 digits can be entere d. NOTE: Press the Address Recall/Pause key to insert a pause (-) betwee n two digits.
Setup and Registration 6-20 OPERA TION GUIDE 4 Press the U or V key to select [Detail/Edit]. 5 Press the OK key . 6 Use the numeric keys to reenter the Reject F AX number . Up to 32 digits can be entere d. NOTE: Press the Address Recall/Pause key to insert a pause (-) betwee n two digits.
Setup and Registration OPERA TION GUIDE 6-21 6 Registering Pe rmit ID No. NOTE: Up to 5 Permit ID numbers can be registered. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [ F AX] . 3 Press the OK key . 4 Press the U or V key to select [ TX/RX Restrict.
Setup and Registration 6-22 OPERA TION GUIDE Changing and De leting Permit ID No. 1 Follow steps 1 to 7 of Registerin g Perm it ID No. on page 6-21 . 2 Press the U or V k ey to selec the Permit ID No. to be changed or deleted. T o change Permit ID No.
Setup and Registration OPERA TION GUIDE 6-23 6 Setting Send Restriction Y ou can restrict the other parties to wh ich you send orig inals only to the ones registered in Permit F AX No. and Permit ID No. as well as the ones regi stered in the Addre ss Book.
Setup and Registration 6-24 OPERA TION GUIDE 8 Press the U or V key to select rec eption restriction. T o not use t he reception restriction, select [Off]. T o restrict th e other parties only to the ones registered in Permit F AX No. and Permit ID No.
Setup and Registration OPERA TION GUIDE 6-25 6 Encryption This method a llows you to comm unicate with orig inals encrypte d by the sending s ystem. Theref ore, even when a third party tries to view the origin als in the middle of communication by some means, the third p arty is prevented from knowing the actu al contents of the origina ls.
Setup and Registration 6-26 OPERA TION GUIDE Registering an Encryption Key An encryption key is required when r egistering the Addr ess Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system.
Setup and Registration OPERA TION GUIDE 6-27 6 Confirming and Deleting Registration Content s of Encryption Key 1 Follow steps 1 to 7 of Registering an Encry ption Key on pa ge 6-26 . 2 Press the U or V key to select t he encryption key that you wa nt to confirm or delete.
Setup and Registration 6-28 OPERA TION GUIDE Operation at the Sending System When sending originals by encrypted tran smission, us e the Address Book registered for encr yption or set encrypted transmission when dialing directly using the numer ic keys.
Setup and Registration OPERA TION GUIDE 6-29 6 9 Press the U or V key to select t he desired encryption k ey number . 10 Press the OK key . 11 Press the U or V key to select [ On] or [Off ]. NOTE: When the machine receives originals, the encryption box is not used.
Setup and Registration 6-30 OPERA TION GUIDE 7 Press the U or V key to select [ Encryption RX]. 8 Press the OK key . 9 Press the U or V key to select [ On]. 10 Press the OK key . 11 Press the U or V key to select t he desired encryption k ey number . 12 Press the OK key .
Setup and Registration OPERA TION GUIDE 6-31 6 Duplex Print Output When received mu ltiple pages of data are the same width , they can be printed out on both sides of p aper having the same width as th e data. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [ F AX] .
Setup and Registration 6-32 OPERA TION GUIDE 2 in 1 Reception When you rece ive a multi-page S tatement or A5 size original, this f unction prints 2 pages of the original at a t ime on one Lette r or A4 size sh eet of paper . 1 Press the System Menu/Counter key .
Setup and Registration OPERA TION GUIDE 6-33 6 Print all at on ce [Batch Print] 1 Press the System Menu/Counter key . 2 Press the U or V key to select [ F AX] . 3 Press the OK key . 4 Press the U or V key to select [ Reception]. 5 Press the OK key . 6 Press the U or V key to select [Bat ch Print].
Setup and Registration 6-34 OPERA TION GUIDE Remote Diagnostics If a problem arises with this machine and you cont act our service represen tative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s st atus or look for problems.
Setup and Registration OPERA TION GUIDE 6-35 6 Prohibiting F AX Printing at Sp ecified T imes (Unusable T ime) This feature sets a time pe riod during which the machine will not print received faxes. Faxes received during this Unusable T ime are printe d when the setting is unlocked.
Setup and Registration 6-36 OPERA TION GUIDE.
OPERA TION GUIDE 7-1 7 About Network F AX This chapter explains how to use Network F AX. Please also read the Network F AX Driver Operation Guide contained in the included CD- ROM, which describes how to operate your PC to send a fa x using Network F AX and make various settings.
About Networ k F AX 7-2 OPERA TION GUIDE What is Network F AX? The Network F AX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include th e following. • PC-prepared d ocument can be sent and received by fa x without bei ng printed out.
About Network F AX OPERA TION GUIDE 7-3 7 Setup The following prep aration is needed before using Network F AX. Flow of Setup Connection to a PC Connect the machine to a PC using the networ k cable. For details, refer to the machine’ s Op eration Guide .
About Networ k F AX 7-4 OPERA TION GUIDE.
OPERA TION GUIDE 8-1 8 T roubleshooting This chapter explains how to deal with problems..
T roubleshooting 8-2 OPERA TION GUIDE Indicators During Sendin g/Receiving Operation The Send/Receive and Memo ry indicators show the fax transmission status. •T h e Send/Receive indicator blinks when the machine is sending/re ceiving a fax. •T h e Memory indicator blinks when source data is being stored in memory for memo ry transmission.
T roubleshooting OPERA TION GUIDE 8-3 8 Precautions When T urning Power OFF T o receive faxes with the power turned of f, press the Power key on the operation panel. Y ou cannot automatically receive a fax when the main power switch is turned of f. Before turning of f the main power switch, press the Power key on the operation panel.
T roubleshooting 8-4 OPERA TION GUIDE Error Messages When an error occurs, the display ma y show one of the error messages listed below . T hese will help you identify and correct the proble m. NOTE: When a transmission error occurs, a sent/recei pt re sult report is produced .
T roubleshooting OPERA TION GUIDE 8-5 8 The phone r eceiver is off the hook. Is the phone (commercia lly available) connected to the machine off the hook? Hang up the handset. – Scheduled sending jobs exceeded. – The number of jobs has exceeded the limit set for delayed transmission.
T roubleshooting 8-6 OPERA TION GUIDE T roubleshooting When a problem occurs, first check the fo llowing. If th e pr oblem persists, contact yo ur dealer or service representative. Symptom Checkpoint Corrective Action Reference Page Cannot send document.
T roubleshooting OPERA TION GUIDE 8-7 8 Cannot perform sub address transmission. I s the recipient fax machine equipped with a sub a ddress transmission feature? Sub address tran smission cannot be performed un less the recipien t fax machine has a similar sub address transmission fe ature.
T roubleshooting 8-8 OPERA TION GUIDE Cannot use sub address bulletin board communication. Does the ot her party’s fax machine have the same sort of sub address bulletin board communication fu nctio.
OPERA TION GUIDE Appendix-1 Appendix.
Appendix-2 OPERA TION GUIDE Character Entry Method In character entry screens, use the procedur e below to enter characters. Keys Used Use the following keys to enter ch aracters. 1. OK Key Press this key to finalize the entered character(s). 2. Clear Key Press this key to delete the characte r at the cursor position.
OPERA TION GUIDE Appendix-3 Selecting T ype of Characters To enter characters, the following three types are availa ble: ABC To enter alphabets. 123 To enter numerals. Symbols To enter symbols. In a characte r entry sc reen, press [T ex t] (the Right Select key) to select the type of characters you want to enter .
Appendix-4 OPERA TION GUIDE Entering Characters After selectin g a character ty pe, use th e procedure below to enter characters. Entering Alphabet s and Numerals Referring to the table below, press the key cor responding to the character you want to enter until it is displayed.
OPERA TION GUIDE Appendix-5 Characters as sociated with diffe rent keys can be entere d consecutively. To enter a character associated with the same key after another, use cursor keys to move the c ursor to the next entry position before ent ering it.
Appendix-6 OPERA TION GUIDE S pecifications (F ax function) NOTE: S pecifications are subject to change without notice. Item Description Compatibility G3 Communication Line Subscriber telephon e line .
OPERA TION GUIDE Appendix-7 Menu List The function keys on the message disp lay and op eration panel have the following menus. Re fer to this list as necessary when you operate the machine. FA X Key Function Menu key Original Size Original Image F AX Resolution Orig.
Appendix-8 OPERA TION GUIDE Continued from previous p age F AX TX/RX C ommon Encryption Key T ransmission TTI Local F AX Name Local F AX ID Local F AX Number F AX Dialing Mode Retry T imes Reception F AX Media T ype Rings(Normal) Rings(T AD) Rings(F AX/TEL) Forward Setting Forwarding Forward Dest.
OPERA TION GUIDE Appendix-9 Received F AX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassette s matches the rec e ived fax size and orien tation, the machine automatically chooses the printing paper accord ing to the following priority .
Appendix-10 OPERA TION GUIDE Reduced RX Sizes NOTE: The abbreviations denote th e following paper sizes. ST : S tatement L T : Letter LG: Legal When a paper type is selected in Media Type , a received fax is printed using the matching paper source. ( Refer to page 6-1 1 .
OPERA TION GUIDE Appendix-1 1 Received F AX Sizes and Pape r Priority (Metric Model) When no paper loaded in the cassette s matches the rece ived fax size and orient ation, the machine automatically chooses the printing paper accord ing to the following priority .
Appendix-12 OPERA TION GUIDE Reduced RX Sizes NOTE: The abbreviations denote th e following paper sizes. FL: Folio When a paper type is selected in Media Type , a received fax is printed using the matching paper source.
OPERA TION GUIDE Appendix-13 Error Code List When a transmission erro r occurs, one of the following er ro r codes is recorded in the TX/RX Result Repo rt and Activity Report. NOTE: If an error occurs during V34 communica tion, the U in the error codes is replaced by an E .
Appendix-14 OPERA TION GUIDE U01700 - U0 1720 Communication error occurr ed during high-speed transmission . Send again. U01721 Communication error occurred during high- speed transmission. Designated transmission speed may not be available for the recipie nt machine.
OPERA TION GUIDE Appendix-15 U03500 Su b address bulletin bo ard reception was attempted and the othe r party’s ma chine is an our- brand model, but the specified sub addr ess box was not re gistered on the other party’s machine. Check with the recipient.
Appendix-16 OPERA TION GUIDE U05300 Re ception was re jected by the recipient beca use communication requirement s are not met due to the reception restriction set on the recipient machine. Check with the recipient. U14000 Reception to the Sub Address Box was stopped because there is no more free sp ace in the memory of this machine.
OPERATION GUIDE Index-1 Index Numerics 2 in 1 Reception 6-32 A Account Management 4-40 Address Book 3-15 Change/Deletion 3-23 Printing Address List 3-24 Registering a New Destination 3-15 Search 3-22 .
Index-2 OPERATION GUIDE FAX/Answering Machine Auto Switch Re- ception 6-4, 6-9 FAX/TEL Auto Switch Reception 6-2, 6-9 I Indicators 8-2 Interrupt Send 4-7 J Job Accounting 4-40 Communication Form Subje.
OPERATION GUIDE Index-3 pendix-9, Appendix-11 Receiving Mode 6-9 Reception Date/Time 6-10 Redial 3-27 Changing Retry Times 6-8 Reject Fax No. Change/Deletion 6-19 Registration 6-18 Remote Diagnostics .
Index-4 OPERATION GUIDE.
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DIRECTIVE 2002/96/CE ON THE TREA TMENT , COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMA TION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately .
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In een situatie waarin je al een beziter van Olivetti d-Copia 283MF bent, maar toch heb je de instructies niet gelezen, moet je het doen voor de hierboven beschreven redenen. Je zult dan weten of je goed de alle beschikbare functies heb gebruikt, en of je fouten heb gemaakt die het leven van de Olivetti d-Copia 283MF kunnen verkorten.
Maar de belangrijkste taak van de handleiding is om de gebruiker bij het oplossen van problemen te helpen met Olivetti d-Copia 283MF . Bijna altijd, zal je daar het vinden Troubleshooting met de meest voorkomende storingen en defecten #MANUAl# samen met de instructies over hun opplosinge. Zelfs als je zelf niet kan om het probleem op te lossen, zal de instructie je de weg wijzen naar verdere andere procedure, bijv. door contact met de klantenservice of het dichtstbijzijnde servicecentrum.
