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ColorQube TM 9201/9202/9203 C olorQube TM 9201/9202/9203 S yst em Administr ator Guide.
© 2009 X erox Corporation. All rights reserved. Xerox® a nd the sphere of connectivity design are tr ademarks of X erox Corpor ation in the US and/or other countries. Pr oduct names and tr ademarks of other companies are hereb y acknowledged. Changes are periodically made to this document.
System Administrator Guide iii T able of C ont ents 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Xerox ColorQube™ Series . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Co lorQube™ 9201/9202/9203 iv System Administrator Guide Job Deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 Extensible Service Setup . . . . . . . . . . . . . . . . . .
Co lorQube™ 9201/9202/9203 System Administrator Guide v TCP/IP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Configure Static Addressing using the Device . . . . .
Co lorQube™ 9201/9202/9203 vi System Administrator Guide Windows XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 X erox Print er Installer . . . . . . . . . . . . .
Co lorQube™ 9201/9202/9203 System Administrator Guide vii Security Policies: To enable IP Sec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12 Host Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Co lorQube™ 9201/9202/9203 viii System Administrator Guide Inf ormation Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-1 C omplete the F ax Setup Screens . . . . . . . . . . . . . . . . .
Co lorQube™ 9201/9202/9203 System Administrator Guide ix How Do I Upgrade the Software? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-1 Upgrade via Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . .
Co lorQube™ 9201/9202/9203 x System Administrator Guide.
System Administrator Guide 1-1 1 Introduction This guide has been created f or System Administr ators who need to install, set up and manage printers and other services on their network.
Introduction ColorQube ™ 9201/9202/9203 1-2 System Administrator Guide R elated Inf ormation Sources Inf ormation available f or this product series consists of: •T h e System Administr ator Guide (this guide) •T h e Quick Use Guide •T h e Inter active User Guide •T h e Advanced User Guide •T h e X e r o x w e b s i t e www.
System Administrator Guide 2-1 2 Device C onnection This chapter describes how to connect your devi ce to a network and configure Ethernet settings. F ront View Po we r O n / O f f S w i t c h.
Device C onnection ColorQube™ 9201 /9202/9203 2-2 System Administrator Guide R ear View Inserting the SIM C ard Connection P anel Po we r Ca b l e Inserting the SIM C ard Con n ec ti o n Pa n el.
ColorQube™ 9201/9202/9203 Device Connection System Administrator Guide 2-3 Device C ontrol P anel Overview Initial C onnection F ollow these steps to ph ysically connect your device to the network.
Device C onnection ColorQube™ 9201 /9202/9203 2-4 System Administrator Guide T o access the W elcome P age or Properties t ab of Internet Services, T CP/IP and HTTP m us t b e en a ble d o n t he device as described in the Introduction on page 1-1 of this guide.
ColorQube™ 9201/9202/9203 Device Connection System Administrator Guide 2-5 Ethernet C onf igur ation Ethernet P ort The Ethernet Interf ace is set to auto detect the speed of your network.
Device C onnection ColorQube™ 9201 /9202/9203 2-6 System Administrator Guide 3. Pr ess the <Machine Status> button, and then the [T ools] ta b. 4. W ait f or the screen to r efr esh, touch [Network Settings] , touch [Advanced] , if a warning message appears, touch [Continue] .
ColorQube™ 9201/9202/9203 Device Connection System Administrator Guide 2-7 The W elcome screen will display. The Internet Services home page cont ains three panels without visible boundaries. Y ou can change the left and right panel sizes b y dragging the boundary between them.
Device C onnection ColorQube™ 9201 /9202/9203 2-8 System Administrator Guide Setup HTTP The Internet Services HTTP screen enables the S ystem Administr ator to specify the Keep Alive Timeout, Maximum Connections, P ort Number and S ecure HTTP (SSL) settings.
ColorQube™ 9201/9202/9203 Device Connection System Administrator Guide 2-9 How to Add or Change a Stat ic IP Address when ther e is no DHCP Serv er A vailable At th e Dev ice 1. Pr ess the <Log In/Out> button. 2. Enter the Administr ator’s User Name [admin] , touch [Next] , enter the Password [111 1] , then touch [Enter] .
Device C onnection ColorQube™ 9201 /9202/9203 2-10 System Administrator Guide Configur e additional purchased options R ef er to the Options section of this guide and f ollow the instructions provided. Note If you are inst alling multiple devices on your netw ork, you may find the Cloning f eature useful.
System Administrator Guide 3-1 3 Gener al Setup Set a Description f or the Device The CentreW are Internet Services Properties Description page contains inf ormation that identifies a specific device model, name and ph ysical loc ation.
Gener al Setup ColorQube™ 9201/9202/9203 3-2 System Administrator Guide 3. If prompted, enter the Administr ator User ID and Password. The def ault is [admin] and [1111] . 4. Click on the [Login] button. 5. Click on the [Security] link. 6. Select [Admin Passwor d] in the directory tree.
ColorQube™ 9201/9202/9203 General Setup System Administrator Guide 3-3 4. T ouch [Device Set tings] . 5. T ouch [Configur ation/Info rmation Pages] . 6. T ouch the [No] button under Prin t Configur ation at P ow er On . 7. T ouch [Save] . 8. Pr ess the <Log In/Out> button, then touch [Logout] to exit t he T ools pathway.
Gener al Setup ColorQube™ 9201/9202/9203 3-4 System Administrator Guide 5. Select [Configur ation Overvi ew] in the directory tree. 6. Click on the [Settings] button next to the service that you want to configur e, f or example E-mail. Note If you cannot see any services, then they hav e not been installed on your device.
ColorQube™ 9201/9202/9203 General Setup System Administrator Guide 3-5 4. Click on the [Login] button. 5. Click on the [Gener al Setup] link. 6. Select [Cloning] in the directory tree. 7. F rom the Create Clone File ar ea, check to boxes next to the f eature to select the settings that you wish to clone.
Gener al Setup ColorQube™ 9201/9202/9203 3-6 System Administrator Guide 9. Click on the [OK] button, when you see a dialog box that says “Pr operties hav e been successfully modified” . TIFF ( T agged Image File F ormat) Settings T agged Image File F ormat is a multi-platf orm f ormat f o r rast er (bitmapped) gr aphics.
ColorQube™ 9201/9202/9203 General Setup System Administrator Guide 3-7 XPS Settings XPS is Microsoft's new electronic paper f orm at, an alternativ e to PDF. XPS is currently support ed as a saved file f ormat in Micr osoft Office 2007, with an XPS v i ewer built into Windows Vista.
Gener al Setup ColorQube™ 9201/9202/9203 3-8 System Administrator Guide Accessing W orkflow Sc anning, E-mail, or Internet F ax Settings 1. At y our W orkstation, open the w eb browser and ent er the IP address of the device in the Address bar, and press [Enter] .
ColorQube™ 9201/9202/9203 General Setup System Administrator Guide 3-9 4. T ouch the [T ools] ta b. 5. T ouch [Secur ity Settings] . 6. T ouch [Authentication] . 7. T ouch [Job Deletion] . 8. T ouch either: • [All Users] to allow any user to delet e any job in the job list.
Gener al Setup ColorQube™ 9201/9202/9203 3-10 System Administrator Guide SMart eSolutions Inf ormation 1. At y our W orkstation, open the w eb browser and ent er the IP address of the device in the Address bar, and press [Enter] . 2. Click on the [Status] t ab.
ColorQube™ 9201/9202/9203 General Setup System Administrator Guide 3-11 8. Select F ast R esume to [On] to reduce the time t aken f or the de vice to wake up. This will change the def ault sleep/low timeout and increase energy usage. 9. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous value s.
Gener al Setup ColorQube™ 9201/9202/9203 3-12 System Administrator Guide 3. When you hav e finished making changes click on the [Ap ply] button to save or [Undo ] to cancel.
ColorQube™ 9201/9202/9203 General Setup System Administrator Guide 3-13 Billing Inf ormation and Usage C ounters The Billing and C ounters page pro vides the Billing in f ormation f or the device, incl uding number of impressions print ed or copied.
Gener al Setup ColorQube™ 9201/9202/9203 3-14 System Administrator Guide 5. Click on the [R eprint Sav ed Jobs] link. 6. Select [Enablement] in the directory tree. 7. Click the [Enabled] radio button to enable the f eature, and click on the [Apply] button.
ColorQube™ 9201/9202/9203 General Setup System Administrator Guide 3-15 2. Enter the Administr ator’s User Name [admin] , touch [Next] , enter Password [1111] , touch [Ent er] . 3. Pr ess the <Machine Status> button. 4. T ouch the [T ools] ta b.
Gener al Setup ColorQube™ 9201/9202/9203 3-16 System Administrator Guide Configur e SNMP Community Names 1. At y our W orkstation, open the w eb browser and ent er the IP address of the device in the Address bar, and press [Enter] . 2. Click on the [Pr operties] ta b.
ColorQube™ 9201/9202/9203 General Setup System Administrator Guide 3-17 Software Upgr ade via Network C onnection P repare f or the Upgrade Obtain th e new software upgrade fil e f or your device f rom the www.xero x.com website or f rom y our Xero x Customer Support R epresent ative.
Gener al Setup ColorQube™ 9201/9202/9203 3-18 System Administrator Guide Manual Upgr ade At your W or ksta tio n 1. Open the web br owser and enter the IP address of the device in the Address bar, and pr ess [Enter] . 2. Click on the [Pr operties] ta b.
ColorQube™ 9201/9202/9203 General Setup System Administrator Guide 3-19 4. Click on the [Login] button. 5. Click on the [Gener al Setup] link. 6. Select [ Co n f ig u ra t io n Re po r t ] in the directory tree, scroll down to the Co mmo n U se r Da ta section to see your S ystem Software V ersion.
Gener al Setup ColorQube™ 9201/9202/9203 3-20 System Administrator Guide.
System Administrator Guide 4-1 4 C entreW are Internet Services This chapter explains how to enable and use the Internet Services f eature of the de vice.
Centr eW are Internet Services ColorQube™ 9201/9202/9203 4-2 System Administrator Guide Access Internet Services Instructions to access Internet Services: 1. Open the web br owser fr om your W orkstation. 2. In the URL field, enter http:// f ollowed b y th e IP Address of the device.
ColorQube™ 9201/9202/9203 CentreW are Internet Services System Administrator Guide 4-3 – Management - Network Administr ator needed to fix this problem – No intervention required - A normal device status. R ebooting the device It is possible to reboot the device from Int ernet Services.
Centr eW are Internet Services ColorQube™ 9201/9202/9203 4-4 System Administrator Guide 4. The [Consumables] screen will show consumable inf ormation f or: • ColorQube Stick • Cleaning Unit • .
ColorQube™ 9201/9202/9203 CentreW are Internet Services System Administrator Guide 4-5 Sav ed Jobs Within the Jobs tab screen select the [Sav ed Jobs] tab . The screen will display the Sa ved Jobs, the memory used on the device, y ou can also create new sav ed job f olders and manag e saved j ob f olders.
Centr eW are Internet Services ColorQube™ 9201/9202/9203 4-6 System Administrator Guide If Network Accounting is installed, then enter y our Account and User ID f or accounting purposes. (The Accounting fields are only visible if accounting is enabled on your device).
ColorQube™ 9201/9202/9203 CentreW are Internet Services System Administrator Guide 4-7 Gener al Setup C onf igur ation The Configur ation page displays the f ollowing inf ormation: • R eport Profi.
Centr eW are Internet Services ColorQube™ 9201/9202/9203 4-8 System Administrator Guide 7. T o clone all f eatures simply click on the [Select All] button, or to customize individually, click on the [Clear All] button and click to check the individual f eature box to be cloned.
ColorQube™ 9201/9202/9203 CentreW are Internet Services System Administrator Guide 4-9 8. F o r PDF & PDF/A Settings , check the enable box f or [Optimized for F ast W eb Viewing] if yo u want to create linearized PDF files.
Centr eW are Internet Services ColorQube™ 9201/9202/9203 4-10 System Administrator Guide Extensible Service Setup Extensible Service Setup utilizes web based services t o enable users to access services.
ColorQube™ 9201/9202/9203 CentreW are Internet Services System Administrator Guide 4-11 g. If prompted, ent er the User ID and Passwor d of the Administrator’s account and click on [L ogin] . h. The Settings Confirmed. Send T e st e-mail? window will appear.
Centr eW are Internet Services ColorQube™ 9201/9202/9203 4-12 System Administrator Guide L ow Supply W arning This f eature allows you to set the device to disp lay a ‘low warning message’ about a Supp ly’s level. B y setting a value to ‘0’, the user will see “NO W ARNING MESSAGE” that the Supply is getting low.
System Administrator Guide 5-1 5 Network Inst allation This chapter explains how to set up the device to oper ate in diff erent network environments. • TC P / I P S e t t i n g s on page 5-2 • Win.
Network Installation Col orQ ube™ 9201/9202/9203 5-2 System Administrator Guide T CP/IP Settings This section explains how to set up the device to op er ate in a Win dows T CP/ IP environment.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-3 8. T ouch [Sav e] . 9. T ouch [Dynamic Addressing] . 10. T ouch [Disabled] to disable DHCP. 11. T ouch [Save] . 12. T ouch [IP Address/Host Name] . 13. T ouch button under the [IPv4 Address] heading, enter the IP Address using the on-screen k eypad.
Network Installation Col orQ ube™ 9201/9202/9203 5-4 System Administrator Guide Enable Dynamic DNS Registr ation Note If your DNS serv er does not support d ynamic updates, then this function does not need to be enabled. 38. T ouch [Dynamic DN S R egistration] .
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-5 10. Pr ess the [Log In/Out] button, touch [Logout ] to exit T ools mode. IPv4 Configur e T CP/IP Settings using Internet Services 1. At y our W orkstation, open the w eb browser and ent er the IP address of the device in the Address bar, and press [Enter] .
Network Installation Col orQ ube™ 9201/9202/9203 5-6 System Administrator Guide Note If your DNS Serv er does not support dynamic updates there is no need to enable DDNS. 16. Check the [Enable] box f or Re l ea s e Re gi s t rat i o n in the DHCP/DDNS area ONL Y if you wish to release this device's IP addr ess upon reboot.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-7 9. Check the [Enable] box f or Protocol to enable the T CP/IP protocol. Note If you do not check the P rotocol Enabled box you will not be able to access Internet Services.
Network Installation Col orQ ube™ 9201/9202/9203 5-8 System Administrator Guide 2. Click on the [Pr operties] ta b. 3. If prompted, enter the Administr ator User ID and Password. The def ault is [admin] and [1111] . 4. Click on the [Login] button. 5.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-9 3. If prompted, enter the Administr ator User ID and Password. The def ault is [admin] and [1111] . 4. Click on the [Login] button. 5. Click on the [Connectivity] li nk. 6.
Network Installation Col orQ ube™ 9201/9202/9203 5-10 System Administrator Guide 15. Click on the [OK] button, when you see the window that says “P roperties hav e been succes sfully modified” . SNMP Allows you to configure the f ollowing opti ons when accessing the device via SNMP.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-11 Con f ig ure SN M P v 3 Note SSL (Secure Sock et Layer) must be enabled bef ore you can configur e SNMP v3. Click the [Configur e HTTPS] link on the SNMP Internet Services screen to comp lete this task.
Network Installation Col orQ ube™ 9201/9202/9203 5-12 System Administrator Guide 4. Click on the [Login] button. 5. Click on the [Connectivity] li nk. 6. Click on the [Pr otocols] link. 7. Select [Microsoft Networking] in the directory tree. 8. Check the [Enabled] box under Pr otoc ol to enable Microsoft Networking.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-13 8. Check the [Enabled] box to enable the Protocol. 9. T ype a name f or the device in [P rinter Name] . The def ault name is XRX_MAC address. Note The def au lt l ocal zone is i dent ifie d as "*" .
Network Installation Col orQ ube™ 9201/9202/9203 5-14 System Administrator Guide Create an IPP P rinter at y our W orkstation V erify the correct software is loaded 1. At the Desktop, right-click the [My Network Places] icon. 2. Select [Properties] .
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-15 5. Click [Start] , [Settings] , then [Printers] . 6. Double-click the [Add P rinter] icon to start the Add P rinter Wizard. 7. Click [Next] . 8. Click [Local Printer] . Deselect the Automatically detect and install my Plug and Play prin ter option.
Network Installation Col orQ ube™ 9201/9202/9203 5-16 System Administrator Guide Windows XP Configur e T CP/IP and SLP Settings 1. At y our W orkstation, open the w eb browser and ent er the IP address of the device in the Address bar, and press [Enter] .
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-17 16. Check the [Enabled] box f or Self Assigned Address, under Ze ro-C onfigur ation Networking, to support communicating with other devices using 169.
Network Installation Col orQ ube™ 9201/9202/9203 5-18 System Administrator Guide 8. Ensure the [Enabled] box is checked to enable Raw T CP/IP Printing.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-19 14. Click on the [OK] button when you see the window that says “P roperties ha ve been succes sfully modified” . Note The settings are not ap plied until you rest art the device.
Network Installation Col orQ ube™ 9201/9202/9203 5-20 System Administrator Guide Internet Services Once installed, an I PP printer will pro vide a link directly to the In ternet Services web pages. T o Access Internet Services 1. F rom the [Start] menu select [P rinters and F axes] .
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-21 6. Click on the [Status] t ab, select [Description & Alerts] in the dir ectory tree.
Network Installation Col orQ ube™ 9201/9202/9203 5-22 System Administrator Guide Ap ple T alk Inf ormation Checklist Bef ore st arting the ins t allation procedure, please en sure the f ollowing ite.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-23 4. Locate and open the [Mac] fo l d e r . Instructions f or V ersion 10.x (OS X) 1. Double-click to open the f older cont aining the drivers f or v ersion 10.x. 2. Double-click to open the [machine model.
Network Installation Col orQ ube™ 9201/9202/9203 5-24 System Administrator Guide Enabling T CP/IP on the device 1. At y our W orkstation, open the w eb browser and ent er the IP address of the device in the Address bar, and press [Enter] . 2. Click the [Pr operties] ta b.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-25 8. Select the options according to those installed on y our device. 9. Click [OK] . 10. Print a document f rom an applic ation to verify that the p rinter is installed correctly .
Network Installation Col orQ ube™ 9201/9202/9203 5-26 System Administrator Guide NetW are Inf ormation Checklist Bef ore st arting the ins t allation procedures, please en sure the f ollowing items are available or ha ve been perf ormed: • An existing operational NetW are network.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-27 Note That you can also select the IP Address or Host Name radio buttons to specify the serv er used in the IP environment. 2. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous value s.
Network Installation Col orQ ube™ 9201/9202/9203 5-28 System Administrator Guide AS400 R aw T CP/IP P rinting to P ort 9100 (CR TDEVPR T) This is the procedure to set up printing to a device f rom an AS/400 using the SNMP drivers.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-29 Lan Attachment: *IP P ort Number: 9100 Online at IPL: *yes F ont Identifier: 11 Fo r m Fe e d * a u t o c u t Note F or some versions of AS400, the def ault may match some of these par ameters.
Network Installation Col orQ ube™ 9201/9202/9203 5-30 System Administrator Guide •T r a n s f o r m S C S t o A S C I I : * YES • Manuf acturer type and model: * IBM42011 ***SEE NOTE BEL OW*** • W orkstation customizing ob ject: xxxxxxxx (leav e as def ault) •L i b r a r y : xxxxxxxx (leav e as def ault) • Internet addr ess: xx.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-31 UNIX HP-UX Client (V ersion 10.x) HP-UX workstations require specific installation steps to communicate wi th the machine. The machine is a BSD-style UNIX printer, whereas HP-UX is a Syst em Vstyle UNIX.
Network Installation Col orQ ube™ 9201/9202/9203 5-32 System Administrator Guide • Selec t [R emote Print er is on a BSD Sy stem] and click [OK] to complete f o rm. 9. Click [Y es] at the C onfigure HP UX P rinters Subpanel screen. This screen may be obscur ed by Add R e mo te Prin ter /Pl ot ter form .
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-33 The Configur ation R eport will print. V erify the addresses det ailed under T CP/IP Settings. T o Configure y our Solaris 2.x Client • Ensure the machine is connected to the network w ith Ethernet cabling.
Network Installation Col orQ ube™ 9201/9202/9203 5-34 System Administrator Guide a. Press the <Machine St atus> button on the device. b. T ou ch the [Machine Inf ormation] ta b. c. T ouch [Inf ormation Page s] . d. T ouch [Configur ation R eport] .
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-35 CUPS The Common UNI X Printing S ystem (CUPS) was creat ed by Easy Softwar e Products in 1998 as a modern replacement f or the Berk eley Line Print er Daemon (LPD) and A T and T Line Printer (LP) syst em designed in the 1970s f or printing text to line printers.
Network Installation Col orQ ube™ 9201/9202/9203 5-36 System Administrator Guide An Overview of the C ommon UNIX P rinting System, V e rsion 1.1, and a large amount of other descriptive documenta tion, is also available at this sit e.
ColorQube™ 9201/9202/9203 Network Installation System Administrator Guide 5-37 F or complete inf ormation on CUPS printing capabilities , see the CUPS Software Users Manual a vailable f rom www.
Network Installation Col orQ ube™ 9201/9202/9203 5-38 System Administrator Guide.
System Administrator Guide 6-1 6 P rint Driv ers This chapter summarizes the print driver f eatures and fu nctions. Y ou can use Internet Services to configure the Print Driv ers.
Print Driv ers ColorQ ube™ 9201/9202/9203 6-2 System Administrator Guide Windows 2000/2003 Serv er X erox P rinter Installer This section provides instructions on how to instal l printer drivers manually. How ever, y ou can use Xer ox Print er Installer to discover the printer and inst all drivers.
ColorQube™ 9201/9202/9203 Print Drivers System Administrator Guide 6-3 8. Click [OK] . 9. Click [Next] . 10. Close the [Add/R emov e Pr ograms] window. Add the P rinter 1. F rom the [Start] menu, select [Settings] and then [P rinters]/[Prin ters and F ax es] .
Print Driv ers ColorQ ube™ 9201/9202/9203 6-4 System Administrator Guide Windows 2000 P rof essional Note Y ou can use CentreW are to configure the Print Driver in this environment. X erox P rinter Installer This section provides instructions on how to instal l printer drivers manually.
ColorQube™ 9201/9202/9203 Print Drivers System Administrator Guide 6-5 3. Double-click [Add Pr inter] and click [Next] . 4. V e rify that [Network P rinter] is selected and click [Next] . 5. The Locate Y our Printer scr een will appear. Select the [T ype the P rinter Name] option or click [Next] to browse f or a printer.
Print Driv ers ColorQ ube™ 9201/9202/9203 6-6 System Administrator Guide 11. The wizard will return you to the previous d ialog. V erify the path and file name are correct an d click [OK] . 12. Select the model that correspond s to your device and click [Next] .
ColorQube™ 9201/9202/9203 Print Drivers System Administrator Guide 6-7 Windows XP Note Y ou can use CentreW are to configure the Print Driver in this environment. X erox P rinter Installer This section provides instructions on how to instal l printer drivers manually.
Print Driv ers ColorQ ube™ 9201/9202/9203 6-8 System Administrator Guide 8. The Specify a Print er screen will appear. Cl ick [Next] to browse f or the print queue created on your server, or if you know the name of the server and printer click [C onnect to this printer] and enter the server and print er name details.
ColorQube™ 9201/9202/9203 Print Drivers System Administrator Guide 6-9 16. The Printer Sharing Screen appears. If you will be sharing this printer with other clients select the [Share Name] button and ent er a share name. Click [Next] . 17. Enter a location and comment in the [Location and Comment scr een] (optional).
Print Driv ers ColorQ ube™ 9201/9202/9203 6-10 System Administrator Guide Windows Vist a X erox P rinter Installer This section provides instructions on how to instal l printer drivers manually. How ever, y ou can use Xer ox Print er Installer to discover the printer and inst all drivers.
ColorQube™ 9201/9202/9203 Print Drivers System Administrator Guide 6-11 11. The Printer inst alled screen will appear. Select [P rint a T est Page] to v erify the printer is inst alled. 12. Select [Make this my def ault Prin ter] if required. 13. Click [Next] .
Print Driv ers ColorQ ube™ 9201/9202/9203 6-12 System Administrator Guide 4. Click [Bi-Directional Setup ] . Bi-directional communic ation automati cally updates the print er driver with the printer's installed options.
ColorQube™ 9201/9202/9203 Print Drivers System Administrator Guide 6-13 Ap ple Macintosh Inf ormation Checklist Bef ore st arting the ins t allation procedure, please en sure the f ollowing items ar.
Print Driv ers ColorQ ube™ 9201/9202/9203 6-14 System Administrator Guide 15. Double-click the [Utilities] fo l d e r . 16. Double-click the [Printer Setup Utilit y] icon. 17. Double-click the [Add] button to add a new printer or click the [Printers] menu and click on [Add Pri nt er ] .
System Administrator Guide 7-1 7 Authentication Authentication Overview The Authentication service can be enabled to prevent un authorized use of inst alled device options.
Authentica tion ColorQube ™ 9201/9202/9203 7-2 System Administrator Guide The administr ator can specify the services and device pathway s on a device that require authen tication. Services can be lock ed and/or hidden so that unauthor ized users c annot use or see them.
ColorQube™ 9201/9202/9203 Authentication System Administrator Guide 7-3 This screen explains the concepts of Authen tication, Authorization, and P ersonalization. • Authentication - Determines that the person who logs in has given the proper credentials and is known to the system.
Authentica tion ColorQube ™ 9201/9202/9203 7-4 System Administrator Guide Note Entering the IP address nega tes the need f or name to IP resolution. Entering the NetBIOS Name or host name sends the name query request to either the WI NS or DNS serv ers f or resolution.
ColorQube™ 9201/9202/9203 Authentication System Administrator Guide 7-5 11. In the Authentication Serv er page, select [Kerber os (Windows 200 0/2003)] fr o m t h e Authentication Ty p e drop down menu. 12. In the Default Domain C ontroller (R equired) area, ent er details in the [Domain] field.
Authentica tion ColorQube ™ 9201/9202/9203 7-6 System Administrator Guide a. Press the <Machine St atus> button. b. T ou ch the [Machine Inf ormation] ta b. c. T ouch [Inf ormation Page s] . d. T ouch [Configur ation R eport] . e. T ouch [Print] , then touch [Close] .
ColorQube™ 9201/9202/9203 Authentication System Administrator Guide 7-7 – Custom Access If you select [Custom Access] , f or each f eature you can either select [Unlocked] or [Lock ed] fro m th e drop down menu. 20. Click on the [Apply] button. 21.
Authentica tion ColorQube ™ 9201/9202/9203 7-8 System Administrator Guide 23. In the T ools & F eature Access page, under Prese ts , select either: – Standard Access - Only Lock T ools – Ope.
ColorQube™ 9201/9202/9203 Authentication System Administrator Guide 7-9 17. Select the r equired radio button under [Login Credentials to Access LD AP Serve r] .
Authentica tion ColorQube ™ 9201/9202/9203 7-10 System Administrator Guide Configur e Filters f or LD AP 1. If you are continuing f rom St ep 31 in the previous procedure (Au thentication Configur ation for LD AP/ LD APS) , click the [Custom F ilters] heading tab under the LD AP title.
ColorQube™ 9201/9202/9203 Authentication System Administrator Guide 7-11 4. If prompted, enter the Administr ator User ID and Password. The def ault is [admin] and [1111] . 5. Click on the [Login] button. 6. Click on the [Connectivity] li nk. 7. Click on the [Pr otocol] link.
Authentica tion ColorQube ™ 9201/9202/9203 7-12 System Administrator Guide 19. Select the [Service Access] tab, then ent er the names of LD AP groups, as required in the Access Group box, to allow access to individual device services. 20. V erify each group by entering a group user in the En ter User Name box, and click on the [T est] button.
ColorQube™ 9201/9202/9203 Authentication System Administrator Guide 7-13 18. In the T ools & F eature Access page, under Prese ts , select either: – Standard Access - Only Lock T ools – Open.
Authentica tion ColorQube ™ 9201/9202/9203 7-14 System Administrator Guide Enable 802.1X At th e Dev ice : 1. Pr ess the <Log In/Out> button to enter the T ools pathway. 2. Enter the Administr ator’s User Name [admin] , touch [Next] , enter Password [1111] , touch [Ent er] .
ColorQube™ 9201/9202/9203 Authentication System Administrator Guide 7-15 7. Check the [Enable 802.1X ] box. 8. Select the required [EAP] type f rom the [Authentic ation Me thod] drop down menu. 9. Enter the [User Name (Device Name)] and [P assword] required by y our authentication switch and server.
Authentica tion ColorQube ™ 9201/9202/9203 7-16 System Administrator Guide A second Authentication Serv er will be necessary f or we b user interf ace Authentication, if this f eature is additionally desired.
ColorQube™ 9201/9202/9203 Authentication System Administrator Guide 7-17 16. In the Serve r Communic ation area, select either [IPv4 Address] or [Hostname] . 17. Enter det ails in the IP Address an d Po r t or Host Name and Po r t fields. 18. Enter the details in the [P ath] field.
Authentica tion ColorQube ™ 9201/9202/9203 7-18 System Administrator Guide 10. In the Current Configur ation area, click on the [C onfigure] or [Edit] button f or Web U s e r I n t e r f a c e Authentication . 11. F ollow the instructions to select the required Authentication T ype.
ColorQube™ 9201/9202/9203 Authentication System Administrator Guide 7-19 4. When finished using system f eatures, press the [Clear All] button on the device’s keypad to close your account.
Authentica tion ColorQube ™ 9201/9202/9203 7-20 System Administrator Guide.
System Administrator Guide 8-1 8 Security This chapter describes how to configure the f ollowing Security f eatures f or the device: • User Data Encryption on page 8-1 • User Inf ormation Dat abas.
Security ColorQube ™ 9201/9202/9203 8-2 System Administrator Guide T o Disable User Data Encryption: 1. At y our W orkstation, open the w eb browser and ent er the IP address of the device in the Address bar, and press [Enter] . 2. Click on the [Pr operties] ta b.
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-3 6. Click on the [User Information Database] link. 7. Select [Setup] in the directory tree. 8. On the User Inf ormation Database page, click on the [Edit] link next to the user you want to edit.
Security ColorQube ™ 9201/9202/9203 8-4 System Administrator Guide 5. Click on the [Security] link. 6. Select [Admin Passwor d] in the directory tree. 7. Ensure New Passw ord t ab is highlighted on the top of the scr een. 8. Enter detail in the [New P assword] and [R etype New Password] fields.
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-5 6. Select [IP Filtering] in the directory tree. Defining IP Filtering with the Define IP Filt er Rule dialog 7.
Security ColorQube ™ 9201/9202/9203 8-6 System Administrator Guide 5. Click on the [Security] link. 6. Select [Audit Log] in the directory tre e. Note that yo u mu st enable SSL bef ore enabling Audit Log. 7. Click on the [Enabled] checkbox f or the Audit Log .
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-7 18 = Scheduled ODIO F ull st arted 19 = Scheduled ODIO F ull complet e 20 = Scan to Mailbox job 21 = Delete File/Dir (CPSR) 22 = USB.
Security ColorQube ™ 9201/9202/9203 8-8 System Administrator Guide Entry Data This column contai ns any additional data that is recor ded f or an Audit Log entry, f or example: • Machine name. •J o b n a m e . •U s e r n a m e . • Accounting Account ID (when Ne twork Accounting is enabled).
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-9 Machine Digit al C ertif icate Management Machine Digital C ertificates provide k eys f or encrypti on/decryption of dat a, it ensures the data is not tamper ed with and to validate the source of data.
Security ColorQube ™ 9201/9202/9203 8-10 System Administrator Guide A certificate f rom a C ertificate Authority or a server f unctioning as a Certificate Authority f or example Windows 2000 running Certificat e Servic es can be uploaded to the device.
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-11 12. If you selected Certific ate Signing Reque st , fill out the f orm with your 2 Letter Country C ode, State/ Pr ovince Name, Locality Name, Organization Name, Organization Unit, a nd E-mail Address.
Security ColorQube ™ 9201/9202/9203 8-12 System Administrator Guide IP Sec IP Sec (IP Security) comprises of the IP Authentica tion Header an d IP Encapsulating Security P ayload protocols, that secure IP communi c ations at the network lay er of the protocol st ack, using both authentication and data encryption t echniques.
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-13 An IPsec P olicy is a set of conditions, configur ation options and security settings which enable two systems to agree on how to secure traffic betw een th em.
Security ColorQube ™ 9201/9202/9203 8-14 System Administrator Guide 6. Click on the [Sav e] button. P rotocol Groups This option displays al l the Protocol Group saved and the details of each P rotocol Group. 1. Click on the [Pr otocol Groups] tab under IP sec heading.
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-15 9. Click on the [Next] button to display the Step 2 of 2 screen. If yo u Selected Manual Ke ying as the Keying Method: 1. In the Mode Selections area, select the [IP sec Mode] from the dr op down menu, the def ault Mode is Tr a n s p o r t M o d e .
Security ColorQube ™ 9201/9202/9203 8-16 System Administrator Guide T rusted C ertif icate Authorities The T rusted C ertificate Authorities screen allows y ou to upload signed digital certificat es via the device’s web server.
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-17 Immediate Image Ov erwrite Ov erview The Immediate Image Overwrit e f eature provides security conscious customers with the ability to overwrit e the device's hard disk to pr otect classified or private inf ormation.
Security ColorQube ™ 9201/9202/9203 8-18 System Administrator Guide Disabling or Enabling Immediate Image Ov erwrite Overwrite Security c an be disabled or enabled at any time, as f ollows. At the De vice 1. Pr ess the <Log In/Out> button to access the T ools pathway.
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-19 On Demand Ov erwrite Ov erview The On Demand Overwrit e f eature provides security co nscious customers with the ability to ov erwrite the device's hard disk to protect classified or privat e inf ormation.
Security ColorQube ™ 9201/9202/9203 8-20 System Administrator Guide 4. F rom T ools, touch [Security Se ttings] . 5. T ouch [On Demand Overwrite] . 6.
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-21 At your W or ksta tio n 1. Open the web br owser and enter the IP address of the device in the Address bar, and pr ess [Enter] . 2. Click on the [Pr operties] ta b . 3. If prompted, enter the Administr ator User ID and Password.
Security ColorQube ™ 9201/9202/9203 8-22 System Administrator Guide 9. Specify the time f or the Overwrite in [H ours ], [Minutes] (24-Hour Clock). The device will be t aken offline each day at the time specified to perf orm the overwrite.
ColorQube™ 9201/9202/9203 Security System Administrator Guide 8-23 P ostScript (R) P asswords The P ostScript language has some powerf ul utilities th at could be used to compromise the security of a system. These utilities c an be password prot ected so as to prev ent abuse.
Security ColorQube ™ 9201/9202/9203 8-24 System Administrator Guide.
System Administrator Guide 9-1 9 Ext ensible Services Setup X erox Extensible Interf ace Platf orm (EIP) is a softwa re platf orm inside many X erox MFPs that allows independent software v endors and dev elopers pers onalized and customized document management solutions that you can access directly f rom the MFP touc h screen.
Extensible Services Setup C olorQ ube™ 9201/9202/9203 9-2 System Administrator Guide Inf ormation Checklist Bef ore st arting the ins t allation procedure, please en sure the f ollowing items are a vailable or hav e been perf ormed. • Ensure the device is fully fu nctioning on the network.
System Administrator Guide 10-1 10 W orkflow Sc anning W orkflow Scan ning allows a user to scan an orig inal do cument, conv ert it to an electronic file, and distribute and archive that file in a variety of ways. The final dest ination of the electronic file depends on the template chosen by the user at the device's user interf ace.
W orkflow Scan ning ColorQube ™ 9201/9202/9203 10-2 System Administrator Guide Device Authentic ation If using a SMAR T send server, a v alid Windows account must be created on the SMART send Server f or the device's authentication.
ColorQube™ 9201/9202/9203 W orkflow Scanning System Administrator Guide 10-3 Write down the IP Address or Host Name. • Create a f older within the FTP root. This is the Scan R epository. Write down the Directory P ath Structure. • Create a user account and password which has r ead a nd write access to the folder within the FTP root.
W orkflow Scan ning ColorQube ™ 9201/9202/9203 10-4 System Administrator Guide be created with specific scan set tings and destinations. F or further inf ormation ref er to Configuring the Def ault T emplate on page 10-11 20. Login Source settings control user access to a pool of templat es stored on a remote server.
ColorQube™ 9201/9202/9203 W orkflow Scanning System Administrator Guide 10-5 e. T ouch [Print] , then touch [Close]. The Configur ation R eport will print.
W orkflow Scan ning ColorQube ™ 9201/9202/9203 10-6 System Administrator Guide Interf ace] to hav e the file server det ermine user access. Select [S ystem] to hav e the system directly log in to the file serv er. 16. Supply a [Login Name] and [P asswor d] if the system will be directly accessing the file server.
ColorQube™ 9201/9202/9203 W orkflow Scanning System Administrator Guide 10-7 At your W or ksta tio n 1. Open the web br owser and enter the IP address of the device in the Address bar, and pr ess [Enter] . 2. Click the [Pr operties] ta b. 3. If prompted, enter the Administr ator User ID and Password.
W orkflow Scan ning ColorQube ™ 9201/9202/9203 10-8 System Administrator Guide At th e Dev ice 24. T ouch th e [W orkflow Sc anning] button on the touch screen. 25. T ouch th e [W orkflow Sc anning] tab. 26. T ouch th e [Show] button. 27. Select [All T emplates] fr om t h e [All T emplates] drop down menu.
ColorQube™ 9201/9202/9203 W orkflow Scanning System Administrator Guide 10-9 a. Create a home directory f or the device. b. Add a bin directory to the ho me directory. c. Place an executable CGI script in the bin directory. d. Make a not e of the complete path to the executable CGI script.
W orkflow Scan ning ColorQube ™ 9201/9202/9203 10-10 System Administrator Guide Interf ace to hav e the web server determine user access. Select Syst em to hav e the system directly log in to the web serv er. Select None f or r are inst ances where a login is not required.
ColorQube™ 9201/9202/9203 W orkflow Scanning System Administrator Guide 10-11 Confirmation Sheet Note The Confirmation Sheet specifies the success or f ailure of the W orkflow Scanning job. 7. Select one of the f ollowing o ptions fr om the [Confirmation Sheet] drop-down menu: a.
W orkflow Scan ning ColorQube ™ 9201/9202/9203 10-12 System Administrator Guide 4. Click on the [Login] button. 5. Click on the [Services] link. 6. Click on the [W orkflow Scanning] link. 7. Select [Default T em plate] in the directory tree. Destination Ser vices 8.
ColorQube™ 9201/9202/9203 W orkflow Scanning System Administrator Guide 10-13 This area enables you to add data fields to the De f ault T emplate. This inf ormation is file d with your scanned documents in the Job Log.
W orkflow Scan ning ColorQube ™ 9201/9202/9203 10-14 System Administrator Guide Note Searchable options are only available when th e Searchable File F ormats service is enabled. 1. Click on the [Edit] button in the W orkflow Scanning Image Settings area.
ColorQube™ 9201/9202/9203 W orkflow Scanning System Administrator Guide 10-15 Set up R emot e T emplate P ool R epository 1. At y our W orkstation, open the w eb browser and ent er the IP address of the device in the Address bar, and press [Enter] .
W orkflow Scan ning ColorQube ™ 9201/9202/9203 10-16 System Administrator Guide.
System Administrator Guide 11-1 11 Scan to Home The Scan to Home f eature is supported through the W orkflow Scanning service. Essentially, it is a template file (.xst) stored locally on the device, but in a diff erent directory to the W orkflow scanning t emplates or mailbox f olders.
Scan to Home C olorQube™ 9201/9202/9203 11-2 System Administrator Guide Enable and C onf igure Scan to Home 1. At your workst ation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter] . 2. Click the [Pr operties] ta b.
ColorQube™ 9201/9202/9203 Scan to Home System Administrator Guide 11-3 Subdirectory 18. If you want the device to create a Subd irectory in t he network home path, select [Automatically create Subdirectory] a nd enter a name in the [Subdir ectory] name area.
Scan to Home C olorQube™ 9201/9202/9203 11-4 System Administrator Guide.
System Administrator Guide 12-1 12 Scan to Mailbox The Scan to Mailbox f eature is support ed through the W orkflow Sc anning option, purchased f rom your X erox Sales R epresentativ e, and inst alled using a F eature Enablement Key.
Scan to Mailbox ColorQube ™ 9201/9202/9203 12-2 System Administrator Guide Configur e Scan to Mailbo x 1. Click on [Capacity] in the directory tree to view the amount of hard drive space being consumed by files in Mailboxes. – Cap ac it y : The tota l amount of space av ailable on the device f or scanned images.
ColorQube™ 9201/9202/9203 Scan to Mailbox System Administrator Guide 12-3 Use Scan to Mailbox 1. At the device touch the [W orkflow Scanning] icon. 2. T ouch your mailbox f older template in the T emplate Destinations List. 3. If prompted, touch the [Enter P asswor d for F older] button.
Scan to Mailbox ColorQube ™ 9201/9202/9203 12-4 System Administrator Guide.
System Administrator Guide 13-1 13 E-mail The E-mail f eature enables a user to sc an paper do cuments into an electronic f ormat and hav e those documents deliver ed to a set of e-mail recipients. E-mail Addressing R ecipient addresses c an be added by ent ering the SM TP (Simple Mail T ransport P rotocol) address, f or example name@company.
E-mail ColorQube™ 9201 /9202/9203 13-2 System Administrator Guide Enable E-mail P rint a Configur ation R eport to v erify that e-mail is enabled 1. Pr ess the <Machine Status> button. 2. T ouch the [Machine Information] tab . 3. T ouch [Information P ages] .
ColorQube™ 9201/9202/9203 E-mail System Administrator Guide 13-3 20. F or Login Credentials, if the mail accoun t does not need passwor d access, s elect the [None] ra d i o button. 21. If the mail account does requir e a password, select the [S ystem] radio button, then enter the SMTP Server account name and password, where shown.
E-mail ColorQube™ 9201 /9202/9203 13-4 System Administrator Guide Scan to E-mail Scan to E-Mail settings will set the def aults f or the f ollo wing: E-mail Sub ject, Output C olor, 2-Sided Scanning and Original type. 1. Click on the [Edit] button. 2.
ColorQube™ 9201/9202/9203 E-mail System Administrator Guide 13-5 Filing Options Filing options allow you to specify the def aul t e-mail file f ormat. There are two options: • File Format - allows user to select the f ormat of the docu ment from either TIFF, mTIFF, JPEG, PDF, PDF/ A or XPS.
E-mail ColorQube™ 9201 /9202/9203 13-6 System Administrator Guide LD AP Addressing LD AP (Lightweight Directory Access Protocol) is a popu lar protocol used by large accounts to access large quantities of data including corpor at e address books.
ColorQube™ 9201/9202/9203 E-mail System Administrator Guide 13-7 inf ormation in the [Login Name] and [P assword] bo xes. F ormat f or the login name may be login name or domain/login name. – Enter a Login Name and Pas s wo rd , if required, f or the device to access the LD AP serv er.
E-mail ColorQube™ 9201 /9202/9203 13-8 System Administrator Guide Note Internet F ax users should ensure that the Internet F ax field is NOT set to “No Map pings A vailable” in the drop down menu. This setting will prevent the LD AP Address Book appearing on the Internet F ax screen at the device.
ColorQube™ 9201/9202/9203 E-mail System Administrator Guide 13-9 Create a P ublic Addr ess Book 1. Open an application that supports CS V files (f or example, Microsoft Excel). 2. Create a list of addresses with the f ollowing headings: name and address.
E-mail ColorQube™ 9201 /9202/9203 13-10 System Administrator Guide 25. T ouch [Close] . 26. Place a document to e-mail in th e document handler and press the gr een start button. 27. V erify that the recipient received the sc anned document in his/her e-mail inbox.
System Administrator Guide 14-1 14 Int ernet F ax In te r ne t F ax al l ow s yo u t o se nd d oc u me n ts to o ne o r m o re In te rn e t Fax de st i na t io n s, a nd re c ei ve an In te r ne t F ax at the device without requiring a telephon e connection.
Internet F ax ColorQ ube™ 9201/9202/9203 14-2 System Administrator Guide Inf ormation Checklist Bef ore st arting the ins t allation procedure, please en sure the f ollowing items are a vailable or hav e been perf ormed. • Ensure the dev ice is fully f unctioning on the network prior to enabling I nternet F a x.
ColorQube™ 9201/9202/9203 Internet F ax System Administrator Guide 14-3 7. Select [IP (Internet P rotocol)] in the directory tree. 8. Enter the domain name in the [Domain Name] box, (e.g.: abc.xyz.company.com). Note If Dynamic Addressing has b een set on the device (DHCP, DHCP /AutoNet, B ootP or RARP) the Domain Name will not be accessible.
Internet F ax ColorQ ube™ 9201/9202/9203 14-4 System Administrator Guide 10. Check the [Enabl e receipt of E-mail b y POP3] box in the POP3 Settings section. 11. Enter the required setting f or the [Polling interv al] (1-60 minutes). 12. Click on the [Apply] button to implement any changes.
ColorQube™ 9201/9202/9203 Internet F ax System Administrator Guide 14-5 The 'F rom' Addr ess The Internet F ax 'F rom' address is the e-mail Address ent ered f or the dev ice when the POP3 address det ails wer e configured and is not an editable field.
Internet F ax ColorQ ube™ 9201/9202/9203 14-6 System Administrator Guide.
System Administrator Guide 15-1 15 Embedded F ax Embedded F ax enables users to send hard copy documents to another f a x device (or multiple f ax devices) via a telephone connection. The Emb edded F ax option requires a f ax car d to be fitted to the dev ice and connected to a t elephone line.
Embedded F ax ColorQube ™ 9201/9202/9203 15-2 System Administrator Guide 5. If you hav e purchased the 2 Line F ax Kit, fit the kit f ollowing the instructions cont ained with the kit. Once fitted, connect the second telephone cable to the second port on the back of device.
ColorQube™ 9201/9202/9203 Embedded F ax System Administrator Guide 15-3 C onf igure F ax Settings This procedur e is only necessary if you hav e not yet conf igured the f ax settings, or if you have already fitted the f a x card and wish to change any settings f or the f ax option.
Embedded F ax ColorQube ™ 9201/9202/9203 15-4 System Administrator Guide 6. T ouch the [F ax Country Setting] 7. Select the required (or nearest) countr y location b y touching an entry in the [Country Selection] list. 8. T ouch [Save] . 9. T ouch [Line 1] or [L ine 2] Setup.
System Administrator Guide 16-1 16 LAN F ax LAN (Local Area Network) F ax enables users to send do cuments to f ax devices directly f rom their computers. Once enabled, users select the F ax option fr om their printer driver. The LAN f ax option requires the Embedded F ax Kit to be fitt ed to the device.
LAN F ax ColorQ ube™ 9201/9202/9203 16-2 System Administrator Guide 5. Enter the IP Address of yo ur print er, if necessary. 6. Ensure Bi-directional Communic ation is set to [Automatic] , or click on [Manual] and enter the De vice Name or IP Address.
ColorQube™ 9201/9202/9203 LAN F ax System Administrator Guide 16-3 6. Click on [OK ] . 7. The recipient will show in the [Recipients] list. Add Recipient fr om Phonebo ok 8. If you hav e a P ersonal Phonebook created you can add a recipient name f rom it.
LAN F ax ColorQ ube™ 9201/9202/9203 16-4 System Administrator Guide – Super G3 (33.6 Kbps) - This is the f astest transmission r ate and is the def ault setting. This rate minimizes tr ansmission errors by using Error C orre ction Mode (ECM). Initi al tr ansmission speed will be 33,600 Bits P er Second (bps).
System Administrator Guide 17-1 17 R eprint Sa v ed Jobs R eprint Sav ed Job is a f e ature that allows users to store documents into f olders located on the de vice. R eprint Saved Job enables y ou to retrieve jobs which ha ve been stored on the device using the Print Driv er or C entreW are Internet Services Print Submission.
R eprint Sav ed Jobs ColorQube ™ 9201/9202/9203 17-2 System Administrator Guide Note All Sav ed Jobs are stored as encrypted files if encrypti on of u se r da ta i s en a bl e d. En c ry p ti on e ns u re s t h at third parties c annot read, print, sc an and e-mail thes e files.
ColorQube™ 9201/9202/9203 Reprint Sav ed Jobs System Administrator Guide 17-3 4. Select the [Saved Jobs] t ab to access the f older options. 5. Select [Create New F older] . 6. Input the name f or the f older in the [Name] field. As a normal user you are only able to creat e Pub li c f olders.
R eprint Sav ed Jobs ColorQube ™ 9201/9202/9203 17-4 System Administrator Guide Using the P rint Driver Select or create a document on your PC. 1. Select [Print] f rom the applic ation’s [File] menu. The applic ation Print window is display ed. 2.
ColorQube™ 9201/9202/9203 Reprint Sav ed Jobs System Administrator Guide 17-5 –P r o g r a m t h e Pap e r , 2 Side d Prin ting , Output C olour , Collate , Orient ation , Staple and Outpu t Destination as required. 5. Select [Submit Job] at the top of the page to send the job to the device ov er the internet.
R eprint Sav ed Jobs ColorQube ™ 9201/9202/9203 17-6 System Administrator Guide.
System Administrator Guide 18-1 18 Custom Services V alidation Options The V alidation Options f eature is used with the W o rkflow Scanning V alidation Serv er and the Network Authentication f eatures. When a user enters their metadata inf ormation at the user interf ace, the metadata is passed to the validation server to be v erified.
Custom Services ColorQ ube ™ 9201/9202/9203 18-2 System Administrator Guide • Describe a web service. • Subscribe to, and receiv e events f rom a web service. Vista (only) oper ating system provides W eb Services on devices as a connection protocol with printing and scanning peripher als.
System Administrator Guide 19-1 19 X erox St andard Accounting X erox Standard Accounting (XSA) is a f ree f eature of the de vice. When enabled, XSA tracks the number s of Copy, P rint, W orkfl ow Scanning, E-mail, Server F a x, Internet F a x and Embedded F ax jobs (when these f eatures are installed on the device), f or each user.
X erox Standar d Accounting ColorQube ™ 9201/9202/9203 19-2 System Administrator Guide Enable X erox St andard Accounting 1. At y our W orkstation, open the w eb browser and ent er the IP address of the device in the Address bar, and press [Enter] .
ColorQube™ 9201/9202/9203 Xerox Standard Accounting System Administrator Guide 19-3 Network Images Sent The maximum number of documents that can be sent over the network b y the user. This applies to the f ollowing f ea tures: W orkflow Scanning, E-mail, Server F ax and/or Internet F ax when these f eatures are instal led on the device.
X erox Standar d Accounting ColorQube ™ 9201/9202/9203 19-4 System Administrator Guide At th e Dev ice 1. Pr ess the <Services> button. 2. The [User ID] screen will show. T ype the user ID of one of the users that you created in the Manage Accounting area of Internet Services.
ColorQube™ 9201/9202/9203 Xerox Standard Accounting System Administrator Guide 19-5 12. In the [Account] area, make any relevant changes. 13. In the [User Access ] area, check the box es f or the Access Right you want the General Account to have access.
X erox Standar d Accounting ColorQube ™ 9201/9202/9203 19-6 System Administrator Guide 5. Select [Accounting] . 6. F rom the Accounting S ystem dr op-down menu, select [X erox St andard Accounting] . 7. Select [Prompt f or Ev ery Job] if you want users to ent er their User and A ccount ID each time they print.
ColorQube™ 9201/9202/9203 Xerox Standard Accounting System Administrator Guide 19-7 2. Click on the [Pr operties] ta b. 3. If prompted, enter the Administr ator User ID and Password. The def ault is [admin] and [1111] . 4. Click on the [Login] button.
X erox Standar d Accounting ColorQube ™ 9201/9202/9203 19-8 System Administrator Guide.
System Administrator Guide 20-1 20 Network Accounting Network Accounting provides the ability to manage us age of the device with detailed cost analysis capabilities. Print, Scan, F ax, and Copy jobs are tr acked at the device and stor ed in a job log.
Network Accounting ColorQube ™ 9201/9202/9203 20-2 System Administrator Guide T o Enable the Network Accounting f eature at the Device 1. Pr ess the <Log In/Out> button to enter the T ools pathway. 2. Enter the Administr ator’s User Name [admin] , touch [Next] , enter Password [1111] , touch [Ent er] .
ColorQube™ 9201/9202/9203 Network Accounting System Administrator Guide 20-3 Enable Network Accounting in your Windows P rint Driver Windows 2000 1. F rom the [Start] menu select [P rinters and F axes] . 2. Right-click on the device printer icon. 3.
Network Accounting ColorQube ™ 9201/9202/9203 20-4 System Administrator Guide 9. Enter a name to define the preset, f or example: Accounting . 10. Click [OK] . Ensure the Accounting preset is selected in the Pr esets menu each time you print. 11. Click [Print] .
System Administrator Guide 21-1 21 X erox Secure Access Administr ators can configure the device so that users must be authenticated and authorized bef ore the y can access specific services or areas. Xero x Secure Acce ss provides a means of authenticating users via an authentication server and optional c ard reader.
X erox Secure Access ColorQube ™ 9201/9202/9203 21-2 System Administrator Guide Local User Inf ormation Dat abase (the user names mu st match so that the de vice can cross ref e rence each user as they l og in at the device).
ColorQube™ 9201/9202/9203 Xerox Secure Access System Administrator Guide 21-3 – Selec t [Xer ox Secure Access] to allow users to be a uthenticated and authorized bef ore they c an access specific services or areas. Xero x Secure A ccess provides a means of authenticating users via an authentication server and optional card reader.
X erox Secure Access ColorQube ™ 9201/9202/9203 21-4 System Administrator Guide 20. If you requ ire user s to use a X erox Secure Access devi ce to lo g in (f or example, a card reader), select [R estricted access via Xer ox Secure Access Device ] .
ColorQube™ 9201/9202/9203 Xerox Secure Access System Administrator Guide 21-5 If you select [Custom Access] , f or each f eature you can either select [Unlocked] or [Lock ed] f rom the drop down menu.
X erox Secure Access ColorQube ™ 9201/9202/9203 21-6 System Administrator Guide.
System Administrator Guide 22-1 22 Software Upgr ade The Software Upgrade f eature allows the customer to upgr ade the device software as requested b y a X erox Customer Support C enter R epresent ative, without needin g a Custome r Service R epresent ative to be present.
Software Upgr ade ColorQube ™ 9201/9202/9203 22-2 System Administrator Guide Upgr ade via Internet Services Note This procedure will delete any current jobs in the device print queue and prevent further jobs f rom printing until the upgr ade has completed.
ColorQube™ 9201/9202/9203 Software Upgrade System Administrator Guide 22-3 12. Click on the [.dlm] file obtained earlier. 13. Click on the [Open] button. 14. Click on the [Install Software] button to proceed with the upgr ade. • If prompted, ent er the Administrator User ID and P assword.
Software Upgr ade ColorQube ™ 9201/9202/9203 22-4 System Administrator Guide Set the Auto Upgr ade Time 10. Click on the [Auto Upgrade] in the dir ectory tree. 11. Check the [Enabled] box to enable the Schedule Upgr ade fe a t u r e . 12. Select either [Hourly] or [Daily] to activate the f eature accord ingly, in the Ref resh St art Time section.
System Administrator Guide 23-1 23 Serv er F ax The Server F ax f eature enables users to send docume nts to one or more f ax devices via the t elephone network without ha ving a dedicated t elephone line connected to the de vice. This is achieved b y providing a network 'f ax server' with its own links to the telephon e syst em.
Server F ax ColorQ ube™ 9201/9202/9203 23-2 System Administrator Guide device's backplane. An Options Assist screen pops up to assist with installation.
ColorQube™ 9201/9202/9203 Server F ax System Administrator Guide 23-3 Bef ore st arting the ins t allation procedure, please en sure the f ollowing items are a vailable or hav e been perf ormed: •.
Server F ax ColorQ ube™ 9201/9202/9203 23-4 System Administrator Guide – Lay out Adjustment: has the f ollowing setting that can be adjusted; Original Orient ation and Original Size. – Fili ng Opt ion s: has the f ollowing setting that can be adjusted; Delay St art.
ColorQube™ 9201/9202/9203 Server F ax System Administrator Guide 23-5 14. Click on the [Apply] button to accept the changes. Configur e General Settings 1.
Server F ax ColorQ ube™ 9201/9202/9203 23-6 System Administrator Guide 2. Click on the [Pr operties] ta b. 3. If prompted, enter the Administr ator User ID and Password. The def ault is [admin] and [1111] . 4. Click on the [Login] button. 5. Click on the [Services] link.
ColorQube™ 9201/9202/9203 Server F ax System Administrator Guide 23-7 C onf igure a F ax R epository using SM TP Inf ormation Checklist Bef ore st arting the i nst allation procedure, please ensure the f ollowing item is a vailable or has been perf ormed.
Server F ax ColorQ ube™ 9201/9202/9203 23-8 System Administrator Guide.
System Administrator Guide 24-1 24 T roubleshooting T roubleshooting: W orkflow Scanning If you are experiencing problems with W orkflow Sca nni ng, first verify that the device is connected on the network and f unctioning as a printer b y perf orming the f ollowing activities: • Check the network cable at the back of the device.
T roubleshooting C olorQube™ 9201/9202/9203 24-2 System Administrator Guide T ry to scan a document. Does the Sc an Confirmation R eport print? If the Scan C onfirmation R eport does not print, perf orm the f ollowing steps at your workst ation.
ColorQube™ 9201/9202/9203 T roubleshooting System Administrator Guide 24-3 Scanning via SMB (Serv er Message Block) T est the configuration of the sc an filing location b y at tempting to connect to the shared f older (the scan filing location) f rom another PC, with the user acco unt and passwor d created f or the de vice.
T roubleshooting C olorQube™ 9201/9202/9203 24-4 System Administrator Guide At th e Dev ice 1. Pr ess the <Machine Status> button. 2. T ouch the [Machine Information] tab . 3. T ouch [Information P ages] . 4. T ouch [Configur ation Rep ort] . 5.
ColorQube™ 9201/9202/9203 T roubleshooting System Administrator Guide 24-5 T roubleshooting: Internet F ax If you are experiencing problems with sending an Int ern et F ax, first v erify that the de.
T roubleshooting C olorQube™ 9201/9202/9203 24-6 System Administrator Guide Note A webmail application mak es a conv enient tool to use to log in to the mail serv er to check f or the receipt of e-mail.
ColorQube™ 9201/9202/9203 T roubleshooting System Administrator Guide 24-7 T roubleshooting: Serv er F ax If you are experiencing problems with sending a Serv er F ax, firs t v erify the device is c.
T roubleshooting C olorQube™ 9201/9202/9203 24-8 System Administrator Guide View the Server F a x Setup det ails. V erify that the P rot ocol is correct and that the Server Name and P ath to the F ax repository settings are properly configured.
ColorQube™ 9201/9202/9203 T roubleshooting System Administrator Guide 24-9 Ensure Embedded F ax is Installed C orrectly At th e Dev ice 1. Pr ess the <Log In / Out> button to enter the T ools pathway. 2. Enter the Administr ator’s User Name [admin] , touch [Next] , enter Password [1111] , touch [Ent er] .
T roubleshooting C olorQube™ 9201/9202/9203 24-10 System Administrator Guide V erify that Network Accounting is inst alled and enabled bef ore pr oceeding T o verify that Network Accounting is installed, print a C onfigur ation R eport and look under Inst alled Options to see the status of Network Accounting.
ColorQube™ 9201/9202/9203 T roubleshooting System Administrator Guide 24-11 When switching off the de vice, press the button to the Off (O) position. The printer will pow er off quickly, howev er f or the system to be f ully powered off you must observe the network activity light on the Controller at the rear of the device.
T roubleshooting C olorQube™ 9201/9202/9203 24-12 System Administrator Guide.
S ystem Administr ator Guide I-1 Index Numerics 10.x (OS X), 5-23 A Actions, 8-14 Active Jobs, 4-4 Admin Password, 8-3 Administrator Access, 2-4 Administrator Tools Password, 3-1 Alert Notification, 4.
ColorQ ube™ 9201/9202/9203 I-2 System Administrator Guide D Default DHCP (Dynamic Host Configuration Protocol) Settings, 5-7 Default Template, 10-11 Description, 4-6 Description and Alerts, 4-2 Devi.
ColorQube™ 9201/9202/9203 System Administrator Guide I-3 J Job Log, 10-11 Job Management, 3-8 Jobs, 4-4 L LAN Fax, 16 -1 Enable the Feat ure (Windows Pr inter Drivers), 16-1 Mac OS Users, 16-2 Use t.
ColorQ ube™ 9201/9202/9203 I-4 System Administrator Guide S Save Job for Reprint, 3-13 Saved Jobs , 4-5 Scan to Home, 9-1, 10-1, 11-1 Configure Scan to Home, 11-2 Scan to Mailbox, 9-1, 10-1 , 11-1, .
ColorQube™ 9201/9202/9203 System Administrator Guide I-5 Xerox Secure Access, 21-1 Secure Access and Accounting, 7-15, 21-1 Xerox Standard Accounting, 18-1, 19-1 Create a General Account, 19-4 Creat.
ColorQ ube™ 9201/9202/9203 I-6 System Administrator Guide.
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