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Phaser ® 6140 C olor Laser P rinter Phaser ® 6140 User Guide English Fr ançais Guide d'utilisation Italiano Guida dell'utente Deutsch Benutzerhandbuch Español Guía del usuario P ortugu.
Copy right © 2009 X erox C orporation. All Rights R eserved . Unpublished r ights reserv ed under the copyri ght laws of the United St a te s. Contents of this publication may not be reproduce d in any f orm wit hout permiss ion of Xerox C orp oration.
Phaser 6140 C olor Laser Prin ter User G uide 3 Co n t e n t s 1S a f e t y Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Con t en t s Phaser 6140 Color Laser Printer User Guide 4 Connecting the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Choosing a Connection Method .
Con te nt s Phaser 6140 C olor Laser Prin ter User G uide 5 Printing Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Defining Custom Paper Sizes .
Con t en t s Phaser 6140 Color Laser Printer User Guide 6 Managing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Managing the Printer with CentreWare IS .
Con te nt s Phaser 6140 C olor Laser Prin ter User G uide 7 A R egulatory Inf ormation Electromagnetic Interference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 United States (FCC Regulations) .
Con t en t s Phaser 6140 Color Laser Printer User Guide 8.
1 Phaser 6140 C olor Laser Prin ter User G uide 9 Saf ety This chapter includes: • Electrical Saf ety on page 10 • Oper ational Saf ety on page 12 • Maintenance Saf ety on pa ge 14 • Pri n t er Sym b o l s on page 15 Y our printer and the recommended supplies ha ve been designed and tested to meet strict saf ety requirements.
Saf ety Phaser 6140 Color Laser Printer User Guide 10 Electrical Saf ety Gener al Guidelines Wa r n i n g : Do not push ob jects (including paper clips or staples) into slots or openings on the printer. Making contact with a v oltage point or shorting out a part could result in fire or electrical shock.
Saf ety Phaser 6140 C olor Laser Prin ter User G uide 11 • V erify that the print er is plugged into an outlet that is capable of providing the correct v oltage and pow er. Re view the printer’s electr ical spec ification with an electrician if necessary.
Saf ety Phaser 6140 Color Laser Printer User Guide 12 Oper ational Saf ety Y our printer and supplies w ere de signed and tested to meet strict saf ety re quirements. These include saf ety agency examination , approv al, and compliance with establ ished environment al standar ds.
Saf ety Phaser 6140 C olor Laser Prin ter User G uide 13 P rinter Supplies • Use the supplies specifically designed f or your printer. The use of unsuitable material s may cause poor perf ormance and a possible saf ety hazard. • F ollow all warnings and instructions mark ed on, or supplied with, the print e r, options, and sup plies.
Saf ety Phaser 6140 Color Laser Printer User Guide 14 Maintenance Saf ety • Do not att empt any main tenance proced ure th at is not specifically described in the documentation sup plied with your printer. • Do not use aer osol cleaners. Clean with a dry, lint-f ree cl oth only.
Saf ety Phaser 6140 C olor Laser Prin ter User G uide 15 P rinter S ymbols The f ollowing saf ety symbol s are marked on the printer. Sym b o l Description W arning or Caution: Ignoring this warning coul d cause serious injury or ev en death. Ignoring this caution could c ause injury or damage to the property.
Saf ety Phaser 6140 Color Laser Printer User Guide 16.
2 Phaser 6140 C olor Laser Prin ter User G uide 17 Fe a t u r e s This chapter includes: • Main C omponents and Their F unctions on page 18 • C onfigur ations and Options on page 22 • P ower Sa .
Fe a t u r e s Phaser 6140 Color Laser Printer User Guide 18 Main C omponents and Their F unctions This se ction include s: • Fr o n t V i e w on page 18 • R ear View on page 19 • Internal Components on page 20 • C ontrol P anel on page 21 F ront View Phaser 6140 printer (w ith optional 250-sheet f eeder) 1.
Fe a t u r e s Phaser 6140 C olor Laser Prin ter User G uide 19 R ear View 1. Optional memory slot 2. Network connector 3. USB port 4. P ower cord connector 5.
Fe a t u r e s Phaser 6140 Color Laser Printer User Guide 20 Internal C omponents Phaser 6140/DN 1. F user 2. Imaging unit 3. Button f or opening the f ront cove r and releasing the duplex unit. 4. Duplex unit 5. T r ansf er belt unit (with T r ay 1 removed so the tr ansf er belt unit f olds down completely).
Fe a t u r e s Phaser 6140 C olor Laser Prin ter User G uide 21 C ontrol P anel The control panel displays two scre en types: • P rint screens, f or displaying prin ter st atus. • Menu scr eens, f or configuring settings. 1. Menu Display window Displays status messages, menus, and toner lev els.
Fe a t u r e s Phaser 6140 Color Laser Printer User Guide 22 C onf igur ations and Options This se ction include s: • C onfigur ations on page 22 • Standard F eatu res on page 22 • Additional C .
Fe a t u r e s Phaser 6140 C olor Laser Prin ter User G uide 23 • Secure P rint : Data can be stored in memory and require a password to be printed. • Proo f Pr i nt : Multiple copies can be s tored in memory but allow you to print only the first set to check the print re sults.
Fe a t u r e s Phaser 6140 Color Laser Printer User Guide 24 P ow er Sav er Mode This se ction include s: • Setting the P ower Sa ver Time on page 24 • Exiting P ower Sa ve r Mode on page 24 • S.
Fe a t u r e s Phaser 6140 C olor Laser Prin ter User G uide 25 Inf ormation P ages This se ction include s: • Menu Map on page 25 • C onfigur ation P age on page 25 Y our printer comes with a set.
Fe a t u r e s Phaser 6140 Color Laser Printer User Guide 26 C entreW are Inte rnet Services Note: This section ap plies to Phaser 6140/N or Phas er 6140/DN printer configur ations connected to a network.
Fe a t u r e s Phaser 6140 C olor Laser Prin ter User G uide 27 More Inf ormation The f ollowing links provide more inf ormatio n about yo ur printer and its c apabilities. Inf orm ation Source Installation Guide Pa c ka g e d w i t h p r i n t e r . Quick Use Guide Pa c ka g e d w i t h p r i n t e r .
Fe a t u r e s Phaser 6140 Color Laser Printer User Guide 28.
3 Phaser 6140 C olor Laser Prin ter User G uide 29 Inst allation and Setup This chapter includes: • Installation and Setup Ov ervie w on page 30 • Choosing a Location f or the P rinter on page 31 .
Installation and Setup Phaser 6140 Color Laser Printer User Guide 30 Inst allation and Setup Ov erview Bef ore using the printer, you must: 1. Make sure the printer is set up correctly in an appropriate location. F or details, see Choosing a Location f or the Print er on page 31.
Installation and Setup Phaser 6140 C olor Laser Prin ter User G uide 31 Choosing a L ocation f or the P rinter 1. Select a dust-f ree area w ith temper atures be tw een 10°–32°C (50° –90°F), and relativ e humidity between 15–85%. Note: Sudden t emper ature fluctuations can aff ect prin t quality.
Installation and Setup Phaser 6140 Color Laser Printer User Guide 32 C onnecting the P rint er This se ction include s: • Choosing a Connect ion Method on page 32 • C onnecting via a Network on pa.
Installation and Setup Phaser 6140 C olor Laser Prin ter User G uide 33 C onnecting via USB T o use USB, PC users must h av e Windows 2000/XP /Serv er 2003 or newer. Macintosh users must use Mac OS X, version 10.3 and higher. T o connect the print er to the computer via USB cable: 1.
Installation and Setup Phaser 6140 Color Laser Printer User Guide 34 C onf iguring Network Settings This se ction include s: • About T CP/IP and IP Addresses on page 34 • Assigning the Pr inter’.
Installation and Setup Phaser 6140 C olor Laser Prin ter User G uide 35 Allowing the IP Address to be Assigned Automatically If you hav e specified a static IP address and at some point want to re-enabl e automatic assigning of the printer’s IP addr ess, you can do this from the printer control panel.
Installation and Setup Phaser 6140 Color Laser Printer User Guide 36 9. P ress the Back Arr ow button once to return to the IP v4 menu and then arrow down to IP Address and press OK . Y ou use the Up, Down, Back and F orward Arrow buttons to select the IP addr e ss.
Installation and Setup Phaser 6140 C olor Laser Prin ter User G uide 37 Finding Y our Pr inter’s IP Address T o access your printer’s settings f rom CentreW are IS, an d to install the printer drivers f or a network- connected print er, you need to know your print er’s IP address.
Installation and Setup Phaser 6140 Color Laser Printer User Guide 38 Inst alling the P rinter Driv ers This se ction include s: • Oper ating System R equirements on page 38 • A vailable D rivers o.
Installation and Setup Phaser 6140 C olor Laser Prin ter User G uide 39 Inst alling the Print e r Drivers f or Windows T o inst all the printer driv er fr om the Software and Document ation CD : 1.
Installation and Setup Phaser 6140 Color Laser Printer User Guide 40 5. At the Introduction installer window, click Contin ue . 6. R ead the license agreem ent, click Cont i nu e and then click Agree . 7. Click Install . When the driver is finished instal ling, your br owser opens to an online registr a tion f orm.
Installation and Setup Phaser 6140 C olor Laser Prin ter User G uide 41 6. Select your p rinter model from the list of Xerox printers and then click Add . Note: If your print er was not detected, v e rify that th e printer is on and that the Ethernet or USB cable is connected properly.
Installation and Setup Phaser 6140 Color Laser Printer User Guide 42 Adding the P rinter: OS X V ersion 10.5 1. F rom the Applic ations f older or f rom the dock, open Sy stem P ref erenc es . 2. Open Pri nt & F a x . The list of print ers appears on the left of the windo w.
Installation and Setup Phaser 6140 C olor Laser Prin ter User G uide 43 Inst alling P rintingScout Note: P rintingScout is a Windows-only utility. The P rintingScout utility en ables you to monitor the status of print jobs and printer sup p lies f rom your computer.
Installation and Setup Phaser 6140 Color Laser Printer User Guide 44 Enabling Optional F eatures This se ction include s: • Enabling Optional F eatures f or the Windows P ostScript Driv er on page 4.
Installation and Setup Phaser 6140 C olor Laser Prin ter User G uide 45 5. Enable the installed f eatures: • T o specify the amou nt of RAM mem ory available, click Memory and then select the amount of memory f rom the drop-down list.
Installation and Setup Phaser 6140 Color Laser Printer User Guide 46 4. T o enable the items that ar e installed in y our prin ter, select the it em in the list and then, in the Settings f or: drop-down list, select Ava i l a b l e . If you are enab ling additional m emory, then in Memory Capacity, select the amount of RAM in MB from the list.
Installation and Setup Phaser 6140 C olor Laser Prin ter User G uide 47 • T o enable the duplex unit, select Avai l a b l e from the Du plex Unit drop-down list. 6. Click OK . Enabling Optional F eatures f or Linux Note: These instructions are f or using C ommon UNIX Printing S ystem (CUPS), accessed through a W eb browser.
Installation and Setup Phaser 6140 Color Laser Printer User Guide 48.
4 Phaser 61 40 Color Las er Printer User G uide 49 Pr i n t i n g This chapter includes: • Supported P aper and Media on page 50 • Loading P aper on page 55 • Setting P aper T ypes and Sizes on .
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 50 Sup ported P aper and Media This se ction include s: • P aper Usage Guidelines on page 50 • P a per That Can Damage Y our Printer on page.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 51 See also: Loading P aper on page 55 P a per Jams on page 146 P aper That Can Damage Y our Printer Y our printer is designed to use a variety of me dia types f or print jobs; how ever, some media c an cause poor output quality, increased paper jams, or damage to your printer.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 52 Usable P aper Using unsuitable paper may lead to paper jams, poor print quality, print e r break down, and damage to your prin ter. T o use the f eatures of this printer eff ectiv ely, use the paper re commended her e.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 53 250-Sheet F eeder (T r ay 2) Pa p e r S i z e • Letter (8.5 x 11 in.) • US F olio (8.5 x 13 in.) • Legal (8.5 x 14 in.) • Executive (7.25 x 10.5 in.) • A4 (210 x 297 mm) • A5 (148 x 210 mm) • B5 JIS (182 x 25 7 mm) • Custom size range : Width : 5 .
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 54 P aper T ype and W eight • Plain (65–120 g/m 2 / 17–32 lb. B ond) • Letterhead (plain) • Thin Card Stock (100–163 g/m 2 / 28–60 lb. C over) • Thick C ard Stock (160–220 g/m 2 / 60–80 lb.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 55 L oading P aper This se ction include s: • Loading P aper in T ray 1 on page 55 • Loading P aper in the Manual F eed Slot on page 57 .
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 56 T o l oad paper in T r ay 1: 1. Gently pull the paper tr ay all the way out and then open the output tray to hold the print ed sheets. 2. Slide the paper width guides to the edge of the tr ay.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 57 4. Insert all media fa c e u p and top edge first into the paper tr ay. Notes: • Do not f orce the paper into the tra y. • Be caref ul not to bend the paper. 5. Slide the paper width guides until they rest lightly against the edge of the paper stack.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 58 T o l oad paper in the manual f eed slot: 1. Slide the paper guides of the manu al f e ed slot to fit the media you are using.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 59 L oading P aper in the 250-Sheet F eeder (T r ay 2) Y ou can use the 250-sheet f eeder f or the f ollowing types of media: • Plain paper •L e t t e r h e a d • Prepunched •C o l o r e d p a p e r F or sup ported paper sizes and weights, see Us able Paper on page 52.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 60 3. Slide the paper width guides to the edge of the tr ay. The width guides should be fully exte nded as shown (see picture below). 4. Squeeze the green t ab on the leng th guide and then slide the tray until the arrow lines up with the appr opriate paper size.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 61 7. Slide the width and length guides until they rest lightly against the edge of the print media stack.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 62 Setting P aper T ypes and Sizes This se ction include s: • Setting the P aper T ype on page 62 • Setting the P aper Size on page 62 When loading paper in paper T r ay 1 or the 250-shee t f eeder (T r ay 2), you must set the paper type on the printer contr ol panel.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 63 5. Select the paper size and then press OK . 6. When done, pr ess the Menu button to leav e the menu.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 64 Selecting P rinting Options This se ction include s: • Selecting Printing Def aults in Windows on page 64 • Selecting Printing Def aults .
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 65 Selecting P rinting Def aults in Win dows f or a Shared Network Print er If the printer is shared on a network, you can set printing def aults that apply to an yone who accesses it f rom the network.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 66 P rinting O ptions f or Windows P ostScript Driver F or det ailed inf ormation on using th e printer driver options, click the Help button in the printer driv er dialog boxes to access the driver online help.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 67 Layout • P ages per Sheet (N-up) : F or multiple-page documents, enables you to print more than one page per sheet of paper, including Booklet print. • Dr aw Outlines : When multip le pages are prin ted per sheet, prints a border ar ound each page.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 68 P rinting Options f or Windows PCL Driver F or det ailed inf ormation on using th e printer driver options, click the Help button in the printer driv er dialog boxes to access the online help.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 69 Image Options • Image Quality : Aff ects the print quality by specifying the speed at which the page prints.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 70 Selecting P rinting Options f or an Individual Job in Macintosh If you want to use special printing options f or a partic ular job only, change the pr inter driver settings in the applic ation you are printing f rom bef ore sending the job to the printer.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 71 Mac OS X V ersions 10.4 and 10.5 Driv er Drop-D own Title Pr inting O ptions Cop i e s & Pa g e s • Co pi es : Specifies nu mber of copi es and whether to collate. • Pag e s : All, Current, Selection, F rom x to x, P a ge r ange.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 72 Pri n te r F e a tu r e s • Print Quality /Color : Specifies output color, image quality, bri ghtness, color correction method, halftone screen settings, and adjust color balance. • Colo r A dj us tm en t : Specifies RGB color adjustment settings.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 73 Mac OS X V ersion 10.3 Driv er Drop-D own Title Pr inting O ptions Cop i e s & Pa g e s • Co pi es : Specifies nu mber of copi es and whether to collate. • Pag e s : All, F rom x to x.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 74 Pri n te r F e a tu r e s • Print Quality /Color : Specifies output color, image quality, bri ghtness, color correction method, halftone screen settings, and adjust color balance. • Colo r A dj us tm en t : Specifies RGB color adjustment settings.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 75 P rinting on Specialty Media This se ction include s: • P rinting En ve lopes on page 75 • P rinting Labels on page 78 • Printing on.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 76 P rinting Env elopes fr om T r ay 1 T o load envelopes: 1. Gently pull out the paper tray and then open th e output tr ay to hold th e printed envelopes. F or details, see Loading P aper in T r ay 1 on page 55.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 77 P rinting En velopes f rom the Manual F eed Slot Note: Y ou can lo ad only one enve lope at a time in the manual f eed slot.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 78 P rinting Env elopes using the PCL Driv er 1. After loading the env elopes in the appropriat e tr ay , in the application y o u are printing f rom, open the Pri nt dialog.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 79 P rinting Labels f rom T ra y 1 1. Gently pull out the paper tra y an d slide open the paper guides, then open the output tra y to hold the printed labels. F or deta ils, see Loading Paper in T r ay 1 on page 55.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 80 4. Click the Prop e r t ie s button. 5. In the Pa per/Output tab, do the f ollowing: a. From the P aper Size l ist, select the size of the sheet of labels. b. From the P ape r T ype list, select La bels .
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 81 4. In the application y ou are us ing to print f rom, open the Pr in t dialog box and select the Phaser 6140 printer (if you hav e both the PCL and the P ostScript drivers installed, you can use either one).
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 82 P rinting on Card Stock This se ction include s: • Car d Stock Printing Guidelines on page 82 • Pr inting on C ard Stock f rom T ray 1 on.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 83 P rinting on C ard Stock f rom the Manual F eed Slot 1. Slide the paper guides of the manual f eed slot to fit the sheet and then open the printer’s output tr ay. F or deta ils, see Loading P aper in the Manual F e ed Slot on page 57.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 84 P rinting Custom Sizes This se ction include s: • Defining Custom Paper Sizes on page 84 • Pri n t i n g on C u s t o m - s iz e Pa p er on page 86 Note: Custom-size paper c an be loaded into all tr ays.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 85 T o change the sa ved custom size later, in the P aper/Output tab, click the Edit button below the P ape r Size field and make the desired changes in the dialog box. Save y our changes in all ap plicable dial og boxes.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 86 P rinting on Custom-size Paper This sect ion inclu des the f ollowing: • Pri n t i n g on C u s t o m - s iz e Pa p er Using the PostScript.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 87 P rinting on Both Sides of the P aper This se ction include s: • Automatic 2-Sided Pr inting Guidelines on page 87 • Binding Edge Opti.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 88 Automatic 2-Sided P rinting Y ou can perf orm automatic 2-sided printing f rom T r ay 1 and, if installed, the 250-sheet f eeder (T ra y 2). T o perf orm automatic 2-sided printing: 1. Insert the paper into the desire d tr ay.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 89 2. In the ap plication you are print ing f rom, open the Pri nt dialog box and select the Phaser 6140 PCL driver. 3. Click the Prop e r t ie s button. 4. Click the Adv anced tab. 5. In the Other Settings section, in the Items list , select Electronic Sort .
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 90 P rinting Using Secure P rint This se ction include s: • Setting Up a Secure Print Job on page 90 • Pri n t i n g a S e c u r e Pr i n t .
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 91 • If you want a timestamp to be displayed on the control panel instead of a document name, select Use Existing Name if you are using the P ostScript driver. If y ou are using the PCL driver, select Auto Retrie ve .
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 92 Storing a P rint Job in Memory If you ha ve enough RAM inst alled in your print e r (minimum of 512 MB) and you hav e the RAM Disk f eature enabled, you can store a f req uently-used print job in the printer’s RAM f or printing at any time.
Pri n ti n g Phaser 6140 C olor Laser Prin ter User G uide 93 P rinting Using P roof P rint This sect ion cont ains: • Setting Up a P roof Print Job on page 93 • Pri n t i n g a Pr o o f Pr in t J.
Pri n ti n g Phaser 6140 Color Laser Printer User Guide 94 6. One set of the job prints. R eview this set. If the set is OK, then when you are ready to print more sets, go to the printer and print the rest fr om the cont rol panel. F or details, see Pri n t i n g a Pr oo f Pr i n t Job on page 94.
5 Phaser 6140 C olor Laser Prin ter User G uide 95 C ontrol P anel Menus This chapter includes: • Navigating the C ontrol Panel Menus on page 96 • Inf ormation P a ges Menu on page 97 • Billing .
Con trol P anel Menus Phaser 6140 Color Laser Printer User Guide 96 Na vigating the C ontrol P anel Menus The f ollowing t able describes the naviga tion and f unc tion buttons on the control panel used to select menu options and operate cert ain printer f eatures.
Control P anel M enus Phaser 6140 C olor Laser Prin ter User G uide 97 Inf ormation P ages Menu Y our printer comes with a set of inf ormation page s to help you track the prin ter’s perf ormance an d diagnose prob lems so y ou can ob tain the best results f rom your printer.
Con trol P anel Menus Phaser 6140 Color Laser Printer User Guide 98 Billing Meters Menu Billing meters displa y the number of processed print jobs on the printer control panel.
Control P anel M enus Phaser 6140 C olor Laser Prin ter User G uide 99 Admin Menu This section includes inf ormation abou t the f ollowing Admin menu sub menus: • Network Setup Menu on page 99 • U.
Con trol P anel Menus Phaser 6140 Color Laser Printer User Guide 100 USB Setup Menu Use this menu to configure the USB port status. Pr otocol When a protocol is set to Enable, it c an be used.
Control P anel M enus Phaser 6140 C olor Laser Prin ter User G uide 101 S ystem Setup Menu Use this menu to configure the print e r’s gener al op er ation settings.
Con trol P anel Menus Phaser 6140 Color Laser Printer User Guide 102 Auto Log Print Spec ifies whether to automatica lly print a Job History R eport after 22 print jobs. • Off (def ault): P revents the Job History R eport f rom printing automatically ev en i f the numb er of print jobs exceeds 22.
Control P anel M enus Phaser 6140 C olor Laser Prin ter User G uide 103 Maintenance Mode Menu Use this menu to configure color re gistr ation and to reset def aults. Startup P age Automatically prints the C onfiguration page when the print er is turned on.
Con trol P anel Menus Phaser 6140 Color Laser Printer User Guide 104 PCL Setup Menu Use this menu to configure settings f or the P rinter Com mand Language (PCL). The print er’s PCL driver is used f or applications requiring PCL. F or PCL printer driver options, see P r inting Options f or Windows PCL Driver on page 68 .
Control P anel M enus Phaser 6140 C olor Laser Prin ter User G uide 105 Symbol Set Specifies the f ont to use f or symbols. The def ault is Rom an -8 . F ont Size Specifies the f ont size. The def ault size is 12.00 . Y ou can specify a value between 4.
Con trol P anel Menus Phaser 6140 Color Laser Printer User Guide 106 P ostScript Setup Menu Use this menu to configure settings f or the P ostScri pt driver.
Control P anel M enus Phaser 6140 C olor Laser Prin ter User G uide 107 C ontrol P anel Menu Use this menu to control access to the printer settings via a password. Item Description P anel Lock Specifies whether to limit the menu oper ations with a password: • Enable : R equires the operator to enter th e password.
Con trol P anel Menus Phaser 6140 Color Laser Printer User Guide 108 T r ay Settings Menu Use this menu to configure settings f o r each of the printer’s paper tr ays. Notes: • When the size or type of paper loaded in the tr ays is diff erent f rom the setting, the print quality may be reduced or the paper may jam in the prin t er.
Control P anel M enus Phaser 6140 C olor Laser Prin ter User G uide 109 250-Sheet F eeder (T ray 2) Settings Display P opup Displays a message that prompts you to set the paper size and type ev ery time you load paper in the tr ay. • On : A message prompts the user to set the paper size and type.
Con trol P anel Menus Phaser 6140 Color Laser Printer User Guide 110.
6 Phaser 6140 C olor Laser Prin ter User G uide 111 Maint enance This chapter includes: • Cleaning the Printer on page 112 • Ordering Sup plies on page 114 • Managing the Pr inter on page 116 .
Maintenance Phaser 6140 Color Laser Printer User Guide 112 Cleaning the P rinter This se ction include s: • General P recautions on page 112 • Cleaning the Exterior on page 112 • Cleaning the In.
Mainte nance Phaser 6140 C olor Laser Prin ter User G uide 113 Cleaning the Interior After clea ring paper jams or repl acing one of the toner cartridges, inspect the inside of the print er bef ore closing the printer covers. R emove an y remaining pieces of pa per.
Maintenance Phaser 6140 Color Laser Printer User Guide 114 Ordering Sup plies This se ction include s: • C onsumables on page 114 • R outine Maintenance Items on page 114 • When to Order Sup plies on page 114 • R ecycling Sup plies on page 115 C onsumables Use only genuine X e rox T oner Cartridges (C yan, Magenta, Y ellow, and Black).
Mainte nance Phaser 6140 C olor Laser Prin ter User G uide 115 R ecy cling Supplies F or inf ormation on recy cling supplies, go to www.xerox.com/gw a .
Maintenance Phaser 6140 Color Laser Printer User Guide 116 Managing the P rinter This se ction include s: • Managing the P rinter with Ce ntreW are IS on page 116 • Checking P r inter St atus with.
Mainte nance Phaser 6140 C olor Laser Prin ter User G uide 117 • The total page count of print ed pages. 2. T o check the printer’s supp lies status, in the St atus tab, click the Sup plies button. The print er’s sup plies status includes: • The amount remaining in e ach toner cartridge.
Maintenance Phaser 6140 Color Laser Printer User Guide 118 Checking P rinter Status via Email This se ction include s: • C onfiguring Email Alerts on page 118 • C ommands That Can be Used in E mai.
Mainte nance Phaser 6140 C olor Laser Prin ter User G uide 119 13. Click the Sa ve Changes button. 14. In the navigation pane on th e left side of the page, click P ort Enabling and then select the check boxes f or the ports to enable. Be sure to enable at least the Enable Mail Alerts port.
Maintenance Phaser 6140 Color Laser Printer User Guide 120 #SetMsgAddr service@xerox.com • When the full access password is “admin”, and to set the recipient e-mail address to “service@xerox.com”, then co nfirm the setting result on the network settings list: #P assword admin #SetMsgAddr service@xerox.
Mainte nance Phaser 6140 C olor Laser Prin ter User G uide 121 Checking P age C ounts This se ction include s: • Viewing the Billing Meter on page 121 • Pr inting the P rint V olume R eport on p age 121 Y ou can check the tot a l number of printed pages at the printer control panel, on the C onfiguration page, and in CentreW are IS.
Maintenance Phaser 6140 Color Laser Printer User Guide 122 See also: Inf ormation P ages on page 25 Managing the P rinter with Ce ntreW are IS on page 116.
Mainte nance Phaser 6140 C olor Laser Prin ter User G uide 123 Moving the P rinter F ollow these procedures when mo ving the printer. T o view precautions and guidelines f o r saf ely mo ving your printer, s ee Saf ety on page 9. The printe r, with T r ay 1 and consumables but without the optional duplex unit or 250-sheet f eeder, we ighs 18.
Maintenance Phaser 6140 Color Laser Printer User Guide 124 When mo ving the print er: • Always use two people to l ift and mov e the printer. • When lifting the printer, gr asp the areas as shown in the illustration. • Do not tilt the printer more than 10 degrees to the f ront or back, or left or right.
7 Phaser 6140 C olor Laser Prin ter User G uide 125 T roubleshooting This chapter includes: • T roubleshooting Ov erview on page 126 • C ontrol P anel Messages on page 128 • Pr oblems with the P.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 126 T roubleshooting Overview This se ction include s: • Error and Status Messages on p age 126 • PrintingScout Aler ts on page 126 • .
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 127 3. P ress the Do wn Arro w button to go to the desired page and then press OK . W eb Links X e rox provides sever al websites that off er additional help f or your Phaser 6140 printer.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 128 C ontrol P anel Messages This se ction include s: • Supply St atus Messages on page 128 • Error Messages on page 129 The printe r uses control panel messages to indic ate printer st atus, errors, and to provide instructions.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 129 Error Messages XXX Low The toner in the specified c artridg e is low and will need to be replaced soon. Pur chase a new cartridge. F or details, see Or dering Supplies on page 11 4. Wa s t e Fu l l XXX C artridge R eplace the specified toner cartridge.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 130 Jam at Exit Open Front Cover and R emove P aper P aper is jammed inside the printer. Open the f ront cover and remove the paper. Jam at R e g. R oll Open Front Cover There is a paper misf eed at the registra tion roller that helps line the paper in the printer path.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 131 PDL Error Pr ess OK Button Error 016-720 An error relating to PCL emulation has occurred. Pr ess the OK button to clear the message, cancel the current print job, and conduct the next print job, if any.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 132 P roblems with the P rinter If you encounter a problem with your print er, us e the f ollowing table to troubleshoot and fix the problem. F or additional trou bleshooting inf ormation, see T roubleshooting Overview on page 126.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 133 Print job sent but the light of the Rea d y indicator is not blinking or on. Is the interf ace cable (Ethernet or USB) disconnected? T urn off the pow er and check the connection of the int erf ace cable.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 134 P aper cannot be f ed. Pa p e r j a m s . Multiple sheets are f ed. Pa per is f ed at an angle. P a per is wrinkled. Is the paper correctly loaded? Load the paper correctl y. F or labels or env elopes, f an them well to allow air to enter between each sheet bef ore loading.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 135 P rint-Quality P roblems When the print quality is poor, select the closest symptom f r om the f ollowing tabl e and see the corresponding solution to correct the problem. Y o u can also print a demo page to more precisely determine the print-quality problem.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 136 Str ay black dots or whit e areas (drop outs). The paper is outside the recommended specification ran g e . R eplace the paper with a recommended size and type, and confirm that your control panel / printer driv er settings are correct.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 137 T oner smears when rubbed. The pa per is damp. R eplace the paper. The paper is outside the recommended specification r ange, or the paper type setting is not correct.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 138 P artial blanks, creased paper, or blotted printing. The paper is damp. R eplace the paper. The paper is outside the recommended specification ran g e . R eplace the paper with a recommended size and type.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 139 Colors are blurry or there is white area around ob jects. Color-to-color alignment is not correct. P erf orm an automatic color registr ation adjustment. F or details, see Co lo r Re g i s t r a t i o n on page 143.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 140 Cleaning the Imaging Unit and L aser L ens If print quality becomes a problem an d you are advised to clea n the imaging unit and laser lens, f ollow these instructions. Note: Do not use warm water or cleaning solvents to remov e toner f rom your skin or clothing.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 141 7. R emove the imaging unit: Cau t i o n : Do not drop or shake the imaging unit afte r removal because toner can spill fr om it. Cau t i o n : Do not expose the imaging unit to any light so urce f or more than fiv e minutes.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 142 10. R einstall the imaging unit: a. Grasp the un it b y its peach-colored pul l-tab s on the top edge and inst all the unit in the printer. Mak e sure to insert the unit in to the guides in the print er and then push the unit all the way back into the printer.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 143 C olor R egistr ation This se ction include s: • Enabling/Disabling Automatic C olor R egistr ation on page 143 • P erf orming an.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 144 P erf orming a Manual C olor R egistr ation Adjustment Y ou can fine tune color registr ation by perf orming a manual adjustment. Manual color registr ation adjustment is a three-step process: 1.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 145 3. If you need to ma k e any horiz ont al or v ertical adjustments, pr oceed to Ente ring C olor V alues on page 145. Entering C olor V alues Using the printer control panel, enter the values th at you f ound in the Color R egistration C orrection Chart to mak e adjustments.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 146 Pa p e r J a m s This se ction include s: • Pr eventing P aper Ja ms on pa ge 146 • Clearing P aper Jams on page 147 P reventing P aper Jams T o reduce the occurrence of paper jams, f o llow the guidelines and instructions in Sup p orted P aper and Media on page 50.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 147 Clearing P aper Jams This se ction include s: • When Long P aper Jams on page 147 • Clearing Jams at T ray 1 on page 147 • Clea.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 148 3. Caref ully remove any jammed paper in the printer. Confirm that ther e are no scr aps of paper left inside. Cau t i o n : Prolonged exposur e to light may damage the im aging unit so do not lea ve the cov er open f or more than 5 minutes at a time .
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 149 5. Close the f ront cover. Clearing Jams at the F user Wa r n i n g : Never touch a labeled area f ound on or near the heat roller in the fuser.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 150 2. R emove all jammed and creased paper from the tr ay. 3. Pull the jammed paper out carefully to av oid tear i ng it. If the paper is torn, remove the scraps. 4. Pr ess the f ront cover button and open the printer cover.
T roubleshooting Phaser 6140 C olor Laser Prin ter User G uide 151 3. Lift up the duplex unit by the recesse d slot provided and open the unit fully. 4. R emove the jammed p aper and then confir m that there a re no scrap s of paper left ins ide the duplex unit or transf er belt unit.
T roubleshooting Phaser 6140 Color Laser Printer User Guide 152.
8 Phaser 6140 C olor Laser Prin ter User G uide 153 P rinter Specif ications This chapter includes: • Physic al Specifications on page 154 • Environmental Specifications on page 155 • Electrical.
Print er Specifications Phaser 6140 Color Laser Printer User Guide 154 Ph ysical Specif ications W eights and Dimensions Pa r t Specifications Pri n te r Width : 400 mm (15.8 in.) Depth : 457 mm (18.0 in.) Height : 415.4 mm (16.3 in.) We i g h t : 18.
Print er Specifications Phaser 6140 C olor Laser Prin ter User G uide 155 Environment al Specif ications T emper a ture • 10°–32°C (50°–90°F) R elativ e Humidity Note: Under extreme environment conditions (such as 10°C and 85%RH ), def ects can occur due to condensation approximately 30 minutes after the printer is turned on.
Print er Specifications Phaser 6140 Color Laser Printer User Guide 156 Electrical Specif ications P ow er Source • 110–127 V, 50/60 Hz, 11 A or less • 220–240 V, 50/ 60 Hz, 5 A or less P ow er.
Print er Specifications Phaser 6140 C olor Laser Prin ter User G uide 157 P erf ormance Specif ications Item Specification Wa r m - u p t i m e Po w e r o n : 30 seconds or less. Reco very fr o m P ower Sav e r mode : 25 seconds or less. (assume temper ature of 22°C / 71.
Print er Specifications Phaser 6140 Color Laser Printer User Guide 158.
A Phaser 6140 C olor Laser Prin ter User G uide 159 R egulatory Inf ormation This chapter includes: • Electromagnetic Interf erence on page 160 • Material Saf ety Data Sheets on pa ge 162.
Re g u l a t o r y I n fo r m a t i o n Phaser 6140 Color Laser Printer User Guide 160 Electromagnetic Inte rf erence X e rox has test ed this product to electromagnetic emission and immunity st andards. These st andards are designed to mitigate interf erence caused or received b y this product in a typical office environment.
R egulatory Information Phaser 6140 C olor Laser Prin ter User G uide 161 European Union This product, if used properly in accordan ce with the user's instructions, is neither dangerous f or the consumer nor f or the enviro nment. T o ensur e compliance with European Union regulations , use shielded int e rf ace ca bles.
Re g u l a t o r y I n fo r m a t i o n Phaser 6140 Color Laser Printer User Guide 162 Mate rial Saf ety Dat a Sheets F or Material Saf ety Data inf ormation regarding your Phaser 6140, go to: North America: www.xerox.com/msds European Union: ww w.xe rox.
B Phaser 6140 C olor Laser Prin ter User G uide 163 R ecy cling and Disposal This chapter includes: • All C ountries on page 163 • North America on page 163 • European Union on pa ge 163 • Oth.
R ecycling and Disposal Phaser 6140 Color Laser Printer User Guide 164 Domestic/Household Envir onment In accordance with Europ ean legislation, en d of lif e electric al and electronic equipmen t sub ject to disposal must be segregat ed fr om household waste.
R ecycling and Disposal Phaser 6140 C olor Laser Prin ter User G uide 165 Inf ormation f or Users on C ollection and Disposal of Old Equipment and Used Batteries Note f or the Battery Symbol These sym.
R ecycling and Disposal Phaser 6140 Color Laser Printer User Guide 166.
Phaser 6140 C olor Laser Prin ter User G uide 167 Index Numerics 250-sheet feeder clearing paper jams at, 149 loading paper in, 59 2-sided printing, 87 automa tic, 88 manual, 88 2-sided printing bindi.
Index Phaser 6140 Color Laser Printer User Guide 168 F fuser clearing paper jams at, 149 locating, 20 G Gateway address, 35 glossy paper printing, 80 printing from t he manual feed slot, 81 printing f.
Index Phaser 6140 C olor Laser Prin ter User G uide 169 checking in CentreWare IS, 116 checking printer totals, 98 page layout options, 66, 68 paper acceptable for use, 52 damaging to the printer, 51 .
Index Phaser 6140 Color Laser Printer User Guide 170 labels, 78 on card stock, 82 on custom-size paper, 84, 86 on glossy paper, 80 Proof Print jobs, 93 Secure Print job s, 91 printing 2-sided document.
Een belangrijk punt na aankoop van elk apparaat Xerox 6140 (of zelfs voordat je het koopt) is om de handleiding te lezen. Dit moeten wij doen vanwege een paar simpele redenen:
Als u nog geen Xerox 6140 heb gekocht dan nu is een goed moment om kennis te maken met de basisgegevens van het product. Eerst kijk dan naar de eerste pagina\'s van de handleiding, die je hierboven vindt. Je moet daar de belangrijkste technische gegevens Xerox 6140 vinden. Op dit manier kan je controleren of het apparaat aan jouw behoeften voldoet. Op de volgende pagina's van de handleiding Xerox 6140 leer je over alle kenmerken van het product en krijg je informatie over de werking. De informatie die je over Xerox 6140 krijgt, zal je zeker helpen om een besluit over de aankoop te nemen.
In een situatie waarin je al een beziter van Xerox 6140 bent, maar toch heb je de instructies niet gelezen, moet je het doen voor de hierboven beschreven redenen. Je zult dan weten of je goed de alle beschikbare functies heb gebruikt, en of je fouten heb gemaakt die het leven van de Xerox 6140 kunnen verkorten.
Maar de belangrijkste taak van de handleiding is om de gebruiker bij het oplossen van problemen te helpen met Xerox 6140 . Bijna altijd, zal je daar het vinden Troubleshooting met de meest voorkomende storingen en defecten #MANUAl# samen met de instructies over hun opplosinge. Zelfs als je zelf niet kan om het probleem op te lossen, zal de instructie je de weg wijzen naar verdere andere procedure, bijv. door contact met de klantenservice of het dichtstbijzijnde servicecentrum.
