Gebruiksaanwijzing /service van het product FO-4400 van de fabrikant Sharp
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FO-4400 FACSIMILE MODEL FO-4400 OPERATION MANUAL FACSIMILE 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6.
W ARNING - FC C Regu lations st ate tha t any unau thori zed chang es or mod ificatio ns to this equipm ent not expressly approved by the manufact urer could void the u ser’s authority t o opera te this eq uipmen t.
1 Intr oduction W e lco me, an d than k you for cho osi ng a Sh ar p facsimi le ma chine. The features and spe cifications of your new Sha r p fax machine are shown b elow .
2 Pa pe r c a p a c i ty 250 sheets (20 lb) (500-shee t cassette a v ailable as option) Compressi on scheme MMR, MR, M H, Shar p (H2), JBIG Halftone (gra yscale) 64 le vels Applicable telephone line P.
3 As a par t of our policy of continuous improvement, SHARP reser ves the right to mak e design and specification changes f or product improvement wit hout prior notice. The performance specification figures indicated are nominal v alues of production units.
4 • Ne ver inser t objects o f any ki nd into slots o r openings on the machin e. This could c reate a risk of fire or electric shock. If an objec t fall s into the m achine that you cannot saf ely remo ve, unplug the m achine and consult a qu alified service represent ative .
5 T abl e of Contents Introduction 1 Impo rtant s afe ty info rmatio n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 7 1. Instal lation 12 Unpac king Check list . . . . . . . . . . .
Table of Contents 6 5. Special Functions 63 Broadc astin g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Confide ntial Opera tions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Polling .
7 Displa y This dis play s messages a nd prompts to help y ou operate t he machine . ALARM indicator This b links when one of the paper sourc es is empty or the drum cartr idge is near the e nd of its l ife (p r inting is still poss ible).
8 Rapid Dial K eys Pres s one of th ese keys t o dial a fax numbe r au tom atica lly . ( Note tha t you must attach the R apid K ey l abels.) Wh en navi gating thro ugh the disp lay menu , a Rapid K e.
9 TIMER ke y Press thi s ke y to set an operation t o be perf ormed automat ically at a lat er time . CO VER SHEET ke y Press thi s ke y to include a cov er sheet whe n sending a fax. LIFE ke y Press this ke y , f ollow ed by , to chec k the total n umber of pages printed by the f ax mac hine.
10 JOB ST A TUS key T wo types of inf or mation app ear in the dis play : prompts related to oper ations yo u are perf orming, and in formation a bout ho w the fa x machine is using the telephon e line (tran smitting, rec eiving, etc.). Pr ess this k ey t o change betw een the two t ypes of inf ormation.
11 PERSONAL BOOK Press thi s key to use or st ore an auto-dia l number i n a personal bo ok. If the book ha s a passco de, en ter the passcode ; otherwise , select the book wi th or and press . SPEED DIAL ke y Press thi s key to dial a Spe ed Dial numbe r .
12 1. Inst allation Unpacking Chec klis t Bef ore setting up, m ake su re you h av e all of the follo wing items . If any a re missi ng, contact your dea ler .
Connecti ons 13 1. Installation Conn ectio ns Connecting the power cord Connec t the f emale end of the po wer cord to the fa x machine as shown . Insert the mal e end into a 1 20 V , 60 Hz, g rounded ( 3-prong) A C outlet. Important! The f ax machine req uires its ow n dedicate d power o utlet.
Connectio ns 14 Connecting the telephone line cord Insert one end o f the line co rd into the ja ck on the b ack of the machine mar ked TEL. LINE . Ins er t the other end i nto a standard (RJ11C) sin gle-line wa ll telephone jack. Note: The fax machin e is s et for touc h-tone dialin g.
Connecti ons 15 1. Installation Attaching the ADF exit tray Insert the protrusion on the right side o f the machine i nto the hole i n the right side of the ADF e xit tra y ➊ , then ben d the tra y slightly and insert so that the protrusio n on the left side of the machi ne goes into t he hole on the left side of the ADF e xit tra y ➋ .
Connectio ns 16 V erification Stamp option Note: T his feat ure is av ailab le as an option. Cons ult your dea ler if you wish to use this f eature. When tr ansmitting a docume nt, you c an hav e the f ax machine stamp each docume nt page as it is scanned .
Installi ng the Print Cartrid ges 17 1. Installation Installing th e Print Car trid ges F ollow th e steps bel ow to insta ll or replace the toner and drum car tridges. ♦ The initial starter toner cartridge includ ed with the f ax machine can print appr oximate ly 3000 lette r-size pages (4% cov erage of eac h page; conti nuou s pr int ing ).
Installi ng the Pr int Cart ridges 18 3 If yo u are replacing the drum cartridge, remov e the old cartridge and d ispose of it accor ding to local regul ations. 4 Remo ve the new drum cartridge from its pac kaging. Ins er t the drum cartridge into the p rint compartment.
Installi ng the Print Cartrid ges 19 1. Installation 7 Hold the tone r cartridge by the ha ndle and insert it in to the print compartment. • Mak e sure the toner car tridge clic ks into pl ace. • The handle can b e left standi ng up . 8 Close the prin t compartment cov er .
Installi ng the Pr int Cart ridges 20 When to re place the toner c ar tridge When the toner cartr idge ne ars empty (about 100 pages c an still be printed), the toner car tridge indica tor on the ope ration pane l will b link.
Loading P rint ing Paper 21 1. Installation 1 Remo ve the receiv ed document tra y . 2 Insert a stac k of paper in to the tray , print side up . • Important! The s tack of pa per must n ot be higher than the red line on the pape r tray . 3 Squeeze the paper guide and m ove it to matc h the length of the paper you are l oad ing.
Loading P rinting Paper 22 4 Replac e the received d ocument tray . • The recei ved do cument tra y must be attached f or the fax ma chine to operate properly . Loading paper in the paper cassette (if instal led) Note: T o us e A4 paper in th e paper casset te, y ou must ha v e a service technic ian adjust t he cassette .
Loading P rint ing Paper 23 1. Installation 3 Squeeze the pa per guide and pull up to move it to the app ropri at e hol es fo r th e length of the paper . Push the guide down into the holes. 4 Place a st ack o f paper in the cass ette, print side up .
Enterin g Your Nam e and Fa x Nu mber 24 Entering Y our Name a nd Fax Number Bef ore you can begin u sing the f ax mac hine, y ou must pro gram y our na me and f ax number . Once y ou progr am this inf or mation, it w ill appear automat ically at the top of ea ch fax page y ou send.
Entering Y our N ame and F ax Number 25 1. Installation 5 Flip the Rapi d Ke y overlay down (if it is up), and enter y our name by pres si ng th e app ropria te lett er keys as shown be low. (Max. of 2 4 chara cters .) Example: SHARP = • T o enter a space , press .
Setting th e Date an d Time 26 Setting the D ate and Time The date and time app ear in the dis play , in repor ts, and a t the top of each page y ou trans mit. Set the d ate and time by pressin g the ke ys on t he oper ation panel as shown below . 1 Press and .
Setting the Date and Tim e 27 1. Installation 7 Press to select A. M. or to select P .M. 8 Press to start the c lock. 9 Press twice to return to the date a nd time displa y . ST ART/ ENTER STOP 1 Press and . 2 Press and . 3 Press to turn on the Da ylight Saving Time function, or to turn it off.
Volum e Adj ustmen t 28 V olume Ad justment Y ou can adjus t the v olume of the speake r and ringer usin g and . Speak er 1 Press . 2 Press or to select th e desired v olume le vel. 3 Press to turn off t he speaker . SPEAKER SPEAKER Displa y: SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE SPEAKER VOLUME LOW all.
Volu me Adjus tment 29 1. Installation Ringer 1 Press th e or to select the desired volum e level. (Make sure has not bee n pressed.) • The ringe r will ring once at th e selected le vel , and then the date and t ime will reappea r in the displ ay .
30 5.0" (128 mm) 5.8" (148 mm) 11" (279 mm) 19" (483 mm) 14 lbs. (52 g/m²) 36 lbs. (157 g/m²) 14.3" (364 mm) 10.1" (256 mm) 20 lbs.
Transmi ttable Doc uments 31 2. Sending Documents Maxim um scanning area The ar ea of the docum ent that the f ax machine can scan is s lightly small er than the actual docu ment siz e. Any letters or g raphics o utside this are a will not be s canned.
Loading th e Docum ent 32 Loading th e Docum ent Up to 50 letter-s ized pages (20 lega l-sized pa ges) can be placed in the f eeder at on e time. The pa ges will auto matically feed i nto the mach ine starting from the botto m page.
Adju sting the Resolu tion and Contra st 33 2. Sending Documents Adjusting the Res olution and Con trast If desire d, you c an adjust the re solution and contrast b ef ore sending a docume nt. Resolution The f ax machine ha s f our resolutio n settings: The def ault resolution se tting is ST AND ARD .
Adjusti ng the Re solu tion an d Contr ast 34 Contrast The f ax machine has three co ntrast s ettings: The def ault setting i s A UT O . T o adjust the co ntrast, press until the desire d setting appears in the disp lay . A UTO Use A UT O fo r normal documents .
Sending a Fax by Norm al Dialin g 35 2. Sending Documents Sending a F ax by Normal Dialing With No r mal Dialing , you pre ss and then d ial by pressing the n umeric ke ys. ♦ Normal Diali ng allow s you to listen to the line throu gh the speak er to ma ke sure the other f ax machine i s responding .
Progra mming Auto- Dial Numbe rs 36 • If Opti on Setting 26 (T EL. BILLING CO DE, page 108) h as been set to O N and BILL ING CODE DI AL has been set t o AFTER, press after dial ing. 4 W ait f or the connection. When you hear a fax tone, pres s on the fax m achi ne .
Progra mming Auto- Dial Numbe rs 37 2. Sending Documents 1 Press and . 2 Press and . 3 Press to select S ET . 4 T o pr ogram a Rap id Key n umber , press the Ra pid Key that y ou wish to use. (T o select Ra pid Keys 40 thr ough 59, flip up th e Rapid Ke y over lay .
Progra mming Auto- Dial Numbe rs 38 • T o enter a space , press . • T o chan ge case , press . • T o clea r a mistak e, pres s . • T o ent er a number as part of a name, press the appropriate nu mer ic k ey .
Progra mming Auto- Dial Numbe rs 39 2. Sending Documents Chain Dial ing for are a and access codes Y ou can also program an area code or access cod e in a Rapid K ey or Sp eed Dial nu mber using the abov e progra mming procedure . In Step 9, pre ss to set the n umber as a Chain Dialing number .
Progra mming Auto- Dial Numbe rs 40 4 T o c lear a Rapid K ey , press the R apid Key . T o c lear a Speed Di al number , press and the n enter the num ber with the n umeric ke ys. (If y ou enter less than two digits , press to complete t he entry .) 5 Press .
Sending a Fax by Autom atic Dialing 41 2. Sending Documents Sending a F ax by A utomatic Diali ng Dual Acce ss The f ax machine f eatures ful l dual acce ss, which means that you can load a docume nt and dia l by au tomatic dial ing e ven whe n the f ax mach ine is occupi ed with anothe r job .
Sending a Fax by Autom atic D ialin g 42 Rapid Ke y Dialing If the num ber you w ant to dial has bee n programm ed in a Rapid K ey , you can dial it b y pressin g the Rapid Ke y . 1 Load the docu ment(s). SEND READ Y will appear in th e disp lay . • Press and/or to set the res olution and contrast i f needed.
Sending a Fax by Autom atic Dialing 43 2. Sending Documents Speed Di aling If the n umber y ou want to dial has been progr ammed in a Sp eed Dial nu mber , yo u can dial i t by pres sing and then ent er ing the Sp eed Dial n umber . SPEED DIAL 1 Load the docu ment(s).
Sending a Fax by Autom atic D ialin g 44 Direct K eypad Dialing Y ou can a lso e nte r a fu ll num ber with the numbe r keys and th en pr ess to begin dialing. ST ART/ ENTER 1 Load the do cument(s). (Note: If desired, y ou can loa d the document after dialing in Step 2, belo w .
Sending a Fax by Autom atic Dialing 45 2. Sending Documents Searching for an auto-dial number If you don ’ t remember the Rapid K ey or Speed D ial n umber in whi ch you hav e prog rammed a pa r ticular f ax num ber , you c an search f or the number b y f ollowin g the steps below .
Sending a Fax by Autom atic D ialin g 46 5 Press . The docum ent will be au tomatically transmitted onc e the connection is establish ed. ST ART/ ENTER Chai n Dialing An auto-dial n umber set f or Cha.
Sending a Fax by Autom atic Dialing 47 2. Sending Documents Checking the st atus of the cur rent jo b The dis play norm ally s hows the d ate and time and prompts related to oper ations y ou are perf or ming.
Sending a Fax by Autom atic D ialin g 48 Cancelin g a memory transmi ssion by n umber If you kn ow the memo r y number assi gned to a memory transm ission, y ou can cancel it with the f ollowing p rocedure. (If you d on ’ t k now the memo r y nu mber, use the p receding proc edure.
Sending a Fax by Autom atic Dialing 49 2. Sending Documents Memory Retr ansmission If a line error occurs during any ty pe of memory tran smission, y our f ax will automat ically redi al the num ber and attemp t to comp lete the tra nsmission. Retr ansmissio n will begi n from the pag e which w as being tr ansmit ted when the error o ccurred.
Creating and Using Person al Books 50 Creating and Us ing P ersonal Books Up to 10 personal books can be created that allo w inv iduals to p rogram Rapid K ey and Speed Dial numbers f or their own personal us e. ♦ Up to 59 Rapid K ey n umbers and 1 6 Speed Dial n umbers ca n be prog rammed in e ach persona l book.
Creating and Us ing P erson al Boo ks 51 2. Sending Documents 5 Enter a nam e for the per sonal directory boo k by pres sing the letter entry keys . (Make sure the Rapid Ke y overla y is do wn.) Example: SHARP = • F or more in formation o n entering lett ers, see S tep 5 on page 25.
Creating and Using Person al Books 52 1 Press . 2 Enter the 4-di git passcode of y our book. If the book doesn ’ t ha ve a passcod e, press or until the name of the book appe ars in the display a nd then press . 3 When y our book is op en, all of the Rapid Key s on the operation pan el auto mat ical ly co n ve r t to keys for u se i n your book.
Creating and Us ing P erson al Boo ks 53 2. Sending Documents ♦ P oll one or mo re fax machines u sing Rapid K eys a nd Speed Dia l numbers from y our book (see p age 71). ♦ Set up a t imer opera tion using a Rapid K ey or Sp eed Dial n umber from y our book (see page 77).
Creating and Using Person al Books 54 Clearing a b ook Note: Bef ore y ou can cle ar a personal book, y ou must cle ar all Rapid K eys , Speed D ial numbers , Group K eys, a nd Program Ke ys that are i n the book.
Cover Sheet 55 2. Sending Documents Co ver Sheet Y ou can have the fax machine genera te a cover sh eet and send it as the las t pa ge of your fax transmi ssion.
Cover Sheet 56 2 Press . (Flip up the Rapid K ey ove rlay if it is down.) • The dis play will briefly sho w CO VER SHEET M ODE ENTERED and then re vert to SEND READ Y . • T o canc el the co ver shee t selection, press . 3 Dial the receiving party and tr ansmit the fax.
Batch P age Num bering 57 2. Sending Documents Batch P ag e Numbering Y ou can change the p age numbering o f the trans mitted document from simple numb eri ng ("P .
58 3. Receiving Documents The f ax machine ha s two m odes f or receiving calls: AU T O mode: Select th is mode wh en you on ly want to re ceive fax es on the line connec ted to the f ax machine . The f ax mach ine will ans wer all cal ls automati cally and rece ive in coming f ax es.
Using M ANUAL Recepti on Mod e 59 3. Receiving Documents 1 When the fa x machine r ings, ans w er the call on an extensi on phone connected to the same line. 2 If you he ar a f ax t one , pr es s on th e fa x mach ine . • If th e other par ty first speaks with you, pre ss after sp eaking.
Substitu te Recepti on to Me mory 60 1 Press (flip up the Rapid Ke y overlay) and . 2 Press or to scr oll through the list of received faxes. The name (or number ) of the sender of eac h document will suc cessively a ppear in the displa y . 3 When you have f in ish ed checki ng the list , pr es s twi ce t o ret urn to the date an d time displa y .
61 4. Ma k ing Copies 4. Making Copies Y our f ax machin e can als o be used to mak e copies . Single and multip le copies (up to 99 per o r iginal ) can be made , enabling the fax ma chine to dou ble as an office c opier .
Making Co pies 62 4 Press (MUL TI) if y ou do not want the co pi es so r ted , or (S ORT) if you want the copies sorted. • Cop ying wil l begin. 1 2 Checki ng and canceling copy jobs in memory Y ou can disp lay th e status of c opy jobs in memory b y f ollowing the steps belo w .
63 5. Special Functions 5. Special Functions Broadcasting The Broadc asting funct ion allow s you to se nd the same f ax to as man y as 154 destina tions in a s ingle oper ation. First l oad the docu ment, then en ter the numb ers of the rec eiving machin es.
Broadc asting 64 Note: If y ou need to delete a n umber , pres s or u ntil the des tination appears in the displ ay an d then press . 4 Press . 5 If desired, p ress and/or to set the res olution and contras t. 6 Press twice. T ransmission will begin. • A T r ansaction Re por t is au tomatically pri nted out after Br oadcasting i s compl eted.
Broadcas ting 65 5. Special Functions Storing nu mbers in Gr oup Ke ys Group K ey s allow y ou to dia l a grou p of fa x numbers by si mply pressi ng the appropriat e Group K ey once. T o store a gr oup of nu mbers in a Grou p K ey , f ollow th e steps bel ow .
Broadc asting 66 Editing a group If ne cessary , y ou can add numbers t o or delete numbers f rom a gr oup by repeatin g the program ming procedure f or the Grou p Ke y . Press f or SET in Step 2 an d select the Group K ey in Step 3. Add or de lete numbers in Step 6.
Confidenti al Oper ations 67 5. Special Functions Confidenti al Operatio ns The Co nfidential fun ction can b e used to tr ansmit and receiv e confidenti al docu ments. Confidenti al tran smissi on When y ou send a docume nt using the Co nfidential fu nction, the re ceiving machin e holds it i n memory instead o f immediate ly printing it ou t.
Confide ntial Operati ons 68 3 If the receiv ing machine has multip le confidential mailb oxe s, enter the appr opriate mailbo x number w ith the numeric keys (thi s step is re quired f or machines with m ultiple mailb oxes). If the receiving mac hine doesn ’ t ha ve multiple mailbo xes, go directl y to Step 4.
Confidenti al Oper ations 69 5. Special Functions 1 Press (flip up the Rapid Ke y over lay if it i s down) and then . 2 Enter a 2-d igit number (fr om "00" to "99") b y pressing the n umeric ke ys. This numb er identifies t he mailbo x.
Confide ntial Operati ons 70 Clearing a passcode 1 Press (flip up th e Rapid Ke y ove rlay if it is down) and then . 2 Enter the 2-d igit number that identifies the mailbo x you want to clear . 3 Enter the 4-d igit passcode of the mailbo x with the numeric keys.
Poll ing 71 5. Special Functions P olling P olling allo ws you to call ano ther f ax machine and ha ve it send a do cument to yo ur machine wi thout operat or assistanc e. In othe r words, t he receivin g fax machin e, not the tr ansmittin g fax ma chine, ini tiates the tr ansmissi on.
Poll ing 72 Serial P olling using a Group K ey If the f ax machines you w ant to poll hav e all been progr ammed into one Group K ey , y ou can poll th em by simp ly pressing th at Group K ey . (The procedure f or prog ramming Group K eys is e xplained on page 65.
Poll ing 73 5. Special Functions 4 Press to select S ET . • If an other docume nt has alread y been stored, pres s to select APPEND , and go to Step 6. 5 Press to allow polli ng only once, or to allow polling an unlimited number of times. 6 Press and/o r to adjust the resolution and c ontrast if desired , and then press .
Poll ing 74 P olling Security P olling Security al lows y ou to pre ven t unauthorize d polling of your f ax. When this fun ction is ac tivate d, polling wi ll only tak e plac e when one of the f ollo.
Poll ing 75 5. Special Functions 3 Storing: Ent er a 2-digit num ber (from 01 to 10).This n umber identifies the fax n umber yo u will enter in the ne xt step. Clearing: Enter th e 2-digit numb er which identifie s the fax numb er you want to clear , and go to Step 5.
Poll ing 76 1 Press , , , . 2 Press to progr am an ID number . (Press to clear a n ID number .) 3 Storing: Ent er a number fr om 1 to 5. This number id entifies the ID number you will enter in the ne xt step. Clearing: Enter the num ber which id entifies the ID number y ou want to cle ar , and go to Step 5.
Timer Op erations 77 5. Special Functions Timer Operatio ns The Time r function allows y ou to st ore a job to be performe d automatica lly at a speci fied time . Up to 59 t imer jobs ca n be stored a t any one time, an d the time of each can be specified u p to a wee k in adv ance.
Timer Operati ons 78 5 Press to select A. M. or to select P .M. 6 Enter a n umber as f ollows to select the da y of the oper ation (skip this step if the operation will be performed w ithin the nex t .
Timer Op erations 79 5. Special Functions 10 Press and/o r to adjust the resolution and c ontrast if desired , and then press . 11 Load the document and then pr ess . • The document will be scanned in to memory . RESOLUTION CONTRAST ST ART/ ENTER ST ART/ ENTER .
Timer Operati ons 80 12 Press and/o r to adjust the resolution and c ontrast if desired , and then press . 13 Load the document and then pr ess . • The document will be scanned in to memory . RESOLUTION CONTRAST ST ART/ ENTER ST ART/ ENTER P olling (Co ntinue d fr om Initial proc edure .
Timer Op erations 81 5. Special Functions • Enter one or more Speed Dial numbers , pressing bef ore each num ber . (If you enter less than 2 digits f or a Speed D ial number , press to comp lete the entry .) • Enter one or more full f ax numbers with the n umeric ke ys, pressi ng after eac h full num ber .
Timer Operati ons 82 Not e: I f you need t o delete a n umber , press or until the destination appears in the displa y and then pr ess . 9 Pr ess . 10 Press and/or to adju st the resolution and contrast if desired, and t hen press . 11 Load the docu ment and then pres s .
Batch Trans missio n 83 5. Special Functions Batch T ransmission Batch tr ansmissio n allow s you to s tore multip le f ax jobs in memory for automati c transmi ssion to one de stination at a set time .
Batc h Transm ission 84 2 Press th e appropr iate Batch K ey . • After sc anning, the m essage numb er assig ned to y our document w ill appear in the d ispla y . 3 Press . • The document wil l be transm itted at the d esignated ti me along w ith any other jo bs stored under the sam e key .
Entering and Usin g Pro grams 85 5. Special Functions Entering and Us ing Programs If you frequently pe rform the same operation involving the sa me par ty , y o u can program al l the steps of the ope ration into one Pro gram Key . This allows you to perform the o peratio n by sim ply pres sing that key .
Enterin g and Usin g Prog rams 86 6 If y ou want to inc lude a timer settin g, enter a two-d igit number f or the hour ( “ 01 ” to “ 12 ” ) and a tw o-digit number f or the minute ( “ 00 ” to “ 59 ” ). (If not, go di rectly to S tep 9.
Entering and Usin g Pro grams 87 5. Special Functions 12 Dial the rec eiving machi ne using one of the f ollowing method s: • Pre ss a R apid K ey . • Press and enter a Speed Dial n umber (if y ou enter l ess than 2 digits , press to comp lete the entry).
Enterin g and Usin g Prog rams 88 12 Enter the mai lbox n umber (2 digits). (G o directl y to Step 13 if th e receiving m achine does not have mailb oxes .) 13 Press . 14 Dial the rece iving machin e using one of the follow ing methods: • Press a Rapid K ey .
Entering and Usin g Pro grams 89 5. Special Functions Serial P olling (Co ntinue d fr om Initial proc edure .) P olling (Co ntinue d fr om Initial proc edure .) 12 Dial the ma chine to be p olled using one o f the fol lowing methods : • Pre ss a R apid K ey .
Enterin g and Usin g Prog rams 90 Note: If y ou need to delete a n umber , press or unti l the destinati on appears in the displ ay a nd then press . 13 Press . 14 Press repeatedly until you return to the date and time displa y . STOP ST ART/ ENTER STOP Broadcasting (Co ntinue d fr om Initial proc edure .
Entering and Usin g Pro grams 91 5. Special Functions Batch transmi ssion (Co ntinue d fr om Initial proc edure .) 12 Dial the rece iving machin e using one of the follow ing methods: • Press a Rapid K ey . • Press and ent er a Speed Di al number (if you e nter less than 2 digits , press to co mplete the en tr y).
Enterin g and Usin g Prog rams 92 Being P olled (Memory polling) (Contin ued from Initial pr ocedure .) 12 Press to allow polli ng only once, or to allow polling an unlimited number of times. 13 Press . 14 Press and/o r to adjust the resolution and c ontrast if desired , and then press .
Entering and Usin g Pro grams 93 5. Special Functions 4 Press . 5 Press repeatedl y until y ou return to the d ate and time dis play . ST ART/ ENTER STOP Using a Pr ogram Ke y F ollow th e steps bel ow to pe rform a prog rammed op eration . 1 If this is a transmission ope r ation or memory polling operation, load the document.
Duplex S canning f or Two-si ded Do cument s 94 Duplex Scanning for T w o-sided D ocument s T o tr ansmit or c opy d ocuments which hav e printing or g raphics on both side s of the pa ge or page s, use Dup lex Scan ning.
Departm ent Control 95 5. Special Functions Depar tment Control Department Control is used to l imit use of the fa x machine t o authorized users . When it is activ ated, a department code must be ente red bef ore an oper ation can b e perfo r med. ♦ Department Control c an only be activ ated by your Sharp dealer .
Dep artme nt Cont rol 96 Clearing: Enter th e 2-digit numb er that identifies the Dep ar tment Code yo u want to c lear . Note: It is not possible to clear the Dep ar tme nt Code that you currentl y used to access the f ax machine. It is also not possib le clear a Depar tment Code if only o n e code is program med.
Blocki ng Recepti on of Un wanted Fa x- 97 5. Special Functions Blocking Reception of Unwanted F axes The Ant i Junk F ax function a llows y ou to blo ck rece ption of f axes from par ties that y ou specif y . This sav es paper b y not printi ng out unwa nted "junk" fax es.
Telepho ne Billi ng 98 T elephone Bill ing If y ou are on a PBX, y ou can have the fa x machine se nd a code to the PBX that iden tifies the s ender f or billing pu r poses each time a f ax is sen t. T elep hone billin g is possib le in tw o wa ys: using Depar tment C ontrol and b y direct b illing code entr y .
Telep hone Bi llin g 99 5. Special Functions 1 Load the do cument (s). • If y ou are using Nor mal D ialing, pres s or pi ck up an e xtension p hone connec ted to the sa me line. • SEND READ Y will app ear in the displ ay . 2 Enter y our numbe r to access an o utside line (max .
Distin ctive Rin g 100 Distinctive Ring Important: ♦ T o use dist inc tive ri ng, you must su bscr i be to a dis tin ctive r ing ser v ice f rom yo ur local phone compa ny . ♦ Y our f ax machine ma y not be compa tible with some di stinctiv e ring ser vice s.
Distinctive Ring 101 5. Special Functions 4 Press repeatedl y to return to the date and time displa y . RING P A TTERN 3 T wo sho r t r ings an d one long ring ST AND ARD RING Y our standa rd (nor mal.
102 6. Optional Settings The opti onal setting s allow y ou to cu stomize the fax m achine to b etter suit yo ur needs. An initi al setting has been made fo r each option al setting at the f actory . T o change a setting, f ollow th e steps belo w to acce ss it, and th en change th e setting as e xplained in the list that follo ws.
Optional S ettings 103 6. Optional Settings Opti onal Sett ing s Setting 01: DEF A UL T F AX RESOLUTION This op tion sets the defau lt resolution (th e resolution used if a se tting is not selecte d with ) f or transmitti ng documen ts. Press f or ST AND ARD , f or FINE, or f or SUPER-FINE.
Optional Settings 104 Setting 05: TRANSA CTION REPOR T PRINT SELECTION This se ts the condi tion f or printing out a T ransaction Repor t. Enter a nu mber from to as f ollows: ♦ Initial se tting: 5 Setting 06: RECAL L TIMES This s ets the max imum numb er of ti mes your fax will aut omati call y r edial if the line is busy .
Optional S ettings 105 6. Optional Settings Setting 09: ERR OR CORRECTION MODE (ECM) Press (YES) to hav e any distortions in a t ransmission due to noise on th e telephon e line correc ted bef ore print-out at th e receiving end. This is on ly eff ectiv e when the oth er machine has ECM as we ll.
Optional Settings 106 Setting 15: IMA GE MEMOR Y PRINT Press (YES) to include a copy of par t of the first page of the tr ansmitted docum ent on the T r ansaction Re por t. Press (NO) to turn the functio n off. This s etting is onl y effe ctive when tran smitting from memory .
Optional S ettings 107 6. Optional Settings Setting 18: RETRANSMISSION INTER V AL Y ou can s ele ct the numbe r of mi nute s the fax wai ts bet ween e ach memor y retrans mission attempt. En ter for 1 minute, fo r 2 minutes , etc., up t o a maxim um of 15 mi nutes.
Optional Settings 108 Setting 23: Q UICK ON-LINE When y ou transmit a mul ti-page docume nt, this setting determines wheth er the f ax machine w ill dial the receiving p ar ty and b egin tra nsmitting whi le scanni ng is still in progr ess, or w ait until all pages h av e been sca nned bef ore dialing .
Optional S ettings 109 6. Optional Settings Note: If y o u select AFT ER for the BILLIN G CODE D IAL select ion, you must pres s after dial ing if you use .
Optional Settings 110 Setting 31: SEP ARA TE MODE If desire d, you c an hav e the f ax dr aw a shee t of paper from one of the pa per sources af ter each f ax recept ion.
111 7. Printing Lists 7. Printing Lists and Repor ts Y ou can print lis ts showin g settings a nd inf or mation entered in the fax machi ne. Y ou can also p r int ou t repor ts on recen t activity and i ndividual oper ations afte r they are co mpleted.
Printin g Lists and Repo rts 112 Explanation of headings SENDER/ RECEIVER The name or f ax num ber of the other machi ne inv olved in the transac tion. ST ART The time at whi ch transmis sion/recepti on started. TX/RX TIME T otal time taken f or transmiss ion/reception.
Prin ting Li sts a nd Repo rts 113 7. Printing Lists Timer List (List 02) This li st shows t he timer oper ations that are current ly set. Destinat ion List (List 03) This li st shows t he f ax numbers that ha ve been progra mmed f or automatic dialing .
Printin g Lists and Repo rts 114 Depar tme nt Usage List (List 08 ) This li st show s total tran smission time and pag es transm itted (including polling time and pag es polled) f or each depa r tment during the p er iod indicat ed on the list. The inf or mation is only av ailable if Department Contr ol has been acti vated.
Prin ting Li sts a nd Repo rts 115 7. Printing Lists T ransaction Repor t This rep or t is printed out automatical ly after an op eration is completed t o allo w you to check the re sult. The f ax machine is set a t the fac tor y to print out the report only w hen an error oc curs.
116 8. Maintenance Cleaning the Scan ning Glass and Ro llers Clean the reading g lass and rollers frequently to ensure the quality of y our tra nsmitted image s and copie s. 1 Open the operation panel. • Squeez e the release marked P ANEL RELEASE and p ull up .
Replacing th e Verifi cation S tamp 117 8. Maintenance Replacing the V erification Stamp If y ou are using the V erification Stamp functio n, you wi ll need to rep lace the ink c ar tr idge in the stamp unit when i t runs out of i nk (when the stamped m ar k on origi nal documen ts becomes f aint).
118 9. T r oubles hootin g Problems and So lutions Line err or Pr oblem Solution LINE ERR OR appears in the dis play , and/ or a transa cti on re por t is printed out wi th COM. E- and a n umber from 0 to 31 in the NO TE colu mn. T ry the tra nsaction ag ain.
Probl ems and S oluti ons 119 9. T roubl e- shooting Dialing and transmissi on pr oblems Pr oblem Solution Diali ng is not possib le. • Make s ure the pow er cord i s properly plugg ed into a po wer outle t. • Mak e sure that the telephon e line is pro per ly connec ted to both th e TEL.
Problem s and Solution s 120 Reception and copying pr oblems Pr oblem Solution The f ax machine doesn ’ t receiv e docum ents automati cally . • Mak e sure that the reception mode is se t to A U T O . If y ou subs cr ibe to a distinct ive ring s er vice, make sure tha t the Distinct ive Ring fu nction is s et to the correct ri ng pattern.
Probl ems and S oluti ons 121 9. T roubl e- shooting The qual ity of copie s is poor and/ or bla ck lin es appear . • Any dir t or material on the scanning g lass will cause lines to app ear on copies a nd trans mitted f axes . Clean the scanning glass as e xplained in Chapte r 8.
Message s and S ignals 122 Messages and Signals Displa y messages CHECK CASSETTE This in dicates that the cassette is not i nstalled prope r ly . CONF . REFUSED A confid ential tr ansmission h as been den ied becaus e you e ntered an inc orrect mailbo x num ber f o r a mac hin e wit h mai lbox es.
Messag es and Sign als 123 9. T roubl e- shooting NO CONF . FUNCTION Confidentia l transmission w as cancel led because the rece iving mach ine does not hav e a confide ntial function, a conf idential passc ode is not prog rammed in it, its m emor y is full, or it is not a Shar p m odel .
Message s and S ignals 124 A udible signals Contin uous tone 3 seconds Indicates the end of tr ansmiss ion, reception , or cop ying. Intermittent ton e (3 beeps ) 5 se conds (1 seco nd on, 1 second off) Indicates incomplet e transm ission, reception , or cop ying.
Cleari ng Pa per Jams 125 9. T roubl e- shooting Clearing P aper Jams Clearing a jammed document If the original docum ent doesn ’ t f eed prop erly during tran smission or cop ying, or REMO VE ORIGINAL(S) appe ars in the di spla y , first t r y pres sing .
Clearing Paper J ams 126 1 Press th e green release a nd open the print compartment co ver . • Caution! The fus ing unit ins ide the print compa r tment bec omes ve r y hot during opera tion. Be carefu l not to touch the inside of the comp ar tment.
Cleari ng Pa per Jams 127 9. T roubl e- shooting 5 Replace the drum cartridge . • Mak e sure the dr um cartri dge is inser t ed in a s far as it will go.
FCC Regulatory Information 128 FCC Regulatory Inf ormation This equipment complies wit h P ar t 68 of the FCC r ules and the requirement s adopted by the ACT A. On the rear of this equipment is a l abel that contains, among other inf or mation, a product identifier in t he format US:AAA EQ##TXXXX .
129 SHARP Date Revised :July . 22, 2 002 Date Issue d :May . 2 8, 1998 MA TERIAL SAFETY DA T A SHEET (1/3) MSDS No. B-1020 Section 1. Product and C ompany Identification Product Na me : T o ner Cartri.
130 SHARP Date Revised :July . 22, 2 002 Date Issue d :May . 2 8, 1998 MA TERIAL SAFETY DA T A SHEET (2/3) MSDS No. B-1020 Secti on 8. Exposure Control /Personal Prot ection Eng ineerin g Measur es V ent ilation : N one req uired w ith in tended use .
131 SHARP Date Revised :July . 22 , 2002 Date Issu ed :May . 28 , 1998 MA TERIAL SAFETY DA T A SHEET (3/3) MSDS No. B-1020 Section 12. Ecological Inform ation No data are availabl e on the advers e effects of this material on the enviro nment . Section 13.
132 Q UICK REFEREN CE GUIDE SENDING F AXES Place the do cum ent (up to 50 le tter-size pa ges) face down in the do cument feeder . (Note: F or Normal Dialing and Direct K eypad Dia ling, y ou can al so l oad the docume nt aft er dial ing th e num ber .
133 GUÍA DE CONSUL T A RÁPID A ENVÍO DE F AXES Colo que el docum ento (hast a 50 p á ginas tama ñ o ca r t a) boca aba jo en la ban deja ali ment adora de docume ntos. (Not a: c on la Ma rcac i ó n Nor mal y la Marc aci ó n Direc ta de sde el T ec lad o , tambi é n puede car gar el do cument o des pu é s de marca r el n ú mero.
134 GUIDE DE R É F É REN CE RAPIDE EN V OIS DE FAC-SI MIL é S Placez votre document (jusqu' à 50 pages de format papier à lettre) face imprim é e vers le bas dans le chargeur de documents.
135 A Activit y Report, 111 Auto Listi ng, 103 Alarm v olume, 107 Anti Jun k Fax, 97, 107 Anti Jun k Number List, 114 Audible signals, 12 4 Auto Cove r Sheet, 105 Auto r eception mo de, 58 Auto-dial n.
Index 136 M Manual reception m ode, 58, 59 Memory Checking document s in, 47, 60 Sending fa xes from , 41 Substitute reception to, 60 Memory ret ransmissio n, 49 Multi T TI, 108 N Norma l Dialing, 35 .
NO TICE BE SURE T O ASK Y OUR A UTHORIZED SHARP DE ALER ABOUT THE W ARRANTY THA T Y OUR SELL ING DEALER EXTENDS T O Y OU . In order to assur e you, the end-user , of wa rranty prote ction, Sharp e xte.
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In een situatie waarin je al een beziter van Sharp FO-4400 bent, maar toch heb je de instructies niet gelezen, moet je het doen voor de hierboven beschreven redenen. Je zult dan weten of je goed de alle beschikbare functies heb gebruikt, en of je fouten heb gemaakt die het leven van de Sharp FO-4400 kunnen verkorten.
Maar de belangrijkste taak van de handleiding is om de gebruiker bij het oplossen van problemen te helpen met Sharp FO-4400 . Bijna altijd, zal je daar het vinden Troubleshooting met de meest voorkomende storingen en defecten #MANUAl# samen met de instructies over hun opplosinge. Zelfs als je zelf niet kan om het probleem op te lossen, zal de instructie je de weg wijzen naar verdere andere procedure, bijv. door contact met de klantenservice of het dichtstbijzijnde servicecentrum.
